Blue Grass Farms, Inc/Comm Serv/59,500/Trees Blue Grass Farms,Inc.
Department of Community Services-2019
Approprintian#1192 44-624.00 Fund;P.O.#103046
Contract Not To Exceed$59,500.00 QQ"v1i
SC
ADDITIONAL SERVICES AMENDMENT TO \A0
AGREEMENT FOR GOODS AND SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement") entered into by
and between the City of Carmel and Office Keepers, (the'Vendor"),as City Contract dated September 6,2018 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit W. The terms and conditions of the Agreement
shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL,INDIANA Blue Grass Farms, Inc.
by and through its Board of Public
Works and Safety
By: By:
AM f r111
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James Brainard, Presiding Officer uthorized Signature
ate: IWA.t Ve—A -`.�-—
Printed Name f
M ry An urke, a ber
Date: t AQ P Al_
Title
Lori S.Watso �m er FIDITIN: -6G — 1,4�-{--41Si-
Date: I/ f1 9'
Last Four of SSN if Sole Proprietor:
ATTE c_./ ,/_,..
Date: 0 /1
70(04-(Jiete-<-60
Chr ne Pauley, Clerk�'�e�u�t��j�
Date:
IS."CwuadsTruf.Sxa.!Coals SrcaNDOCS120VAC=Ow Mxm.6e.A$A r]AocV6W2019151 PM
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DEPARTMENT OF COMMUNITY SERVICES
QUOTE FOR PURCHASE OF TREES CONTRACT NOT TO EXCEED$59,500.00
Quotes are due August 2nd,2019 at 9:00 am. Please submit to:
Department of Community Services
ATTN:Daren Mindham
1 Civic Sq
Carmel,IN 46032
I.SCOPE OF SERVICES
The quote is for the purchase of trees.The Contractor shall furnish all labor,materials, equipment and
services necessary to supply trees to a 'to be determined' location in or within five miles of Carmel.
II. CITY OF CARMEL REPRESENTATIVE
All questions related to this quote shall be addressed to:
Daren Mindham
Urban Forester
1 Civic Square
Carmel,IN 46032
Phone:317-571-2417
Email:dmindham@carmei.in.gov
III.WORK REQUIREMENTS
Applicable Nursery Standards:
• Contractor must adhere to American National Standards Institute(ANSI Z60.1)current edition.
• Trees shall be subject to field inspection for quality of stock.
• Trees shall be part of the Contractor's current inventory.
Requirements:
• Ball and burlap tree stock availability.
• Stock to be root pruned every other year.
• Tree canopy is custom trimmed per variety.
• Ball and burlap trees shall have ball sizes that are larger than minimum nursery standard.
• Orders are assembled the day before delivery required.
• Orders are tagged to be uniformly matched,if not personally selected by Carmel Representative.
• Stock received shall be the same as ordered. No change in size,smaller or larger,will be accepted.
• Packaging type received shall be same as ordered. If ball and burlap is ordered containerized trees
cannot be substituted unless authorized by the Carmel Representative,
Exhibit
1o� L'
`� of CA9M
ERS,,�F!
City of C
O
DEPARTMENT OF COMMUNITY SERVICES
1NDIANP
IV. LAYOUT OF QUOTE(to the nearest dollar)
Please provide a price for each tree species per caliper size and note if the species is currently in stock.
(Actual species may vary):
Tree Species 1.75" 2.00" 2.25" 2.50" 6' Able to supply at least
(20)at 2.5"(circle)
American hornbeam j 619.40 145.00 179.00 19 ',m YesA No
Bald cypress 99.00 1 d9. o 139.00 1 -9.0o es No
Elm, hybrid 1 17,00 )SS.00 `O S.°0 1 $9.QO No
Hackberry 117.0G ISSJaa 1(os.AD l$9.00 e� No
Gingko 139.00 i79.00 - Yes
Honeylocust 1 l7.00 J SS.ta 1(a s 0 0 /89.00 �, No
Japanese tree lilac J019.00 !LAOo j13 a.00 Yes No!
Japanese zelkova 117.00 159.00 1(„9.04 / 90?.ao e) No
London planetree J j7.0J 151.6J I690J l$9.aO es` No
Oak )31.co 1(O9tr 17F.04 / ?s•.nn No
Redbud,single-stem / ?.o 0 �.SS. 1(�5.00 Yes No j
River birch,single-stem j ia.a J j 3 /11.& /7C! .OW Yes ` No
Tuliptree )�? �� 1 s S.00 AS.03 J 69.Iorz Yes; No
Yellowwood f 3 a.66 /17,o0 f g f.0 J Yes No
Norway spruce f ak() Y No
Ofl
Delivery cost to holding area(within S miles of Carmel): Price per 75 trees: S,- t -
Other qualifications/notes:
Company Name: (� � " ' /'-Ate Ct (//4)/ i✓ie)
Exhibit
Signature: ��. Date: 7/ l 2
2 of&
( ityJlIIriTre]I INDIANA RETAIL TAX EXEMPT Page 1 of 1
of CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 103046
ONE CIVIC SQUARE 35-6000972 _ THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
8/1/2019 00351585
BLUE GRASS FARMS, INC. Dept of Community Service
VENDOR 1915 W. 53RD STREET SHIP 1 Civic Square
TO Carmel, IN 46032-
ANDERSON, IN 46013-
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
38507
QUANTITY 1 UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 1192 Fund: 101 General Fund
Account: 44-624.00
1 Each Trees $59,500.00 $59,500.00
Sub Total $59,500.00
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Send Invoice To: ! -�
Dept of Community Service Not
1 Civic Square
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT t PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $59,500.00
SHIPPING INSTRUCTIONS A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
'SHIP PREPAID. PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Mike Hollibaugh James Crider
TITLE Director Administration
CONTROL NO. 1 03046 CLERK-TREASURER