Blue Grass Farms, Inc/DOCS/60,000/Tress Blue Grass Farina,Inc. _
Department of Community Services-2019 ( SRO
Appropriation#1192 44-624.00 Fund;P.O.#102540
Contract Not To Exceed$60,000.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR GOODS AND SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement", entered Into by
and between the City of Carmel and Office Keepers, (the'Vendor}, as City Contract dated September 5, 2018 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and Incorporated herein as.Exhibit W. The terms and conditions of the Agreement
shall not otherwise be affected by this Additional Services Amendment'and shall remain In full force and effect.
IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL,INDIANA Blue Grass Farms, Inc..
by and through its Board of Public
Works and Safety
1\CD-E YY€5
Janes Brainard, Presidia Officer Authorized Signature
g �
late: , ,
P1/1/,1 l�T
�✓ � �, Printed Name
Ma Ann =urke,Meer / •
Date: oG (o
v Title
Lori S.Watso "em er FtD/rIN: 55'" I g5
Date: ' al 6/1 9
Last Four of SSN if Sole Proprietor:
ATT ::
40
Date: lA 7A q
Listlrie
Pauley, Olerk rp surer ,y
Date: 4.//7
1S5Caet.eeNRaaSra k Cloods-SmODOCSNIOIRtike Grse Farm,k c.AS.4oa111601910:54 Aall
(0.0*--"r) ity of Cannel
„„), D PART"MBIT alp COMMUNTI'Y SERVICES
DA4►
QUOTE FOR PURCHASE OF TREES CONTRACT NOT TO EXCEED 560,000.00
Quotes are due January lie',2019 at 9;00 am,Please submit to.
Department of Community Services
ATTN:Doren Mlndham
One CivicSq
Carmel,IN 46032
I.SCOPE OF SERVICES
The quote is for the purchase aftrees,The Contractor shall furnish all labor,materials,equipment and
services necessary to supply trees to a'to be determined'location In or within five miles of Carmel.
II.CITY OF CARMEL REPRESENTATIVE
All questions related to this quote shall be addressed to;
Daren Mindham
Urban Forester
One CivicSq:
Carmel,IN 46032
Phone;317-571-2417
Email;dmindham@carmel.ln,gov
Ill,WORK REQUIREMENTS
Apbilcable Nurserv:staridafds.
• Contractor mist adhere to American National Standards Institute(ANSI Z60,1)current edition.
• Trees shall be subject to field inspection for quality of stock,
• Trees shall be part of the Contractor's current Inventory.
Requirements;
• Ball and burlap tree stock availability.
• Stock to be root pruned every other year,
• Tree canopy Is custom trimmed per variety,
• Ball and burlap trees shall have ball sizes that are larger than minimum nursery standard,
• orders are assembled the*before delivery required,
• Orders are tagged to be uniformly matched,If not personally selected by Carmel Representative,
• Stock received shall be the same as ordered,No change In size,smaller or larger,will be accepted,
• Packaging type received shall be same as ordered.if ball and burlap is ordered containerized trees
cannot be substituted unless authorized by the Carmel Representative,
Exhibit A._
4`,6 pF Ggp�F
of
41�.11I S.IA�.1,. City
Carmel
1',fll�f,M lfs'ttT.Vl / .
�� '` / [RPAftTME1NT OF COMMUNITY SERVICES
IV,[AYOUT OF QUOTE Ito the nearest dollar)
Please'provide a price foreach tree species per caliper size and note If the spades Is currently in stock.
(Actual species may vary):
Tree Species 1.75" 2,00" 2.25" 2.50" 6' Able toSupplyat
least 20 of one size.
American hornbeam : " i�-.5.� '« y•. r`t
(clrete?
. { ,� No
Bald cypress I i � °" f �4 135," illaillrit,
%' No
Elm,hybrid 11.Er 1 r 1 5YJ ' 3.� � �� � '�`a ti r Eriri � es No
(ieckberry IVA,` kr fr.. , ""'° an . e Na
cingko t. l:.' J 7t 3A ir::)- No
Honeylocust It As , 1 f , .1 L ` ,w , 1 g :' Nrak , No
J.epenese.treelilac 1,14{ii , I S`j,'' 1.,.: •1
es No
b. f qqJapanese zelkova I tI r , , are 1.'g l+aslqq,. No
London pianetree ` I 1�.` . I+$j' i n.. a 'rflt,c,".11 NA
Oak I,' o
_ 1 Ti / 71` �, , � a,� e
Redbud,single-stern . 1[tic / ,i _ ti , d t?: s.,:. i.,4 Yes No
. River birch,single stem i far` cr--- -- { No
Tulrptree 112: 1 + 1 CQI," . )7 ``- faittfNo
• Yellowwood at` .i41' l}11 Y s rfv.4 <��+J�;. .. NO
�:�13 �$L�'t,( �4��;('93`�1ppMA�j.Y� i''S WPM
[R(pV p�t<{r.tt��� f y1J (/ �("�
Norw y spruce a:i� titi titian t S'd 7J3it C�lR. �1.5. 6, .i i:i*51il ll: i 1/0-._ 11:+`r No .
Delivery cost to holding area(within 5 miles of Carmel): Price:per 7Strees; 4 ! .
Other qualifications/notes;
•
Company Name:,jl A "
•
Signature: i Date:, ./ ' . Exhibit
2 a1
Cityp '(° Carniel INDIANA RETAIL TAX EXEMPT Pge 1 of1
o^f CERTIFICATENO0931201560020 PURCHASE ORDERNUMBER l�I,,,jLL FEDERAL EXCISE TAX EXEMPT 102540
ONE CIVIC SQUARE 36.6000972 THIS NUMBER:MUST APPEAR ONINVOCES.AIP
CARMEL,INDIANA 46032,2564 _ VOUCHER,DEIJVERYMEMO,PACKINGSLPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SFIIPPINE3LABELS AND ANY CO ESPQADENCI
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO, VENDOR NO. DESCRIPTION
1I16I2019 00351586
BLUE GRASS FARMS,INC. Dept of Community Service
VENDOR 1915 W.63RD STREET SHIP 1 Civic Squat*
TO Carmel,IN 46032-
ANDERSON,IN 46013-
PURCHASE ID _ BLANKET '-"CONTRACT PAYMENT TERMS FREIGHT
33026
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRIOE J EXTENSION
Department: 1192 Fund: 101 General Fund
Account: 44-624.00
1 Each Trees • $60,000.00 $60,000.00
Sub Total $60,000.00
17,---
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F
A 4 irk elf
Send invoice To: -,
Dept of Community Service Not !f$�00 AO
1 Civic Square
Carmel,IN 46032-
PLEASE INVOICE IN DUPLICATE
I. DEPARTMENT
I. ACCOUNT-_ I -,_. _ PROJECT I PROJECT ACCOUNT AMOUNT
PAYMENT $60,000.00
SHIPPING INSTRUCTIONS 'AP VOUCHER BE APPROVED FOR PAYMENT UNIEES THE P.O.NUMBER IS WADE A
'SHIP PREPAID. PART OFT*VOUCHER AND EVERY INVOICE AND VOUCHER/AERIE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE.ISAN#INDBUGATEDBAIANCEIN
'C.O.D.SFIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR.THE ABOVE ORDER.
'PURCHASE ORDER NUMSERMUST APPEAR ON ALL SHIPPING LABEL v
'THIS ORDER ISSUED tl COMPLIANCE WITH CHAPTER 99,ACTS 1946 �
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY - -
Mike HoIIfTaugh • James Crider
TITLE Director Administration
CONTROL NO. 102540 CLERK-TREASURER