American Structurepoint, Inc/Eng/Adl Serv #36/211,190/2019 Program Management Services Associated with 2016 COIT Bond American Structurepoint,Inc.
Engineering Department-2019
Appropriation#2016 COIT Bond Fund;P.O.#33690 .4R0k
Contract Not To Exceed$211,190.00
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ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES •
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') entered into
by and between the City of Carmel and American Structurepoint, Inc. (the "Professional'), as City Contract dated
April 6, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A". The terms
and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall
remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA American Structurepoint, Inc.
by and through its Board of Public
Works and Safety
By: By:
mes Brainard, Presiding Of `r Authorized Signature
te: - G
Aash E. Arr c !�
Printed Name
Mary Ann urke, Memb r
Date: Eyck vt- (fZ.c —Pea;'6;'f
Title
Lori S. ats Me ber FID/TIN: 35— //0?—7 3/ 7
Date: 3�(�,19
Last Four of SSN if Sole Proprietor:
ATT o � Date: oa a5- 2O/9
ristine Pauley, rk-T ea urer
Date: ��Co//9
I&'YGraearuWra(Ss:�s&Gaab SratEnOseetot2tt*I9%Amnina StrtrtmrptV l Lac.ASA 1/3G4c:222R019 311 PM
■•
Q =',IERICA 4 7260 SHADELAND STATION
■■ STRUCTUREPOINT INDIANAPOLIS, INDIANA 46256
TEL 317.547.5580
• FAX 317.543.0270
February 14, 2019
Mr.Jeremy Kashman
Carmel City Engineer
One Civic Square
Carmel, Indiana 46032
Re: 2019 Program Management Services Associated with the 2016 COIT Bond
Dear Mr. Kashman:
On behalf of American Structurepoint,Inc., I am pleased to submit this proposal for the redistribution
of unused 2018 program management and design services in order to continue program
management services as necessary in 2019.
The professional services currently identified as needed in 2019 include program management and
financial tracking as well as additional design and landscaping services.
Upon receiving your approval and notice to proceed, American Structurepoint will continue to
perform the above mentioned services in 2019 for a total lump-sum fee of$211,190.00.As we have
discussed, there is $438,992.93 of unused funds allocated for 2018 services for multiple tasks
associated with the 2016 COIT program. We would propose to release and subsequently allocate
$211,190.00 for the proposed 2019 services described above.This would result in a net credit to the
2016 COIT Bond fund of $227,802.93. Once approved, invoices for these 2019 services will be
forwarded to the City of Carmel on a monthly basis in accordance with our existing contract.
We look forward to continuing to serve the City of Carmel in this 2016 COIT Bond Program
Management Capacity in 2019. If you should have any questions, please do not hesitate to contact
me at(317) 547-5580.
Very truly yours,
American Structurepoint, Inc.
Cash E. Canfield
Vice President
CEC:mjm/mtw
Attachment Exhibit
cc: Mike McBride
O--(-3
2015.02101 www.structurepoint.com
O AMERICAN STRUCTUREPOINT, INC.
Exhibit A
City of Carmel Program Management Scope Items
Design Services and Landscape Services
1. Additional design of sidewalk and streetscape on southwest corner of Range Line and
Executive to accommodate the Proscenium development.
2. Additional landscaping services related to the 3rd and City Center streetscaping project
Program Management Services
1. Program Management
i. Bi-weekly update meetings and one (1) day/week management meeting
2. Financial Tracking
i. Twenty (20) hours/month
ii. Track purchase order expenditures to ensure P.O. amount is not exceeded
iii. Track supplemental contract amounts and change orders for P.O. adjustment
iv. Balance to cash bank statement
v. Prepare accounts payable voucher for each invoice (per P.O. Number)
vi. Prepare disbursement request(list of invoices to be paid)
vii. Maintain financial spreadsheet(broken down by each income source) and distribute
monthly
viii. Monitor receipt of invoice submittals so that they are received timely in order to
meet City's claim schedule
ix. Provide annual construction project cost report
x. Provide annual 1099 report and backup documentation
xi. Follow up on payment discrepancies
Exhibit
2 ("3
2015.02101
ASI Project Summary of Unused Funds PO Amount Funding PO Notes
Number Remaining , . •
0002015.02101.0018 Additional Subsurface Utility Engineerin S 20,737.78 COIT 34339 Unused for on call SUE
0002015.02101.0026 Carmel Program Management On-Site Utilit $ 300,750.15 COIT 100792 City is now performing these services with internal staff
116th Street&Hazel Dell Parkway Roundabout Inspection $ 117,505.00 COIT 34026 Unused CI Time
TOTAL REDUCTION: $ 438,992.93
Summary of Proposed Supplemental Amount Notes
Program Management $ 159,190.00 Periodic program and project management meetings and coordination
Financial Tracking $ 35,000.00 2016 COIT bond tracking
Range Line&Executive-add landscape at Proscenium $ 5,000.00 Coordinate with adjacent developer to incorporate their streetscape design in bid package
Additional Landscaping @ City Center&3rd $ 12,000.00 Additional landscaping and streetscaping services on 3rd Avenue adjacent to Monon Green
TOTAL ADDITIONAL SERVICES $ 211,190.00
NET REDUCTION: $ 227,802.93
al
V
v INDIANA RETAIL TAX EXEMPT Page 1 of 1
City of Carmel
CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 3369
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,NP
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO VENDOR NO DESCRIPTION
3/14/2016 00350562 Project 16-ENG-14; Increased P.O.03.06.19
AMERICAN STRUCTURE POINT, INC Engineering
VENDOR 7260 SHADELAND STATION SHIP 1 Civic Square
TO Carmel, IN 46032-
INDIANAPOLIS, IN 46256--3957 Kate Lustig
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
3294
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund: 0 COIT Bond Fund
Account: 94-650.04
1 Each 2016 Bond Capital Management 1,392,393.00 $1,392,393.00
1 Each ASA 36 -2019 Program Management Services for 2016 COIT $211,190.00 $211,190.00
Bond
Sub Total $1,603,583.00
CSC1 °F 8/11A.
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I I II s i II ■ 1
Send Invoice To: `P
Skip Tennancour
American Structurepoint, Inc.
8425 Wicklow Way Brownsburg, IN 46112 1 1 AOP". 1/'
stennancour@structurepoint.com PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT I PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $1,603,583.00
SHIPPING INSTRUCTIONS 'A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
•C.O.D SHIPMENT CANNOT BE ACCEPTED THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945
1—"---4/
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO ORDERED BY
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 33690 CLERK-TREASURER