CrossRoad Engineers, P.C./Eng/Adl Serv #2/60,000/2019 On-Call Plan ReviewCrossRoad Engineers, P.C.
Engineering Department - 2018
Appropriation # 43-401-00,43-509.00 Fund; P.O. #102110
Contract Not To Exceed $60,000.00 �e
I
J
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreementfl) entered into
by and between the City of Carmel and CrossRoad Engineers, P.C. (the 'Professional'), as City Contract dated
February 7, 2018 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms
and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
f
s
James Brainard, Presiding Officer
Date:
Ann
Date:
Lori S. 4 atso , mb
Date: t �.
ATT T:
istine Pauley, Cle-Treasur r ^/
Date:
Mrmtf* a\ProfS. &C &SW3\F #i—iog\20ISC—Ad E,$i aASA 2019 ()n -Call Flan R111—dw-11/16MIS 2:37 P\fl
CrossRoad Engineers, P.C.
Author ed Signature
Trent E. Newport
Printed Name
President
Title
FID/TIN: 35-1963331
Last Four of SSN if Sole Proprietor:
Date: 11/30/2018
November 13, 2018
Mr. Jeremy Kashman, City Engineer
City of Carmel
One Civic Square
Carmel, IN 46032
RE: On -Call Plan Review
Updated Consultant Fee Request
Dear Mr. Kashman,
We have prepared this updated proposal to continue providing professional services for the City of
Carmel. CrossRoad Engineers will provide these services as an extension of the City Engineer's
staff on an hourly basis. The specific service we shall provide per this scope includes the technical
drainage review of developer -prepared plans as your office requests in conjunction with private
developer related projects.
Our November 1, 2018 invoice of $3,860.00 reduces the remaining balance of PO #33451 to
$26,554.28. To continue work through the calendar year of 2019, I formally request an additional
amount of $60,000 be added to the contract ceiling against which we would invoice. This amount is
based on the workload already performed and projected by our office, utilizing the average
monthly invoice over the 2018 calendar year and expectations that the intensity of submittals will
remain steady. We will continue to work as efficiently as possible to minimize the City's
expenditures on these developer -driven projects. Should at any time during the 2019 calendar
year, the supplemental amount be depleted, we shall contact you immediately to request additional
funds for these services. Our 2019 Hourly Billing Rates that we will be using for work performed
through December 31, 2019 are attached for your reference.
We appreciate the City's trust in our ability to provide these services and look forward to continuing
working closely with your staff and helping you keep the ever-growing list of projects moving
through your office. If you should have any questions or need any further information. Please do
not hesitate to call me.
Sincerely,
CrossRo d Engineers, P.C.
J410
Gregory i o, P.E.
Vice President
Enc.
Exhibit /4
d
3417 SHERMAN DR, BEECH GROVE, IN 46107 // 317.780.1555 // CROSSROADENGIN EERS.COM
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION HOURLY RATE
DESIGN
Director
$ 155.00
Senior Project Manager
135.00
Project Manager
120.00
Project Engineer
105.00
Assistant Project Engineer
90.00
CADD Manager
105.00
CADD Technician
90.00
Assistant CADD Technician
75.00
R/W Manager
110.00
R/W Buyer
155.00
INSPECTION
Director $ 155.00
Resident Project Representative 120.00
Asst Resident Project Representative 110.00
Project Inspector 100.00
Assistant Project Inspector 80.00
SURVEY
Survey Manager
$ 125.00
Assistant Survey Manager
90.00
Survey Crew - 1 Man
110.00
Crew Chief
90.00
Field Man
70.00
Researcher
85.00
Survey Technician
90.00
Mileage (per mile) $ 0.52
Other Direct Costs at cost +15%
Rates Effective through December 2019
CROSSRORO ENGINEERS, PC
3417 SHERMAN DR, BEECH GROVE, IN 46107 // 317.780.1555 // CROSSROAD ENG INEERS.COM
Exhibit
zo-FL
CkofCarel
TAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
PLEASE INVOICE IN DUPLICATE
FEDERAL EXCISE TAX EXEMPT
102110
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, Alp
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
VOUCHER, DELIVERY MEMO, PACKING SUPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
11/14/2018
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
068025
2019 On -Call Plan Review; Contract Date 02.07.18
CROSSROAD ENGINEERS, PC
City Engineering's Office
VENDOR 3417 S SHERMAN DR
SHIP 1 Civic Square
TO Carmel, IN 46032 -
BEECH GROVE, IN 46107.
Kate Lustig
PURCHASE ID BLANKET CONTRACT
PAYMENT TERMS FREIGHT
30995
QUANTITY UNIT OF MEASURE
DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund., 2200 Motor Vehicle Highway
Account: 43401.00
1 Each ASA 2 - 2019 On -Call Plan Review
Account: 43-509.00
1 Each
Send Invoice To.-
City
o:City Engineering's Office
Kate Lustig
ASA 2 - 2019 On -Call Plan Review
G () FCgq�
A.
$37,900.00
Sub Total
$22,100.00
Sub Total
$37,900.00
$37,900.00
$22,100.00
$22,100.00
1 Civic Square
Carmel, IN 46032-
#Y�//''`►�'j
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT
PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $60,000.00
SHIPPING INSTRUCTIONS
' Alp VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
SHIP PREPAID.
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
•C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
"THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194`
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
ORDERED BY
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 102110 CLERK -TREASURER