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United Consulting Engineers, Inc/Eng/Adl Serv/226,700/Spring Mill Road Trail from 106th Street to I-465 - DesignUnited Consulting Engineers, Inc. Engineering Department - 2018 Appropriation # 43401-00,43-5G9.()0,44-622-00 Fund; P.O. #10230'7 Lo� Contract Not To Exceed $226,700 00ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement=') entered into by and between the City of Carmel and United Consulting Engineers, Inc. (the "Professional"), as City Contract dated June 1, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By.- James y:James Brainard, Presiding Officer AT 7 Date:' Christine Pauley, Cle - reas r r f5:'Goo¢av1po13,o 8Gosh 5\a`Eq:saat�7013µteiglConliin8 Fafo L-- ASAf11.1,1;W11401311:17Alp United Consulting Engineers, Inc. uthorize ' ature IDAv,- F -t( -4w �-Mei Pnnnted Name -�"(z&IDWI- Title FID/TIN: SS 1 0 (108¢-li 5 Last Four of SSN if Sole Proprietor. = Date: P-cvec+ I S -22 vUNITED ENGINEERING ENVIRONMENTAL INSPECTION LAND SURVEYING LAND ACQUISITION PLANNING WATER & WASTEWATER SINCE 1965 OFFICERS Wiliam E Hall, 'ave Richter, PE, P__ Sloven W Jones Chnstopher R Pope, FI B Keith Bryant, P= Michael Rowe, r - PROFESSIONAL STAFF Andrew Nock, Devin L Stedler, AIC= Michael Oliphant, AIC - E. Racrelle Pemberlon, P' T1mothy J Cowles, R_: Jon E. Clodk4ler, P= Sloven R Passey, PE Brian J Pierson, F- Chrislopher L Hammond, c Paul D. Glotzbach, PE Bran Fmdw&,P1 Jay N. Riders, Chnstopher J. Dyer, PE Matlhew R. Lee, P� 'Nlliam R. Curtis, P_ JemmyA Richardson, .�C Heafier E. K gour, P= Adam J. Greulich, Pi Caleb Ross, c= Dann C. Barret P_ ScoHG. Minnich, FE Michael D Farrell, OF - Jim R. Lesh, G_ Nichcas J Kocher, FE Kelton S Cunningham, Braun S Rodgers, _ Chris J Andrzelewsla, F= Greg J Bron, Joshua D Gonya, P'= Brian S HaeAiger, Pc Amanda Stevens, FI - December 10, 2018 Mr. Jeremy Kashman, PE City Engineer City of Carmel One Civic Square Carmel, Indiana 46032 RE: Professional Service Fees: Trail Design Spring Mill Road Trail from 106th Street to 1-465 Dear Mr. Kashman: The following Fee Proposal for the Spring Mill Road Trail from 106th Street to 1-465 has been prepared in accordance with the email provided by Dave Richter on December 6, 2018. SCOPE OF SERVICES SURVEY The topographic survey will follow all the requirements of the "Indiana Department of transportation Design Manual, Part III — Location Surveys (June 15, 1998), and all the requirements of Title 865 IAC 1-12 et sequential. The limits of the survey will be as follows: 1) Spring Mill Road (south): Beginning 25 feet south of the north end of the Spring Mill Road bridge over 1-465 and extending 625 feet north to a point 125 feet north of the center of the roundabout at Spring Mill Road and Illinois Street. The reference alignment shall be established on the section line. The coverage width shall be from the crown of the road of Spring Mill Road to 100 feet west of the crown of the road. 2) Spring Mill Road (north): Beginning at a point 75 feet north of the center of the roundabout at Spring Mill Road and Illinois Street and extending 2,450 feet north to a point 75 feet north of the centerline of Millridge Drive. The reference alignment shall be established on the section line. The coverage width shall be from the crown of the road of Spring Mill Road to 75 feet east of the crown of the road. 3) Sufficient information will be gathered by use of a data collector to provide complete topography and equivalent cross-sections at 50 foot intervals along all referenced alignments. TOTAL SURVEY LENGTH: Total Survey Length = 3,075 feet (0.58 miles) Exhibit `oA Spring Mill Road Trail from 106th Street to 1-465 December 10, 2018 Page 2 of 5 GEOTECHNICAL INVESTIGATION UNITED CONSULTING shall make or cause to be made a geotechnical investigation including the necessary borings, sub -surface exploration and the analysis thereof in accordance with the INDOT Geotechnical Manual. A copy of the document is on file with the Indiana Department of Transportation and it is incorporated herein by reference and is made a past hereof. WATERS OF THE U.S. REPORT UNITED CONSULTING shall conduct a wetland determination at the project site which shall include examination and documentation of the existing conditions, include soil characteristics, drainage ditches, hydrology, vegetation, and general topography. REGULATORY PERMITS UNITED shall coordinate, apply for, and track the status of all applicable project permits until received. Regulatory permits for this project include the following: IDEM Rule 5, IDEM Section 401, and USACE Section 404. TRAIL DESIGN PLANS UNITED CONSULTING shall prepare plans, specifications and estimate of cost, which shall be in accordance with the accepted standards for such work and in accordance with the following documents in effect at the time the plans are submitted: Indiana Design Manual, American Association of State Highway and Transportation Officials " A Policy on Geometric Design of Highways and Streets", Guide for the Development of Bicycle Facilites, City of Carmel Standard Drawings, Indiana Department of Transportation's Standard Specifications, Road and Bridge Memoranda except as modified by supplemental specifications and special provisions, if any, and shall be competed to the point required to fulfill the requirements for Preliminary Plans, 95% Plans, and Final Contract Documents. UTILITY COORDINATION UNITED CONSULTING shall identify and notify all affected utilities and coordination plans for utility relocations in accordance with 105 IAC 13. UNITED CONSULTING shall prepare all required utility relocation agreements between the City of Carmel and the utility. BIDDING SERVICES UNITED CONSULTING shall prepare the necessary contract Bid Documents including Specifications, Standard Drawings and Bidding Forms. UNITED CONSULTING shall advertise the project's Bidding in the local news publications. UNITED CONSULTING shall answer Contractor questions and issue Addenda, as required. Exhibit -A 2o{6 Spring Mill Road Trail from 10611 Street to 1-465 December 10, 2018 Page 3 of 5 UNITED CONSULTING shall review Contractor Bid Packages and prepare a written recommendation to the City of Carmel for selecting the lowest responsive bidder and provide the City of Carmel with certified Bid Tabulations. TITLE SEARCH UNITED CONSULTING shall provide a Title and Encumbrance Report and Guarantee of Title Certification prepared by and INDOT pre -qualified abstractor. This shall be completed for 3 parcels. RIGHT-OF-WAY ENGINEERING UNITED CONSULTING shall provide Right -of -Way Engineering services required to secure the right-of-way required for the Spring Mill Road Trail project. These services shall be in accordance with the INDOT Right -of -Way Engineering Manual. Right -of -Way Engineering services shall be completed for 2 parcels. RIGHT-OF-WAY STAKING UNITED CONSULTING shall provide in the field stake -out locating the new right-of-way line for the partial takings included in the parcels. The stake -out shall be made using wooden hubs located at appropriate property lines, changes in bearing and every 100 feet on station. This will be performed as required as appraisers, buyers, and property owners request field visualization of proposed acquisitions. RIGHT-OF-WAY ACQUISITION SERVICES These services will be provided by others. SCHEDULE No work under this Agreement shall be performed by UNITED CONSULTING until a written notice to proceed is provided by the City of Carmel. All work by UNITED CONSULTING under this Agreement shall be completed and delivered to the City of Carmel for review and approval, if required, within the time periods shown in the following schedule: 1) Field Survey and Processing shall be completed 45 calendar days after receipt of the Agreement Commencement Date. 2) Completed geotechnical investigation report within 45 calendar days after approval of Preliminary Plans. 3) Waters of the U.S. Report shall be completed within 45 calendar days of the Agreement Commencement Date. 4) Regulatory Permit applications shall be submitted within 21 calendar days after approval of Preliminary Plans. 5) Trail Design: Exhibit 3 F6 Spring Mill Road Trail from 10611 Street to 1-465 December 10, 2018 Page 4 of 5 a. Preliminary Plans within 90 calendar days after the completion of the design survey. b. 95% Plans within 90 calendar days after approval of Preliminary Plans. c. Final contract documents within 60 days after approval of 95% plans. 6) Utility Coordination a. Request for Utility Identification within 14 calendar days after the Agreement Commencement Date. b. Request for Utility Verification within 28 calendar days after completion of the design survey. c. Request for Utility Conflict Review within 14 calendar days after approval of the Preliminary Plans. d. Request for Utility Work Plans within 7 calendar days after approval of 95% plans. 7) Bidding Services a. Bid Advertisement shall be completed within 21 calendar days after completion of the Bid Documents. b. Bid Tabulations and a Recommendation to Award shall be completed and delivered to the City of Carmel within 3 calendar days after the Bid Opening by the City of Carmel. 8) Title and Encumbrance Reports (Title Search) shall be completed within 21 calendar days from approval of Preliminary Plans. 9) All right-of-way engineering documents shall be completed within 21 calendar days from receipt of Title and Encumbrance Reports. 10) Right -of -Way Staking shall be completed within 10 calendar days from City of Carmel authorization. COMPENSATION UNITED CONSULTING shall receive as payment for the services performed under this Agreement the total fee, not to exceed $226,700 unless a modification of the Agreement is approved in writing by the City of Carmel. UNITED CONSULTING will be paid Lump Sum for the services performed under this Agreement as follows: • Survey • Geotechnical Investigation • Waters of the US Report • Regulatory Permits • Trail Design and Plans • Utility Coordination • Bidding Services • Title Search • Right -of -Way Engineering • Right -of -Way Staking Parcels Unit Price 3 $600 2 $2,500 2 $750 $25,000 $10,000 $5,000 $10,000 $141,100 $17,600 $9,700 $1,800 $5,000 $1, 50o Exhibit _A Spring Mill Road Trail from 1061h Street to 1-465 December 10, 2018 Page 5 of 5 FUTURE PEDESTRIAN CONNECTION OVER 1-465 The pedestrian connectivity project for Springmill Road in Carmel, IN will need to extend south of the roundabout with Illinois Street across the INDOT bridge crossing 1-465 (1465- 131-07719) immediately west of the US31 interchange. The existing bridge is two span structure, 300 feet long, with a pier in the median between eastbound and westbound 1-465 traffic. There are two likely alternatives for making this crossing for pedestrians, Alternate No. 1 would be to widen the existing bridge and Alternate No. 2 would be construction of a stand-alone pedestrian structure to the west of the existing roadway bridge. A pedestrian tunnel was ruled out immediately due to anticipated cost, future maintenance and safety. Alternative No. 1 will involve widening of the existing substructure and superstructure in order to add a pedestrian path to the west side of the bridge. At least one additional line of steel beams will be required to complete the widening. Alternative No. 2 will be construction of a separate bridge, most likely a prefabricated steel truss, on new foundations immediately to the west of the existing roadway bridge. Based on cost review of previous pedestrian bridges and bridge widenings, it is anticipated that Alternative No. 1 (Widening of the existing bridge) will result in less cost, reduced future maintenance, less impact to surrounding properties and provide a cleaner aesthetic for the site. UNITED reviewed the recently released INDOT RFP 1812-03 Project Development Services — Road — Added Lanes on 1-465 from W. 86Th Street to US 31 and Interchange Modification at I-465 and 1-865 in Marion, Boone, and Hamilton Cos. to determine the proposed work required for the referenced structure. Currently, the proposal recommends a bridge deck overlay only. This proposal does not include fee or scope for any work on the Spring Mill Road bridge over 1-465. If you have and questions or comments, please contact me any time. My cell number is (317) 501-6743. Sincerely, UNITED CONSULT D e Ric _)PE, President enclosures c: File: (pending) Exhibit 6461 tgg V, INN A ®,r (� c3� r�'�'j� el City Jl \ INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER �(! �j Jl FEDERAL EXCISE TAX EXEMPT 102307 ONE CIVIC SQUARE 364000972 THIS NUMBER MUSTAPPEAR ON INVOICES, AIP CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SUPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 12/11/2018 00351256 Project 18-22; Contract Date 06.01.16 UNITED CONSULTING City Engineering's Office VENDOR 8440 ALLISON POINTE BLVD SHIP 1 Civic Square SUITE 200 TO Carmel, IN 46032 - INDIANAPOLIS, IN 46250 - Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 31926 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION ueparrment: 2200 Fund: 202 Local Road & Street Fund Account. 43-401.00 1 Each ASA 11 - Spring Mill Road Trail from 106th Street to 1-465 - $128,747.20 Design Account., 43-509.00 1 Each Department: 2200 Account: 44-622.00 1 Each ASA 11 - Spring Mill Road Trail from 106th Street to 1-465 - Design Fund., 203 CUM Cap Improvement Fund Send Invoice To: City Engineering's Office Kate Lustig 1 Civic Square Carmel, IN 46032 - ASA 11 - Spring Mill Road Trail from 106th Street to 1465 - Design 1�- rl PLEASE INVOICE IN DUPLICATE Sub Total $49,152.80 Sub Total $48,800.00 Sub Total $128,747.20 $128,747.20 $49,152.80 $49,152.80 $48,800.00 $48,800.00 DEPARTMENT ACCOUNT 1 PROJECT PROJECTACCOUNT AMOUNT PAYMENT $226,700.00 SHIPPING INSTRUCTIONS A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER ISMADE A SHIP PREPAID, PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194! AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy Kashman TITLE Director CONTROL N0. 102307 CLERK -TREASURER James Crider Administration