VS Engineering/Eng/Adl Serv #6/39,000/Jordan Woods Stormwater Pond Improvements - Inspection VS Engineering,Inc.
Engineering Department-2019
Appropriation#2016 Storm Water Bond Fund,P.O.#1026926
Contract Not To Exceed$39,000.00
ADDITIONAL SERVICES AMENDMENT TO 49144et6
AGREEMENT FOR PROFESSIONAL SERVICES V,,441O/
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') entered into
by and between the City of Carmel and VS Engineering, Inc. (the "Professional"), as City Contract dated June 1,
2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A". The terms and conditions
of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force
and effect.
IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA VS Engineering, Inc.
by and through its Board of Public
Works and Safety
By. By:
ames Brainard, Presiding Officer Authorized Signature
Pate: A �
MARTA"
Sanjay B. Patel, P.E.
Printed Name
Mary An, :urke
Date: President/CEO
Title
Lori S.Watso '% a .er FID/TIN:
Date: Co •
Last Four of SSN if Sole Proprietor:
ATTEST:
la V Date: June 11, 2019
(red
Christine Pauley_ , Clerk- reasurdr
Date: 6-/ci -(7
IS:\Contr is Prof.Sro&Good,Sres'Engineering\2019\VS Engineering,Inc,ASA 1/6.doc:6/12019 2:05 PSI)
P. O . iozg2 (o
SCOPE OF SERVICES—Amendment#6
(Construction Administration and Inspection)
I. PROJECT DESCRIPTION
Project Name: Jordan Woods Stormwater Pond Improvements
Owner: City of Carmel, Indiana
Project No: 15-16 (2)
Engineer: VS Engineering, Inc.
PROJECT LOCATION AND OVERVIEW
The City of Carmel has designed, bid, and awarded a contractor to provide a stormwater
detention pond located within the Woodlands County Club located north of the Jordan
Woods subdivision, north of 106th Street directly west of Keystone Parkway.
This Amendment#6 is to provide for the Construction Administration and Inspection
services for the Jordan Woods Stormwater Pond Improvements, which are detailed
below. The below services are to be provided by VS Engineering, Inc. and generally
include the following: provide construction inspection services, prepare and run
construction progress meetings, prepare construction records, and project close-out
documents, in accordance with the OWNER requirements.
II. CONSTRUCTION ADMINISTRATION AND INSPECTION
A. CONSTRUCTION SCHEDULE: Review the Contractor's initial construction
schedule for compliance with the Contract Documents and give to OWNER detailed
documentation concerning its acceptability. ENGINEER shall identify "gaps" in
Contractor's scheduling that can be compressed into sometimes significantly shorter
construction period(s). Schedule review by ENGINEER will be on-going throughout
the length of the project, and schedule updates will be provided at each progress
meeting.
B. CONFERENCES: Attend preconstruction conferences as directed by OWNER,
arrange a schedule of progress meetings and such other job conferences as
required for the timely and acceptable conduct of the job, and submit such
schedules. Record minutes of such meetings.
C. LIAISON: Serve as the OWNER's liaison with the Contractor, working principally
through the Contractor's field superintendent or such other person in authority as
designated by the Contractor. Acting liaison capacity, the ENGINEER shall be
thoroughly familiar with the plans and specifications applicable deviation observed
shall be reported to OWNER.
1. Serve as OWNER's liaison with the traveling public and nearby affected
business owners and property owners. If necessary, the ENGINEER will
attend and participate in any public information meetings.
Amendment#6
Scope of Services
Jordan Woods Stormwater Pond Improvements—Project No. 15-16(2)
Exhibit
Carmel, Indiana /
! O .�
D. COOPERATION: Cooperate with the OWNER in dealing with the various federal,
state and local agencies having jurisdiction over the project.
E. ASSISTANCE: Assist OWNER in obtaining from the Contractor a list of his
proposed suppliers and subcontractors.
F. ASSISTANCE: Assist the OWNER in obtaining from the Contractor additional details
or information when needed at the job site for proper execution of work.
G. EQUIPMENT: Furnish all equipment necessary to sample and test materials.
H. SHOP DRAWINGS:
1. Receive shop drawings and falsework drawings. Check for completeness
and review with OWNER as necessary.
2. Review approved shop and falsework drawings, specifications, and other
submissions, record receipt of this data, maintain a file of all drawings and
submissions, and check construction for compliance in accordance with the
Contract Documents.
3. Alert the Contractor's field superintendent when it is observed that materials
or equipment are being or about to be used or installed before approval of
shop drawings or samples, where such are required, and advise OWNER
when he believes it is necessary to disapprove work as failing to conform to
the Contract Documents.
I. REVIEW OF WORK, INSPECTION, AND TESTS:
1. Coordinate inspection activities with OWNER's representative. Conduct on-
site inspections of the work in progress as a basis for determining that the
project is proceeding in accordance with the Contract Documents.
2. Provide on-site acceptance testing of materials in the manner and extent
prescribed by the latest edition of the INDOT Construction Manual and/or in
accordance with current accepted practices.
3. Accompanying visiting inspectors representing local, state, or federal
agencies having jurisdiction over the project, and report details of such
inspection to OWNER.
4. Verify that all materials have been tested in the manner and extent
prescribed, and in accordance with current accepted practices.
J. MODIFICATION: Consider and evaluate the Contractor's suggestions for
modifications in drawings and/or specifications and report them with
recommendations to OWNER.
K. RECORDS:
1. Prepare and maintain at the job site orderly files of correspondence, reports
of job conferences, shop drawings and other submissions, reproductions of
original Contract Documents, including all addenda, change orders, and
additional drawings subsequent to the award of the Contract, progress
reports, and other project related documents.
2. Keep a diary or logbook recording hours on the job site, weather conditions,
list of visiting officials, decisions, general observations, and specific
Amendment of e of Services
Jordan Woods Stormwater Pond Improvements—Project No. 15-16(2) Exhibit
Carmel, Indiana 20-f r
observations with regard to test procedures. Upon request, furnish copies of
such diary or logbook to OWNER.
3. Maintain a record of names, addresses, and telephone numbers of all
subcontractors and major material suppliers.
4. Maintain a set of drawings on which authorized changes are noted and
deliver to OWNER upon request, but in any event at the completion of the
project.
5. Supply GPS coordinates of all project structures for future GIS documentation
and operation by the OWNER.
6. Prepare the Final Construction Record and Final Estimate as required by the
OWNER. Provide a copy of the Final Construction Record to OWNER.
L. REPORTS: Furnish to the OWNER at periodic intervals, as required, progress
reports of the project, including the Contractor's compliance with the approved
construction schedule.
M. PROGRESS ESTIMATES: Prepare progress estimates for periodic partial payments
to the Contractor and deliver to the OWNER for review and processing. The
payments to the Contractor will be based on estimates of the value of work
performed and materials complete and in place in accordance with the Contract
Documents.
N. PROJECT RESPONSIBILITY: The ENGINEER will be responsible for the
documentation of pay quantities and estimates and the maintenance of appropriate
records related to the construction of this project.
O. DETAIL OF TYPICAL REPORT REQUIREMENTS: Several reports shall be
prepared by the ENGINEER. The following is a list of report requirements typical for
this project.
• Daily Reports
• Weekly Reports
• Weekly Sign and Barricade Inspection Reports
• Monthly Progress Reports
• Change Orders
• Progress Pay Estimates
• Material Record
• Comparison of Estimates—Original and Final
Amendment#6
Scope of Services
Jordan Woods Stormwater Pond Improvements—Project No. 15-16(2) Exhibit 4‘.
Carmel, Indiana
30-fq
FEE SUMMARY
BASIS FOR PAYMENT— UNIT PRICE — AS AUTHORIZED FEE
JORDAN WOODS STORMWATER POND IMPROVEMENTS
— CONSTRUCTION ADMINISTRATION AND INSPECTION
ENGINEER shall be compensated for services rendered by ENGINEER under this Agreement—
Amendment No. 6 in accordance with Quantity Completed for Unit Cost Basis Items. The total
obligation under this Amendment No. 6 shall not exceed a Total of $39,000.00 unless approved
in writing by OWNER. Given the anticipated project schedule, this amendment only provides for
part-time inspection services and does not support the full-time presences of resident project
representative. Progress and unit cost payments will be paid to ENGINEER based upon the
units completed, and shall not be made more often than once a month. ENGINEER's 2018-
2019 Hourly Billing Rates are as follows:
VS ENGINEERING, INC.
2018-2019 HOURLY BILLING RATES
CURRENT
CLASSIFICATION BILLING RATE
Project Director $210.77
Project Manager I $149.50
Inspection Manager $91.21
Construction Inspector I $86.40
CADD Technician II $94.00
Administrative Assistant $62.32
DIRECT COSTS RATE
Mileage $0.50/mile
Reproduction/Copies/Materials/Postage At Cost
Amendment#6
Scope of Services
Jordan Woods Stormwater Pond Improvements—Project No. 15-16(2)
Carmel, Indiana Exhibit A
(.../ofy
a INDIANA RETAIL TAX EXEMPT Page 1 of 1
City of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE' ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT �I L299L26
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
,PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO VENDOR NO DESCRIPTION
6/6/2019 364215 Project 15-16(2);Contract Date 06.01.16
V S ENGINEERING, INC City Engineering's Office
VENDOR 4275 NORTH HIGH SCHOOL ROAD SHIP 1 Civic Square
TO Carmel, IN 46032-
INDIANAPOLIS, IN 46254- Kate Lustig
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
36858
QUANTITY UNIT OF MEASURE I DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund: 0 2016 Storm Water Bond
Account: 44-628.71
1 Each ASA 6-Jordan Woods Stormwater Pond Improvements - $39,000.00 $39,000.00
Inspection
Sub Total $39,000.00
csc{ F CAR44,
• • 8, . i I It >It
Send Invoice To: -
Jill Newport
CrossRoad Engineers,P.C.
341 Grove, Drive S
Beech Grove, IN 46107 P II A.
...e,""
G.O./Storm Water
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT I AMOUNT
PAYMENT $39,000.00
SHIPPING INSTRUCTIONS 'A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
*C.O.D SHIPMENT CANNOT BE ACCEPTED THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO ORDERED BY
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 1 02926 CLERK-TREASURER