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Nelson/Nygaard Consulting Assoc, Inc/DOCS/110,000/Transit PlanNelson\Nygaard Consulting Associates, Inc. Department of Community Services - 2018 Appropriation #1192 43-404.00. 43419.99, 43-509.00; P.O.#102279 �Q i Contract Not To Exceed $110,135.00 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") is hereby made and entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (hereinafter "City"), and Nelson\Nygaard Consulting Associates, Inc. (hereinafter "Professional"). RECITALS WHEREAS City owns and is responsible for the operation and maintenance of its property, personnel, public works and infrastructure; and and WHEREAS, from time to time, City needs professional assistance in fulfilling its foregoing responsibilities; WHEREAS, Professional is experienced in providing and desires to provide to City the professional services ("Services") referenced herein; and WHEREAS, City desires to engage Professional as an independent contractor for the purpose of providing to City the Services referenced herein; NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions set forth herein, City and Professional mutually agree as follows: SECTION 1 INCORPORATION OF RECITALS The foregoing Recitals are hereby incorporated into this Agreement and made a part hereof. SECTION 2 SCOPE OF SERVICES 2.1 City desires to engage Professional as an independent contractor for the Services set forth in attached Exhibit A, incorporated herein by this reference. 2.2 Professional understands and agrees that City may, from time to time, request Professional to provide additional or modified Services to City. When City desires additional Services from Professional, the City shall notify Professional of such additional Services desired, as well as the time frame in which same are to be provided. Only after City has approved Professional's time and cost estimate for the provision of such additional Services, has encumbered sufficient monies to pay for same, and has authorized Professional, in writing, to provide such additional Services, shall such Services be provided by Professional to City. A copy of the City's authorization documents for the purchase of additional Services shall be numbered and attached hereto in the order in which they are approved by City. 2.3 Time is of the essence of this Agreement. [X:1Cmv=s7n*ESws k Goods S%vs\D0CS\2018Wdw" Nyyml AVemm DOCS.doc: U1W2UI9 93B AK Nelson\Nygaard Consulting Associates, Inc. Department of Community Services - 2018 Appropriation #1192 43-404.00.43-419.99, 43-509.00; P.O.#102279 Contract Not To Exceed $110,135.00 SECTION 3 CITY'S RESPONSIBILITIES 3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services requested. 3.2 City shall provide all data required for provision of Services. Professional may assume that all data so provided is correct and complete. 3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for Professional to perform the Services. 3.4 City shall designate payment of the Services from City budget appropriation number 1192 43404.00, 43- 419.99, 43-509.00 funds. 3.5 City shall designate the Mayor or his duly authorized representative to act on City's behalf on all matters regarding the Services. SECTION 4 PROFESSIONAL'S RESPONSIBILITIES 4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable time and cost estimate. 4.2 Professional shall coordinate with City its performance of the Services. 4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful standards as accepted in the industry. SECTION 5 COMPENSATION 5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more than One Hundred Ten Thousand One Hundred Thirty Five Dollars ($110,135.00) (the "Estimate"). Professional shall submit an invoice to City no more than once every thirty (30) days for Services provided City during the time period encompassed by such invoice. Invoices shall be submitted on a form containing the same information as that contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated herein by this reference. City shall pay Professional for all undisputed Services rendered and stated on such invoice within thirty five (35) days from the date of City's receipt of same. 5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the Estimate, without City's prior written consent. (X:`,CoovutrWrof.Sm &Gooch SKSWMO 201MISM NY9"fd Agr t t DOCSAx:111M019938Aft] 2 NelsonWygaard Consulting Associates, Inc. Department of Community Services - 2018 Appropriation #1192 43-404.00.43-419.99, 43-509.00; P.O.#102279 Contract Not To Exceed $110,135.00 SECTION 6 TERM Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1 hereinbelow, this Agreement shall be in effect from the Effective Date through December 31, 2019, and shall, on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise agreed by the parties hereto. SECTION 7 MISCELLANEOUS 7.1 Termination 7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City or Professional, without cause, upon thirty (30) days' notice. 7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City, for cause, immediately upon Professional's receipt of City's "Notice To Cease Services.' 7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of the date of termination that are not in dispute, except that such payment amount shall not exceed the Estimate. Disputed compensation amounts shall be resolved as allowed by law. 7.2 Bindina Effect City and Professional, and their respective officers, officials, agents, partners and successors in interest are bound to the other as to all Agreement terms, conditions and obligations. 7.3 No Third Party Beneficiaries Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties hereto. 7.4 Relationship The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor any of its agents, employees or contractors are City employees. Professional shall have the sole responsibility to pay to or for its agents, employees and contractors all statutory, contractual and other benefits and/or obligations as they become due. Professional hereby warrants and indemnifies City for and from any and all costs, fees, expenses and/or damages incurred by City as a result of any claim for wages, benefits or otherwise by any agent, employee or contractor of Professional regarding or related to the subject matter of this Agreement. This indemnification obligation shall survive the termination of this Agreement. [X Wwrws\Pru&Sm & Goods SwADOCS1201Mdm Nygwd Ag—ml DOCSA-1/102019938 W Nelson\Nygaard Consulting Associates, Inc. Department of Community Services - 2018 Appropriation #1192 43-404.00. 43-419.99,43-509.00; P.O.#102279 Contract Not To Exceed $110,135.00 7.5 Insurance Professional shall procure and maintain with an insurer licensed or authorized to do business in the State of Indiana such insurance as is necessary for the protection of Professional from claims under workers' compensation, occupational disease and/or unemployment compensation acts, because of negligent errors and omissions, because of bodily injury, including, but not limited to, the personal injury, sickness, disease, or death of any of Professional's employees, agents or contractors and/or because of any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage amounts shall be no less than those amounts set forth on attached Exhibit C. Such insurance policies shall not be canceled without thirty (30) days' prior written notice to City, except non-payment of premium. 7.6 Liens Professional shall not cause or permit the filing of any lien on any of City's property. In the event such a lien is filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right to pay or bond over such lien at Professional's sole cost and expense. 7.7 Default In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this Agreement, including Professional's warranties; (b) fails to perform the Services as specified; (c) fails to make progress so as to endanger timely and proper completion of the Services and does not correct such failure or breach within five (5) business days after receipt of notice from City specifying same; or (d) becomes insolvent, files, or has filed against it, a petition for receivership, makes a general assignment for the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to terminate all or any part of this Agreement, without liability to Professional and to exercise any other rights or remedies available to it at law or in equity. 7.8 Government Compliance Professional agrees to comply with all laws, executive orders, rules and regulations applicable to Professional's performance of its obligations under this Agreement, all relevant provisions of which being hereby incorporated herein by this reference, to keep all of Professionals' required professional licenses and certifications valid and current, and to indemnify and hold harmless City from any and all losses, damages, costs, liabilities, damages, costs and attorney fees resulting from any failure by Professional to do so. This indemnification obligation shall survive the termination of this Agreement. 7.9 Indemnification Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and attorney fees arising out of any intentional misconduct or negligent act or omission of Professional and/or any of its employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall survive the termination of this Agreement. [X: wTwsWof Ss & Goods Sva1DOCS1 OMNd; Nygwd Ag-1 DMA-11IM0199.38 AK Nelson\Nygaard Consulting Associates, Inc. Department of Community Services - 2018 Appropriation #1192 43-404.00. 43419.99, 43-509.00; P.O.#102279 Contract Not To Exceed $110,135.00 7.10 Discrimination Prohibition Professional represents and warrants that it and each of its employees, agents and contractors shall comply with all existing and future laws prohibiting discrimination against any employee, applicant for employment and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, subcontracting or work performance hereunder because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This indemnification obligation shall survive the termination of this Agreement. 7.11 E-Verify Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its newly -hired employees using the E-Verify program, if it has not already done so as of the date of this Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit D, which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E-verify program, and (ii) Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached Exhibit D. In support of the Affidavit, Professional shall provide the City with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not take effect until said Affidavit is signed by Professional and delivered to the City's authorized representative. Should Professional subcontract for the performance of any work under this Addendum, the Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E-verify program. Professional shall maintain a copy of such certification for the duration of the term of any subcontract. Professional shall also deliver a copy of the certification to the City within seven (7) days of the effective date of the subcontract. If Professional, or any subcontractor of Professional, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period,). Should the Professional or any subcontractor of Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist. 7.12 Severability If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate independently of same shall continue in full force and effect. {X1Cootr.ti\Rof.S—& Goods Svts1DM%201Mdw Nyg—dAU—w DOCS.-1/1020199:58 AM Nelson\Nygaard Consulting Associates, Inc. Department of Community Services - 2018 Appropriation #1192 43-404.00. 43-419.99, 43-509.00; P.O.4102279 Contract Not To Exceed $110,135.00 7.13 Notice Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement shall be written and either hand -delivered or sent by prepaid U.S. certified mail, return receipt requested, addressed to the parties as follows: 14gW l City of Carmel Department of Community Services One Civic Square Carmel, Indiana 46032 ATTENTION: Mike Hollibaugh PROFESSIONAL: NelsonlNygaard Consulting Associates, Inc. 621 SW Morrison St., Suite 1250 Portland, OR 97205 ATTENTION: Managing Director Douglas C. Haney Corporation Counsel One Civic Square Carmel, Indiana 46032 Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10) business days from the date of such oral notice. 7.14 Effective Date The effective date ("Effective Date") of this Agreement shall be the date on which the last of the parties hereto executes same. 7.15 Governing Law; Lawsuits This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana, except for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel, Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial they may have, agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 7.16 Waiver Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of such party to require such performance at any time thereafter. [X:\CmffW& f..Sv k Giab Svc3\D0CSUQ19 N&m Nnaud Aar m wl D0C&doc:1/11 2019 9:Stl AM) 6 Nelson\Nygaard Consulting Associates, Inc. Department of Community Services - 2018 Appropriation #1192 43-404.00.43-419.99, 43-509.00; P.O.#102279 Contract Not To Exceed $110,135.00 7.17 Non -Assignment Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City's prior written consent. 7.18 Entire Agreement This Agreement contains the entire agreement of and between the parties hereto with respect to the subject matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter, written or oral, shall be effective for any purpose, No provision of this Agreement may be amended, added to or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective successors in interest. To the extent any provision contained in this Agreement conflicts with any provision contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail. 7.19 Representation and Warranties Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any person or entity executing this Agreement on behalf of such party has the authority to bind such party or the party which they represent, as the case may be. 7.20 Headings All headings and sections of this Agreement are inserted for convenience only and do not form a part of this Agreement nor limit, expand or otherMse alter the meaning of any provision hereof. 7.21 Advice of Counsel The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely, voluntarily, and without any duress, undue influence or coercion. 7.22 Copyright City acknowledges that various materials which may be used and/or generated by Professional in performance of Services, including forms, job description formats, comprehensive position questionnaire, compensation and classification plan and reports are copyrighted. City agrees that all ownership rights and copyrights thereto lie with Professional, and City will use them solely for and on behalf of its own operations. City agrees that it will take appropriate action with its employees to satisfy its obligations with respect to use, copying, protection and security of Professional's property. 7.23 Personnel Professional represents that it has, or will secure at its own expense, all personnel required in performing the services under this agreement. Such personnel shall not be employees of or have any contractual relationship with City. All of the services required hereunder will be performed by Professional or under his supervision and all personnel engaged in the work shall be fully qualified to perform such services. PbCatndslProCSv d Goods Svcs\DOCS120181Ndsw Nygaard Agremat DOCSAml/1012019935 AMA Nelson\Nygaard Consulting Associates, Inc. Department of Community Services - 2018 Appropriation #1192 43404.00.43-419.99, 43-509.00; P.O.#102279 Contract Not To Exceed $110,135.00 7.24 Records and Inspections Professional shall maintain full and accurate records with respect to all matters covered under this agreement for three (3) years after the expiration or early termination of this Agreement. City shall have free access at all proper times to such records and the right to examine and audit the same and to make transcripts there from, and to inspect all program data, documents, proceedings and activities. 7.25 Accomplishment of Proiect Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carved on within City's organization. 7.26 Debarment And Suspension 7.26.1 The Professional certifies by entering into this Agreement that neither it nor its principals nor any of its subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from entering into this Agreement by any federal agency or by any department, agency or political subdivision of the State of Indiana. The term "principal" for purposes of this Agreement means an officer, director, owner, partner, key employee or other person with primary management or supervisory responsibilities, or a person who has a critical influence on or substantive control over the operations of the Professional. 7.26.2 The Professional certifies that it has verified the state and federal suspension and debarment status for all subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment, penalties or costs that might arise from use of a suspended or debarred subcontractor. The Professional shall immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City's request, take all steps required by the City to terminate its contractual relationship with the subcontractor for work to be performed under this Agreement. 7.27 Access to Public Records Act Professional understands and agrees that any "public record", as that term is defined in Indiana Code 5-14-3- 2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the possession or control of the Professional or the City, shall be subject to release under and pursuant to the provisions of Indiana's Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et se ., as amended. [XXoot aas\ProCSm & Goads SwODOM7D151Msoo Ny&Md Ara l DOCSda:1110S2019 938 AM) Nelson\Nygaard Consulting Associates, Inc. Department of Community Services - 2018 Appropriation #1192 43-404.00. 43419.99, 43-509.00; P.O.#102279 Contract Not To Exceed $110,135.00 IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety BY: ames Brainard, Presiding Officer Date: 1 Lori S. Wats ember Date: �.J (� ATTE T, Y G ristine S. Pauley, Clerk-Tre s rer Date: P0Ca*a=\ftCSmdhoods Svcs1DOCS1201 SWtim Nygurd AVce lDOCSAX:l/10'2019938 AM NELSONINYGAARD CONSULTING ASSOCIATES, INC. BY: � 4' a Authorize Signature Printed Name: CA H A 0 V, L LrX^'l L Title: F1'4A'JGr— M J FIDITIN: 5S —2,597,413 Last Four of SSN if Sole Proprietor: Date: � ( 71� I I NELSON NYGAARD December 6, 2018 City of Carmel, Indiana Transit Plan Submitted by Nelson\Nygaard Consulting Associates 706 South Hill Street, Suite 1200, Los Angeles, CA 90014 213-785-5501 NELSON --- N YG A A R D CONTACT: Hazel Scher TITLE: Senior Associate EMAIL: hscher@nelsonnygaard.com Firm Qualifications and Experience We Put People First Nelson\Nygaard Consulting Associates, Inc. is an internationally recognized firm committed to developing transportation systems that promote vibrant, sustainable, and accessible communities. Founded in 1987, Nelson\Nygaard has grown from its roots in transit planning to full -service transportation firm with over 130 people in offices across the United States. Nelson\Nygaard puts people first. We recognize that transportation is not an end by itself but a platform for achieving broader community goals of mobility, equity, economic development, and healthy living. Our hands-on, national experience informs but does not dictate local solutions. Built on consensus and a multimodal approach, our plans are renowned as practical and implementable. NelsonlNygaard specializes in: Transit (■ I Transit planning is at the core of Nelson\Nygaard's practice. Our experience covers all types of transit service. Our clients range from rural providers to municipal operators to large urban agencies. We specialize In designing transit services that achieve mobility and sustainability iL�3r goals. Emerging Mobility Nelson\Nygaard is committed to emerging mobility solutions that address specific mobility challenges and Improve access for all. Our experience includes facilitating public -private tt#' partnerships for transit and paratransit services. Improving first/last mile access. and developing services that tallor technology enhancements to local context to improve local circulation. Paratransit and Community Transportation Nelson\Nygaard boasts some of the leading paratransit planning experts In the U.S. We develop p the best strategies to increase operating efficiencies and meet ADA compliance and service quality standards. 706 SOUTH HILL STREET, SUITE 1200 LOS ANGELES, CA 90014 213-785 Exhibit-5500 �� www.nelsonnygoord.com TRANSIT PLAN City of Carmel Project Understanding and Approach After completing a regional transit plan in 2016 that did not garner enough public support for a successful ballot initiative, Hamilton County remains unnerved by any fixed -route transit service. As the neighboring community to Marion County and Indianapolis, Carmel is envisioned as the first extension of the IndyGo Red Line. While currently unfunded beyond the Marion County boundary, the development of this High Capacity Transit service in the coming years warrants a complementary plan for providing access to the Phase 1 terminus and eventually feeder options to the Phase 2 service through the core of Carmel. In addition, Carmel's vibrant Arts and Design District and other local destinations may warrant some form of local transit service to provide residents and visitors with alternative transportation options. Nelson\Nygaard is excited about the opportunity of assisting the City of Carmel with evaluating local and regional mobility needs, particularly as it relates to access to employment, education, health care, regional transit, and other community resources. We designed a work plan that uses comprehensive analyses and stakeholder engagement as a foundation for potential mobility solutions and strategies, while enabling our team to deliver a product that meets and exceeds expectations. 1.1 Kickoff Meeting Following the notice to proceed, we will initiate the project with a kickoff meeting to bring together City of Carmel staff and key members of the Nelson\Nygaard team. The consultant team will personally meet with staff for the following purposes: ■ Discuss project objectives and priorities ■ Fine-tune the project scope and schedule ■ Identify relevant data from prior planning work ■ Discuss immediate next steps, upcoming meetings, and deliverables As part of our kickoff meeting activities, we also propose to spend time onsite touring the city to observe recent development and other changes. We encourage staff to accompany us as we tour the city and also recommend convening as a group at the end of our site visit to discuss our initial impressions and ideas. This process ensures we develop a common understanding and get up to speed quickly. A draft kickoff agenda will be submitted to staff for review and revision prior to the meeting and notes will be recorded. Following the kickoff meeting, we will refine the project schedule as necessary and pro -Me a meeting summary. We will also set up a standing biweekly conference call time for the project team in order to ensure that there are frequent opportunities to check in and that any issues may be resolved in a short timeframe. 1.2 Stakeholder Engagement Plan Our team will integrate stakeholder participation throughout the planning process to ensure that the project reflects the shared needs, priorities, and values as expressed by leaders in the Exhibit Nelsonftgaard Consulting Associates, Inc. 2 CiT ! C' TRANSIT PLAN City of Carmel community. Following the project kickoff meeting, our team will finalize the stakeholder engagement plan discussed more in Task 3. 2.1 Document Review Immediately following the kickoff meeting, we will conduct a thorough review of relevant comprehensive and transportation plans and studies. We will confirm a list of existing documents to review during the kickoff meeting, but anticipate that it will include the following: ■ Carmel Clay Comprehensive Plan (2oi6) • Central Indiana Transit Plan (2oi6) ■ Indianapolis MPO 2045 Long Range Transportation Plan (2017) ■ Indianapolis MPO Transit Impact Study (ongoing) ■ Midtown Redevelopment Plan (2012) ■ Merchant's Square Redevelopment Plan (2012) The document review will provide background on community goals, objectives, and policies. We will also review relevant research, surveys, and inter -local agreements as directed by staff. 2.2 Land Use and Infrastructure As a starting point in our analysis of existing conditions in Carmel, we will develop a series of maps and narratives detailing zoning, future land use, public -owned parcels, proposed development, existing roadway network, street characteristics, signalized intersections, and traffic volumes. We will also map multimodal transportation features, such as the existing sidewalk and bikeway networks, curb ramps, pedestrian crossings, and bicycle facilities to demonstrate how they might interact with transit. This multimodal assessment will inform the development of initial service concepts. Because pedestrian access is a crucial aspect of transit usage, we will use a combination of field evaluation and Nearmap high -resolution imagery to identify physical barriers to mobility, such as highways, large parcels, railroads, and waterways. 2.3 Transportation Services Inventory Currently the Hamilton County Express is the only general public transit service in Hamilton County. In addition, the Primelife Enrichment service provides transportation to persons over the age of 50. For each service, we will produce a profile that will summarize eligibility, availability (days of service, hours of operation, etc.) and fare, if any. In past transit studies for similar communities, we have obtained travel pattern data from transportation providers to gain insight on travel demand and unmet public transit needs. We will request trip manifest data from each service operator to understand origin/destination usage patterns of these services. By summarizing and mapping this data we Nvill be able to understand where the major trip generators are within Carmel, and whether trips are being made locally (starting and ending in Carmel), connecting to other parts of Hamilton County, or connecting to Marion County. If available, we %rill also map usage patterns of Carmel's Zagster Bike Share system in order understand opportunities for integrating modes and broadening the potential for multimodal trips. Exhibit Nelson\Nygaard Consulting Associates, Inc. 3ofD TRANSIT PLAN City of Carmel We will also request relevant data from CIRTA's Commuter Connect vanpool program to identify travel patterns of commuters living or working in Carmel. While the service is no longer operational, we will also request historical information on the commuter express service that operated between 2oo8 and 2014 to connect residents to Indianapolis, as it may serve as an indicator of latent demand for future transit service. In addition, we will request any statistics on ridership that may have been collected in the 2018 holiday season on the Carmel Holiday Trolley to understand if there may be opportunities to expand this service to other parts of the year. 2.4 Comprehensive Market Analysis Understanding demand is a fundamental step in developing a transit plan. Using the latest Census American Community Survey (ACS) data, we will develop maps depicting population, employment and other demographic or socio-economic densities. We will also create a transit demand index map to illustrate which residential areas have the greatest need for transit service. In addition, we will analyze data from the U.S. Census Longitudinal Employer -Household Dynamics (LEHD) to understand local and regional employment travel patterns. LEHD data will provide information on where residents of Carmel work and where employees working in Carmel live in order to identify the strongest potential markets for job -access service. LEHD data can alsobe segmented by income and industry to pinpoint the home -work travel flows of populations that are more likely to use transit. TRANSIT PROPENSITY -'� - . �-L•r ter - Through the review of existing documents and collective staff knowledge, we will also identify key destinations and activity centers. Indianapolis MPO population, employment and travel demand data will provide insight into existing travel patterns and anticipated growth in Carmel. Nelson\Nygaard will create maps showing trip volumes between Carmel and other areas of the region that will help inform major origin and destination patterns. 2.5 Peer Review The purpose of the peer review is to evaluate transit best practices of cities similar to Carmel to identify best practices and potential pitfalls involved in the development of transit services. The cities selected for this analysis will be similar in terms of population, density, predominant commute patterns, and proximity to major regional urban centers. Transit characteristics evaluated in this peer review include the evolution of transit service, operating structure, funding strategies, ridership performance, local partnerships, and regional coordination. The peer review will also include case studies that demonstrate a variety of ways that cities with similar characteristics as Carmel have structured, implemented, and developed new service, and partnered or contracted with neighboring transit system. Findings of the peer Exhibit NelsonlNygaard Consulting Associates, Inc. cl600 TRANSIT PLAN City of Carmel review are intended to inform city council members and members of the community of how Carmel compares with peer cities in terms of transit needs and options. 2.6 Existing and Future Conditions Report Technical work described in tasks 2.1-2.5 will be summarized in an Existing and Future Conditions Report, which uses visually appealing maps and graphics to present key findings and identify transit needs, challenges, and opportunities for implementing transit, paratransit or other emerging mobility services in Carmel. Deliverable: Existing and Future Conditions Report 3.1 Stakeholder Meetings In collaboration with City of Carmel Community Relations Department, we will compile a database of stakeholders that represent different segments of the community. We anticipate inviting representatives from the following organizations as well as other stakeholders identified by city staff (in particular, elected officials): ■ Neighborhood or Home Owners Associations • CIRTA • Janus Developmental Services ■ PrimeLife Enrichment, Inc. • St. Vincent Health ■ IU Health North • Carmel Arts & Design District • OneZone ■ Carmel Clay Public Library • Carmel Clay Schools ■ Monon Community Center We propose two rounds of stakeholder meetings. The first round will take place after the completion of the Existing and Future Conditions Report to solicit feedback regarding mobility needs and opportunities. A second round of stakeholder meetings will take place after the development of initial service alternatives. Stakeholder meetings will be designed in such a way as to solicit information that responds to core questions but also allows for open-ended conversation. It is very important that we gain a complete understanding of the community desires and concerns. To encourage participants to speak frankly, we will ensure their comments are anonymous and present results so that comments are summarized by theme. In addition, members of the project team will be available to brief elected officials at strategic points of the study. Discussions with elected officials would be conducted on an individual basis and would take place either in person or by phone, as schedules permit. Briefings would likely take place during both rounds of stakeholder outreach, but can be tailored to an appropriate time commitment from each elected official as advised by City staff. To support these briefings, we urill develop concise presentations or documents that can be used to summarize other stakeholder Exhibit NelsonlNygaard Consulting Associates, Inc [�/r� TRANSIT PLAN City of Carmel feedback, service alternatives, as well as next steps. In our experience, it is equally crucial to have conversations with elected officials who are supportive of transit as well as with those who are wary of transit in order to gain consensus around a vision for transit services. Deliverables: Technical Memorandum summarizing stakeholder feedback 4.1 Vision, Goals, and Objectives Following the first round of stakeholder engagement, Nelson\Nygaard will facilitate a workshop with city staff to develop a realistic vision, goals and objectives for the possible implementation of transit service. We anticipate working closely with staff to develop realistic and attainable goals and objectives based on service evaluation findings, community desires, and political support. We typically categorize goals and objectives into themes that represent social, economic, and environmental priorities. This practice is useful in communicating the vision to decision -makers and stakeholders. Along with existing conditions findings and stakeholder feedback, it will also serve as a foundation for the development of initial service alternatives. 4.2 Initial Service Alternatives Based on the market research, stakeholder feedback, and project goals and objectives, we will create a series of initial service alternatives designed to serve various markets. In evaluating the viability of local and regional mobility options, it is important to consider all modes, vehicle types and operating scenarios, including but not limited to: ■ Fixed -route transit — Local circulator bus — Connections to Marion County — Commuter transit ■ On -demand transit — Paratransit — General-purpose dial -a -ride — Flex route ■ Emerging mobility Transportation Network Company (TNC) partnerships Microtransit Initial service alternatives will consist of route alignments, proposed stop locations, projected service parameters (headways, span, and hours of operation), potential vehicle types, estimated operating and capital costs. 4.3 Service Alternatives Refinement After receiving feedback on the initial service alternatives from staff and the stakeholders, we %%rill refine the service alternatives to reflect comments, concerns, or additional needs identified. Once the refined service alternatives have been reviewed and approved by city staff, we will develop a short-term and long-term operating and capital plan, described in Task 5. A simplified version of Exhibit /+_ NeisonlNygaard Consulting Associates, Inc. 6 J6 TRANSIT PLAN City of Carmel the refined service alternatives will also be developed in a graphic format that is easy for a range of audiences to comprehend. Deliverable: Technical Memorandum documenting Vision, Goals and Objectives 5.1 Operating and Capital Plan After finalizing service alternatives based on feedback from staff and stakeholders, we will develop a detailed short-term and long-term operating plan, which will summarize vision for transit in Carmel as well as how that may evolve as Central Indiana grows and invests in transit. The operating plan will include a detailed implementation schedule. Depending on the recommended mobility options, the operating plan will likely include many of the following elements: ■ Map of route alignments and stop locations ■ Preliminary route schedules .,..1 �_ WK �� ` ■ Service hours and vehicle requirements • Future expansion options, ■ ADA regulations_ ■ Operating options — City owned and operated' r -- City owned and third party operated w — Turn key • Performance measures and standards, and associated monitoring activities ■ Staffing needs ■ Marketing and communication strategies Nelson\Nygaard will also identify capital needs to support potential service investments, including but not limited to: ■ Fleet needs and replacement schedule ■ Bus stops signage and installation ■ Bus stop amenities such as benches, shelters, lighting and bike facilities ■ Design and construction of a transit center or mobility hub ■ Customer -focused technologies such as real-time arrival and fare collection apps ■ Infrastructure improvements and last -mile solutions such as sidewalks, crosswalks, signalized intersections The capital plan will have a planning horizon that reflects the short- and long-term elements of the operating plan. 5.2 Financial Plan Nelson\Nygaard will estimate operating and capital costs and recommend funding strategies for new transit investments specified in the operating and capital plan. This effort will involve Exhibit ._ NelsonWygaard Consulting Associates, Inc 7A TRANSIT PLAN City of Carmel comparing the cost/benefit of each operating options. We will also evaluate the feasibility of potential economic development and community partnership funding sources, in terms of their ability to generate revenue, technical feasibility, and political acceptance. Potential non- traditional funding sources include partnerships with government entities, sponsorships in the form of advertising revenues, and public -private partnerships with major employers. Our project team has experience helping transit providers negotiate agreements with benefiting partners to fund the implementation of new transit service. 5.3 Draft Report The products of the previous tasks will be summarized and compiled in the form of a draft plan, prior to the submittal of a final plan. Nelson\Nygaard will provide an electronic copy of the draft plan to city staff for review and comment. We will then schedule a conference call with city staff to discuss comments and proposed revisions. After the draft plan is revised to reflect city staff comments, we will present the draft plan to Carmel City Council during a work session or regular board meeting. We will also be prepared to answer any questions from the public. 5.4 Final Report After receiving feedback from City Council, Nelson\Nygaard will revise the draft report and produce a final report. We will provide printed and electronic copies of the final report along with an executive summary that includes projects goals/objectives, key findings, stakeholder feedback and recommendations. Deliverables: Draft and Final Reports We have assembled a team with relevant experience to fit the specific needs of this project. Full resumes of each staff member are included in the appendix. Project Manager: Hazel Scher Principal -In -Charge: James Gamez Deputy Project Manager: Alex Mercuri Exhibit A _ NelsonlNygaard Consulting Associates, Inc. a fin TRANSIT PLAN City of Carmel Total Silting Rate James Gamez Principal) $180.00 Hazel Scher Senior Associate $165.00 NelsonNygaard Alexander Mercuri Associate $130.00 Labor Costs Jewel DeGuzman Associate2 $130.00 GIS Analyst GIS Analyst 5110.OD Designer Designer $110.00 Total Total Labor Hours Labor Costa Travel Expenses Meeting Expenses Total Diradt Expertfes Total Costs is S2, $2, 1 Project Initiation 1.1 I6ckollMeetng 12 12 12 361 S5,7 35,7D 1.2 Stakeholder Enagement Plan 4 8 81 201 53,09 — 080 Task Total 16 20 20 0 0 56 38,780 S3. s0 $3,62 S1$40 2 Existing and Future Conditions Analysts 11 Document Review 12 $,, 31,7 2.2 Land Use and Infrastructure 2 4 8 8 22 $2.940 $2,940 2.3 Transportallon Services inveniory 4 8 8 20 52,58 S2,58( 2.4 Comprehensive Market Analysis 4 8 24 36 $4.340 $4 2.5 Peer Review 4 8 16 4 32 $4,640 $4,64 2.6 Existing and Future Conditions Report 4 18 8 1 1 1 $7,200 $7 Task Total 10 40 401 281 401 16 174 S23,4 $0 S28 S Stakeholder Engagement 3.1 Stakeholder Meetings af 4OF 401 1 1241 11 $15,88 S15 Task Total • 8 401 ri 401 r 01 D 24 .r 114 S115,8111 S4,700 54,7 520, E 81 161 SZ360 52,36C 4 Servlee Ahernattves 4.1 Vision, Goals and Oboctves 8 8 8 24 $3,800 BO , 42 Initial Service Allemafves 16 16 16 81 16 72 S10,400 $10,40C 4.3 Service AlemalvesRefinement 8 a 8 24 $3,64 Task Total 32 32 24 81 21 0 1 $17,84 $3,425 $0 $3.42 $$3.6464 5 Public transportation Framework 5.1 Operating and Capital Plan a 24 8 $6,440 56,44 5.2 Financial Plan 8 16 1 16 $6,160 $6.1 60 5,3 Draft Report 4 16 16 81 24 681 S8.9601 $8,96 5.4 Final Report 4 16 81 8 36 $5.280 S5,28 Task Toe ..SE 24 72 2424 a 32 1841 526,84 $925 SCI S92 $27.765 PROJECT TOTAL HOURS 9 2Nj 15(,l E01 721 721 662 PROJECT TOTAL COST 515,2001 536,300; S20.280; 31.BOC� 57,9Mi 57,920 I S97.4601 ,6T Sol 512.67 St10,135 TRANSIT PLAN City of Carmel Project Timeline M This draft timeline shows an assumed start date of mid -February 2019 and a duration of approximately 9 months. Following this schedule stakeholder engagement would occur in late May and July. Summer months can be difficult to schedule stakeholder workshops due to summer travel. We are open to revising this schedule, either to frontload our work so that stakeholder engagement is complete before summer, or to wait until Fall 2019 to conduct the second round. .,••i�. , `d Hct Ipr:l AI hrs poc.Coi " •�' tt ;y� 21 t� t5 :' 29 fl t� :? 3 t0 i/ 21 ------ 7"9 bIY. � t B t; 2: 25 lwpall Sep:e �r CgopH Yo'+empH Caclmce• 5 t7 •9 tf 2 9 16 i3 7: 7 t1 2; i8 1 t A 2 9 6 13 1; -� NelsonlNygaard Consulting Associates, Inc. N.'W•P: Invoice Name of Company: Address & Zip. Telephone No.: Fax No.: Project Name: Invoice No. Purchase Order No: Date: Goods Services Person Providing Goods/Services Date Goods/ Service Provided Goods/Services Provided (Describe each good/service separately and in detail) Cost Per Item Hourly Rate/ Hours Worked Total GRAND TOTAL Signature Printed Name EXHIBIT C INSURANCE COVERAGES Worker's Compensation & Disability Statutory Limits Employer's Liability: Bodily Injury by Accident/Disease: $100,000 each employee Bodily Injury by Accident/Disease: $250,000 each accident Bodily Injury by Accident/Disease: $500,000 policy limit General Liability: Each Occurrence: $250,000 General Aggregate Limit (other than Products/Completed Operations): $500,000 Products/Completed Operations: $500,000 Personal & Advertising Injury: $500,000 Damage to Premises Rented to You: $250,000 Medical Expense Limit (any one person): $ 50,000 Commercial Auto Liability (owned, hired and non -owned) Per Accident Combined Single Limit For Bodily Injury and Property Damage: $500,000 Umbrella Excess Liability Each occurrence and aggregate: $1,000,000 Maximum deductible: $ 10,000 EXHIBIT D AFFIDAVIT C.AAIne ri r\ e ______,being first duly sworn, deposes and says that he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this matter, could testify as follows: 1. I am over eighteen (18) years of age and am competent to testify to the facts contained herein. 2. I am now and at all times relevant herein have been employed by Nelson\►J1�aord GcnSyt:L%V,� A�soc�a�l'e- , znC-. (the "Employer") in the position of x,; h c4 h oe tit v%W r 3. I am familiar with the employment policies, practices, and procedures of the Employer and have the authority to act on behalf of the Employer. 4. The Employer is enrolled and participates in the federal E-Verify program and has provided documentation of such enrollment and participation to the City of Carmel, Indiana. 5. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETH NOT. EXECUTED on the a3P--" day of 20 19 . , 1 1 Printed: C IM&Js oGui-Ile rm v I certify under the penalties for perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and representations are true and correct. S96 A r , A<:-i46Z) C►r� c. r Fvi jA —t�E� t�r>2�� +✓ is �A i` —� Printed: ;Zic;44, A3 J . AI E,14F--,-�%4 NO-1-4;;ty 10u64-c— S-rATE err C G u.\3 I OF SA V A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of San Francisco Subscribed and sworn to (or affirmed) before me on this 23rd day of January , 20 19 , by Catherine Guillermo proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. RICHARD J. NEMETH N COMM. #2228902 'p NOTARY PUBLIC-CALIFORNIA O SAN FRANCISCO COUNTY tV If *My ti rT. Ezpirs Feb. 12. 2022 (Seal) R 'Signature City o Carmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER JL FEDERAL EXCISE TAX EXEMPT 102279 ONE CIVIC SQUARE - 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, AIP CARMEL, INDIANA46032-2584 VOUCHER DELIVERY MEMO, PACIONG SUPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 VENDOR NO. PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. DESCRIPTION 12/7/2018 372988 NELSON/NYGAARD CONSULTING ASSOC INC Dept of Community Service VENDOR 116 NEW MONTGOMERY ST SHIP 1 Civic Square SUITE 500 TO Carmel, IN 46032- SAN FRANCISCO, CA 94105 - PURCHASE ID BLANKET CONTRACT PAYMENT TERMS 31830 QUANTITY UNIT OF MEASURE DESCRIPTION Department 1192 Fund: 101 General Fund Account: 43404.00 1 Each Transit Plan Account: 43-419.99 1 Each Transit Plan Account: 43-509.00 1 Each Transit Plan Send Invoice To Dept of Community Service 1 Civic Square Carmel, IN 46032- I •- OF CAq NI 7 PLEASE INVOICE IN DUPLICATE FREIGHT UNIT PRICE EXTENSION $63,000.00 Sub Total $19,306.25 Sub Total $27,828.75 Sub Total $63,000.00 $63,000.00 $19,306.25 $19,306.25 $27,828.75 $27,828.75 DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT I AMOUNT PAYMENT $110,135.00 SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 I -. AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY MiKe Homoaugn TITLE Director CONTROL NO. 102279 CLERK -TREASURER James Crider Administration