Agreement with the Carmel Professional Firefighters International Association of Fire Fighters Local 4444 1
iMk
3
4
5
6
7
8 AGREEMENT
9 Between
10 CITY OF CARMEL
11 And
12 CARMEL PROFESSIONAL FIRE FIGHTERS
13 INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS LOCAL 4444
14
15 EFFECTIVE
16 January 1, 2019 —December 31, 2020
17
18
19
20
21
22
23
24
1
25 Table of Contents
26 Agreement 4
27 Article I—Period of Agreement 4
28 Section 1 —Duration 4
29 Section 2—Severability 4
30 Section 3—Minimums Only 4
31 Section 4—Uniformity 4
32 Article II—Recognition 5
33 Article III—Union and City Rights and Obligations 5
34 Section 1 —Union Rights 5
35 Section 2—City Rights 6
36 Section 3—Strikes and Lockouts 6
37 Section 4 - Dispute Resolution 6
38 Article IV—Miscellaneous 7
39 Section 1 - Safety 7
40 Section 2—Minimum Staffing 8
41 Section 3—Overtime 8
42 Section 4—Call-back Definition 8
43 Section 5—Fitness Facility 8
44 Section 6—Bid System 8
45 Section 7—Work Performance Evaluation 8
46 Section 8—Promotions 9
47 Article V—Terms and Conditions of Agreement 9
48 Section 1 —Funding 9
49 Article VI—Compensation 9
50 Section 1 —Cost of Living Adjustments 9
51 Section 2—Specialty Pay/Ride-Out pay 9
52 Section 3—Longevity Pay 11
53 Section 4—Pension Contribution 11
54 Section 5—Holiday Pay 11
55 Section 6—Master Firefighter Pay 11
56 Section 7—Vacation Buy-back 11
57 Section 8—Sick Leave Incentive 12
58 Section 9—Grade and Step 12
59
2
60 Article VII—Fringe Benefits 14
61 Section 1 —Retiree Health Insurance 14
62 Section 2—Annual Physical 14
63 Section 3—Uniforms/Safety Gear 14
64 Section 4—Catastrophic Medical Leave Bank 14
65 Section 5—Tuition Reimbursement 15
66 Section 6—Dependent Care 15
67 Section 7—Retiree Health Insurance Re-Enrollment 15
68 Section 8—Other Benefits 155
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
3
90
91 Agreement
92
93 This agreement("Agreement")is entered into by and between the City of Cannel,Indiana
94 ("City"),represented by the Mayor of the City("Mayor"),the City's Board of Public Works and Safety
95 ("Board")and the City's Common Council("Common Council"),and the Cannel Professional
96 Firefighters—International Association of Fire Fighters,Local 4444("Union"),represented by its Carmel
97 President and Secretary/Treasurer. This Agreement is not and shall not be construed as a collective
98 bargaining agreement for the purposes of federal or state labor laws or otherwise.
99
100 Article I —Period of Agreement
101 Section 1—Duration
102
103 Upon its proper execution by all parties hereto,this Agreement shall be effective as of 12:01 a.m.
104 on January 1, 2019,and shall be in effect until 11:59 p.m. on December 31,2020. This Agreement shall
105 remain in full force and effect,unless either party desiring to amend this agreement shall notify the other
106 in writing. Notice of a request for amendment shall specify the content of any and all proposed
107 amendments. The parties agree to begin good faith negotiations on a future Agreement no later than July
108 of 2020. If a new Agreement is not executed before the end of this Agreement,then this Agreement shall
109 remain in effect until a new Agreement is executed by the parties hereto.
110
111 Section 2—Severability
112
113 In the event that any provisions of this agreement are found to be inconsistent with existing State
114 /Federal statutes or laws,the provisions of such statutes or laws shall prevail;and if any provision herein
115 is found to be invalid and unenforceable by a court or other authority having jurisdiction,then such
116 provision shall be considered void,but all other valid provisions shall remain in full force and effect. The
117 parties hereto agree to notify the other of any ruling in that regard.
118
119 Section 3—Minimums Only
120
121 The terms of this Agreement are intended to cover only minimums in hours, working conditions
122 and other employee benefits. The City may implement or retain in effect superior wages,hours,working
123 conditions and other employee benefits.
124
125 Section 4—Uniformity
126
127 Although the parties recognize that it is extremely difficult to compare different pay and work
128 structures so as to exact mathematical equivalencies,the City agrees that,as much as is reasonably
129 possible,Cannel Fire Fighters shall receive the equivalence in benefits and pay raises received by all City
130 public safety employees for pay compensation and fringe benefits.
131
132
133
134
135
136
137
138
139
140
141
4
142 Article II - Recognition
143
144 The City recognizes the Union as the exclusive recognized representative agent for members of
145 the Carmel Fire Department("Department")with the rank of Battalion Chief or below, so long as the
146 Union maintains the support of the majority of those firefighters. Members of the Department holding the
147 rank of Battalion Chief or below shall hereinafter individually referred to as an"Employee"and
148 collectively referred to as"Employees"and the group of Employees represented by the Union as their
149 exclusive representative shall hereinafter collectively referred to as the"Representation Unit". If the City
150 questions whether the union has the support of the majority of the employees in the Representative Unit,
151 it may review the Clerk-Treasurer's records and/or certified records provided by the Union to determine if
152 the Union maintains the support of the majority of the employees in the department. if the Union does
153 not maintain the support of the majority of the employees in the department,the City shall not recognize
154 the Union as the exclusive representative of the employees at the end of the calendar year in which such
155 majority support is lost.
156 Article III - Union and City Rights and Obligations
157 Section 1—Union Rights
158
159 a. Payroll Deduction. Upon receipt of voluntary, written,current, signed authorization in such form
160 as complies with the laws of the State of Indiana,from member of Local 4444 covered by this
161 Agreement,the City shall deduct each pay check from the earnings of such employees,an amount
162 representing their Union dues as indicated in the current authorization form. The City shall remit
163 such monies,together with the appropriate records,to the Association or its designated official.
164 The City shall not be liable to the Union for any failure to make such deductions. In the event of
165 an overcharge already remitted to the Union, it shall be the sole responsibility of the Union to
166 adjust the matter with the employee. The Union will indemnify the City and hold it harmless
167 from any or all claims or liabilities which arise under this paragraph.
168
169 b. Union use of City Property. The City will allow Union meetings to be held in City buildings at
170 times agreed to by the Chief of the Department. The Union will be responsible for the care and
171 security of the building during such meetings. The City will allow the Union to utilize electronic
172 bulletin boards,e-mail systems, Internet access and paging systems.
173
174 c. Non-Discrimination. Neither the City nor the Union shall make any regulation affecting the right
175 of any employee or employees to join,or refrain from joining,the Association or other lawful
176 employee organization;provided that the City shall retain the full right to control employees'
177 actions,property and equipment during working hours and to control the use of the City's
178 premises.
179
180 d. Voting. Union and members of Local 4444 shall be allowed use of the stations to hold elections
181 for the Union and its' representatives.
182
183 e. Union Time. Employees elected to represent the Union shall be granted time,not to exceed a
184 combined total of two thousand(2,000)hours total annually(to be divided as needed)to perform,
185 without loss of pay,Union functions such as,but not limited to,attendance at meetings,
186 conventions, seminars and conferences.
187
5
188 f. Member Representation. When a member of Local 4444(member) is interviewed,formally or
189 informally,regarding a matter that might lead to disciplinary action, if that member requests a
190 Union representative,all questioning will cease for a reasonable period of time(not to exceed 24
191 hours)until a Union representative(selected by the Union)can be present.
192 Section 2—City Rights
193
194 The Union agrees that it is the exclusive right of the City to: maintain order,discipline and efficiency in
195 the operations of the Department;hire,direct,transfer,promote,discharge or otherwise discipline
196 Employees in accord with law;operate and manage the work of the Department,and; allocate personnel
197 through the bid system, apparatus,fire stations and other resources in a manner the Chief of the
198 Department believes is reasonable and in the best interest of public safety of personnel.
199 Section 3—Strikes and Lockouts
200
201 As the service performed by the Employees covered by this Agreement are essential to the
202 administration of the Department and to the welfare of the public dependent thereon,neither the Carmel
203 Professional Fire Fighters Union nor any member of the Representative Unit covered by the Agreement
204 shall initiate,authorize, sanction,encourage, support or engage in any strike, slow-down,concerted job
205 action, work stoppage,"sick-out",or cease the continuous performance of their duties. The city agrees
206 that no lock out shall take place during the term of this Agreement.
207 The Union acknowledges that any conduct that violates this Section threatens irreparable harm to
208 the public. The Union shall not be held liable under this Agreement for the unauthorized activity of the
209 Employees in violation of this Section,and agree to immediately make a vigorous,bona fide and
210 continued effort to end all such activities in the event of a documented violation of this Section, including
211 written notification to each offending Employee that his/her activity is unprotected and is not authorized,
212 supported or ratified by the Union.
213 Section 4—Dispute Resolution
214
215 The Union and the City agree to work together in good faith to resolve labor/management
216 issues. The Union agrees to encourage its members to follow all Department rules,policies and
217 procedures and to strive to improve their skills to ever higher levels,and the city agree to enforce its rules
218 in a fair and impartial manner. Bothe Union and the City agree to attempt to resolve issues subject to this
219 Agreement informally or through Alternative Dispute Resolution(ADR)before commencing or
220 sponsoring legal action against the other.
221
222
223
224
225
6
226 Article IV — Miscellaneous
227 Section 1—Safety
228
229 a. The Department shall maintain and keep in effect through the term of this Agreement,a Safety
230 Committee for reviewing departmental accidents, injuries,job-related safety complaints,
231 protective gear and equipment issues,or any other safety related areas. The Safety Committee
232 shall make recommendations to the Chief concerning safety issues. The Safety Committee shall
233 be compromised of up to eleven(11)merit members representing the following division areas:
234 The ex officio members comprised of three(3)Officers who occupy the position of the A,B and
235 C Shift Battalion Executive Officer;three(3)merit officers that occupy the position of the A,B
236 and C Shift Safety Training Officer(STO); and the one(1)staff officer who holds the position of
237 Department Safety Officer.
238 The Union Will Select:
239 (1) Firefighter
240 (1) Engineer
241 The Department will select:
242 (1) Captain or Lieutenant
243 (1) Chief Officer
244
245 The Administration or Committee can call on additional personnel(i.e. Civilian Staff,
246 Maintenance etc.) if it feels that someone's expertise can benefit the committee. Request for
247 meetings involving the Safety Committee may be initiated by the Chief of the Department or the
248 Safety Committee Chairperson,who shall be appointed by the Chief of the Department. The
249 Chairperson shall prepare an agenda of items to be discussed and established and communicate a
250 date and place for such meeting.
251
252 b. The Department and its Employees covered herein shall comply with applicable Federal, State
253 and Local laws and Department policies concerning safety and health. The Department shall
254 make reasonable provisions for the safety and health of its Employees during the hours of
255 employment in compliance with applicable laws. In this regard,the Carmel Professional
256 Firefighters Local 4444 and Employees realize that they have joint responsibility to cooperate in
257 maintaining safe practices in the Department. In addition, it is the responsibility of each Member
258 of the Department to operate vehicles,machinery and equipment in a safe manner.
259
260 c. The Department may summarily discipline,or prohibit an Employee from operating in an unsafe
261 manner. However,no reduction in rank,grade or pay will be made without following the
262 appropriate disciplinary policies of the Department and Indiana Law.
263
264 d. All accidents,regardless of the severity, must be reported to the Member's supervisor
265 immediately for review in accordance with Department Policies.
266
267
268
7
269 Section 2—Minimum Staffing
270
271 The City will"call back"Employees or mark apparatus out of service if staffing falls below four
272 (4)Employees on a fire engine,or five(5)Employees on a ladder truck and two(2)Employees on an
273 ambulance. This minimum staffing requirement may be suspended in the event of an emergency as
274 determined in the sole discretions of the Chief,after consultation with the Union President or the highest
275 ranking available Union Officer. Furthermore,the current"8-hour rule"remains in effect allowing
276 staffing to fall below four(4)Employees on a fire engine and five(5)Employees on a ladder truck and
277 two(2)Employees on an ambulance, so long as that vacancy is not for eight(8)or more hours.
278 Section 3—Overtime
279
280 A"call back"shall be voluntary unless an emergency is declared by the Chief or the Mayor and
281 may include alteration of the normal work schedule. "Call back"time shall be paid at a rate of time and
282 one-half of the Employee's regular hourly rate.
283 Section 4—Call-back Definition
284
285 As used in this Article,"call-back"means requesting or requiring an employee to work hours in
286 addition to the Employees scheduled hours,and"off-duty"means the time other than an Employee's
287 regularly scheduled working hours or vacation.
288 Section 5—Fitness Facility
289
290 The Department shall provide facilities and equipment to allow employees to maintain physical
291 fitness at each station. Decisions related to the location of the fitness facilities,the type of and
292 replacement of fitness equipment are within the sole discretion of the Department.
293 Section 6—Bid System
294
295 Carmel Fire Department Rules and Regulations 7.28 will govern the CFD bid process,which will
296 remain in effect throughout the term of this Agreement.
297 Section 7—Work Performance Evaluation
298
299 The Carmel Fire Department Work Performance Evaluation(WPE)will measure an individual's
300 ability to physically perform the essential functions required to execute the duties of a firefighter.The
301 Carmel Fire Department has established a minimum level of acceptable performance that protects the
302 safety of the firefighter and provides a measure of an individual's physical ability to perform the essential,
303 job specific,functions required to effectively execute the duties of a firefighter.Work Performance
304 Evaluation(WPE)shall be department policy as determined by the labor management process.
305
306
307
308
309
310
311
312
313
8
314 Section 8—Promotions
315
316 The Officer Structure of the CFD will consist of thirteen(13)Captains and fourteen(14)
317 Lieutenants. In addition to these positions,each shift will have three(3)float Lieutenants. The total
318 number of merit officers will be thirty-six(36);or,one(1)Captain and two(2)Lieutenants per apparatus.
319 The Battalion Chief and Executive Officer position will be staffed by merit Lieutenants and/or Captains.
320 When the number of Operations Section officers on shift fall below thirty-six(36), promotions
321 shall take place within 45 days of initial vacancy. If more than 45 days is needed to promote, as
322 determined by the Fire Chief,consultation with Ll1l11 President and Fire Chief will take place at a
323 minimum of 10 days prior to the expiration of the 45 days,through the labor management process.Both
324 parties must reach a mutually agreeable timeline.
325 Article V — Terms and Conditions of Agreement
326 Section 1 —Funding
327
328 The parties agree that, if the Common Council fails or refuses to fully fund this Agreement under
329 circumstances wherein full funding would not adversely affect a vital governmental function of the City,
330 all financial provisions of this Agreement shall become null and void to the extent they are not funded,
331 and that they will return to the negotiations process to negotiate Agreement terms that are consistent with
332 the level of funding approved by the Common Council.
333 Article VI — Compensation
334
335 Section 1—Cost of Living Adjustments
336
337 For salary increase for 2019 and 2020, Employees covered by this agreement shall receive an
338 increase to their base salary of three percent (3%). The parties hereto agree that should the Consumer
339 Price Index for all Midwestern Wage Earners ("CPI-W") independent of seasonal adjustment, as reported
340 by the Bureau of Labor Statistics of the United States Department of Labor for the previous calendar year
341 fluctuate plus or minus 2% from the three percent (3%) C.O.L.A. provided for by this Article, they shall
342 return to the negotiation process to consider a more appropriate C.O.L.A.
343 The City agrees to promptly consult with the Union, upon request, regarding changes made to an
344 Employee's working conditions and/or standards. However, subject to Article VI of this Agreement, the
345 salary, bonus, vacation and sick leave benefits in effect for Employees on January 1, 2019 shall not be
346 reduced without the mutual consent of the City and the Union.
347 Section 2—Specialty Pay/Ride-Out pay
348
349 Each Fire Department Employee shall be entitled to receive only one (1) type of specialty pay at
350 any given time. The Employee shall receive the highest specialty pay for which he/she is eligible. All
351 specialty pay shall cease when and Employee no longer performs the duties associated with the pay or no
352 longer meets the qualifications for such pay, whether the change results from the decision/action of the
353 City or the Employee.
9
354 Annual Specialty Pay for Employees covered under this Agreement shall be as follows:
355 Specialty Pay:
356 Paramedic 10%of First Class Firefighter Salary
357 Mechanic $2000.00
358 Shift Investigator $2000.00
359 Hazardous Materials $2000.00
360 Foreign Language $2000.00
361 Public Information Officer(PIO)$3500.00
362 Special Duty Pay $2000.00
363 Station Captain $1500.00
364 Master Engineer $2500.00(must be bid as engineer to receive)
365 • An Employee who demonstrates a specified level of fluency in an approved foreign language
366 shall receive the Foreign Language Specialty Pay in addition to all other forms of compensation.
367 All such pay must be approved by the Chief and the Director of Human Resources. To continue
368 receiving this compensation, the Employee is required to maintain fluency, and may be
369 periodically re-tested.
370 • Public Information Officer(PIO) is appointed by the Fire Chief and is subject to change at his/her
371 discretion.
372 • Special duty pay is for employees who take on long term responsibilities/projects/assignments
373 designated by the Fire Chief.
374 • Hazardous Material Technicians will be paid specialty pay regardless of station assignment.
375 • Station Captain is one (1) Captain per station, total of six (6) positions. Station Captain shall be
376 selected by the Fire Chief.
377 The following specialty pays shall be paid in addition to only one other form of annual specialty
378 compensation listed in Article VI Section 2 Specialty/Ride-out pay:
379 • Public Information Officer(PIO)
380 • Special Duty Pay
381 • Station Captain
382 • Master Engineer
383 Ride—Out Pay:
384 a. An employee shall be entitled an additional $2.00 per hour for each hour he or she is assigned to
385 an ambulance, in addition to all other forms of compensation.
386 b. A Officer who fills in for Battalion Chief shall receive$3.00 per hour ride-out pay,and a
387 c. Firefighter who fills in for an Engineer, Lieutenant or Captain shall receive $2.00 per hour ride-
388 out pay, in addition to all other forms of compensation.
389 d. Officers filling in for other officers (except filling in for Battalion Chief) are not eligible for ride-
390 out pay.
391
392
10
393 Section 3—Longevity Pay
394
395 Sworn firefighters shall receive longevity pay at the rate of Two Hundred Twenty Dollars
396 ($220.00) per year of service for years 1-10 and Two Hundred Eighty Dollars ($280.00) per year of
397 service for years 11-25. Longevity shall be capped at twenty-five (25) years of service or($6,400.00) in
398 addition to all other forms of compensation.
399 Section 4—Pension Contribution
400
401 The City shall maintain membership in the 1977 Fund and shall require members of the
402 Department to meet the eligibility requirements for the Fund. The City shall pay twenty-one percent
403 (21%)of the established Master Firefighter salary for each Member of the Department participating in the
404 1977 Fund. In the event that state actuary reports lower the twenty-one percent (21%) obligation levied
405 upon the City in any fiscal year, that amount shall be reflected as a credit toward the six percent (6.0%)
406 obligation levied upon the Members of the Department.
407 Section 5—Holiday Pay
408
409 Each Employee who is required to report to work on a declared holiday, whether on a scheduled
410 or an unscheduled basis, shall receive Fifteen Dollars ($15.00) per hour premium pay for each hour
411 actually worked on the holiday. Such premium pay shall be calculated to the nearest quarter hour.
412 Section 6—Master Firefighter Pay
413
414 A firefighter will not become First Class/Master Firefighter until he/she has served 10 years.
415 The First Class/Master Firefighter salary,as designated in the annual salary ordinance,will be certified
416 to the state for pension reporting purposes. A First Class/Master Firefighter is eligible to receive
417 specialty pay and other hourly pay differentials.
418 Section 7—Vacation Buy-back
419
420 Employees may submit up to one third(1/3) of their unused annually accrued vacation time. The
421 City may buy back such vacation time and, if it does so, shall buy back each hour of vacation time at the
422 Employee's hourly rate. Employees must submit their hours (in no less than twenty-four (24) hours
423 increments for Sworn Shift personnel and in no less than 7.5 hour increments—Sworn Staff personnel)to
424 the Department on the first Monday of the last pay period. Payment for any submitted vacation time (if
425 approved)shall be rendered by the City before the last day in February of the following year.
426
427 Sworn Shift Personnel:
428 1 —5 years Maximum of 2 full shifts eligible for submission(48.0 hours)
429 6— 12 years Maximum of 3 full shifts eligible for submission(72.0 hours)
430 13 or more years Maximum of 4 full shifts eligible for submission(96.0 hours)
431
432
433
11
434 Sworn Staff Personnel:
435 1 —5 years Maximum of 3 full shifts eligible for submission(22.5 hours)
436 6— 12 years Maximum of 5 full shifts eligible for submission(37.5 hours)
437 13 or more years Maximum of 6 full shifts eligible for submission(45.0 hours)
438 Any Employee who has been suspended from the Department for disciplinary purposes or any
439 Employee having used five (5)or more sick days in a calendar year will be disqualified from this benefit,
440 as permitted by law.
441 Section 8—Sick Leave Incentive
442
443 Employees may be eligible for sick leave incentive pay, which is based on the amount of sick
444 leave used in a calendar year as follows:
445 None 24 hours
446 Equivalent of one(1)shift(or any portion thereof) 20 hours
447 Equivalent of two(2)shifts(or one shift plus any portion of a second) 12 hours
448 Equivalent of three(3) shifts(or two shifts plus any portion of a third) 8 hours
449 Equivalent of four(4)shifts(or three shifts plus any portion of a fourth) 4 hours
450 The hourly rate of pay for each eligible Employee, for the purposes of this pay incentive only,
451 shall be calculated as follows: [bi-weekly base pay plus (+) longevity1/80 hours. All sick leave used by
452 an Employee in the course of the calendar year, except leave for injuries incurred on duty or in the line of
453 duty,or as otherwise required by applicable law, shall be counted toward the incentive pay calculation for
454 that year,regardless of the reason for the leave or the status of the leave.
455 Sick leave incentive pay may be paid out each year in February, for the prior calendar year,at the
456 eligible Employee's current rate of pay. An Employee must be employed by the Department for an entire
457 calendar year, and must be employed by the City at the time of the payout, in order to be eligible for
458 incentive pay for that calendar year.
459 Section 9—Grade and Step
460
461 Definitions:
462 GRADE—pay category to which a City position is assigned; each position is placed within a hierarchy of
463 Grades (see attached matrix), based on the knowledge, skills, abilities and responsibility required by the
464 position.
465 STEP—established point between the Range Minimum and Range Maximum of a Grade; each Grade has
466 six(6)equidistant Steps,which are adjusted annually.
467 MARKET—municipalities and other employer organizations selected by the City as the basis for salary
468 comparisons.
12
469 RANGE MINIMUM—lowest pay rate (Step 1) for a City position in a particular Grade; generally, the
470 rate at which a new City employee will be paid.
471 RANGE MAXIMUM—highest pay rate for a City position in a particular Grade; generally, the rate at
472 which an employees with five(5)or more years of experience in a particular job will be paid.
473 STEP INCREASE—annual pay adjustment based on an additional year of service and the increased
474 knowledge, skill and ability that the year of service represents; employees in Steps one (1) through five
475 (5)will generally move to the next higher Step on January 1 of each year.
476 PROMOTION—change of positions that results in a higher Grade.
477 RE-EVALUATION—review of a position's assigned Grade brought about by an increase(or decrease) in
478 knowledge, skill, ability and responsibility requirements; a Re-evaluation, which is performed by the
479 City's independent consultant, may result in a higher Grade,a lower Grade or no change in Grade.
480 1. New employees will be hired at Step 1 for the assigned Grade.All requests for exceptions must be put
481 in writing by the department head and approved by the Director of Human Resources.
482
483 2. Step Increases will be given in January only; increases are to be given the rest of the year only as the
484 result of a Promotion or a job Re-evaluation by the City's independent consultant. All such increases
485 must place the employee at a specific Step in the appropriate Grade.
486
487 3. An employee will not receive a Step Increase in January unless he or she was hired prior to October 1
488 of the previous year. Employees hired between October 1 and December 31 will receive a Cost of
489 Living Increase but no Step Increase.
490
491 4. Step Increases will be granted automatically to employees at Step 5 or below. Step Increases may be
492 contingent upon meeting certain pre-established criteria, such as education and certification
493 requirements. Employees subject to such requirements shall be made aware by their existence
494 immediately upon inception of the requirements, or acceptance of a job that carries such
495 requirements.
496
497 5. Every employee will move up one Step each year without skipping intermediate Steps.EXCEPTION:
498 Public safety employees (Police, Fire and Communications) hired prior to 1999 with the expectation
499 of programmed raises based on longevity shall continue to receive those raises, regardless of the time
500 of year they occur or how many Steps the pay increase encompasses). Public Safety employees hired
501 on or after January 1, 1999 will receive annual raises in January based on consecutive Steps
502
503 6. No employee's salary will be allowed to exceed the Range Maximum (Step 6) for his or her Grade,
504 unless his or her salary was already above Step 6 on January 1, 1999. EXCEPTION. In the interest of
505 maintaining equality within the ranks of the Police Department and the Fire Department, exceptions
506 will be made for Master Firefighters, Fire Lieutenant and Captains. Individuals entering those
507 positions by reason of longevity or Promotion shall receive the same base salary as others already in
508 those positions, even though the base salary exceeds the Range Maximum. Other exceptions may be
509 made under very rare circumstances, with the written request and explanation of the department head
510 and the approval 'of the Director of Human Resources.
511
512 7. An employee whose pay is adjusted due to a Promotion will be placed in a Step that will ensure an
513 appropriate pay increase, such Step to be recommended by the department head and approved by the
514 Director of Human Resources.
515
516
13
517 Pay Grades:
518
519 Battalion Chief Grade 18
520 Division Chief Grade 18
521 Captain Grade 15
522 Lieutenant Grade 14
523 Engineer Grade 12
524 Firefighter Grade
525 11
526
527 Article VII — Fringe Benefits
528
529 Section 1—Retiree Health Insurance
530
531 a. The City shall contribute fifty percent (50%) of the monthly employee-spouse premium for
532 retirees who have twenty(20)years of active service with the City,plus an additional one percent
533 (1%) for each additional six (6) months of service, up to a maximum of seventy-five percent
534 (75%) of the employee-spouse (or 75% of the employee-only premium if the employee is
535 unmarried or the spouse is not covered by the City plan), provided that the City's insurance
536 premium contribution shall not exceed Nine Hundred Dollars ($900.00) per month or
537 ($10,800.00)Ten Thousand Eight Hundred Dollars per year.
538 b. Coverage for other eligible dependents may be continued at the retiree's expense.
539 c. The City's insurance premium contribution cap shall be evaluated each year to keep pace with
540 current health insurance costs.
541 d. For an Employee who dies in the line of duty, the City shall contribute 100% of the monthly
542 spouse and dependent(if applicable)medical and dental premiums.
543 e. For an Employee who is disabled, the City shall contribute to a disabled employee's insurance
544 premium according to the formula found in City Code Section 2-42.
545 f. Retiree Health Insurance will only be available to employees hired prior to October 3,2016.
546 Section 2—Annual Physical
547
548 The City shall continue its practice of providing annual physicals to each Employee at no cost to
549 the Employee made available through a mutually agreeable facility. No changes to the make-up of this
550 physical shall be made without 30 days prior notice to the Union. In the event that changes to specific
551 test and / or components of the medical evaluation are needed, the City will meet with the Union to
552 discuss and receive input on the proposed changes.
553 Section 3—Uniforms/Safety Gear
554
555 The Department shall issue all uniforms and safety gear through the Department Quartermaster system.
556
557 Section 4—Catastrophic Medical Leave Bank
558
559 All firefighters unused sick days shall be credited to the Catastrophic Medical Leave Bank. A
560 firefighter who is unable to perform his/her own duties or to perform light duty assignments for an
561 extended period of time due to illness or injury is eligible for PERF disability benefits,which are less than
562 the firefighters active duty pay. Under 35 IAC 2-5-1, the City is not allowed to supplement PERF
563 disability payments. In order to avoid penalizing a firefighter financially during the period of
14
564 recuperation, the Catastrophic Medical Leave Bank shall allow eligible firefighters to receive up to one
565 hundred twenty (120) calendar days of full pay after sick leave and vacation benefits are exhausted and
566 before PERF disability benefits commence(two hundred forty(240)calendar days for injuries or illnesses
567 incurred in the line of duty),as permitted by law.
568 Section 5-Tuition Reimbursement
569
570 The City sponsors a tuition reimbursement program subject to Carmel City Code 2-58,as
571 amended,for full-time employees who are employed by the City both on the year prior to the beginning
572 of the course for which tuition reimbursement is requested and at the time the final request for
573 reimbursement is made. To be eligible for tuition reimbursement the employee cannot have been subject
574 to disciplinary probation,demotion,or suspension within the 90 calendar day immediately prior to the
575 beginning date of the course for which tuition reimbursement is requested. Refer to Carmel Fire
576 Department Rules and Regulations 4.16 TUITION REIMBURSEMENTS.
577 Section 6-Dependent Care
578
579 The City agrees to allow employees to utilize up to 2 days(48 hours)of their sick time annually
580 for the unexpected care and treatment of a dependent.The employee may utilize this time in increments
581 of four(4), six(6),or seven and a half(7.5)hours.The City agrees to treat this benefit in the same
582 manner as an employee sick day.This does not increase the amount of sick time afforded to an employee.
583 Section 7-Retiree Health Insurance Re-Enrollment
584
585 Effective January 1, 2019, the City of Carmel will allow retired firefighters with at least 20 years
586 of full-time service to the City to drop the City's health plan when they retire, or any time they become
587 eligible for other coverage, then rejoin the City's health plan at a later date. Retired firefighters who are
588 not enrolled in the plan when they retire are also eligible for this program. All retiree re-enrollments are
589 subject to the following requirements:
590
591 a. Eligible retirees and their dependents must maintain continuous coverage through another
592 employer-sponsored health insurance program or an individual ACA-compliant plan offered
593 by a carrier licensed by the State of Indiana or, if the retiree has moved out of Indiana, the
594 retiree's state of residence.
595
596 b. Proof of continuous coverage must be submitted at the time of re-enrollment, to the City of
597 Carmel's Department of Human Resources.
598
599 c.Eligible retired firefighters can rejoin the plan under the following circumstances:
600 1.Any year during the open enrollment period.
601 2.Following a change in family status,provided application is made within 30 days
602 of the change. Such changes must be verified with appropriate documents.
603 3. Eligibility for the City's plan ends when the retiree or covered dependent qualifies for
604 Medicare.
605 4. Eligible retired firefighters who fail to follow the foregoing rules shall forfeit their
606 eligibility for re-enrollment.
607 Section 8-Other Benefits
608
609 Additionally,the City agrees not to diminish any additional employee benefits included within
610 the City of Carmel Employee Handbook not already discussed herein as of the date of this Agreement.
15
611 This obligation shall continue through the termination of this Agreement and the said handbook hereby is
612 included and made a part hereof by reference.
613 _ V n
614 Approved and Adopted this i.O day of K 0 f z V , 20
615
616
617 CITY OF CARMEL, INDIANA CARMEL PROFESSIONAL
618 Board of Public Works and Safety FIREFIGHTERS ASSOCIATION
619
620
621 BY: BY:
622 '
623/e/e.--624s Brain d, res. ing /ice 'When, President
625 Date: i Date: *JD /�j
626 /
627 I628 f / _`
629 Mary :urke, Me i l er
630 Date: s Qo r
631
632
633 1/
634 Lori S. Waison ''e ber
635 Date: a- Q.17/[ 7
636
637
638 ATTEST: ,\
639
640 %%J_' 4ra-/ ?/e'e/ 441/-
641 • hristine S. Px1 , C rk-Treasurer
642 Date: AV/if
643
644
645
16