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SJCA, P.C/Eng/Adl Serv #1/20,800/Replacement and Rehabilitation of Multiple Bridges in Brookshire Golf Club – Additional Bank Stabilization Scope Change SJCA P.C. Engineering Department-2019 Appropriation#44-628.71 2010 Bond Fund;P.U.#102786 Contract Not To Exceed$20,800.00004 ADDITIONAL SERVICES AMENDMENT TO fAO/ AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') entered into by and between the City of Carmel and SJCA P.C. (the "Professional"), as City Contract dated May 1, 2019 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA SJCA P.C. by and through its Board of Public Works and Safety By. / By: K - ! ames Brainard, Presiding Officer Author' ed Signature ate. �a i✓ ticAYl �. 4A--a/ Printed fame Mary Ann urke, er Date: C- E _ O_ Title Lori S.W►atso er FID/TIN: - ?'n6 �?,J Date: Last Four of SSN if Sole Proprietor: ATT l/ �Geai6ei Date: hristine Pauley, erk-7 // asu r Date: /2 15`C.Qa+.1.`P.4 5,18 G.41,5%,,E4pocsruatAOITSICA P C..ASA d..-.H'1N.019 4 00 P511 qSA k go . 1a2R86 SICA ( 1 ENGINEERS CERTIFIED 81. SURVEYORS Certified MBE_'state of Indiana;City of Indianapolis INDOT Certified DBE August 8,2019 Mr.Jeremy Kashman P.E. Director of Engineering City of Carmel One Civic Square Carmel,Indiana 46032 Re: Replacement&Rehabilitation of Multiple Bridges in Brookshire Golf Club Additional Bank Stabilization Scope Change Dear Jeremy, Thank you for selecting SJCA P.C.to perform additional design services regarding bank stabilization in conjunction with the bridge rehabilitation/replacement project.The following is a summary of our proposed fees for the additional services needed. Bank Stabilization Design $11,100 LSUM Bank Stabilization Post-Tracings $4,400 Hourly,NTE Survey $2,200 LSUM Permitting $3,100 LSUM Total $20,800 Fee justifications are included as an attachment to this letter. Upon your concurrence,we will submit executed copies of the engineering agreement. We look forward to working with you on this project. Should you have any questions or desire additional information,please contact me at (317)566-0629. Sincerely, SJCA P.C. /6-/f-r - / . / - -- __- Rajiv Huria Chief Executive Officer Exhibit A 9102 N. Meridian Street, Suite 200 • Indianapolis, IN • Phone 317-566-0629 • Fax 317-566-0633 • www.sjca-pc.com SJCA, P.C. HOURLY JUSTIFICATION BROOKSHIRE GOLF COURSE BRIDGE REHAB/REPLACEMENT ADDITIONAL DESIGN SERVICES PAGE 1 OF 3 WORK ELEMENT ESTIMATED HOURS Principal/ Senior Total Proj. Mgr. Engineer Engineer Designer Technician Hours PRELIMINARY PLANS SUBMISSION Horizontal Alignment 1 2 4 4 11 Typical Section 1 2 4 4 11 General Plan 1 2 4 4 11 Quantity Calculations 1 2 3 Estimate 1 2 3 QA&Management 2 2 TOTAL HOURS 2 5 10 12 12 41 HOURLY RATE $165.00 $163.00 $104.00 $110.00 $73.00 TOTAL FEE FOR LABOR $330.00 $815.00 $1,040.00 $1,320.00 $876.00 $4,381.00 OTHER DIRECT COSTS MILEAGE 0 trip @ 18 miles x$0.545 per mile $0.00 Total Direct Cost $0.00 TOTAL(Preliminary Design) $4,381.00 PROPOSED LUMP SUM FEE $4,400.00 Exhibit 20-r4 SJCA,P.C.HOURLY JUSTIFICATION BROOKSHIRE GOLF COURSE BRIDGE REHAB/REPLACEMENT ADDITIONAL DESIGN SERVICES PAGE 2 OF 3 WORK ELEMENT ESTIMATED HOURS Principal/ Senior Total Proj.Mgr. Engineer Engineer Designer Technician Hours FINAL PLANS General Plan and Layout 1 4 4 2 11 Quantity Calculations 1 4 5 Erosion Control Details 1 1 2 2 6 Cost Estimate 1 2 2 5 Special Provisions 2 _ 2 QA&Management 1 1 2 TRACINGS Revise Plans per Final Review 1 1 2 1 2 7 Finalize Estimate of Quantities 1 2 3 Finalize Construction Cost Estimate 1 1 2 4 Finalize Special Provisions 1 1 2 Forms 1 1 2 QA&Management 2 2 4 TOTAL HOURS 8 15 17 7 6 53 HOURLY RATE $165.00 $163.00 $104.00 $110.00 $73.00 TOTAL FEE FOR LABOR $1,320.00 $2,445.00 $1,768.00 $770.00 $438.00 $6,741.00 OTHER DIRECT COSTS MILEAGE 0 trip @ 18 miles x$0.545 per mile $0.00 Total Direct Cost $0.00 TOTAL(Final Design) $6,741.00 PROPOSED LUMP SUM FEE $6,700.00 TOTAL DESIGN LUMP SUM FEE $11,100.00 Exhibit 36-r‘ SJCA,P.C.HOURLY JUSTIFICATION BROOKSHIRE GOLF COURSE BRIDGE REHAB/REPLACEMENT ADDITIONAL DESIGN SERVICES PAGE 3 OF 3 WORK ELEMENT ESTIMATED HOURS Project Senior Total Mgr/Eng Engineer Engineer Designer Technician Hours POST TRACINGS SERVICES As needed Consultation 1 16 16 33 TOTAL HOURS j 1 16 16 33 HOURLY RATE $165.00 $163.00 $104.00 $110.00 $73.00 TOTAL FEE FOR LABOR $165.00 $2,608.00 $1,664.00 $0.00 $0.00 $4,437.00 OTHER DIRECT COSTS MILEAGE 0 trip @ 18 miles x$0.545 per mile $0.00 Total Direct Cost $0.00 TOTAL(Post Tracings) $4,437.00 PROPOSED FEE(NTE) $4,400.00 Exhibit SJCA, P.C. HOURLY JUSTIFICATION BROOKSHIRE GOLF COURSE BRIDGE REHAB/REPLACEMENT ADDITIONAL TOPOGRAPHIC SURVEY SERVICES PAGE 1 OF 1 WORK ELEMENT ESTIMATED HOURS Land Project Crew Survey Total Surveyor Manager Chief Technician Hours SURVEY Research 1 1 Send Survey Notices 1 1 Utility Locate Request 1 1 Search & Locate Controlling Monuments 1 1 2 Project Horizontal Control 0 Project Vertical Control 0 Topographic Survey 6 6 12 Storm & Sanitary Sewer Investigation _ 0 Detail Bridge/Culvert 0 Download & Draft Topography 3 3 Determine Alignments 0 Determine Existing Boundaries 1 _ 1 Set & Reference Centerlines 0 Complete Field Book 0 Prepare Location Control Route Survey 0 Travel Time 1 1 2 Supervision 0 TOTAL HOURS 5 2 8 8 23 HOURLY RATE $162.00 $98.00 $82.50 $62.50 TOTAL FEE FOR LABOR $810.00 $196.00 $660.00 $500.00 $2.166.00 OTHER DIRECT COSTS MILEAGE 1 trip @ 18 miles x $0.545 per mile $9.81 COPIES 0 copies @ $1.00/copy $0.00 MOTEL 0 nights for 2 persons @ $94.00/night $0.00 PER DIEM 0 days for 2 persons @ $26.00/day $0.00 RECORD LCRSP $0.00 Total Direct Cost $9.81 TOTAL PROJECT COSTS $2.175.81 PROPOSED LUMP SUM FEE $2,200.00 Exhibit SJCA, P.C. HOURLY JUSTIFICATION BROOKSHIRE GOLF COURSE BRIDGE REHAB/REPLACEMENT ADDITIONAL PERMITTING SERVICES PAGE 1 OF 1 WORK ELEMENT ESTIMATED HOURS Director/Project ` Senior Total Manager Engineer Engineer Technician Hours PERMITTING Hydraulic Modeling for IDNR Permit 2 12 2 16 401/404 Permit Applications _ 1 _ 2 2 5 DNR CIF Permit Application 1 2 0 3 Rule 5 Permit 1 2 2 5 TOTAL HOURS 5 18 6 29 HOURLY BILLING RATE $165.00 $163.00 $104.00 $73.00 TOTAL FEE FOR LABOR $0.00 $815.00 $1,872.00 $438.00 $3,125.00 SUBCONSULTANT-Waters Report - IDNR CIF Permit Application Fee - IDEM Rule 5 Application Fee - TOTAL $3,125.00 PROPOSED LUMP SUM FEE $3,100.00 Exhibit Co-f6 INDIANA RETAIL TAX EXEMPT Page 1 of 1 Ca ruyof Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 102786 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 4/9/2019 370365 Project 19-02;Contract Date 05.01.19 SJCA ENGINEERS&SURVEYORS City Engineering's Office VENDOR 9102 NORTH MERIDIAN ST, SUITE 200 SHIP 1 Civic Square TO Carmel, IN 46032- INDIANAPOLIS, IN 46260 - Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 35269 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department 2200 Fund: 0 2010 Bond Fund Account: 44-628.71 1 Each ASA 1 -Additional Bank Stabilization Scope Change $20,800.00 $20,800.00 1 Each Replacement and Rehabilitation of Multiple Bridges in $233,380.00 $233,380.00 Brookshire Golf Club Sub Total $254,180.00 vsct VF cAR (,,,,,,,,,,,,,„, ..,.. it i . I in.'. I :-.: 11--iiii.'s li . t 1\ Send Invoice To: _,. . ' Jill Newport CrossRoad Engineers, P.C. ._� 3417 Sherman Drive JD I 01.,1 "- Beech Grove, IN 46107 l Y .._ jnewport©crossroadengineers.com — _ PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT T PROJECT I PROJECT ACCOUNT I AMOUNT PAYMENT $254,180.00 SHIPPING INSTRUCTIONS 'AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN *C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL le-,---4 `+*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 T ►,...4, I AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy Kashman James Crider TITLE Director Administration CONTROL NO. 1 02786 CLERK-TREASURER