CrossRoad Engineers, P.C./ENG/Adl Serv #5/325,400/Regional Detention – Added Scope - Inspection CrossRoad Engineers,P.C. Qtklic
Engineering Department-2019 $
Appropriation#2016 Storm Water Bond Fund;P.O.#102902
Contract Not To Exceed$325,400.00 ,ip
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and CrossRoad Engineers, P.C. (the `Professional"), as City Contract dated
February 7, 2018 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms
and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall
remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CrossRoad Engineers, P.C.
by and through its Board of Public
Works and Safety
By: By;
A6-Hove5pyri. f-
James Brainard, Presiding Officer Authorized Signature
Date
Trent E. Newport
Printed Name
ary n Burke, M r
Date. 6 S" President
The
Lori S.Watso , r FID/TIN: 35-1963331
Date: 1 6
Last Four of SSN if Sole Proprietor:
ATT
Date: 05/28/2019
ristine Paule , 9ler Treasurer
Date: Z/y/,
[S:`Cwtacts1PeoeSro&Goals SeesdEnweoeriegV019\C,ossroad Eogioeers ASA SSAoc:n820191>t0 Pi
L11114111011
May 22, 2019
Mr.Jeremy Kashman,City Engineer CROSSROAD
City of Carmel ENGINEERS,PC
One Civic Square
Carmel, IN 46032
Re: Regional Detention-Added Scope; Project No. 18-SW-23
2016 Stormwater Bond Projects
Fee Proposal for Construction Inspection
Dear Jeremy:
As you requested, we have prepared a fee proposal to provide full-time construction inspection services
relative to the above referenced project. This project is scheduled to start construction by July 15, 2019.
Although not too intense, there will be some construction activity from December 1, 2019 through
February 2020. Then it will start again for the parking lot and underground detention removal,and finish-
up work such as lighting and landscaping. Everything should be finished by May 2020.
Below is a listing of individuals we expect to be using on this project:
Trent E. Newport Director
Lance Stahley Resident Project Representative
To Be Named Project Inspectors
To Be Named Assistant Project Inspectors
To Be Named CADD Technicians(As Builts)
During the 2019 construction duration(estimated 20 weeks),we have budgeted 5 hours per week for the
Director, 20 hours per week for the Resident Project Representative, 50 hours per week for the Project
Inspector, and 50 hours per week for the Assistant Project Inspector. During the winter activities
(estimated 13 weeks),we have budgeted 2 hours per week for the Director and 10 hours per week for the
Resident Project Representative. For the finish-up work in spring 2020 (estimated 9 weeks), we have
budgeted 2 hours per week for the Director and 20 hours per week for the Resident Project
Representative. These budgeted hours,with the corresponding billing rates,yield the estimated costs as
shown on the attached spreadsheet.
If you should have any questions or need any further information, please do not hesitate to call me at
317-780-1555, ext. 114 or email tnewport@crossroadengineers.com.
Sincerely,
CrossR d Engineers, PC
Exhibit /�
Trent E. Newport, P. E. -Y2-
President le///
3417 SHERMAN DR,BEECH GROVE,IN 46107 II 317.780.1555 II CROSSROADENGINEERS.COM
171
Regional Detention --Added Scope; Project No. 18-SW-23 CROSSROAD
ENGINEERS,PC
2016 Stormwater Bond Projects
Estimated Costs for Construction Inspection
ACTIVITY DIR RES PROJ PROJ INSP ASST PROJ CADD
REP INSP TECH
Construction Duration (2019) 20 wks 100 400 1000 1000 0
Winter Activity(2020) 13 wks 26 130 0 0 0
Construction Duration (2020) 9 wks 18 180 0 0 0
Complete Final Record* 6 wks 12 80 40 0 4
TOTAL HOURS 156 790 1040 1000 4
*Includes"As-Built'information
The proposed fee for these estimated hours is as follows:
DIRECT LABOR COSTS--
Personnel Class Billing Rate Total Hours Direct Labor Costs
Director(2019) $155.00 100 $15,500.00
Director(2020) $160.00 56 $8,960.00
Resident Proj. Rep. (2019) $120.00 400 $48,000.00
Resident Proj. Rep. (2020) $125.00 390 $48,750.00
Project Inspector(2019) $100.00 1000 $100,000.00
Project Inspector(2020) $105.00 40 $4,200.00
Asst. Proj. Inspector(2019) $80.00 1000 $80,000.00
Asst. Proj. Inspector(2020) $85.00 0 $0.00
CADD Technician (2020) $90.00 4 $360.00
TOTAL DIRECT LABOR COSTS $305,770.00
DIRECT NON - LABOR COSTS--
MILEAGE Direct Non-Labor Costs
Budgeted mileage rate is $0.52 /mile
Director 50 miles/wk x 42 weeks $1,092.00
Resident Proj. Rep. (2019) 150 miles/wk x 20 weeks $1,560.00
Project Inspector(2019) 250 miles/wk x 20 weeks $2,600.00
Asst. Proj. Inspector(2019) 250 miles/wk x 20 weeks $2,600.00
Resident Proj. Rep. (2020) 150 miles/wk x 22 weeks $1,716.00
DESIGN INTENT ASSURANCE
Estimated Budget for On-Site Material Testing Services $10,000.00
$19,568.00
TOTAL ESTIMATED COSTS $325,338.00
USE $325,400.00
exhibit A
INDIANA RETAIL TAX EXEMPT Page 1 of 1
.City of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 102902
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP
CARMEL. INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO DESCRIPTION
5/23/2019 068025 Project 18-SW-23;Contract Date 02.07.18
CROSSROAD ENGINEERS, PC City Engineering's Office
VENDOR 3417 S SHERMAN DR SHIP 1 Civic Square
TO Carmel, IN 46032-
BEECH GROVE, IN 46107 - Kate Lustig
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
36505
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund: 0 2016 Storm Water Bond
Account: 44-628.71
1 Each ASA 5-Regional Detention-Added Scope-Construction $325,400.00 $325,400.00
Inspection
Sub Total $325,400.00
F C�
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■ • • . a saes
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Send Invoice To: r. _ _
Jill Newport
CrossRoad Engineers, P.C.
3417 Sherman Drive
Beech Grove, IN 46107
G.O./Storm Water PLEASE INVOICE IN DUPLICATE
DEPARTMENT 1 ACCOUNT PROJECT I PROJECT ACCOUNT I AMOUNT
PAYMENT $325,400.00
SHIPPING INSTRUCTIONS 'AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
*SHIP PREPAID AFFIDAVIT ATTACHED I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D.SHIPMENT CANNOT BE ACCEPTED THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL �(+ ,
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO 1 02902 CLERK-TREASURER