CrossRoad Engineers, PC/Eng/Adl Serv #2/90,000/2019 On-Call Plan Review CrossRoad Engineers,P.C.
Engineering Department-2019
Appropriation#2200 43-401.00,43-509.00 Fund;P.O.#102110
Contract Not To Exceed$90,000.00 'l
4-0-
ADDITIONAL_SERVICES AMENDMENT TO JqC
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and CrossRoad Engineers, P.C. (the `Professionar'), as City Contract dated
February 7, 2018 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A". The terms
and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CrossRoad Engineers, P.C.
by and through its Board of Public
Works and Safety
By: By: el.
14CCQ(A
James Brainard, Presiding Officer Authorized Signature
+ate:
Trent E.Newport
Ail rear _ Printed Name
ryAn, Burke, •r
President
Date:
1 Title
Lori S. atso lember FID/TIN: 35-1963331
Date: ,••
Last Four of SSN if Sole Proprietor:
A
Date:
Christine Pauley,Clefk-Tr as er
ate: n-7//?
ax.....&Goeds S9alEagioea94120199:1a,o,d&.ixen ASA Oo-Call 91s Rcvie. l/I8/301911.09 A.S9
11110 July 10, 2018
,Mr.Jeremy Kashman, CityEngineer
City of Carmel CRD55RDFID
ENGINEERS,PC
One Civic Square
Carmel, IN 46032
RE: On-Call Plan Review
Updated Consultant Fee Request
Dear Mr. Kashman,
We have prepared this updated proposal to continue providing professional
services for the City of Carmel. CrossRoad Engineers will provide these services as
an extension of the City Engineer's staff on an hourly basis. The specific service we
shall provide per this scope includes the technical drainage review of developer-
prepared plans as your office requests in conjunction with private developer
related projects.
Our previously estimated fee request has been depleted much quicker than
expected, due to several developer-submitted projects that have gone through
multiple iterations and have required separate meetings for discussions. Two
projects in specific, Westbridge PUD and the Estates at Town Meadows Secondary
Plat, have attributed to a significant portion of the excessive billings. Those two
projects alone have totaled over $21,400 in invoices for the 2019 calendar year.
To all that, our July 2, 2019 invoice of$14,055.00 reduces the remaining balance of
PO #102110 to $8,324.24. To continue work through the calendar year of 2019, I
formally request an additional amount of$30,000 be added to the contract ceiling
against which we would invoice. This amount is based on the workload already
performed and projected by our office, utilizing the average monthly invoices over
the 2019 calendar year and expectations that the intensity of submittals will
remain steady. We will continue to work as efficiently as possible to minimize the
City's expenditures on these developer-driven projects. Should at any time during
the remainder of the 2019 calendar year, the supplemental amount be depleted,
we shall contact you immediately to request additional funds for these services.
Our 2019 Hourly Billing Rates that we will be using for work performed through
December 31, 2019 are attached for your reference.
3417 SHERMAN DR,BEECH GROVE,IN 46107 // 317.780.1555 // CROSSROADENGINEERS.COM F
Exhibit A
to-5
We appreciate the City's trust in our ability to provide these services and look
forward to continuing working closely with your staff and helping you keep the
ever-growing list of projects moving through your office. If you should have any
questions or need any further information. Please do not hesitate to call me.
Sincerely,
CrossR.ad Engineers P.C.
Gregory J. Ilko, P.E.
Vice President
Enc.
CROSSROAD ENGINEERS,PC March 29,2018 // Serenity Sewer Proposal //
Exhibit A
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HOURLY BILLING RATES
PERSONNEL CLASSIFICATION HOURLY RATE CROSSROAD
ENGINEERS,PC
DESIGN
Director $ 155.00
Senior Project Manager 135.00
Project Manager 120.00
Project Engineer 105.00
Assistant Project Engineer 90.00
CADD Manager 105.00
CADD Technician 90.00
Assistant CADD Technician 75.00
R/W Manager 110.00
R/W Appraiser 155.00
R/W Buyer 155.00
INSPECTION
Director $ 155.00
Resident Project Representative 120.00
Asst Resident Project Representative 110.00
Project Inspector 100.00
Assistant Project Inspector 80.00
SURVEY
Survey Manager $ 125.00
Assistant Survey Manager 90.00
Survey Crew- 1 Man 110.00
Crew Chief 90.00
Field Man 70.00
Researcher 85.00
Survey Technician 90.00
MISCELLANEOUS
Mileage (per mile) $ 0.52
Other Direct Costs at cost+15%
Rates Effective through December 2019
CROSSROAD ENGINEERS, PC
3417 SHERMAN DR,BEECH GROVE, IN 46107 // 317.780.1555 // CROSSROADENGINEERS.COM
Exhibit_A_
3 ecf'3
0 INDIANA RETAIL TAX EXEMPT Page 1 of 1
City of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 102110
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP
CARMEL,INDIANA 46032-2584 VOUCHER DEUVERY MEMO,PACKING SUPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
11/14/2018 068025 2019 On-Call Plan Review;Contract Date 02.07.18
CROSSROAD ENGINEERS,PC City Engineering's Office
VENDOR 3417 S SHERMAN DR SHIP 1 Civic Square
TO Carmel,IN 46032-
BEECH GROVE,IN 46107- Kate Lustig
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
30995
QUANTITY UNIT OF MEASURE I DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund: 2200 Motor Vehicle Highway
Account: 43-401.00
1 Each ASA 2-2019 On-Call Plan Review $37,900.00 $37,900.00
1 Each ASA 2a-2019 On-Call Plan Review Add'I $30,000.00 $30,000.00
Sub Total $67,900.00
Account: 43-509.00
1 Each ASA 2-2019 On-Call Plan Review $22,100.00 $22,100.00
Sub Total $22,100.00
4ZiFCAfi
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llRIt I! s i i�it
;fir.: R 0iMI• 4„ .
Send Invoice To: •
City Engineering's Office
Kate Lustig
1 Civic Square �'�//'� //�� Pk'
Carmel, IN 46032- k • t H '
PLEASE INVOICE IN DUPLICATE
L DEPARTMENT I ACCOUNT I PROJECT 1 PROJECT ACCOUNT I AMOUNT
PAYMENT $90,000.00
SHIPPING INSTRUCTIONS 'NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
'SHIP PREPAID. PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPUANCE WITH CHAPTER 99,ACTS 194t �rk----
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 102110 CLERK-TREASURER