Rollfast, Inc/Comm Rel/Adl Serv/29,500/Cycling Event ServicesRollrast, Inc.QRo`�
Department or Community Relations - 2019
Appropriation #1203 43.593.00; P.O.0102504
Contract Not To Excecd $29.500.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and Rollfast, Inc. (the 'Vendor'), as City Contract dated February 1, 2017 shall amend
the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of
Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not
otherwise be affected by this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
James Brainard, Presiding Officer
Maly Ann
Date:
Lori S.
Date:
ATTEST:
Christine Pauley, Clerk -Treasurer
Date:
IN1C.W.r1,4.S• A0-1,51,1AF 4X0WW fifedLVI I1.%r,,,-j
ROLLFAST, INC.
By -
Authorized Signature
Printed Name
Title
FIDITIN: Z/5— 4413 3 Zy�—
Last Four of /SSN if Sole Proprietor:
Date: � 1_ � -
IProposal for the City of Carmel
RIF Cycling Events Services
ROLLFRST
Deliverables
Rollfast proposes the following deliverables:
• Oversee bicycle events, providing guidance and advice based on experience
• Create routes with Ride with GPS for 7 events in 2019
• Some events will use multiple routes (distances)
• Assist with marking routes as needed
• Manage web based registration (wufoo) and promote with social media
• Promote events on Rollfast Cycling website and social media
• Offer advice with:
• Route plan
■ Rider logistics / Staging
■ Support vehicles
■ Rest area locations
■ Permits
■ Police and traffic plan
• Rental equipment
• Volunteer needs and scheduling
• Safety waivers
• Registration
Exhibit—A
rz_
Fees
2019 Rides
3 Family Fun Rides $7,500
4 Adult Slow Rides $22,000
Total $29,500
Payment Schedule
Initial payment, January 2019 $5900
April 1, 2019 $6600
May 1, 2019 $6600
June 1, 2019 $0
July 1, 2019 $6600
August 1, 2019 $0
September 1, 2019 $3800
Signature of Commitment
Chris Tanner, Director
Rollfast
z
Nancy Heck
City of Carmel
Exhibit
�oPZ
iCarmel
Ctyof
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT
102504
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, A/P
CARMEL, I NDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SUPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE
I DATE REQUIRED
I REQUISITION NO.
VENDOR NO.
DESCRIPTION
1/7/2019
371349
CYCLING EVENT SERVICES
ROLLFAST, INC
Community Relations
VENDOR 10630 WESTFIELD BLVD
SHIP 1 Civic Square
TO Carmel, IN 46032-
INDIANAPOLIS, IN 46280 -
PURCHASEID
BLANKET
CONTRACT
PAYMENTTERMS
FREIGHT
32774
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 1203 Fund. 101 General Fund
Account: 43-593.00
1 Each CYCLING EVENT SERVICES
G� OF Cqq
r
Send Invoice To:
Community Relations
$29,500.00 $29,500.00
Sub Total $29,500.00
1 Civic Square
h.
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT _
ACCOUNT PROJECT I PROJECT ACCOUNT AMOUNT
PAYMENT $29,500.00
SHIPPING INSTRUCTIONS
' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID.
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
*PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 102504 CLERK -TREASURER
Nancy Heck
Director
James Crider
Administration