TMT, Inc/Comm Serv/75,000/Tree Work • TMT,Inc.
Department of Community Services-2019
Appropriation#44-624.00 Fund;P.O.#102637
Contract Not To Exceed$75,000.00
01417115N)
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR GOODS AND SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement') entered into by
and between the City of Carmel and TMT, Inc. (the 'Vendor'), as City Contract dated February 7, 2018 shall amend
the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of
Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not
otherwise be affected by this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA TMT, Inc.
by and through its Board of Public
Works and Safety
By: By:
m Brainard, P esidi g Officer AuthorzecS� ature
Date: �.
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M.ry An Burke, Me zr `
Date: _ ' \ c s r1 <r,
Title
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Date: �� / �I
Last Four of SSN if Sole Proprietor:
ATTES :
Date: I 1 Ci
C ne Pauley, Cle Tr surer
Date: 160//9
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N. DEPARTMENT OF COMMUNITY SERVICES
QUOTE FOR TREE PLANTING AND LANDSCAPING SERVICES CONTRACT NOT TO EXCEED$75,000.00
Quotes are due February 13th, 2019 at 9:00 am. Please submit to:
Department of Community Services
ATTN: Daren Mindham
One Civic Sq
Carmel, IN 46032
I.SCOPE OF SERVICES
The quote is for tree planting and landscaping services.The Contractor will furnish all labor, materials
(unless notified), equipment and services necessary to plant trees and clean-up of debris.
II.CITY OF CARMEL REPRESENTATIVE
All questions related to this quote shall be addressed to:
Daren Mindham
Urban Forester
One Civic Sq
Carmel, IN 46032
Phone: 317-571-2417
Email: dmindham@carmel.in.gov
III. WORK REQUIREMENTS
Applicable Standards:
• American National Standards Institute (ANSI A300)and (ANSI Z133.1)current editions.
Work Requirements:
• Contractor shall possess any city right-of-way permits and call for any underground utility locates.
Contractor must apply for right-of-way permits at the Engineering Department at Carmel City Hall,
when required.
• Traffic control is the sole responsibility of Contractor and shall be coordinated in advance with the
proper department(s) of the city. The blocking of public streets shall not be permitted unless prior
approvals have been made with the appropriate city departments and the Carmel Representative
has been notified. Traffic control shall be accomplished in conformance with state,county and local
highway construction codes and all other applicable laws.A traffic maintenance plan is required by
the Carmel Engineering Department for the blocking of any lane. The handbook to use unless,
otherwise directed, will be the CONCISE HANDBOOK FOR TEMPORARY TRAFFIC CONTROL-
Construction, Maintenance, and Utility Operations, 2016, SP-3.
.Exhibit 1 6c)
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• The staging of vehicles or other equipment on any public sidewalk or path is prohibited.
• All needed material, equipment, flagging and safety devices shall be supplied by the Contractor.
• The Contractor shall provide temporary and long-term storage of up to 500 ball and burlap trees;
including proper storage of trees during the winter.
• The Contractor shall provide sufficient watering of up to 500 ball and burlap trees throughout the
entire contract.
• The Contractor shall provide a storage facility within five miles of the city of Carmel limits for access
by Carmel Representative to inspect, pick-up and drop-off trees and planting supplies.
• The ability to coordinate, deliver and plant up to 500 trees(per spring and fall season) in accordance
to the Carmel Tree Planting Details. (attached)
• The ability to begin installation of planting projects within five working days of submitted planting
maps and designs.
• The Contractor shall have a contact person that will be available on weekends for annual city
planting projects.This includes, but is not limited to, the Arbor Day celebration (spring) and the
neighborhood project(fall).
• Guying, staking, and wrapping specifications shall be subject to Carmel Representative approval.
• All tree debris, excess soil and mulch, metal baskets, wrapping material or other debris resulting
from any tree work shall be promptly cleaned up and removed from site.The work area shall be
kept safe and neat at all times until the cleanup operation is completed. Under no circumstance
shall the accumulation of soil, branches, or other debris be allowed overnight upon a public or
private property in such a manner as to result in a hazard. This cost shall be included in the individual
pricing under 'Layout of Quote'.
• A meeting shall occur between the Carmel Representative and the Contractor, including personnel
supervising work to be completed, before any mulch work has been initiated. This meeting is meant
to determine that the mulch work to be completed is to the standards of the contract.
Exhibit A 2 v F 3
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DEPARTMENT OF COMMUNITY SERVICES
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IV. LAYOUT OF QUOTE (to the nearest dollar) Other landscaping tasks may be requested and quoted per
project.
Planting including clean-up:
Trees(provided by City) are to be planted according to the Carmel Tree Planting Detail, but not limited
to these caliper sizes.The majority of the trees will be ball and burlap; however, some trees may be
containerized.
Price per tree 1.75"$ (S , 0 2.00"$ 1 0_ QC) 2.25"$ "7 .r?0
2.50"$ q 0, 0 Q 6' evergreen$
Mulching:
All root balls shall be covered with 2-3" layer of hardwood mulch with a minimum 4' diameter ring.
Mulch shall be non-palletized, non-dyed, minimum grade 'AA' premium hardwood bark mulch or mini
pine bark nugget mulch. Mulch shall be provided by the Contractor.A sample of mulch to be used will
be presented to the Carmel Representative for approval prior to application.
Price per cubic yard installed(normally 4'tree rings applied at 2-3"depth) $ T I . 0t)
Staking:
Staking shall use either a two or three-point support system. Any staking mechanism should be flexible
enough to allow the stem and root system to develop strength.Attach the tree to either wood or metal
vertical stakes(2" X 2" X 6') using wide plastic or nylon straps. When guy wire/ropes are used, it shall be
placed through hose material around each tree then twisted to secure the tree in a relatively stable
position.The strap or wire/rope shall be secured to each stake at an approximately right angle.Stakes
must not be driven through the root ball. Other methods are subject to Carmel Representative approval.
Price per tree $ oZ
Storage and watering of trees:
Provide storage, healing in, and watering of up to 500 ball and burlap trees throughout all seasons.
Price per 100 trees per month $1 -400
Delivery of trees:
Provide delivery of trees to planting locations within the City of Carmel.
Price per 100 trees $ '?J 40 0
Company Name:'T \ L,c._v . Signature: � ;�. Date: � t k J9
Exhibit
Co INDIANA RETAIL TAX EXEMPT Page 1 of 1
ity ®f Cl2I]r]1r]r]1e]I CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER ~TFEDERAL EXCISE TAX EXEMPT 102637
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP
} CARMEL,INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
;PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
2/12/2019 00352696
T M T INC Dept of Community Service
;VENDOR 1719 W 161ST ST SHIP 1 Civic Square
TO Carmel, IN 46032-
WESTFIELD,IN 46074-
PURCHASE ID BLANKET +;; CONTRACT PAYMENT TERMS FREIGHT
33819 I V
QUANTITY I UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 1192 Fund: 101 General Fund
Account: 44-624.00
1 Each Tree Work $75,000.00 $75,000.00
Sub Total $75,000.00
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Send Invoice To: .� " ��
Dept of Community Service �`'.
1 Civic Square
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT 1 PROJECT PROJECT ACCOUNT 1 AMOUNT
PAYMENT $75,000.00
SHIPPING INSTRUCTIONS 'A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D.SHIPMENT CANNOT 8E ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 `' ! /
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Mike Hollibaugh
TITLE Director
CONTROL NO. 102637 CLERK-TREASURER