Humane Society for Hamilton County/Police/60,915/City of Carmel Service Agreement - 2019Humane Society for Hamilton CountyQ�`�`,
City of Carmel Service Agreement — 2019 :JAO
This Agreement is entered into by the City of Carmel, Indiana, a municipal corporation
(hereinafter referred to as the "City"), and the Humane Society for Hamilton County, Inc., an
Indiana not-for-profit corporation (hereinafter referred to as the "Society").
WITNESSETH:
WHEREAS, the Society operates a shelter caring for the unwanted, abandoned and
abused animals of Hamilton County located at 1721 Pleasant Street, Suite B, in Noblesville,
Indiana;
WHEREAS, by law, the City is required to provide shelter to unwanted animals for seven
(7) days; and
WHEREAS, the Society and the City wish to set forth an arrangement by which the
Society will provide services to residents of the City.
NOW THEREFORE, in consideration of the mutual covenants and conditions set forth
below, the parties agree as follows:
1. Term: The original term of this Agreement shall be from January 1, 2019 to
December 31, 2019.
2. Definitions:
a. "Unwanted animal" is defined as "(1) an animal delivered to the Society
by a law enforcement officer of the City; or (2) an animal which is
delivered to the Shelter by a resident of the City, which is not owned or
controlled by the resident, but is delivered by the resident in order that the
animal may be treated humanely; or (3) an animal delivered to the shelter
by its owner, who resides within the City. (4) an animal delivered to the
shelter by a representative of a business located in the City where an
animal has been abandoned.
b. 2019 Daily Cost of Care is calculated at $12.63/day. This does not
include the cost of any life-saving or emergency medical care.
3. Services Provided: The Society will provide shelter and care for unwanted
animals, and the City agrees to compensate the Society for the first seven (7) days of care of all
such animals. Any costs of care of unwanted animals beyond the initial seven (7) day period will
be born by the Society. The Society covers 100% of the cost to spay or neuter all unaltered
animals adopted from the shelter. The Society also covers the cost of life-saving medical care
for stray and owner surrendered pets with EXCEPTIONS ARE NOTED IN SECTION 5.
4. Reimbursement for Services: In exchange for the services provided by the
Society under this agreement, the City agrees to pay the Society the amount of $60,915 in twelve
(12) equal installments of $5,076 commencing in January, 2019. Neither party will be penalized
at year end should the number of animals exceed the annual budgeted amount, nor if the number
of animals is less than the budgeted annual amount.
5. Reimbursement for Animals Brought to the Society y Animal Control/Law
Enforcement Under the Following Circumstances: The City will appropriate additional funds
required to cover the Society's costs to care for the following animals:
a. Animals seized and held at the shelter per the request of Law Enforcement/Animal
Control or the Prosecutor's Office. The Daily Cost of Care, and any life-saving or
emergency medical care the Society deems necessary during that hold period, will be
billed to the City with reimbursement required within 30 days. Animals held at the
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shelter over 7 days will receive vaccinations to prevent the spread of disease within our
facility unless proof of vaccines is presented to the Society. The cost of vaccinations
will also be charged to the City. The City may seek reimbursement from the owner via
applicable citation(s) or bonding fees as they see fit.
b. Pet's Owned by Incarcerated Owners. The Society DOES NOT cover the Daily Cost
of Care OR medical care for pets owned by incarcerated owners. It is the responsibility
of Law Enforcement/Animal Control to ensure the proper documentation is signed by
the owner at the time of arrest stating the animal will become the property of the Society
if not claimed by the owner, or another representative that Law Enforcement/Animal
Control has given permission to the Society to release the pet to, within 10 days of the
arrest. If the owner pays the Society in full for all fees due at the point the pet is
returned, the City will not be charged. If, however, these fees are not paid by the owner
or a representative of the owner at either 1) the point the pet is returned or 2) because the
animal is not claimed within 10 days and becomes the property of HSHC, the Society
will bill the City for the Daily Cost of Care and any additional medical expenses
incurred for the duration of the animal's time at the shelter with reimbursement required
within 30 days. Under no circumstances are the pets of incarcerated owners to be
remain at the shelter beyond the 10 day period. The City may seek reimbursement from
the owner via applicable citation(s) or bonding fees as they see fit.
Owned pets brought to the Society for "safe -keeping" due to emergency
hospitalization of the owner or pets involved in a car accident. The Society will
cover the Daily Cost of Care for such animals as a service to the community for a period
of 7 days. It is the responsibility of Law Enforcement/Animal Control to ensure the
owner, or a representative of the owner, makes arrangements to pick up the pet by Day
8. If for any reason the pet is not claimed by Day 8, the Society will charge the City the
Daily Cost of Care per day until the pet is claimed. If the owner's pet requires
emergency or life-saving medical care upon arrival or during their time in the Society's
care, that cost will be billed to the City for reimbursement within 30 days—and then
Law Enforcement/Animal Control can make arrangements for the owner to reimburse
the City of so desired.
d. Owned pets brought to the Society for "safe -keeping" due situations involving
domestic violence, house fire, or other natural disaster resulting in the displacement
of the owner and their pets. The Society will cover the Daily Cost of Care and
provide emergency medical care for such animals as a service to the community with the
time frame determined on a case by case basis. The Society will coordinate with Law
Enforcement/Animal Control to establish a date on which the pet will be reunited with
its owner.
6. Reports and Audits: The Society will provide the City with regular reports
regarding the unwanted animals delivered to the Society and will cooperate with any audit
required by state or federal law, the City, the County, and/or the Indiana State Board of Accounts
or their respective designees.
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AGREED to this _2 day of _December , 2018.
HUMANE SOCIETY FOR HAMILTON COUNTY
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Date: December 2, 2018
Signature of Authorized Representative
Humane Society for Hamilton County
Date:
Date:
Date:
10606507.1 (OGLETREE)
Rebecca Stevens, President and CEO
Printed Name and Title of Authorized Representative
Signature of Authorized Representative
Printed Name of Authorized Representative
Signature of Authorized Representative
Printed Name of Authorized Representative
Signature of Authorized Representative
Printed Name of Authorized Representative
61
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Approved and Adopted this li day of cem
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
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James Brainard, Presiding Officer
Date:
ATTEST•
Christine S. Pauley, Cler -Treas er
Date: z �/l SIL