SJCA, P.C/Eng/233,380/Replacement and Rehabilitation of Multiple Bridges in Brookshire Golf Club SJCA P.C.
Engineering Department-2019
Appropriation#44-628.71 2010 Bond Fund;P.O.# 102786
Contract Not To Exceed$233,380.000i t
✓AO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') is hereby made and entered into by
and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (hereinafter
"City"), and SJCA P.C., (hereinafter"Professional").
RECITALS
WHEREAS City owns and is responsible for the operation and maintenance of its property, personnel, public
works and infrastructure; and
WHEREAS, from time to time, City needs professional assistance in fulfilling its foregoing responsibilities;
and
WHEREAS, Professional is experienced in providing and desires to provide to City the professional services
("Services") referenced herein; and
WHEREAS, City desires to engage Professional as an independent contractor for the purpose of providing to
City the Services referenced herein;
NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions set forth
herein, City and Professional mutually agree as follows:
SECTION 1 INCORPORATION OF RECITALS
The foregoing Recitals are hereby incorporated into this Agreement and made a part hereof.
SECTION 2 SCOPE OF SERVICES
2.1 City desires to engage Professional as an independent contractor for the Services set forth in attached
Exhibit A, incorporated herein by this reference.
2.2 Professional understands and agrees that City may, from time to time, request Professional to provide
additional or modified Services to City. When City desires additional Services from Professional, the City
shall notify Professional of such additional Services desired, as well as the time frame in which same are to
be provided. Only after City has approved Professional's time and cost estimate for the provision of such
additional Services, has encumbered sufficient monies to pay for same, and has authorized Professional, in
writing, to provide such additional Services, shall such Services be provided by Professional to City. A copy
of the City's authorization documents for the purchase of additional Services shall be numbered and attached
hereto in the order in which they are approved by City.
2.3 Time is of the essence of this Agreement.
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SJCA P.C.
Engineering Department-2019
Appropriation#44-628.71 2010 Bond Fund;P.O.# 102786
Contract Not To Exceed$233,380.00
SECTION 3 CITY'S RESPONSIBILITIES
3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services
requested.
3.2 City shall provide all data required for provision of Services. Professional may assume that all data so
provided is correct and complete.
3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for
Professional to perform the Services.
3.4 City shall designate payment of the Services from City budget appropriation number 44-628.71 2010 Bond
funds.
3.5 City shall designate the Mayor or his duly authorized representative to act on City's behalf on all matters
regarding the Services.
SECTION 4 PROFESSIONAL'S RESPONSIBILITIES
4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable
time and cost estimate.
4.2 Professional shall coordinate with City its performance of the Services.
4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful
standards as accepted in the industry.
SECTION 5 COMPENSATION
5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more
than Two Hundred Thirty Three Thousand Three Hundred Eighty Dollars ($233,380.00) (the "Estimate").
Professional shall submit an invoice to City no more than once every thirty (30) days for Services provided
City during the time period encompassed by such invoice. Invoices shall be submitted on a form containing
the same information as that contained on the Professional Services Invoice attached hereto as Exhibit B,
incorporated herein by this reference. City shall pay Professional for all undisputed Services rendered and
stated on such invoice within thirty five (35) days from the date of City's receipt of same.
5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the
Estimate, without City's prior written consent.
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SJCA P.C.
Engineering Department-2019
Appropriation#44-628.71 2010 Bond Fund;P.O.# 102786
Contract Not To Exceed$233,380.00
SECTION 6 TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1
hereinbelow, this Agreement shall be in effect from the Effective Date through December 31, 2019, and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
SECTION 7 MISCELLANEOUS
7.1 Termination
7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City or Professional, without cause, upon thirty(30)days' notice.
7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City, for cause, immediately upon Professional's receipt of City's"Notice To Cease Services."
7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation
hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of
the date of termination that are not in dispute, except that such payment amount shall not exceed
the Estimate. Disputed compensation amounts shall be resolved as allowed by law.
7.2 Binding Effect
City and Professional, and their respective officers, officials, agents, partners and successors in interest are
bound to the other as to all Agreement terms, conditions and obligations.
7.3 No Third Party Beneficiaries
Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties
hereto.
7.4 Relationship
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor
any of its agents, employees or contractors are City employees. Professional shall have the sole
responsibility to pay to or for its agents, employees and contractors all statutory, contractual and other
benefits and/or obligations as they become due. Professional hereby warrants and indemnifies City for and
from any and all costs, fees, expenses and/or damages incurred by City as a result of any claim for wages,
benefits or otherwise by any agent, employee or contractor of Professional regarding or related to the subject
matter of this Agreement. This indemnification obligation shall survive the termination of this Agreement.
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SJCA P.C.
Engineering Department-2019
Appropriation#44-628.71 2010 Bond Fund;P.O.# 102786
Contract Not To Exceed$233,380.00
7.5 Insurance
Professional shall procure and maintain with an insurer licensed to do business in the State of Indiana such
insurance as is necessary for the protection of City and Professional from all claims under workers'
compensation, occupational disease and/or unemployment compensation acts, because of errors and
omissions, because of bodily injury, including, but not limited to, the personal injury, sickness, disease, or
death of any of Professional's employees, agents or contractors and/or because of any injury to or
destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage
amounts shall be no less than those amounts set forth on attached Exhibit C. Such insurance policies shall
not be canceled without thirty(30) days' prior written notice to City.
7.6 Liens
Professional shall not cause or permit the filing of any lien on any of City's property. In the event such a lien
is filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right
to pay or bond over such lien at Professional's sole cost and expense.
7.7 Default
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Professional's warranties; (b) fails to perform the Services as specified; (c) fails to
make progress so as to endanger timely and proper completion of the Services and does not correct such
failure or breach within five (5) business days after receipt of notice from City specifying same; or (d)
becomes insolvent, files, or has filed against it, a petition for receivership, makes a general assignment for
the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall
have the right to terminate all or any part of this Agreement, without liability to Professional and to exercise
any other rights or remedies available to it at law or in equity.
7.8 Government Compliance
Professional agrees to comply with all laws, executive orders, rules and regulations applicable to
Professional's performance of its obligations under this Agreement, all relevant provisions of which being
hereby incorporated herein by this reference, to keep all of Professionals' required professional licenses and
certifications valid and current, and to indemnify and hold harmless City from any and all losses, damages,
costs, liabilities, damages, costs and attorney fees resulting from any failure by Professional to do so. This
indemnification obligation shall survive the termination of this Agreement.
7.9 Indemnification
Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all
losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and
attorney fees arising out of any intentional misconduct or negligent act or omission of Professional and/or any
of its employees, agents or contractors in the performance of this Agreement. This indemnification obligation
shall survive the termination of this Agreement.
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SJCA P.C.
Engineering Department-2019
Appropriation#44-628.71 2010 Bond Fund;P.O.# 102786
Contract Not To Exceed$233,380.00
7.10 Discrimination Prohibition
Professional represents and warrants that it and each of its employees, agents and contractors shall comply
with all existing and future laws prohibiting discrimination against any employee, applicant for employment
and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by
this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter
directly or indirectly related to employment, subcontracting or work performance hereunder because of race,
religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran
status. This indemnification obligation shall survive the termination of this Agreement.
7.11 E-Verify
Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its
newly-hired employees using the E-Verify program, if it has not already done so as of the date of this
Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit D,
which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E-verify program, and
(ii) Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates by
reference, and in its entirety, attached Exhibit D. In support of the Affidavit, Professional shall provide the City
with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not
take effect until said Affidavit is signed by Professional and delivered to the City's authorized representative.
Should Professional subcontract for the performance of any work under this Addendum, the
Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not
knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is
participating in the E-verify program. Professional shall maintain a copy of such certification for the duration
of the term of any subcontract. Professional shall also deliver a copy of the certification to the City within
seven (7) days of the effective date of the subcontract.
If Professional, or any subcontractor of Professional, knowingly employs or contracts with any
unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor
subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with
the unauthorized alien within thirty(30) days ("Cure Period"). Should the Professional or any subcontractor of
Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without
consequence.
The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist.
7.12 Severability
If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent
jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate
independently of same shall continue in full force and effect.
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SJCA P.C.
Engineering Department-2019
Appropriation#44-628.71 2010 Bond Fund;P.O.# 102786
Contract Not To Exceed$233,380.00
7.13 Notice
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement
shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return receipt requested,
addressed to the parties as follows:
CITY:
City of Carmel Douglas C. Haney
Department of Engineering Corporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
PROFESSIONAL:
SJCA P.C.
9102 N Meridian St
Suite
Indianapolis, IN 46260
ATTENTION: Rajiv K. Huria, CEO
Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this
Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10)
business days from the date of such oral notice.
7.14 Effective Date
The effective date ("Effective Date") of this Agreement shall be the date on which the last of the parties
hereto executes same.
7.15 Governing Law; Lawsuits
This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana,
except for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel,
Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial
they may have, agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree
that such court is the appropriate venue for and has jurisdiction over same.
7.16 Waiver
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder
or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of
such party to require such performance at any time thereafter.
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SJCA P.C.
Engineering Department-2019
Appropriation#44-628.71 2010 Bond Fund;P.O.# 102786
Contract Not To Exceed$233,380.00
7.17 Non-Assignment
Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City's
prior written consent.
7.18 Entire Agreement
This Agreement contains the entire agreement of and between the parties hereto with respect to the subject
matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter,
written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to
or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective
successors in interest. To the extent any provision contained in this Agreement conflicts with any provision
contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail.
7.19 Representation and Warranties
Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any
person or entity executing this Agreement on behalf of such party has the authority to bind such party or the
party which they represent, as the case may be.
7.20 Headings
All headings and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
7.21 Advice of Counsel
The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to
obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely,
voluntarily, and without any duress, undue influence or coercion.
7.22 Copyright
City acknowledges that various materials which may be used and/or generated by Professional in
performance of Services, including forms, job description formats, comprehensive position questionnaire,
compensation and classification plan and reports are copyrighted. City agrees that all ownership rights and
copyrights thereto lie with Professional, and City will use them solely for and on behalf of its own operations.
City agrees that it will take appropriate action with its employees to satisfy its obligations with respect to use,
copying, protection and security of Professional's property.
7.23 Personnel
Professional represents that it has, or will secure at its own expense, all personnel required in performing the
services under this agreement. Such personnel shall not be employees of or have any contractual
relationship with City. All of the services required hereunder will be performed by Professional or under his
supervision and all personnel engaged in the work shall be fully qualified to perform such services.
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7
SJCA P.C.
Engineering Department-2019
Appropriation#44-628.71 2010 Bond Fund;P.O.# 102786
Contract Not To Exceed$233,380.00
7.24 Records and Inspections
Professional shall maintain full and accurate records with respect to all matters covered under this
agreement for three (3) years after the expiration or early termination of this Agreement. City shall have free
access at all proper times to such records and the right to examine and audit the same and to make
transcripts there from, and to inspect all program data, documents, proceedings and activities.
7.25 Accomplishment of Project
Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound
economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In
accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work
involved is properly coordinated with related work being carried on within City's organization.
7.26 Debarment And Suspension
26.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term "principal" for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Vendor.
26.2 The Vendor certifies that it has verified the state and federal suspension and debarment status for all
subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendor shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City's
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
7.27 Access to Public Records Act
Professional understands and agrees that any"public record", as that term is defined in Indiana Code 5-14-3-
2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the
possession or control of the Professional or the City, shall be subject to release under and pursuant to the
provisions of Indiana's Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seq., as
amended.
(remainder of page intentionally left blank)
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SJCA P.C.
Engineering Department-2019
Appropriation#44-628.71 2010 Bond Fund;Y.O.# 102786
Contract Not To Exceed$233,380.00
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA SJCA P.C.
by and through its Board of Public
Works and Safety
BY: BY:
✓) w-( ii.ie/ K
James Brainard, Pit sidingOfficer Autho. d Signature
9
Date:
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ted Name: , v flee r;Q
Title: C - . O.
ary A Burke, M- ter Ida l�
Date: I FID/TIN: 35— ZoG ?920
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Last Four of SSN if Sole Proprietor:
Lori S Watso embe Date: q/ n 1120/ /
Date: I '
ATTEST;.
i 9
Christine S. Pauley,Clerk-Treasurer
Date: _//N/
Is. ,,„....'nd s...A G.J.S..011,w.,, UIvS/CA P.C..Pn1v..u,.IS. J. 4.10'0I9 12 2Y PM)
9
_ ry SI ' A
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"Mk— J ENGINEERS P,c ec+
CE-TIMED & SURVEYORS
(
March 27,2019
Mr.Jeremy Kashman P.E.
Director of Engineering
City of Carmel
One Civic Square
Cannel,Indiana 46032
Re: Replacement& Rehabilitation of Multiple Bridges in Brookshire Golf Club
Engineering Proposal for Bridge Scoping Phase
Dear Jeremy,
Thank you for selecting SJCA P.C. to perform the design services for this bridge rehabilitation
project. The following is a summary of our proposed fees for the Bridge Scoping Phase of the
project.
Inspection& Scoping $4,900 LSUM
Replacement Project Design $107,730 LSUM
Replacement Project Post-Tracings $10,300 Hourly,NTE
Rehabilitation Project Design $55,980 LSUM
Rehabilitation Project Post-Tracings $5,100 Hourly,NTE
Survey $14,800 LSUM
Geotechnical $13,070 LSUM
Permitting(Includes Waters Report) $21.500 LSUM
Total $233,380
All services for this phase of the project will be provided by our staff. A project description and
fee justifications are included as an attachment to this letter. Upon your concurrence,we will
submit executed copies of the engineering agreement. We look forward to working with you on
this project. Should you have any questions or desire additional information,please contact me at
(317)566-0629.
Sincerely,
SJCA P.C.
K- �
Rajiv Huria
Chief Executive Officer
Exhibit
0 7 /
9102 N. Meridian Street, Suite 200 Indianapolis, IN Phone 317-566-0629 Fax 317-566-0633 www.sjca-pc.com `
PROJECT NARRATIVE
BROOKSHIRE GC BRIDGE REPLACEMENT/REHABILITATION
This project involves the replacement and rehabilitation of multiple bridges in Brookshire Golf
Club as well as adding new crossings. Currently, there are nine existing bridges in various stages
of disrepair that have been reviewed. On multiple occasions, SJCA visited the site to obtain
visual inspection of these bridges. SJCA met with the Course Superintendent Bob Higgins,
dicussing the existing bridges conditions and placement. It was determined from those meetings
that it was Mr. Higgin's desire to potentially add three new bridge crossings and to either replace
or rehab nine existing bridge crossings.
Upon examination,the following was determined regarding the nine existing bridges:
• Eight of the bridges utilized steel I-beams as a substructure. One of the bridges utilized
wooden telephone poles.
• All steel I-beams had an element of moderate corrosion.
• Sagging occurred in one of the steel structures as well as the wooden telephone pole
structure.
• The lengths varied from approximately 49' to 71'.
• Inner dimensions(curb to curb ranged from approximately 7' to 11'6".
• Beam spacing varied on all of the bridges.
• Abutment condition also varied and is of concern.
Based on the investigation, it was preliminarily determined that three bridges could be
rehabilitated and the other six will likely require replacement. In addition,three new bridge
crossings would be added. It was requested that any replacement/rehab performed would not
include wood decking due to maintenance. It was explained to SJCA that there is a potential
$1.2M budget for this project. We also discussed the difficulties regarding construction and that
access to these locations may prove difficult to navigate in regards to soil investigation and
construction access.
Based on the information given, SJCA contacted several pre-fabricated bridge manufacturers to
determine options and pricing. Options provided to SJCA included various material variations.
SJCA also reached out to a contractor familiar with the rehabilitation of existing golf course
bridges with I-beam superstructures to determine options and pricing. The following was
determined:
• Pre-fabicated bridges with a general inner dimension of 10' and 70' in length to be
delivered would cost in the range of$60k-$75k.
• Installation of prefabricated bridges including new abutments would cost in the range of
$75k without the need for pilings.
• Approach work to the bridge is estimated at$10k.
• Therefore, a new bridge placement would cost in the range of$145k-$160k.
• Rehabilitation of an existing bridge with no new abutment work is to cost in the range of
$45k-$60k. This does not include any approach work.
Based on those numbers,to perform all of the work desired would cost approximately$1.44M to
$1.62M for construction only. Upon completion of the scoping phase of the project, SJCA
Exhibit
Zo-rg
will make a recommendation to the City of Carmel as to which structures should be
rehabilitated, replaced,and/or added. This determination would be coordinated with the City
of Cannel and Bob Higgins. All structures will utilize low-profile bridge designs to assist in
IDNR floodway permitting needs.
In addition to construction costs, SJCA has determined fees for scoping,design,and post-
tracings efforts as well as survey. SJCA also reached out to determine fees for geotechnical
services,permitting, and"Waters of the U.S. Investigation and Report and those have been
included.
Exhibit
SJCA HOURLY JUSTIFICATION, SCOPING
Golf Course Bridges over Cool Creek
SCOPE: Replacement/New with Prefabricated Bridges; Rehabilitation of Existing Bridges
WORK ELEMENT ESTIMATED HOURS
Senior Total
Proj. Mgr. Engineer Engineer Designer Hours
BRIDGE INSPECTION &SCOPING
Initial Assessment 0 0
Field Inspection & Scoping 2 3 5
Meeting Minutes Preperation
Introduction Information 2 2
Existing Conditions& Photos 2 4 6
Environmental Compliance 2 2
Recommendations 5 3 8
Cost Estimate 2 3 5
Submit to Prime for Review and Revisions 1 1 2 4
QA/QC & Project Management 3 3
TOTAL HOURS 6 14 11 4 35
NEGOTIATED HOURLY RATE $164.40 $162.96 $104.94 $108.56
TOTAL HOURLY COSTS $986.40 2281.44 $1,154.34 $434.24 $4,856.42
OTHER DIRECT COSTS Mileage 20 @ 0.545 $10.90
TOTAL $4,867.32
PROPOSED FEE (LSUM) $4,900.00
Exhibit o-06
SJCA HOURLY JUSTIFICATION, BRIDGE DESIGN&PLANS
6 Replacement and 3 New Golf Course Bridges over Cool Creek
Estimated Cost Per Bridge(9 Bridges Total)
SCOPE: Replacement/New with Prefabricated Bridges
ESTIMATED HOURS PER BRIDGE
Principal/ Senior Total
WORK ELEMENT Proj. Mgr. Engineer Engineer Designer Technician Hours
PRELIMINARY PLANS SUBMISSION
Title Sheet 1 1 2
Index Sheet 1 1 2
General Plan 1 1 1 1 4
Removal Details 1 1 1 3
Quantity Calculations 1 1 2
Estimate 1 1 2
QA&Management 1 1
TOTAL HOURS 1 6 3 2 4 16
NEGOTIATED HOURLY RATE $164.40 $162.96 $104.94 $108.56 $72.78
TOTAL HOURLY COSTS $164.40 $977.76 $314.82 $217.12 $291.12 $1,965.22
OTHER DIRECT COSTS Mileage 30 @ 0.545 $16.35
TOTAL $1,981.57
PROPOSED FEE(LSUM) $2,000.00
Exhibit
SJCA HOURLY JUSTIFICATION,BRIDGE DESIGN&PLANS
6 Replacement and 3 New Golf Course Bridges over Cool Creek
Estimated Cost Per Bridge(9 Bridges Total)
SCOPE:Replacement/New with Prefabricated Bridges
ESTIMATED HOURS PER BRIDGE
Principal/ Senior Total
WORK ELEMENT Proj.Mgr. Engineer Engineer Designer Technician Hours
FINAL PLANS
Title Sheet 1 1 2
Index Sheet 1 1 2
General Plan and Layout 1 1 1 1 4
Removal Details 1 1 1 3
Quantity Calculations 1 4 5
Request Geotechnical Review 1 1
Erosion Control Details 1 1 2 2 6
Joint and Miscellaneous Details 1 1 1 2 5
Foundations Design 1 4 5
Foundation Details 1 4 4 1 10
Summary Sheet 1 1 2
Cost Estimate 1 2 2 5
Special Provisions 1 1
Coordinate with Pre-Fabricator 1 2 2 5
Submit to Carmel for Review 2 2
QA&Management 1 1 2
Prepare Submittal Package 1 2 3
TRACINGS
Revise Plans per Final Review 1 1 1 1 2 6
Finalize Estimate of Quantities 1 1 2
Finalize Construction Cost Estimate 1 1 2
Finalize Special Provisions 1 1 2
Forms 1 1 2
Submit to Prime for Review 1 1
QA&Management 1 1
TOTAL HOURS 8 26 21 13 11 79
NEGOTIATED HOURLY RATE $164.40 $162.96 $104.94 $108.56 $72.78
TOTAL HOURLY COSTS $1,315.20 $4,236.96 $2,203.74 $1,411.28 $800.58 $9,967.76
OTHER DIRECT COSTS Mileage 12 @ 0.545 $6.54
TOTAL $9,974.30
PROPOSED FEE(LSUM) $9,970.00
A
SJCA HOURLY JUSTIFICATION,BRIDGE DESIGN&PLANS
6 Replacement and 3 New Golf Course Bridges over Cool Creek
Estimated Cost(9 Bridges Total)
SCOPE:Replacement/New with Prefabricated Bridges
ESTIMATED HOURS POST TRACING SERVICES
Project Senior Total
WORK ELEMENT Mgr/Eng Engineer Engineer Designer Technician Hours
POST TRACINGS SERVICES
Shop Drawing Review 1 18 18 19
As needed Consultation 1 16 16 17
Preconstruction Conference 2 2 2 4
TOTAL HOURS 4.00 36.00 36.00 40
NEGOTIATED HOURLY RATE $164.40 $162.96 $104.94 $108.56 $72.78
TOTAL HOURLY COSTS $657.60 5866.56 $3,777.84 $0.00 $0.00 $10,302.00
OTHER DIRECT COSTS Mileage 60 @ 0.545 $32.70
TOTAL $10,334.70
POST TRACINGS SERVICES FEE(NTE) $10,300.00
Exhibit__A___7Y6
SJCA HOURLY JUSTIFICATION, BRIDGE DESIGN &PLANS
Rehabilitation of 3 Golf Course Bridges over Cool Creek
(Estimated Cost per Bridge,3 Bridges Total)
SCOPE: Rehabilitation of Existing Bridges
ESTIMATED HOURS PER BRIDGE
Principal/ Senior Total
WORK ELEMENT Proj. Mgr. Engineer Engineer Designer Technician Hours
PRELIMINARY PLANS SUBMISSION
Title Sheet 1 1 2
Index Sheet 1 1 2
General Plan 1 1 1 1 4
Removal Details 1 1 1 3
Beam Analysis 1 3 4
Rehab Design 1 3 4
Rehab Details 1 1 2
Quantity Calculations 1 1 2
Estimate 1 1 2
QA& Management 1 1
TOTAL HOURS 1 9 10 2 4 26
NEGOTIATED HOURLY RATE $164.40 $162.96 $104.94 $108.56 $72.78
TOTAL HOURLY COSTS $164.40 $1,466.64 $1,049.40 $217.12 $291.12 $3,188.68
OTHER DIRECT COSTS Mileage 30 @ 0.545 $16.35
TOTAL $3,205.03
PROPOSED FEE(LSUM) $3,200.00
Exhibit
/ L/6'
SJCA HOURLY JUSTIFICATION,BRIDGE DESIGN&PLANS
Rehabilitation of 3 Golf Course Bridges over Cool Creek
(Estimated Cost per Bridge,3 Bridges Total)
SCOPE:Rehabilitation of Existing Bridges
ESTIMATED HOURS PER BRIDGE
Principal/ Senior Total
WORK ELEMENT Proj.Mgr. Engineer Engineer Designer Technician Hours
FINAL PLANS
Title Sheet 1 1 2
Index Sheet 1 1 2
General Plan and Layout 1 1 1 1 4
Removal Details 1 1 1 3
Beam Analysis 4 8 12
Rehab Design 4 12 16
Rehab Details 4 4 4 8 20
Quantity Calculations 1 4 5
Request Geotechnical Review 1 1
Erosion Control Details 1 1 2 2 6
Joint and Miscellaneous Details 1 1 1 2 5
Foundations Design 1 4 5
Foundation Details 1 4 4 1 10
Summary Sheet 1 1 2
Cost Estimate 1 2 2 5
Special Provisions 1 1
Coordinate with Pre-Fabricator 1 2 2 5
Submit to Carmel for Review 2 2
QA&Management 1 1 2
Prepare Submittal Package 1 2 3
TRACINGS
Revise Plans per Final Review 1 1 1 1 2 6
Finalize Estimate of Quantities 1 1 2
Finalize Construction Cost Estimate 1 1 2
Finalize Special Provisions 1 1 2
Forms 1 1 2
Submit to Prime for Review 1 1
QA&Management 1 1
TOTAL HOURS 8 38 45 17 19 127
NEGOTIATED HOURLY RATE $164.40 $162.96 $104.94 $108.56 $72.78
TOTAL HOURLY COSTS $1,315.20 $6,192.48 $4,722.30 $1,845.52 $1,382.82 $15,458.32
OTHER DIRECT COSTS Mileage 12 @ 0.545 $6.54
TOTAL $15,464.86
PROPOSED FEE(LSUM) $15,460.00
Exhibit
loo6
SJCA HOURLY JUSTIFICATION,BRIDGE DESIGN&PLANS
Rehabilitation of 3 Golf Course Bridges over Cool Creek
Estimated Cost(3 Bridges Total)
SCOPE: Rehabilitation of Existing Bridges
ESTIMATED HOURS POST TRACING SERVICES
Project Senior Total
WORK ELEMENT Mgr/Eng Engineer Engineer Designer Technician Hours
POST TRACINGS SERVICES
Shop Drawing Review 1 8 8 9
As needed Consultation 1 8 8 9
Preconstruction Conference 1 1 1 2
TOTAL HOURS 3.00 17.00 17.00 20
NEGOTIATED HOURLY RATE $164.40 $162.96 $104.94 $108.56 $72.78
TOTAL HOURLY COSTS $493.20 2770.32 $1,783.98 $0.00 $0.00 $5,047.50
OTHER DIRECT COSTS Mileage 60 @ 0.545 $32.70
TOTAL $5,080.20
POST TRACINGS SERVICES FEE(NTE) $5,100.00
Exhibit IL—
I0d,6
HOURLY JUSTIFICATION, TOPOGRAPHIC SURVEY
REPLACEMENT OF 9 GOLF COURSE BRIDGES OVER COOL CREEK
(9 BRIDGES TOTAL)
PAGE 1 OF 1
WORK ELEMENT ESTIMATED HOURS
Land Project Crew Survey Total
Surveyor Manager Chief Technician Hours
SURVEY
Research 0
Send Survey Notices 0
Utility Locate Request 4 4
Search & Locate Controlling Monuments 0
Project Horizontal Control 5 5 10
Project Vertical Control 5 5 10
Topographic Survey 48 48 96
Storm & Sanitary Sewer Investigation 5 5 10
Detail Bridge/Culvert 0
Download & Draft Topography 24 24
Determine Alignments 0
Determine Existing Boundaries 0
Set& Reference Centerlines 0
Complete Field Book 0
Prepare Location Control Route Survey 0
Travel Time 3 3 6
Supervision 6 6
TOTAL HOURS 30 4 66 66 166
HOURLY RATE $162.00 $98.00 $82.50 $62.50
TOTAL FEE FOR LABOR $4,860.00 $392.00 $5,445.00 $4,125.00 $14,822.00
OTHER DIRECT COSTS
MILEAGE 6 trips @ 18 miles x$0.545 per mile $58.86
COPIES 0 copies @ $1.00/copy $0.00
MOTEL 0 nights for 2 persons @ $94.00/night $0.00
PER DIEM 0 days for 2 persons @ $26.00/day $0.00
RECORD LCRSP $0.00
Total Direct Cost $58.86
TOTAL PROJECT COSTS $14,880.86
PROPOSED LUMP SUM FEE $14,800.00
Exhibit
lilt.
EARTH
EX LORATION®
Illmw A lierracon COMPANY
February 19, 2019 Oil WM
Mr. Rouzbeh Khajehdehi, PhD, P.E. 7770 West New York Street
SJCA P.C. Indianapolis,IN 46214
RkhajehdehiSJCA-pc.corn (317)273 22
(317)273 25050(FAX)
Re: Proposal for Professional Services
Geotechnical Evaluation
Brookshire Golf Club Bridges
Carmel, Indiana
EEI Proposal No. PCJ195122
Dear Mr. Khajehdehi:
We understand that representatives of Brookshire Golf Club in Carmel are planning modifications
to several bridges on the golf course over Cool Creek. Nine of the bridges are planned to be
replaced or a new bridge constructed nearby the existing structures. The bridges are anticipated
to consist of single-span structures with a maximum length of about 70 ft established on spread
foundations at a depth of about 5 ft below the crest of the slope. In addition, the spill-through
slopes at the end bents are planned to be protected from scour with riprap. Based on published
information, the subsurface conditions within the depth of interest are anticipated to consist of
cohesive soils of glacial origin with sand seams and layers. At this time, no other information is
known. For this, our scope of services will include:
• Completing one or two borings(depending on the proximity to other bridges)per bridge
(for a total of 12 borings) to a depth of approximately 25 ft each. It should be noted
that we will work with the golf course on access to minimize damage, but fees for repair
of turf or cart paths are not included in our estimated cost;
• Completing a laboratory testing program; and
• Preparing a geotechnical report. The report will summarize our observations and test
results and provide geotechnical recommendations for the planned structures.
For the scope above, we propose to provide our services on a unit rate basis in accordance with
the attached Cost Estimate. The total cost is estimated to be about$13,070.
We look forward to providing our services on this project. Feel free to contact us should you have
any questions.
Sincerely,
EARTH EXPLORATION, INC.
Ichard . Olson, P.E.
Principal
Attachment: Cost Estimate
Exhibit /4
12006
COST ESTIMATE
Geotechnical Evaluation
Brookshire Golf Club Bridges
Carmel, Indiana
EXPLORATORY FIELD ACTIVITIES
Mobilization and demobilization 1 LS $350.00 / LS 350.00
Test boring with SPT sampling 300 ft $19.00 /ft 5,700.00
Shelby tube sampling 4 ea $65.00 /ea 260.00
ATV-mounted equipment 3 day $300.00 /day 900.00
Rock coring ft $35.00 /ft
Rock core set-ups ea $90.00 /ea
Soundings ft $9.00 /ft
Pavement cores ea $140.00 /ea
Road closure day $125.00 /day
Traffic control (flagmen) day $1,200.00 /day
Boring layout, permits and public utility coordination 1 LS $700.00 / LS 700.00
Support truck 3 day $100.00 /day 300.00
Subtotal $8,210.00
LABORATORY
Visual soil/rock classification, moisture content and
hand penetrometer readings 6 hr $80.00 /hr 480.00
Atterberg limits 2 ea $80.00 /ea 160.00
Grain size analysis 2 ea $130.00 /ea 260.00
Unconfined compression 12 ea $80.00 /ea 960.00
Standard Proctor ea $150.00 /ea
California bearing ratio (CBR) ea $400.00 /ea
Subtotal $1,860.00
ENGINEERING
Report of results, discussion, and recommendations 1 LS $3,000.00 / LS 3,000.00
Subtotal $3,000.00
Estimated Total $ 13,070.00
Exhibit A-
13,rg
SJCA, P.C. HOURLY JUSTIFICATION
BROOKSHIRE GOLF COURSE BRIDGE REHAB/REPLACEMENT
PERMITTING SERVICES
PAGE 1 OF 1 BED 3/10/2019
WORK ELEMENT ESTIMATED HOURS
Director/Project Senior Total
Manager Engineer Engineer Technician Hours
PERMITTING
Hydraulic Modeling for IDNR Permit 1 8 80 8 97
401/404 Permit Applications 1 4 8 8 21
DNR CIF Permit Application 1 2 6 0 9
Rule 5 Permit 1 1 8 8 18
TOTAL HOURS 4 15 102 24 145
HOURLY BILLING RATE $165.00 $163.00 $104.00 $73.00
TOTAL FEE FOR LABOR $660.00 $2,445.00 $10,608.00 $1,752.00 $15,465.00
SUBCONSULTANT-Waters Report $5,700.00
IDNR CIF Permit Application Fee $225.00
IDEM Rule 5 Application Fee $100.00
TOTAL $21,490.00
PROPOSED LUMPSUM FEE $21,500.00
Exhibit A_
19-O-R
LOCH M V ELLER
GROUP
March 11, 2019
Mr. Ben Deichmann, PE, LEED AP
Director, Site Development Services
SJCA P.C.
9102 N. Meridian Street, Suite 200
Indianapolis, IN 46260
Re: Brookshire Golf Course Bridges
Carmel, Hamilton County, Indiana
Scope and Fee—Wetland Delineation/"Waters of the U.S." Investigation and Report
Loch Group No. 219-0012
Dear Mr. Deichmann:
We appreciate the opportunity to work with SJCA P.C. on the completion of the Wetland Delineation /
"Waters of the U.S." Investigation and Report for the above referenced project. The following presents
our understanding of the project, and the proposed scope and fee for the requested services.
Proposed Action:The proposed project would construct four(4) new bridges over Cool Creek within the
Brookshire Golf Course in Carmel, Indiana. Investigations will be performed at the four different locations
provided by SJCA. Area #1A encompasses 0.34 acre, area #2A encompasses 0.36 acre, area #7A
encompasses 0.70 acre, and area #4A encompasses 0.59 acre for a total of 1.99 acres of investigation to
be completed.
1. Project Management/Coordination—This task includes all file management,project updates,
review of project budget, and general project management activities for preparation of the
Wetland Delineation/"Waters of the U.S." Report.
2. Field Investigation—The proposed project area will be evaluated by professional biologists
to determine the presence of wetlands and other aquatic resources that are likely to be
regulated by the U.S.Army Corps of Engineers(USACE)and/or Indiana Department of
Environmental Management(IDEM). Effort for this task also includes mobilization and
demobilization.
3. Wetland Delineation/Waters of the U.S. Determination Report — This task includes the
completion of a formal Wetland Delineation / "Waters of the U.S." Report to document all
water resources within the proposed project limits.This report will also include a Preliminary
Jurisdictional Determination form to identify all water resources within the project limits that
could fall under the jurisdiction of the USACE.The report will include the location of wetlands
or waterways and includes the coordination of these features with the design engineers.The
report will be prepared in accordance with the USACE Wetland Delineation Manual (1987)
and guidance provided by the USACE since 1991, including the appropriate Regional
Supplement to the Corps of Engineers Wetland Delineation Manual.
Schedule— It is anticipated the Wetland Delineation / "Waters of the U.S." Report could be completed
within approximately 5 weeks of a notice to proceed.Wetland delineations can only be completed during
Exhibit
3502 Woodview Trace,Suite 150
Indianapolis,Indiana 46268 /17 r
PHONE:317.222.3880•TOLL FREE:888.830.6977 / ,JtJ
Mr. Ben Deichmann, PE, LEED AP
March 11,2019
the growing season. If this schedule needs to be modified to address unanticipated events, Lochmueller
Group will work with you to develop a revised deadline.
Fee—Using the above information,a lump sum fee of$5,700 has been developed.
Should you have any questions, please don't hesitate to contact me at 317.334.6807 or
ccosta@lochgroup.com. Again, thank you for the opportunity to provide continuing environmental
services for these important projects.
Very truly yours,
Chad Costa
Environmental Manager
Lochmueller Group, Inc.
Exhibit
EXHIBIT B
Invoice
Date:
Name of Company:
Address &Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No: _
Goods Services
Person Providing Date Goods/Services Provided Cost Per Hourly Total
Goods/Services Goods/ (Describe each good/service Item Rate/
Service separately and in detail) Hours
Provided Worked
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation & Disability Statutory Limits
Employer's Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit(other than
Products/Completed Operations): $500,000
Products/Completed Operations: $500,000
Personal &Advertising Injury
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage(any one fire): $250,000
Medical Expense Limit(any one person): $ 50,000
Comprehensive Auto Liability(owned,hired and non-owned)
Bodily Single Limit: $500,000 each accident
Injury and property damage: $500,000 each accident
Policy Limit: $500,000
Umbrella Excess Liability
Each occurrence and aggregate: $500,000
Maximum deductible: $ 10,000
EXHIBIT D
AFFIDAVIT
Raj k . Hari , being first duly sworn, deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter,could testify as follows:
1. I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. I am now and at all times relevant herein have been employed by
STG A rP• G . (the"Employer")
in the position of Chit F irF e .
3. 1 am familiar with the employment policies, practices, and procedures of the Employer and
have the authority to act on behalf of the Employer.
4. The Employer is enrolled and participates in the federal E-Verify program and has
provided documentation of such enrollment and participation to the City of Cannel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAiYETH NOT.
kii2
(
EXECUTED on the day of rt , 20 N .
,j- 0,r,k1e/AL> -
Printed: *L-f-i t 1- U1 t t ` .6aC kjit e)(
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
N,ii���� Rap,— K
;o4l�1S�oNF�A:yF.p% , .
Q� 2oc,9N: Printed: 'Koji J l4, . .H �1
•
SEA-
= ••
� =
INDIANA RETAIL TAX EXEMPT Page 1 of 1
City of Carmel .CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 102786
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SUPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
4/9/2019 370365 Project 19-02;Contract Date 05.01.19
SJCA ENGINEERS&SURVEYORS City Engineering's Office
VENDOR 9102 NORTH MERIDIAN ST, SUITE 200 SHIP 1 Civic Square
TO Carmel, IN 46032-
INDIANAPOLIS, IN 46260- Kate Lustig
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
35269
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund: 0 2010 Bond Fund
Account: 44-628.71
1 Each Replacement and Rehabilitation of Multiple Bridges in $233,380.00 $233,380.00
Brookshire Golf Club
Sub Total $233,380.00
.0 OF CA,9
C) .1. 'cc* .
ll
i ■ i • e a i as
Send Invoice To: ' '
Jill Newport
CrossRoad Engineers, P.C.
3417 Sherman Drive
Beech Grove, IN 46107 /�+� I x Ht
ji-ewpor+-@ c(-0SSroade^gir,ecrS. com ((�� J�
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT 1 PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $233,380.00
SHIPPING INSTRUCTIONS 'AiP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D.SHIPMENT CANNOT BE ACCEPTED THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE A•--0°
(+ ,'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 194 .. .-e/Cp'I
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 102786 CLERK-TREASURER