DLZ Indiana/Eng/Adl Serv #3a/50,015/Main and Gray, Main and Carey, Multi-Use Trail – Construction Inspection DLZ Indiana,LLC
Engineering Department-2019
Appropriation#2016 COLT Bond Fund;P.O.#100531
Contract Not To Exceed$50,015.00
%1C)t
ADDITIONAL SERVICES AMENDMENT TO (► di —
AGREEMENT FOR PROFESSIONAL SERVICES 411D`
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') entered into
by and between the City of Carmel and DLZ Indiana, LLC (the"Professional"), as City Contract dated March 31, 2016
shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent
with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA DLZ Indiana, LLC
by and through its Board of Public
Works and Safety
By: By:
41.014blot-+
ames Brainard, Presiding 7er Authorized Signature
Date: / CA / Laurie D. Johnson, PE
/ d Pre5-PrAt Printed Name
Mary Ann Burke, Member Vice President
Date:
Title
Lori S. ats Memqer FID/TIN: 31-1741713
Date: /O/,� /00
jjj / Last Four of SSN if Sole Proprietor:
ATTEST:
Date: 9/19/2019
Christine Pauley, Clerk-Tr asuurre a/(
Date:
IS.rouaa v'Pr iSvcs&Goods Svcs\Engineeringl2019'DLZ Indiana.LLC ASA,do.91I8R019 1:15 PM]
P.o. i ooss,
,DLZINNOVATIVE EAS
EX EPTIONALDEIGN
ARCHITECTURE•ENGINEERING•PLANNING UNMATCHED CLIENT SERVICE
SURVEYING•CONSTRUCTION SERVICES
June 28, 2019
Mr.Jeremy Kashman, PE
City Engineer
City of Carmel, Indiana
One Civic Square
Carmel, IN 46032
Re: Request for Supplement to Construction Observation Services
For Project Numbers 16-ENG-55, 16-ENG-97 (Main &Gray RAB, and Gray Road trail) and
the addition of Project 16- ENG-109 (Main St. &Carey Rd.trails)
Dear Mr. Kashman:
Per discussions with Mr.Tom Stoffl, PE, DLZ Indiana, LLC(DLZ) respectfully requests a supplement to our
original contract dated June 23, 2017. The schedule of the original agreement was as follows:
• Contract Letting Date: September 6, 2017
• Anticipated Notice to Proceed for Construction Observation:August 15, 2017
• Anticipated Road Closure Date: September 15, 2017
• Substantial Completion Date: November 15, 2017
• Final Project Completion Date: November 30, 2017
The original contract construction bid was$3,572,000.00 for all three(3) projects noted above. Our original
fee for construction inspection was$242,043.70 or 7.97%of the two (2) projects(16-ENG-55 & 16-ENG-97),
originally estimated at$3,038,625. The inspection of Project 16-ENG-109 (Main St. &Carey Rd.trails)was
not included in our original contract.
To date we have substantially completed the Gray RAB&trail work and the Carey Road trail.The Main Street
wall work is still awaiting relocation of Duke's electric lines that we anticipate being done soon. To date
there have been six (6) change orders to project 16-ENG-55,totaling an additional $321,827.61 of work and
DLZ anticipates at least 3 more change orders(2 for 16-ENG-55 and 1 for 16-ENG-109)totaling an estimated
$53,000.
DLZ has managed our services to extend our contract hours, by reducing inspection personnel when possible
and not charging any mileage expenses. DLZ exhausted the inspection dollars in the original contract budget
in mid-February 2019 and has continued to work to complete all additional contract construction items and
corresponding paperwork. At this time,we anticipate needing 124 additional hours to complete contract
documentation, completion of the additional change orders and the additional inspection associated with
project 16-ENG-109,that was not included in DLZ's original agreement with the City. Please see the attached
Exhibit
157 E Maryland St,Indianapolis,IN 46204-3608 I OFFICE 317.633.4120 I ONLINE WWW.DLZ.COM /
/O�'✓
Akron Burns Harbor Chicago Cincinnati Cleveland Columbus Detroit Fort Wayne Indianapolis Joliet Kalamazoo Lansing Lexington l
Louisville Madison Melvindale Munster Pittsburgh Saint Joseph South Bend Toledo
D L Z Gray Corridor Construction Observation
INNOVATIVE IDEAS
EXCEPTIONAL DESIGN
Request for Supplement
ARCHITECTURE•ENGINEERING•PLANNING
UNMATCHED CLIENT SERVICE Page 2 of 2
SURVEYING•CONSTRUCTION SERVICES
manhour spreadsheet that illustrates the projected time required to complete the Main Street wall and the
pedestrian crossing on Beech Street. Hours shown for February thru June 21st reflect actual hours worked.
The following table summarizes the supplemental amount requested:
Description Amount
Original Contract Amount $242,043.70
Total Contract Amount Required for Completion $292,058.70
Total Supplement Amount Requested $50,015.00
Thank you for the continued confidence in our firm. We are pleased to continue working with you to
complete the Gray Road corridor projects. If you have any question on this request or wish to discuss the
contents, please feel free to contact our office at(317) 6314120 or email at Ijohnson@dlz.com.
Sincerely,
V.A.AA)\;,A
Laurie D.Johnson, E Thomas G. Stoff1,1
Vice President Senior Project Manager
Exhibit
Zoe
Supplemental Fee Proposal for projects 16-ENG-55, 16-ENG-97, & addition of 16-ENG-109
Manhours & Rates 2019
c Negotiated
u_ Q.
2 -) Q Total Rates
Hourly
Name Classification Rate
Number of Estimated Manhours
Construction
Observer
Michael Smith, DLZ Manager $125.00 49 82 33 74.5 32 80 40 390.5 $48,812.50
Senior Project
Tom Stoffl, DLZ Manager $185.00 2.5 2 2 6.5 $1,202.50
Total Manhours 2019 0 0 0 0 0 49 84.5 33 74.5 32 82 42 397 $50,015.00
Expenses Rate Estimated Number of Work Mileage
Total Expenses $0.00
Total hours and Fee Proposal to finish Gray Road RAB @ Main St., Main St. and Carey Road trails including FCR $50,015.00
Ci7
INDIANA RETAIL TAX EXEMPT Page 1 of 1
City of Carmel
CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 100531
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AP
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO DESCRIPTION
6/28/2017 061515 Project 16-ENG-55 and 16-ENG-97;Contract Date 03.31.16
DLZ INDIANA, LLC. City Engineering's Office
VENDOR 157 EAST MARYLAND ST SHIP 1 Civic Square
TO Carmel, IN 46032-
INDIANAPOLIS, IN 46204- Kate Lustig
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
16665
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund: 0 COIT Bond Fund
Account: 94-650.04
1 Each ASA 3 -Main Street and Gray Road and Gray Road Multi-Use $242,043.70 $242,043.70
Trail -Construction Inspection
1 Each ASA 3a-Main and Gray, Main and Carey, Multi-Use Trail - $50,015.00 $50,015.00
Construction Inspection
Sub Total $292,058.70
(1;40
—.'.44N-Ns\f"
Send Invoice To: c.
Pm
Skip Tennancour/Kelly Dean
5107 Berwick Lane
Avon, IN 46123 `
stennancour@structurepoint.com ND I A
kdean@structurepoint.com
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT I AMOUNT
PAYMENT $292,058.70
SHIPPING INSTRUCTIONS *AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
*C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
*PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 ��--�C_��[
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 100531 CLERK-TREASURER