Hannum Wagle & Cline Engineering, Inc/Eng/Adl Serv/123,600.00/Auman Newark Shoshone Sidewalk DesignHannum Wagle & Cline Engineering, Inc.
Engineering Department - 2018
Appropriation # Fund 202 43.509.00, Fund 250 43-509.00; P.O. #102321 AQ
Contract Not To Exceed $123,600.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and Hannum Wagle & Cline Engineering, Inc. (the "Professional'), as City
Contract dated March 21, 2018 shall amend the terms of the Agreement by adding the additional services to be
provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A".
The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment
and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
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James Brainard, Presiding Officer
Mary AnryBurke, Member
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Christine Pauley, Clerk-Tre�Tj �/`d
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EXHIBIT A
SCOPE OF SERVICES
ADMAN NEWARK SHOSHONE SIDEWALK
CITY OF CARMEL, INDIANA
December 10, 2018
SERVICES TO BE FURNISHED BY CONSULTANT
HWC Engineering (CONSULTANT) shall provide survey, design, construction plans, construction specifications, right
of way engineering, bidding and contract administration assistance to the City of Carmel (CLIENT) for the Auman
Newark Shoshone Sidewalk project. Work under this agreement will include sidewalk and storm water collection
system improvements for approximately 115 -feet on the east side of Auman Drive West, 525 -feet on the east side
of Oswego Road and 1500 -feet on the north side of Shoshone Drive, terminating at Auman Drive East. The
sidewalk will be an extension of existing storm water collection systems and sidewalks on Oswego Road with curb
and Shoshone Drive without curb.
The scope will consist of the following services:
Survey
CONSULTANT will obtain needed topographical survey within the project limits. Tasks include the following:
1. Provide a topographical survey of the existing site conditions, as necessary for the development of design
plans. Elements to be identified will be the existing utilities, pavements, buildings, ground contours,
drainage conditions, and existing right-of-way. The survey will extend 30 feet from the centerline on both
sides of each street on adjacent properties.
2. Identify affected property owners along the limits of the project.
3. Establish a temporary benchmark system.
Design
CONSULTANT will prepare design plans for this project. Improvements will be based on the design standards
established by the City of Carmel. Tasks will include the following:
1. Coordinate and attend a utility coordination meeting. Complete needed follow up coordination and
communication with the utilities — this will be limited to the areas where new sidewalks will be constructed.
2. Prepare and update an opinion of probable construction cost for the project based on estimated quantities.
3. Prepare a set of construction plans based on a combination of aerial mapping and topographic survey. Provide
a preliminary plan set (30%) for CLIENT review and comment. Proposed sidewalks to be designed as extensions
of the existing infrastructure in the area are estimated at approximately 2140 feet. Proposed storm system
collection system to be designed is estimated at approximately 1200 feet and is expected to connect to existing
storm collection infrastructure varying from 15 -inch to 18 -inch in diameter. No new storm discharge locations
are anticipated.
4. Prepare final construction documents (100%) to reflect CLIENT review comments. Finalize opinion of probable
construction cost and project specifications. CONSULTANT will submit all plans, specifications and cost
estimates for final approval by the CLIENT.
Property Owner Coordination
CONSULTANT to provide property owner coordination as requested by the CLIENT. Coordination may be in the
form of individual property owner meetings, or one town hall meeting with all stakeholders involved. The final
format of this task will be left to the discretion of the CLIENT.
Auman Newark Shoshone Sidewalk Design and Construction Services
City of Carmel
Exhibit "A"
Page 1 of 3
Bidding Assistance
Provide bidding services related to the contracted portions of the project as follows:
1. Scope is based on bidding one prime construction contract.
2. Prepare a notice to bidders and submit to the CLIENT for publication.
3. Coordinate the distribution of plans and specifications to bidders. Documents shall be made available to
bidders at the cost of printing.
4. Conduct a pre-bid meeting
5. Answer bidder questions during the bid phase.
6. Issue addenda to clarify, correct or change the Bidding Documents.
7. Review bids submitted for conformance to the project documents. Submit a summary to the CLIENT.
8. Prepare a tabulation of bids received.
9. Assist the CLIENT in evaluating bids or proposals and in assembling and awarding contracts for the project.
10. The bidding phase fee is based upon one bidding of the project. The bidding phase shall be considered
complete upon issuance of a Notice to Proceed, or 90 days following the receipt of bids.
Construction Administration
Complete construction administration services related to contracted portions of the project, including:
1. Facilitate one pre -construction conference.
2. Review shop drawings and submittals.
3. Review requests for change orders.
4. Review requests for information from the contractor.
5. Attend two construction progress meetings/site visit during the progress of construction.
6. Attend one project walk through.
7. Develop a punch list based on outstanding issues identified at the project walk through.
8. Review contractor's applications for payment.
9. Prepare construction record "as -built" drawings. The drawings shall be based on plan markups provided to
CONSULTANT by the contractor. No field verification of the record drawing information by CONSULTANT is
included.
Construction Observation
CONSULTANT shall provide Construction Observation Services for the project by providing a Resident Project
Representative (RPR) during the construction of the project. The amount of time spent for construction observation
shall not exceed 320 hours (+/- 2 months) of on-site inspection. Construction is assumed to begin in 2019 and be
completed by November 2019. Responsibilities of the RPR shall be as follows:
1. Schedules: Review the progress schedule, schedule of Shop Drawing and Sample submittals, and schedule
of values prepared by contractor and consult with CONSULTANT concerning acceptability.
2. Conferences and Meetings: Attend meetings with contractor, such as pre -construction conferences,
progress meetings, job conferences and other project -related meetings, and prepare and circulate copies
of minutes thereof.
3. Testing: Verify that tests are conducted in the presence of appropriate CLIENT's personnel, and that
contractor maintains adequate records thereof.
7. Records: Maintain records on a daily basis for use in preparing Project documentation. Upon completion of
the Work, furnish original set of all RPR Project documentation to CONSULTANT and a copy to the CLIENT.
8. Reports: Furnish to CONSULTANT periodic reports as required of progress of the Work and of contractor's
compliance with the progress schedule and schedule of Shop Drawing and Sample submittals. Furnish to
CONSULTANT and CLIENT copies of all inspection and testing reports.
9. Payment Requests: Review Applications for Payment with contractor for compliance with the established
procedure for their submission and forward with recommendations to CONSULTANT, noting particularly
Auman Newark Shoshone Sidewalk Design and Construction Services
City of Carmel
Exhibit "A"
Page 2of3
the relationship of the payment requested to the schedule of values, Work completed, and materials and
equipment delivered at the Site but not incorporated in the Work.
Client Meetings
CONSULTANT will facilitate meetings as follows. Additional meetings shall constitute additional services.
1. (1) Kickoff Meeting/Site Visit
2. (1) 30% Plan Review Meeting/Field Check
3. (1) 100% Plan Review Meeting
4. (2) Construction Progress Meetings
Right -of -Way Engineering
1. Prepare parcel descriptions and exhibits for proposed R/W taking or Permanent Easement and provide to
the City.
Stake newly acquired R/W for clearing
Right-of-way services, which includes appraisals, title work, buying/negotiating, recording, and related
services will all be provided by others.
Schedule
All work by the CONSULTANT under this contract shall be completed and delivered to the CLIENT for review and
approval within the approximate time periods shown in the table below:
Notice to Proceed
April 2019
Survey Complete
May 2019
ROW Engineering Begin/Preliminary Plan Set (30%)
June 2019
Property Owner Coordination
July/August 2019
Final Construction Documents
August 2019
ROW Engineering Complete/Bidding Phase
September 2019
Construction Phase Complete
November 2019
Fees
Survey
$ 11,500.00
Lump Sum
Design
$ 40,600.00
Lump Sum
Property Owner Coordination
$ 8,500.00
Hourly NTE
Bidding Assistance
$ 6,400.00
Lump Sum
Construction Administration
$ 12,400.00
Hourly NTE
Construction Observation
$ 32,200.00
Hourly NTE
Right-of-way Engineering & Staking
$ 12,000.00
($2,00 per parcel—assuming 6 parcels)
Assumptions and Exclusions '* 123 , b OO . o d tJ'TE
1. Services include design of a sidewalk and drainage improvements only.
2. Preparations of any easements would be considered ROW Engineering
3. Preparations of any permit applications are not included since there are no permits anticipated for the
described project.
4. All fees for permit applications, legal publishing, and any others that may arise shall be paid by others.
5. Legal services and/or representation at legal proceedings including but not limited to property re -zoning,
plan commission submittals, etc. are not included.
6. No environmental investigations are included.
7. No wetlands determination or delineation is included.
8. The coordination, preparation, negotiation, acquisition and staking of needed easements shall be by others.
9. No historical or archaeological reviews or investigations are included.
10. No geotechnical engineering or investigations are included.
Auman Newark Shoshone Sidewalk Design and Construction Services
City of Carmel
Exhibit "A"
Page 3of3
City
f Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
:RASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR No.
12/11/2018 366795
H W C ENGINEERING
601 SOUTH 3RD ST
TERRE HAUTE, IN 47807 -
PURCHASE ID BLANKET CONTRACT
32004
QUANTITY I UNIT OF MEASURE
Department: 2200 Fund:202
Account: 43-509.00
PAYMENTTERMS
DESCRIPTION
Local Road & Street Fund
Page 1 of 1
PURCHASE ORDER NUMBER
102321
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SUPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
DESCRIPTION
Project 18-23; Contract Date 03.21.18
City Engineering's Office
SHIP 1 Civic Square
TO Carmel, IN 46032 -
Kate Lustig
1 Each ASA 2 - Auman Newark Shoshone Sidewalk Design
Department: 2200 Fund: 250 Storm Water
Account: 43-509.00
1 Each ASA 2 - Auman Newark Shoshone Sidewalk Design
Send Invoice To:
City Engineering's Office
Kate Lustig
1 Civic Square
Carmel, IN 46032- �1\
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $123,600.00
SHIPPING INSTRUCTIONS'A/PVOUCHER CANNOT BEAPPROVED FOR PAYMENT UNLESS THE P.O. NUMBER ISMADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
*PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL �7
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194:��-+d Pi(
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL N0. 1 0232 1 CLERK -TREASURER
FREIGHT
UNIT PRICE
EXTENSION
$31,076.61
$31,076.61
Sub Total
$31,076.61
$92,523.39
_ $92,523.39
Sub Total
$92,523.39
1 Civic Square
Carmel, IN 46032- �1\
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $123,600.00
SHIPPING INSTRUCTIONS'A/PVOUCHER CANNOT BEAPPROVED FOR PAYMENT UNLESS THE P.O. NUMBER ISMADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
*PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL �7
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194:��-+d Pi(
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL N0. 1 0232 1 CLERK -TREASURER