Bartlett Tree Experts/DOCS/Adl Serv/10,599.50/Tree Work –Urban Forestry Bartlett Tree Experts
Department of Community Services-2019
Appropriation#43-504.00 Fund;P.O.#102602 d110)a
Contract Not To Exceed$10,599.50
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR GOODS AND SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement") entered into by
and between the City of Carmel and Bartlett Tree Experts, (the 'Vendor"), as City Contract dated February 7, 2018
shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with
the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA Bartlett Tree Experts
by and through its Board of Public
Works and Safety
By: By: ,
James Brainar Presiding' ffic Authorized Signature
te:
Matthew Farin
Printed Name
Mary Ann B ke, Mem
Date: Vice President
/ Title
fro- 06-0254490
Lori S./Wats,l Membe FID/TIN:
Date: a/1o � 9
Last Four of SSN if Sole Proprietor:
ATTEST:
y� ,J Date: 2/11/2019
q�c Christine Pauley "ark-Treasur?er
Date: ,z
It:`CunvxlYVka(.$ry A Goods S.a\DOCs\1019\BeIJrn Tree&peas ASA do..M/2019 10.39 A\UI
Cityo f Carmel
\� -` DEPARTMENT OE COMMUNITY SERVICES
�NQIAN%/'
CHEMICAL APPLICATION AND OTHER LANDSCAPING SERVICES
Quotes are due January 22nd, 2019 at 9:00 am.Please submit to:
Department of Community Services
ATTN:Daren Mindham
1 Civic Sq
Carmel,iN 46032
I.SCOPE OF SERVICES
This quote shall cover chemical application and other landscaping services.The successful Contractor
will furnish all labor, materials,equipment and services necessary for Chemical Application.
II.CITY OF CARMEL REPRESENTATIVE
All questions related to this quote shall be addressed to:
Daren Mindham
Urban Forester
1 Civic Square
Carmel,IN 46032
Phone: 317-571-2417
Email:dmindham@carmel.in.gov
Company Name: 6-6 tt 4 Tt cP S Signature:
Quote Amount: 1fP 10 6qct • 50
Date: Z - _ t`N
Exhibit____ ___ I o-zf'
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DEPARTMENT OF COMMUNITY SERVICES
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III.WORK REQUIREMENTS
Applicable Standards:
• Contractor must adhere to American National Standards Institute(ANSI Z133.1)current edition.
Work Requirements:
• Contractor shall be certified and hold all required applicators licenses from the state of Indiana.
Contractor shall possess any city right-of-way permits,as necessary.Contractor must comply with all
applicable environmental,chemical,and other laws when performing its obligations.
• Contractor shall not sub-contract any of the work included as part of this contract.All work shall be
completed by staff hired and employed by the Contractor.
• Contractor shall supply all needed labor,trucks,equipment,supplies,materials,safety devices and
other equipment necessary to complete the work.
• Operations shall be accomplished in such a manner as to not damage trees,grass or other plant
material.If damage occurs,the contractor is responsible for such repair or replacement and shall
contact the Carmel Representative to evaluate the damage.
• Traffic control is the sole responsibility of Contractor and shall be coordinated in advance with the
proper department(s)of the city. The blocking of public streets shall not be permitted unless prior
approvals have been made with the appropriate city departments and the Carmel Representative
has been notified. Traffic control shall be accomplished in conformance with state,county and local
highway construction codes and all other applicable law.A traffic maintenance plan is required by
the Carmel Engineering Department for the blocking of any lane.The handbook to use unless,
otherwise directed,will be the CONCISE HANDBOOK FOR TEMPORARY TRAFFIC CONTROL,
Construction,Maintenance,and Utility Operations,2016,SP-3.
• The staging of vehicles or other equipment on any public sidewalk or path is prohibited.
• Any injuries,damages, expenses or loss to any person or property,public or private,as a result of or
related to the project are the sole responsibility of the Contractor and shall be repaired or
compensated by the Contractor to the satisfaction of both the injured party and the Owner,at no
cost to the Owner.
• The Contractor will schedule project work to occur between the hours of 7:00 a.m.and 6:00 p.m.
Monday through Saturday,only,unless authorized by the Carmel Representative in advance.
Contractor shall not work on any city holidays.
• Any alteration or modification of the work performed under the contract shall be made only by
written agreement between the Contractor and Carmel Representative and shall be made prior to
Exhibit A 2 C/
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'j DEPARTMENT OF COMMUNITY SERVICES
INDIANa'
commencement of the altered or modified work. No claim for extra work or materials shall be
allowed unless covered by such a written agreement executed by all parties hereto.
• Contractor shall submit product labels of all proposed pesticides and chemicals for Carmel
Representative approval prior to use.
• Contractor shall contact Carmel Representative prior to the start of any pest control applications.
This notification is meant to determine the time frame in which the pest control application work is
to be completed.
IV.LAYOUT OF QUOTE
Scale:
First application: Early May apply bifenthrin to the canopy and trunk of the tree until runoff.
Second application: Early to Mid-June (when catalpa trees bloom)apply bifenthrin to suppress spider mite
outbreak from occurring,as well as,to kill scale crawlers that were not affected by the first application.
Mao Quantity Genus DBH Location
1 2 oak 3-5" 126th St;Shelborne Rd to Tuscany Blvd,north side
1 23 oak 3-5" 126th St;Shelborne to Towne Rd,median
1 15 oak 3-5" 126th St;Shelborne Rd to Tuscany Blvd,south side
1 30 honeylocust 3-5" 126th St;Shelbome Rd to Towne Rd,median
1 12 honeylocust 3-4" 126th St;Tuscany Blvd to Towne Rd,south side
2 27 oak 2-6" Towne Rd;W 116th St to W 126th St,median
3 1 oak 7" Towne Rd;W 126th St,roundabout
3 27 maple 4-7" Towne Rd;W 126th St to W Main St,median
3 13 zelkova 5-9" Towne Rd;W 126th St to W Main St,median
3 1 oak 10" Towne Rd;W Main St, roundabout
4 12 oak 2-4" Towne Rd;W Main St to W 136th St
5 33 oak 2-4" Towne Rd;W 136th St to W 146th St
6 74 oak and others 2-7" W 141st St;Inglenook Ln to Magic Stallion Dr,north and south
side
7 86 oak 5-12" Oak Ridge Rd;W 136th St to W 146th St,east and west sides,behind
sidewalk on the east side on the north end and behind sidewalk on the
west side on the south end,and median
8 26 oak 2-6" Illinois St;W 116th St to W Carmel Dr,median
9 8 hornbeam 3-5" Old Meridian St;N Guilford Rd to W Main St,median
9 3 oak 3-5" Old Meridian St;W Main St to Pennsylvania St,median
10 8 oak,hornbeam 3-5" Pennsylvania St;College Dr to E 116th St,median
11 5 honeylocust 3-4" Rangeline Rd and W Main St;NW,SW and SE corners,tree pits
12 8 honeylocust 7-9" W Main St;Knoll Ct to 2nd Ave NW,north side tree pits
13 5 honeylocust 3-5" S.Rangeline Rd;south of City Center Dr,parking bump-outs,west side
13 10 oak 2-6" City Center Dr;3rd Ave SW to Rangeline Rd,median
14 29 oak 2-9" City Center Dr;S Guilford Rd to 3rd Ave SW,median
i 15 3 oak 6-7" City Center Dr;W Carmel Dr to S Guilford Rd,median
I
15 2 hackberry 5-6" City Center Dr;W Carmel Dr to S Guilford Rd,median
i Exhibit A- 3 cy
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16 10 honeylocust 6-9" E Carmel Dr;S Rangeline Rd to Executive Dr,north and south side
17 17 oak 6-11" E Carmel Dr;Medical Dr to AAA Way,north and south side
18 17 honeylocust 2-9" E 116t°St;S Rangeline Rd to Keystone Pkwy,median
19 25 honeylocust 5-11" E 116th St;College Ave to S Rangeline Rd,median
20 16 honeylocust 3-8" Westfield Blvd;E 96th St to E 99`h St,median
21 7 elm 3" Hazel Dell Pkwy;south of E 106"St south end of median
22 5 oak 3-4" Hazel Dell Pkwy;south of E 116th St and just north of bridge,median
23 6 elm 4" Hazel Dell Pkwy;north of Tyron Dr and south of Roxanne Dr,median
23 4 oak 3" Hazel Dell Pkwy;north of Tyron Dr and south of Roxanne Dr,median
24 40 honeylocust 7-16" Hazel Dell Pkwy;south of E Main St to E 126th St,east and west side
Bagworms:
Early to mid-June: apply bifenthrin to the canopy.(When catalpa trees bloom.)
Mao Quantity Genus OBH Location
1 3 eastern redcedar 3-5" Towne Rd;President St to W 136`h St,median
2 2 eastern redcedar 3-5" Towne Rd;W 136"St to W 141"St,median
3 5 eastern redcedar 3-5" Towne Rd;W 141"St to W 146`h St,median
4 11 bald cypress, 3-5" Hazel Dell Pkwy;E 126`h St to E Main St,median
dawn redwood
5 10 birch,oak, 3-4" Hazel Dell Pkwy;north of E Main St,north of bridge to Ivy Hill Dr,
London plane median
tree,bald cypress
5 2 bald cypress 3-4" Hazel Dell Pkwy;north of Ivy Hill Dr and south of Tammany Trail,
median
Emerald Ash Borer:
Mid May:perform a systemic root flare injection treatment to the following trees to suppress emerald
ash borer with the product Tree-age at appropriate time and rate for insect control.
Mao Quantity total inches Genus DBH Location
1 31 418" Ash 6-20" N Rangeline Rd;1st St to 8th St NE,east and west side
2 11 128" Ash 9-19" E Main St;1st Ave SE to 4th Ave SE,north and south side
3 3 48" Ash 12-17" S Rangeline Rd;3`d St SE to 1"St SE,east side
4 27 340" Ash 7-17" E Carmel Dr;S Rangeline Rd to Medical Dr,north and south
side
Exhibit____A_4 0
o INDIANA RETAIL TAX EXEMPT Page 1 of 1
Chit ®f Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 102602
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
2/6/2019 022518
BARTLETT TREE EXPERTS Dept of Community Service
VENDOR PO BOX 3067 SHIP 1 Civic Square
TO Carmel, IN 46032-
STAMFORD,CT 06905--0067
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
33606
QUANTITY UNIT OF MEASURE DESCRIPTION i UNIT PRICE EXTENSION
Department: 1192 Fund: 101 General Fund
Account: 43-504.00
1 Each Tree Work-Urban Forestry $10,599.50 $10,599.50
Sub Total $10,599.50
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Send Invoice To: ,� a
Dept of Community Service D I AN
1 Civic Square
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT I ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $10,599.50
SHIPPING INSTRUCTIONS A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
'SHIP PREPAID. PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL /��
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 l /f
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY - -
Mike Hollibaugh James Crider
TITLE Director Administration
CONTROL NO. 1 02602 CLERK-TREASURER