American Structurepoint, Inc/Eng/7Adl Serv #1/2,839.00/Range Line Road Streetscape – Proscenium Streetscape Design American Structurepoint, Inc.
Engineering Department-2019
Appropriation#2016 COIT Bond Fund;P.O.#103404
Contract Not To Exceed$72,839.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES ` n
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and American Structurepoint, Inc. (the "Professional"), as City Contract dated
September 18, 2019 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms
and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA American Structurepoint, Inc.
by and through its Board of Public
Works and Safety
By: By:
i/j'64- Prek7t
James Brainard, Presiding Officer Authorized Signature
Date: ,,y/6-1-/�I�L l /l ��ANSW Printed Name
M.ry A Burke, e�! �
Date: phi Vtte Pres,den f/Parfm er
Title
Lori S. Watso emser FID/TIN: 35-1127317
Date: ` a-- r •
Last Four of SSN if Sole Proprietor:
ATTEST:
!/14-7 _�. 446/ -)44 C�.._. Date: December 10,2019
t Christine Pauley, Clerk-Treasurer
Date:
�srcMm a,rnas..y&u a.s.:.'eun,�eoivas �:. suuama,.m.b .ns.ar,J.. I2nCL^or912a2r>p
0 9025 RIVER ROAD.SUITE 200
AMERICAN INDIANAPOLIS. INDIANA 46240
�■ STRUCTUREPOINT TEL 317.5475580
FAX 317.543.0270
•
1te _ C--NU - � O
November 26,2019 c o '-r
Mr. Jeremy Kashman
Carmel City Engineer
One Civic Square
Carmel, Indiana 46032
Re: Proscenium Streetscape Design
Dear Mr. Kashman,
On behalf of American Structurepoint, Inc., I am pleased to submit this proposal for the
Proscenium Streetscape Design and bidding services.
The professional services will include survey, streetscape design, roadway design, and bidding
services for the planned improvements between Carmel Drive and Executive Drive along the west
side of Rangeline Road on the Proscenium Site as well as the raised crosswalks on Carmel
Drive/Rangeline Road.
Upon receiving notice to proceed from the City of Carmel, American Structurepoint will
commence with the survey, streetscape design and roadway design, and bidding services for a
total lump-sum fee of$72,839. Invoices will be forwarded to the City of Carmel on a monthly
basis in accordance with our contract.
We look forward to working with the City of Carmel on this project. If you should have any
questions,please do not hesitate to contact me at(317)547-5580.
Very truly yours,
American Structurepoint, Inc.
Mike McBride
Vice President
MTM/TJM:mma
Attachment
Exhibit
2015.02101 7
www.structurepoint.com
Exhibit A
Topographic Survey
American Structurepoint will prepare a Topographic Survey for the site including the following:
A. Survey limits as identified on Attachment A
B. Survey crews shall have unrestricted access to project limits
C. Establish horizontal and vertical control
1. Set temporary benchmarks on-site for use during construction.
D. Select topographic survey with 50-foot grid
1. Show spot elevations to the nearest 0.01 foot.
2. Provide the location,size,and elevation of all improvements within the survey limits.
3. Plot the location of storm drainage structures,sanitary structures,roads,driveways,edges
of curbs,parking areas,walks,edge of water,drainage ways, fencing,etc.
4. Provide the location and size of individual trees outside of wooded areas larger than 3"
DBH within the survey limits.
5. Plot the location of the drip line of all groups of trees and vegetation where locating
individual trees is not feasible.
6. Measure finish floor elevation at each entrance and exit of existing building(s)within the
survey limits.
E. Provide location,size,depth,material,and direction of flow for sanitary and storm sewers serving
or on the site
F. Locate aboveground evidence of utilities on-site,plus marks made on the ground by local utility
companies(One Call).One Call will only locate utilities within the public right-of-way or within
recorded easements
G. CAD Drafting and creation of a TIN and contours(1-foot contour interval)
H. Land Surveyor review and deed/parcel plot based on limited research obtained from Hamilton
County Recorders
1. Property lines of adjoining parcels and right-of-way lines adjoining roads will be plotted
on the Survey.
2. This Survey Scope does not include the preparation of a Boundary Survey and/or
Boundary Survey Plat.
I. Land Surveyors review
II. Streetscape Design
A. LANDSCAPE PLAN:
1. Provide landscape design for all landscape beds along the west portion of Rangeline Road
between West Cannel Drive and Executive Drive.
2. All trees, shrubs, and perennial plantings are to be identified to meet required city sizes
based on caliper inches and height at planting.
Exhibit A
2E eif
11/26/2019 2015.02101
B. LANDSCAPE DETAILS:
1. Details will be provided for all planting applications including all trees, shrubs, and
perennial plantings.
2. Drawings will indicate plant spacing requirements including plantings within parking lot
islands and around all perimeter landscape beds.
C. SPECIFICATIONS
1. Technical Specifications (or Special Provisions) will be provided for all pertinent
elements to be included with the designed landscape.
D. CONSTRUCTION ADMINISTRATION(LANDSCAPE):
1. All shop drawings and product submittals are to be reviewed by the landscape architect.
2. Any requests for additional information will be provided by the landscape architect and
coordinated with design team members.
E. HARDSCAPE PLAN
1. Provide all hardscape drawings along the west side of Rangeline Road between West
Carmel Drive and Executive Drive.
2. Create initial drawings showing all materials selection and general layout notes.
3. Identify appropriate site treatments such as decorative pavement, retaining walls,
decorative planters,bollard types,and locations for all(including alternate options).
4. Coordinate design with the client and provide one(1)in-person meeting to discuss project
including materials selection and site requirements based on previous projects.
5. Perform a site visit to identify potential conflicts and design concerns.
6. Finalize drawings showing all materials, colors, and finishes, for final design for new
development along the west side of Rangeline Road between West Carmel Drive and
Executive Drive.
7. Coordinate with others to identify and label wall heights and materials, hardscape
conditions and installation methods,and note landscaping requirements.
8. Coordinate with design team to ensure proper location and treatment of site elements.
9. Provide pertinent enlargements and dimensioning plans,as required.
10. Present/Coordinate all final drawings with the client.
F. HARDSCAPE DETAILS
1. Provide all necessary details for proper construction of all hardscape elements showing
materials call-outs and installation requirements for typical pedestrian systems.
2. Details will include elements for Hardscape Design and Retaining wall detailing and
vehicular barrier solutions to the south corner of the site.
Exhibit
11/26/2019 _ 2015.02101
G. SPECIFICATIONS
1. Initial and Final Technical Specifications(or Special Provisions)will be provided for all
pertinent elements necessary to complete the hardscape design and layout.
H. CONSTRUCTION ADMINISTRATION(HARDSCAPE):
1. All shop drawings and product submittals are to be reviewed by the landscape architect.
2. Any requests for additional information will be provided by the landscape architect and
coordinated with design team members.
3. A final site walkthrough may be provided to identify that all elements have been installed
correctly. A final site report will be provided to document any findings and requirements
for substantial completion.
4. Pre-bid meetings and construction meetings will be attended by Landscape Architect.
III. Roadway Design and Coordination
A. Professional shall provide roadway design services for the following location:
1. From Carmel Drive to Executive Drive on the west side of Rangeline Road. From the
first drive into the Proscenium Site on Cannel Drive west of Rangeline Road to the
crosswalk on the west leg of Executive Drive.
2. Raised Crosswalks on Cannel Drive and Rangeline Road
B. Professional shall coordinate with the Lauth/City of Cannel on design layout.Coordination shall
include up to two(2)design meetings.
C. Professional shall prepare preliminary and final plans, special provisions for the specifications,
and opinions of probable cost for the construction of the streetscape elements and raised
crosswalks on Cannel Drive/Rangeline Road.The plans shall be in accordance with the accepted
standards for such work and in accordance with the following documents in effect at the time the
plans or reports are submitted except as modified by supplemental specifications and special
provisions, if any: the City of Carmel Standard Drawings; the American Association of State
Highway and Transportation Officials"A Policy on Geometric Design of Highways and Streets,
Part V"; and the Indiana Department of Transportation's Standard Specifications. The opinions
of probable cost for construction shall be prepared according to the current practices of the City,
and shall include all types of work required for the complete construction of the work, including
all temporary work necessary in connection therewith,but shall not include the cost of such items
of work for which the City,through its own forces or through other party or parties,will perform
the actual construction or engineering.The unit prices to be used shall be in accordance with the
methods used by the City.
D. The Professional shall design drainage structures and details for the landscaping areas.
E. Professional will be available during construction to review and reply to RFI's, and/or product
submittals.
F. Professional will investigate crashworthy barriers at the northwest corner of Cannel Drive and
Rangeline Road and coordinate with the City of Cannel on desired option.
G. Professional will investigate the need for a 1'-3' tall retaining wall in front of the building on the
northwest corner of Rangeline Road and Cannel Drive and design if necessary.
Exhibit
11/26/2019 2015.02101 . r7
H. The contract plans shall include a Title Sheet, an Index Sheet, Plat No. 1 Sheet, Miscellaneous
Details Sheets,Maintenance-of-Traffic Detour Plans for Vehicular and Pedestrian Traffic,Raised
Crosswalk Detail Sheets,Retaining Wall Detail Sheet,Spot Elevation Detail Sheets for hardscape
areas including four (4) Curb Ramps, Erosion Control Plans, Structure Data Table, and a
Summary of Quantities Table.
I. The contract documents shall contain sufficient information to enable the contractor to perform
the required work.
J. Upon completion and final approval of the deliverables by the City,the Professional shall deliver
to the City the following submittals/deliverables required for the design activities(all plans black
and white unless otherwise noted).
1. Preliminary Plans:Two(2)full-size(22"x34")plan sets,two(2)half-size(11"x17")plan
sets, and one (1) preliminary opinion of probable construction cost provided to the
Owner.
2. Final Plans—four(4)full-size(22"x34")plan sets,one(1)quantity and design calculation
binder, one (1) specifications document, and one (1) final opinion of probable
construction cost
K. Bidding Services
1. Professional shall assist the Owner in advertising for and obtaining bids or proposals for
the Work and, where applicable, maintain a record of prospective bidders to whom
Bidding Documents have been issued,attend pre-Bid conferences,if any,and receive and
process contractor deposits or charges for the Bidding Documents.
2. Professional shall issue Addenda as appropriate to clarify,correct,or change the Bidding
Documents.
3. Professional shall provide information or assistance needed by City in the course of any
negotiations with prospective contractors.
4. Professional shall consult with City as to the acceptability of subcontractors, suppliers,
and other individuals and entities proposed by prospective contractors for those portions
of the Work as to which such acceptability is required by the Bidding Documents.
5. Professional shall attend the Bid opening, prepare Bid tabulation sheets, and assist City
in evaluating Bids or proposals and in assembling and awarding contracts for the Work.
IV. Utility Coordination
A. The Engineer shall provide coordination necessary to prepare application documents and process
utility relocation coordination to secure appropriate certifications and approvals necessary for
construction of this project, including coordinating with utilities and supplying necessary plans
and design information for coordination of utility relocations in accordance with 105 IAC 13.
V. Items Excluded
A. Permitting
B. Geotechnical Services
C. Stormwater Detention Design/BMP Design
D. Pavement design
Exhibit
11/26/2019 2015.02101 J v
E. Lighting Design
F. Cross Sections
G. Field Check Meeting with Utilities
H. Construction Phase Design Services
I. Colored site renderings and modelling
J. Irrigation drawings/design
K. Hardscape drawings/detailed drawings for streetscape amenities including benches, waste bins,
tree grates,decorative lighting,or any other pedestrian amenities.
Exhibit
11/26/2019 2015.02101 6 0 F 7
AEI
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Exhibit A-
-
0 INDIANA RETAIL TAX EXEMPT Page 1 of 1
cj11 )7- of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 103404
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUSTAPPEARON INVOICES,NP
CARMEL,INDIANA 46032-2584 VOUCHER DEUVERY MEMO,PACKING SUPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
12/10/2019 00350562 Project 16-ENG-70;Contract Date 09.19.19
AMERICAN STRUCTURE POINT,INC City Engineering's Office
VENDOR 9025 RIVER RD SHIP 1 Civic Square
SUITE 200 TO Carmel, IN 46032-
INDIANAPOLIS,IN 46240- Kate Lustig
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
42411
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund: 0 COLT Bond Fund .
Account: 44-628.71
1 Each ASA 1 -Range Line Road Streetscape-Proscenium $72,839.00 $72,839.00
Streetscape Design
Sub Total $72,839.00
,,
1
Send Invoice To:
City Engineering's Office
Kate Lustig \ "N
1 Civic Square p , I,
Carmel, IN 46032- a►V �j
PLEASE INVOICE IN DUPLICATE
DEPARTMENT 1_ ACCOUNT ! PROJECT I PROJECT ACCOUNT I AMOUNT
PAYMENT $72,839.00
SHIPPING INSTRUCTIONS 'A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
*C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 194; x'c---- A,... O L`„. 6
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 1 03404 CLERK-TREASURER