VS Engineering/Eng/Adl Serv #5/56,500/1st Street NW Road Reconstruction - DesignVS Engineering, Inc.
Engineering Department - 2018
Appropriation # 43-419.99, 44-620.00 Fund, P.O. #33465
Contract Not To Exceed $56,500.00RD
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') entered into
by and between the City of Carmel and VS Engineering, Inc. (the "Professional"), as City Contract dated June 1,
2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions
of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force
and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
James Brainard, Presiding Officer
Date:
Mary A/h Burke,
Date:
Lori S. Wakso ember
Date: C— 119
ATT
hristine Pauley Clerk -Tr sur
Date:
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VS Engineering, Inc.
By:
Authoriz i ature
Andrew L. Bender, P.E.
Printed Name
Vice President/ Chief Operations Officer
Title
FID/TIN: 35-1494479
Last Four of SSN if Sole Proprietor:
Date: December 12, 2018
P.-ojc c+ 1 $- 21
Tv (#) VS ENGINEERING, INC.
[�] 41 Civil • Structural • Transportation • Environmental
December 10, 2018
Jeremy Kashman, PE
City Engineer
City of Carmel
One Civic Square
Carmel, Indiana 46032
Re: 1 s` St NW Road Reconstruction
Proposal Letter
Dear Mr. Kashman:
VS Engineering, Inc. (VS) is excited to work closely with the City of Carmel on the 1s' St NW
Road Reconstruction project. Please find below our scope of services and associated fees. We
understand our work needs to be completed to provide the City an opportunity for a late summer
2019 letting if desired.
PROJECT DESCRIPTION
This project will involve the reconstruction of 1s' St NW from 3rd Ave NW to the west side of
the Monon Trail; under 450 feet. The project will include reconstruction of the existing
pavement in accordance with the Carmel Local Road Standard Section and 9 feet lane
widths. The curb will be concrete roll curb with 4 feet sidewalks. Underdrains will be used and
drainage improvements as needed with the expected storm sewer connection to the east of
the project.
Scope of Services
1. TOPOGRAPHIC SURVEY
VS shall survey the project location and provide one set of original field notes, all field
survey data collected via electronic media, and one set of master drawings. VS shall
obtain section corner, right-of-way, easement, and state plane coordinate information as
necessary to complete the basic field survey services described herein within the project
limits. Acquisition of right-of-way is not anticipated, therefore, the proposal does not
include preparation of a Location Control Route Survey.
The signature, seal, and registration number of the land surveyor, registered in the State
of Indiana, who was in responsible charge of the survey, shall be affixed to the survey
book submitted. The project area to be field surveyed is described as follows:
Survey Limits (See Attachment No. 1)
Beginning 420 feet west of the centerline of 2nd Avenue NW, survey east 420 feet to the
centerline of 2nd Avenue NW. The width of survey will extend to the face of building for
all buildings fronting 15' Street NW (-40 feet on the north side and -30 feet on the south
side).
4275 North High School Road Indianapolis, Indiana 46254 ExMbit
(317) 293-3542 Tel (317) 293-4737 Fax
www.vww.vsengineering.com
2. ROADWAY DESIGN
a. Data Collection and Analysis
This task involves collection, review and analysis of available data relevant to
existing roadway and drainage conditions along 1St St NW. The major sources of
information to be used for this project will include, but not limited to, the following:
• Existing or as -built roadway plans
• City of Carmel Standard Drawings and Specifications
• Existing or as -built drainage and utility information
b. Preliminary Design Plans
Preliminary design plan shall establish formal design criteria and cost estimates
for the project's roadway reconstruction and drainage improvement, including but
not limited to the following:
• Plan, coordinate, monitor and document preliminary design activities
• Establish the legends of existing proposed roadway improvements
• Prepare preliminary roadway and drainage design
• Determine the requirement of additional right-of-way, if needed
• Prepare preliminary construction cost estimates
• Conduct a preliminary design review and field check meeting with all
applicable parties
• Make necessary revisions based on preliminary field check comments and
submit copies of preliminary design documents (11" x 17" plan set) for review
and comments as needed
Preliminary design plans include one (1) site visit.
c. Final Design Plans and Specifications
In accordance with the design criteria confirmed under the preliminary design
task, the engineer shall prepare plans, specifications and construction costs
estimate for all roadway and drainage work.
• Plan, coordinate, monitor and document final design activities
• Finalize preliminary roadway and drainage plans described above
• Finalize construction cost estimate
• Prepare construction specifications
• Submit 95% documents to the City for final review and make any necessary
revisions
• Deliver final contract documents to City
Exhibit�`
Z�J
3. EROSION CONTROL
VS shall develop erosion control plans for inclusion in the final design. The project is
expected to be below 1 acre in size and therefore will not need a Carmel Drainage
Permit or Rule 5 Permit.
4. UTILITY COORDINATION
VS shall perform the tasks as the Utility Coordinator. VS shall coordinate with all existing
utilities. While all efforts are to be made to minimize relocation of utilities, if necessary,
VS shall address apparent utility conflicts and coordinate the development of relocation
plans. All deliverables prepared by VS shall be completed by a qualified utility
coordinator professional of VS and checked for accuracy by another qualified utility
coordinator professional of VS.
5. PROJECT ADMINISTRATION
VS's proposed Project Manager and key personnel will meet with the City and refine
project concepts, time schedules, deliverables, budgets and project approach in general.
Once the schedule is confirmed, the required activities will be executed through proper
coordination and communication. Progress meetings will be conducted with the City's
representatives to review policy and procedural matters, to identify and solve site
specific problems and review progress.
VS will provide bidding assistance for one (1) construction contract letting. The elements
associated with this task are as follows:
a. Prepare bid advertisement
b. Attend pre-bid meeting
c. Receive and respond to contractor inquiries regarding bidding documents
d. Issue addenda to Bid Documents
e. Prepare bid recommendation
• Receive and review bids for responsiveness
Prepare bid tabulation and make recommendation regarding award of
construction contract
6. EXCLUDED SERVICES
The following services are not expected to be necessary and/or are not included in this
contract:
a. Geotechnical and Pavement Design Services
b. Rule 5 Permitting
c. Location Control Route Survey Plat
d. Right-of-way Engineering and Land Acquisition Services
Exlilbit A-
64
7. MILESTONE SCHEDULE
Days from NTP
Notice -to -Proceed 0
Complete Survey 45
Preliminary Plans and Field Check 120
Final Plan Submittal 150
Complete Construction Document Phase 180
The above schedule is intended to provide the City an opportunity for a late summer
2019 letting, if desired, and may vary based upon reviews and/or unanticipated delays
by others.
8. FEE SCHEDULE
The fee based on the scope of work detailed above, is as follows:
1. Topographic Survey
$
13,000.00
2. Roadway & Drainage Design
$
28,000.00
3. Erosion Control
$
2,500.00
4. Utility Coordination
$
8,500.00
5. Project Administration & Bidding
Services. $
4,500.00
TOTAL FEE
$
56,500.00
We look forward to providing our professional services for the City of Carmel and will begin
upon your written authorization. Please contact us if you should have any questions or require
additional information.
Respectfully,
VS ENG/dent
, INC.
AndrewP.E.
Vice PreCOO
Cc: Kenny Birk, VS Engineering
Enclosure: Attachment No. 1
Exhibit- A//
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Survey Limits - 1St Street NW
INDIANA RETAIL TAX EXEMPT
City ®f Carmel CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
Page 1 of 1
PURCHASE ORDER NUMBER
33465
THIS NUMBER MUST APPEAR ON INVOICES, AM
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE I DATE REQUIRED REQUISITION NO. VENDOR NO DESCRIPTION
12/30/2015 364215 Project 18-21; Contract Date 06.01.16
V S ENGINEERING, INC Engineering
VENDOR 4275 NORTH HIGH SCHOOL ROAD SHIP 1 Civic Square
TO Carmel, IN 46032 -
INDIANAPOLIS, IN 46254 - Kate Lustig
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
1518
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department 2200 Fund: 2200 Motor Vehicle Highway
Account: 43-419.99
1 Each ASA 5 - 1st Street NW Road Reconstruction - Design
Account: 44-620.00
1 Each
Send Invoice To:
Engineering
Kate Lustig
1 Civic Square
Carmel, IN 46032 -
DEPARTMENT
ASA 5 - 1st Street NW Road Reconstruction - Design
F CA
$9,500.00 $9,500.00
Sub Total $9,500.00
$47,000.00 $47,000.00
Sub Total $47,000.00
PLEASE INVOICE IN DUPLICATE
ACCOUNT PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $56,500.00
SHIPPING INSTRUCTIONS
*AID VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
`PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL �s ,
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO ORDERED BY - - ---
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL No. 33465 CLERK -TREASURER