A&F Engineering/Eng/Adl Serv #1/357,205/96th Street and College Avenue Roundabout – Design A&F Engineering Co.,LLC
Engineering Department-2020
Appropriation#4340100,4350900 Fund 202;4350900 Fund 211;P.O.#:103557
Contract Not To Exceed$357,205.00
vpRotC
AGREEMENT FOR PROFESSIONAL SERVICES =%L
THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') is hereby made and entered into by
and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (hereinafter
"City"), and A& F Engineering Co., LLC, (hereinafter "Professional").
RECITALS
WHEREAS City owns and is responsible for the operation and maintenance of its property, personnel, public
works and infrastructure; and
WHEREAS, from time to time, City needs professional assistance in fulfilling its foregoing responsibilities;
and
WHEREAS, Professional is experienced in providing and desires to provide to City the professional services
("Services") referenced herein; and
WHEREAS, City desires to engage Professional as an independent contractor for the purpose of providing to
City the Services referenced herein;
NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions set forth
herein, City and Professional mutually agree as follows:
SECTION 1 INCORPORATION OF RECITALS
The foregoing Recitals are hereby incorporated into this Agreement and made a part hereof.
SECTION 2 SCOPE OF SERVICES
2.1 City desires to engage Professional as an independent contractor for the Services set forth in attached
Exhibit A, incorporated herein by this reference.
2.2 Professional understands and agrees that City may, from time to time, request Professional to provide
additional or modified Services to City. When City desires additional Services from Professional, the City
shall notify Professional of such additional Services desired, as well as the time frame in which same are to
be provided. Only after City has approved Professional's time and cost estimate for the provision of such
additional Services, has encumbered sufficient monies to pay for same, and has authorized Professional, in
writing, to provide such additional Services, shall such Services be provided by Professional to City. A copy
of the City's authorization documents for the purchase of additional Services shall be numbered and attached
hereto in the order in which they are approved by City.
2.3 Time is of the essence of this Agreement.
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A&F Engineering Co.,LLC
Engineering Department-2020
Appropriation#4340100,4350900 Fund 202;4350900 Fund 211;P.O.#:103557
Contract Not To Exceed$357,205.00
SECTION 3 CITY'S RESPONSIBILITIES
3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services
requested.
3.2 City shall provide all data required for provision of Services. Professional may assume that all data so
provided is correct and complete.
3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for
Professional to perform the Services.
3.4 City shall designate payment of the Services from City budget appropriation number 4340100, 4.50900 Fund
202; 4350900 Fund 211 funds.
3.5 City shall designate the Mayor or his duly authorized representative to act on City's behalf on all matters
regarding the Services.
SECTION 4 PROFESSIONAL'S RESPONSIBILITIES
4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable
time and cost estimate.
4.2 Professional shall coordinate with City its performance of the Services.
4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful
standards as accepted in the industry.
SECTION 5 COMPENSATION
5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more
than Three Hundred Fifty Seven Thousand Two Hundred Five Dollars ($357,205.00) (the "Estimate").
Professional shall submit an invoice to City no more than once every thirty (30) days for Services provided
City during the time period encompassed by such invoice. Invoices shall be submitted on a form containing
the same information as that contained on the Professional Services Invoice attached hereto as Exhibit B,
incorporated herein by this reference. City shall pay Professional for all undisputed Services rendered and
stated on such invoice within thirty five (35) days from the date of City's receipt of same.
5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the
Estimate, without City's prior written consent.
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A&F Engineering Co.,LLC
Engineering Department-2020
Appropriation#4340100,4350900 Fund 202;4350900 Fund 211;P.O.#:103557
Contract Not To Exceed$357,205.00
SECTION 6 TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1
hereinbelow, this Agreement shall be in effect from the Effective Date through December 31, 2020, and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
SECTION 7 MISCELLANEOUS
7.1 Termination
7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City or Professional, without cause, upon thirty (30)days' notice.
7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City, for cause, immediately upon Professional's receipt of City's"Notice To Cease Services."
7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation
hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of
the date of termination that are not in dispute, except that such payment amount shall not exceed
the Estimate. Disputed compensation amounts shall be resolved as allowed by law.
7.2 Binding Effect
City and Professional, and their respective officers, officials, agents, partners and successors in interest are
bound to the other as to all Agreement terms, conditions and obligations.
7.3 No Third Party Beneficiaries
Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties
hereto.
7.4 Relationship
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor
any of its agents, employees or contractors are City employees. Professional shall have the sole
responsibility to pay to or for its agents, employees and contractors all statutory, contractual and other
benefits and/or obligations as they become due. Professional hereby warrants and indemnifies City for and
from any and all costs, fees, expenses and/or damages incurred by City as a result of any claim for wages,
benefits or otherwise by any agent, employee or contractor of Professional regarding or related to the subject
matter of this Agreement. This indemnification obligation shall survive the termination of this Agreement.
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A&F Engineering Co.,LLC
Engineering Department-2020
Appropriation#4340100,4350900 Fund 202;4350900 Fund 211;P.O.#:103557
Contract Not To Exceed$357,205.00
7.5 Insurance
Professional shall procure and maintain with an insurer licensed to do business in the State of Indiana such
insurance as is necessary for the protection of City and Professional from all claims under workers'
compensation, occupational disease and/or unemployment compensation acts, because of errors and
omissions, because of bodily injury, including, but not limited to, the personal injury, sickness, disease, or
death of any of Professional's employees, agents or contractors and/or because of any injury to or
destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage
amounts shall be no less than those amounts set forth on attached Exhibit C. Such insurance policies shall
not be canceled without thirty (30) days' prior written notice to City.
7.6 Liens
Professional shall not cause or permit the filing of any lien on any of City's property. In the event such a lien
is filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right
to pay or bond over such lien at Professional's sole cost and expense.
7.7 Default
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Professional's warranties; (b) fails to perform the Services as specified; (c) fails to
make progress so as to endanger timely and proper completion of the Services and does not correct such
failure or breach within five (5) business days after receipt of notice from City specifying same; or (d)
becomes insolvent, files, or has filed against it, a petition for receivership, makes a general assignment for
the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall
have the right to terminate all or any part of this Agreement, without liability to Professional and to exercise
any other rights or remedies available to it at law or in equity.
7.8 Government Compliance
Professional agrees to comply with all laws, executive orders, rules and regulations applicable to
Professional's performance of its obligations under this Agreement, all relevant provisions of which being
hereby incorporated herein by this reference, to keep all of Professionals' required professional licenses and
certifications valid and current, and to indemnify and hold harmless City from any and all losses, damages,
costs, liabilities, damages, costs and attorney fees resulting from any failure by Professional to do so. This
indemnification obligation shall survive the termination of this Agreement.
7.9 Indemnification
Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all
losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and
attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its
employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall
survive the termination of this Agreement.
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A&F Engineering Co.,LLC
Engineering Department-2020
Appropriation#4340100,4350900 Fund 202;4350900 Fund 211;P.O.#:103557
Contract Not To Exceed$357,205.00
7.10 Discrimination Prohibition
Professional represents and warrants that it and each of its employees, agents and contractors shall comply
with all existing and future laws prohibiting discrimination against any employee, applicant for employment
and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by
this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter
directly or indirectly related to employment, subcontracting or work performance hereunder because of race,
religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran
status.This indemnification obligation shall survive the termination of this Agreement.
7.11 E-Verify
Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its
newly-hired employees using the E-Verify program, if it has not already done so as of the date of this
Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit D,
which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E-verify program, and
(ii) Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates by
reference, and in its entirety, attached Exhibit D. In support of the Affidavit, Professional shall provide the City
with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not
take effect until said Affidavit is signed by Professional and delivered to the City's authorized representative.
Should Professional subcontract for the performance of any work under this Addendum, the
Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not
knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is
participating in the E-verify program. Professional shall maintain a copy of such certification for the duration
of the term of any subcontract. Professional shall also deliver a copy of the certification to the City within
seven (7) days of the effective date of the subcontract.
If Professional, or any subcontractor of Professional, knowingly employs or contracts with any
unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor
subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with
the unauthorized alien within thirty (30) days ("Cure Period"). Should the Professional or any subcontractor of
Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without
consequence.
The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist.
7.12 Severability
If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent
jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate
independently of same shall continue in full force and effect.
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A&F Engineering Co.,LLC
Engineering Department-2020
Appropriation#4340100,4350900 Fund 202;4350900 Fund 211;P.O.#:103557
Contract Not To Exceed$357,205.00
7.13 Notice
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement
shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return receipt requested,
addressed to the parties as follows:
CITY:
City of Carmel Douglas C. Haney
One Civic Square Corporation Counsel
Carmel, Indiana 46032 One Civic Square
Carmel, Indiana 46032
PROFESSIONAL:
A & F Engineering Co., LLC
8365 Keystone Crossing
Suite 201
Indianapolis, Indiana 46240
ATTENTION: William J. Fehribach, P.E.
Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this
Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10)
business days from the date of such oral notice.
7.14 Effective Date
The effective date ("Effective Date") of this Agreement shall be the date on which the last of the parties
hereto executes same.
7.15 Governing Law; Lawsuits
This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana,
except for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel,
Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial
they may have, agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree
that such court is the appropriate venue for and has jurisdiction over same.
7.16 Waiver
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder
or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of
such party to require such performance at any time thereafter.
7.17 Non-Assignment
Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City's
prior written consent.
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A&F Engineering Co.,LLC
Engineering Department-2020
Appropriation#4340100,4350900 Fund 202;4350900 Fund 211;P.O.#:103557
Contract Not To Exceed$357,205.00
7.18 Entire Agreement
This Agreement contains the entire agreement of and between the parties hereto with respect to the subject
matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter,
written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to
or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective
successors in interest. To the extent any provision contained in this Agreement conflicts with any provision
contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail.
7.19 Representation and Warranties
Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any
person or entity executing this Agreement on behalf of such party has the authority to bind such party or the
party which they represent, as the case may be.
7.20 Headings
All headings and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
7.21 Advice of Counsel
The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to
obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely,
voluntarily, and without any duress, undue influence or coercion.
7.22 Copyright
City acknowledges that various materials which may be used and/or generated by Professional in
performance of Services, including forms, job description formats, comprehensive position questionnaire,
compensation and classification plan and reports are copyrighted. City agrees that all ownership rights and
copyrights thereto lie with Professional, and City will use them solely for and on behalf of its own operations.
City agrees that it will take appropriate action with its employees to satisfy its obligations with respect to use,
copying, protection and security of Professional's property.
7.23 Personnel
Professional represents that it has, or will secure at its own expense, all personnel required in performing the
services under this agreement. Such personnel shall not be employees of or have any contractual
relationship with City. All of the services required hereunder will be performed by Professional or under his
supervision and all personnel engaged in the work shall be fully qualified to perform such services.
7.24 Records and Inspections
Professional shall maintain full and accurate records with respect to all matters covered under this
agreement for three (3) years after the expiration or early termination of this Agreement. City shall have free
access at all proper times to such records and the right to examine and audit the same and to make
transcripts there from, and to inspect all program data, documents, proceedings and activities.
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A&F Engineering Co.,LLC
Engineering Department-2020
Appropriation#4340100,4350900 Fund 202;4350900 Fund 211;P.O.#:103557
Contract Not To Exceed$357,205.00
7.25 Accomplishment of Project
Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound
economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In
accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work
involved is properly coordinated with related work being carried on within City's organization.
7.26 Debarment And Suspension
26.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term "principal" for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Vendor.
26.2 The Vendor certifies that it has verified the state and federal suspension and debarment status for all
subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendor shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City's
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
7.27 Access to Public Records Act
Professional understands and agrees that any"public record", as that term is defined in Indiana Code 5-14-3-
2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the
possession or control of the Professional or the City, shall be subject to release under and pursuant to the
provisions of Indiana's Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seq., as
amended.
(remainder of page intentionally left blank)
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A&F Engineering Co.,LLC
Engineering Department-2020
Appropriation#4340100,4350900 Fund 202;4350900 Fund 211;P.O.#:103557
Contract Not To Exceed$357,205.00
IN WITNESS WHEREOF,the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA A& F Engineering Co., LLC
by and through its Board of Public
Works and Safety
BY: BY:
Z -F rrc01:1—
ames Brainard,Presiding Officer _.s-- _,, __-,-_ -
Authorized Signatafe
Date: _
Printed Name: 5 -Egrd J. rE zzi--/
Title: r---P.)•-k..s`cL-,.r.--c.
Mary An urke, Mem
Date: v-0 FID/TIN: .3 O - d 91 0 y (1Co .
z. Last Four of SSN if Sole Proprietor:
Lori S. Watso 7ber/ Date: �?s c�mss�>a JO, cZd 19
Date: �/ iS a.o
ATTEST:
26(P
Sue Wolfgan , Cle
Date: 0/the O&ci
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9
project 20-03
*A&F ENGINEERING TRANSPORTATIONPSTREETARK GDLOT DES•IGNG• TAY DESIGN •RANSPORTAT ONAPLANNI+NG NEERING
STUDIES
YSES
Transportation Site J 7 CONSTRUCTION OBSERVATION . SITE ENGINEERING
Creating Order Since 196E REGISTRATION
STEVEN J.FEHRIBACH,P.E. INDIANA
PRESIDENT ILLINOIS
KENTUCKY
JOSEPH T.RENGEL,P.E. MICHIGAN
VICE PRESIDENT OHIO
R.MATTHEW BROWN,P.E. MISSOURI
VICE PRESIDENT TEXAS
July 12, 2019
Mr.Jeremy Kashman, P.E.
City Engineer
City of Carmel
One Civic Square
Carmel, Indiana 46032
Re: Proposal for Design Engineering Services
Roundabout at 96th Street and College Avenue
Dear Mr. Kashman,
Thank you for the opportunity to submit a proposal for the design of this roundabout. As with similar projects performed
in Carmel in the past, this proposal assumes another consultant will perform the right of way engineering and right of
way acquisition. We are also proposing a not to exceed geotechnical fee,should this service be required for retaining
walls.
Our proposed fees are as follows:
Environmental $ 46,400.00 Lump Sum
Archaeological Report $ 5,225.00 Lump Sum
Topographic Survey $ 53,400.00 Lump Sum
Roundabout Design&Drainage $144,120.00 Lump Sum
Water Permits&Hydryualics $ 47,200.00 Lump Sum
MOT&Traffic Design $ 18,350.00 Lump Sum
Utility Coordination $ 22,595.00 Lump Sum
Geotechnical Services $ 14,915.00 Not to Exceed
Construction Services $ 5,000.00 Not to Exceed
Total $357,205.00
Any services needed during the construction phase will be billed at the attached hourly rate schedule.
If you have any questions or concerns,feel free to contact me.
Sincerely,
A&F Engineering Co., LLC
/4/f
Joseph T. Rengel, P.E., PTOE
Vice President Exhibit
8365 KEYSTONE CROSSING, SUITE 201 — INDIANAPOLIS, INDIANA 46240 f
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96th Street and College Avenue
Carmel, Indiana
April 8,2019
Page 1RGAW
Re: Designation (DES) Number: Pending
96th Street&College Avenue Intersection Improvement, Carmel, Hamilton County, Indiana
Preliminary Assessment and Fee Justification
Proposed Action — The proposed project would involve improvements to the 96th Street and College Avenue
intersection in Carmel, Hamilton County. It is assumed new permanent right-of-way will meet or exceed 0.5 acre.
Scope of Work—The project is scoped as a Categorical Exclusion Level 2(CE-2).The CE-2 document will include
the tasks listed below.
1. Project Organization/Coordination — This task includes all file management, monthly project
updates, review of project budget and general project management activities for preparation of the
CE.
2. Identify Property Owners and Mail Notice of Entry for Survey or Investigation Letters —This task
includes identifying existing nearby property owners and mailing them notice of entry letters prior to
any field work. Property owner information will be identified using an online county GIS website.
3. Field Inspection—This task includes a field inspection of the proposed area by a historian to document
any above-ground structures within the Area of Potential Effects(APE).A biologist will also document
other potential environmental resources, including any streams, wetlands, recreational facilities,
hazardous materials, etc.This task also includes inspection of any adjacent pipes and culverts within
the project area for the presence of bats. A structure assessment form will be completed for each
structure.
4. Red Flag Investigation—This task includes preparation of a Red Flag Investigation and approval from
INDOT.The approved Red Flag Investigation will be included in the CE document.
5. Range-wide Programmatic Informal Consultation—This task includes completion of the U.S. Fish and
Wildlife Service(USFWS) Range-wide Programmatic Informal Consultation process for the Indiana bat
and Northern long-eared bat by entering project information on the Information for Planning and
Consultation (IPaC) website to yield an effect determination for these bat species and submittal to
INDOT. This task also includes coordination with INDOT, IDNR and USFWS regarding the Rusty Patch
Bumble Bee.
6. Early Coordination — Early coordination packages (including letters, Red Flag Investigation maps,
photographs and project plans) will be developed and sent to resource agencies per INDOT's Early
Coordination guidance dated December 2017.
7. Historic Properties Short Report — This task includes preparation of the Historic Properties Short
Report (HPSR).The HPSR is necessary because there are no known resources within the project area
that have previously been determined eligible for the NRHP or any other potential historic resources
within the project area. This task also includes a Phase la archaeological survey and records check.
The archaeology fee includes curation of one site and if any additional archaeological sites are
INDIANAPOLIS VINCENNES LA PORTE WWW.RQAW.COM
April 8, 2019
Page 2RgAw
discovered during the survey a fee of$1,750 per site may be used to cover additional reporting and
curation fees required by state guidelines.
8. 800.11(e) Documentation"No Historic Properties Affected"Finding—This task includes preparation
of the 800.11(e) documentation and effect finding which summarizes the Section 106 consultation
and is required by the INDOT Section 106 process. This document will be updated to include all
consulting party consultation.This task also includes consultation with the State Historic Preservation
Office (SHPO) and consulting parties for a "No Historic Properties Affected"finding.
9. Waters of the U.S. Determination Report — This task includes preparing a report documenting all
water resources within the project area. This report will be necessary for Indiana Department of
Environmental Management(IDEM) and U.S.Army Corps of Engineers(USACE) permitting.
10. Meetings—This task includes preparation for and attendance at one meeting.
11. Categorical Exclusion Level 2(CE-2)—This task includes the preparation,approval,and distribution of
the CE-2 and associated attachments. This project is currently scoped as CE-2 because it is assumed
new permanent right-of-way will meet or exceed 0.5 acre.
Fee Justification — Using the above information, a fee justification for $46,400 has been developed. This fee
justification does include field inspection,completion of a Red Flag Investigation,early coordination with resource
agencies, Historic Properties Short Report, Section 106 consultation and 800.11(e) documentation, Archaeology
Phase la archaeological survey and records check, Waters of the U.S. Determination Report, and completion of
the CE-2 document.This fee justification does not include completion of a CE level 3 or higher, coordination with
Karst Memorandum of Understanding (MOU) agencies, wetland/stream mitigation or permitting, a Section
4(f)/6(f) evaluation, attending or conducting a public hearing, Section 106 Minor Projects Programmatic
Agreement(MPPA)documentation,Certificate of Approval (COA),Archaeology Phase lb,c,or II investigations,or
Phase 1 or 2 for hazardous materials.
This fee assumes permanent right-of-way requirements will meet or exceed 0.5 acre..
Schedule — It is anticipated the draft CE-2 environmental document could be completed within approximately
nine (9) months of a Notice to Proceed. However,this schedule will be dependent upon the availability of design
information and INDOT's review of the environmental document. This cost is good for one year.
Sincerely,
jet/Dd),„„44
Joe Dabkowski, PWS Exhibit
Director of Environmental Services
RCI!AW CZif
INDIANAPOLIS VINCENNES LA PORTE WWW.RQAW.COM
Project:96th St.&College Ave.Intersection Improvement MANHOUR JUSTIFICATION
Des.No.:Pending Environmental Document RGAW
Task: Environmental Document
Date: April 8,2019
SENIOR ENV. ENV.NEPA ENV.NEPA HISTORION/SEC 106
Task/Manhour Summary SCIENTIST SPECIALIST II SPECIALIST I ENV.SCIENTIST II ENV.SCIENTIST I SPECIALIST TOTAL HOURS
Project Organization and Coordination 16 0 0 0 0 8 24
Identify Property Owners and Send Notification Letters 0 0 0 0 6 0 6
Field Inspection 0 0 0 8 8 12 28
Red Flag Investigation 4 16 0 0 0 0 20
Rangewide Programatic Consultation 0 0 0 12 6 0 18
Early Coordination 4 12 0 0 0 12 28
Section 4(f)Temporary Occupancy 5 16 5 0 0 0 26
Historic Properties Short Report 2 0 0 0 0 30 32
800.11 Consultation(No Historic Properties Affected) 2 0 0 0 0 26 28
Waters of the US Report 2 0 0 24 6 0 32
Meetings 8 _ 0 0 0 0 0 8
Categorical Exclusion-Level 2 6 48 20 0 0 0 74
Total Engineering Manhours 49 92 25 44 26 88 324
Average Hourly Rate 157.81 122.41 %.44 122.41 97.70 112.84
Total Direct Labor 7732.69 11261.72 2411.00 5386.04 2540.20 9929.92 39,261.57
Direct Expenses(See below) _ 7,134.50
TOTAL FEE 46,3%.07
USE 46,400.00
DIRECT NON-SALARY COSTS
Mileage:(0.38/miles X 25 miles X 1 trip) $9.50
Meals:($26 X 2 persons X 0 day) $0.00
Hotel($89/night X 0 nights X 0 persons) $0.00
Archaeological Survey(CRA)(Additional Site Discovery Fee$1,750) $6,975.00
Report Copies/Postage/Parking Fees $150.00
Legal Notice $0.00
TOTAL DIRECT NON-SALARY COSTS $7,134.50
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PROPOSAL FOR A PHASE IA ARCHAEOLOGICAL
RECONNAISSANCE SURVEY IN MARION COUNTY,
INDIANA
April 8,2019
Submitted to:
Aaron Lawson
RQAW Corporation
8770 North St.,Ste. 110
Fishers,IN 47038
(317)588-1795
alawson@rqaw.com
Project Identification
96th Street and College Avenue Intersection Improvement
Cannel, IN topographic quadrangle
Marion County,Indiana
Project Area to be Studied
At the request of RQAW, Inc., a phase Ia archaeological reconnaissance survey will be conducted for
the proposed intersection project in Marion County, Indiana. It is estimated that approximately 8
acres of urban land will require an archaeological survey for the project.
Scope of Services
The records review and phase la archaeological reconnaissance survey will be conducted in
accordance with the Draft Guidebook for Indiana Historic Sites and Structures Inventory —
Archaeological Sites issued by the Indiana Division of Historic Preservation and Archaeology
(DHPA).
Archaeological Records Review
According to the DHPA guidelines, prior to the field survey a review of the archaeological site files
on the State Historic Architecture and Archaeological Database(SHAARD)will be completed for the
proposed project area and a one-mile buffer. A preliminary review of SHAARD indicates that no
archaeological sites or cemeteries are located within or near to the project area.
Phase Ia Investigation
The field investigation will consist of an intensive survey of the proposed surface disturbance
following standard archaeological methods (i.e., pedestrian and shovel test survey). The portions of
the project area that crosses terrain with good surface visibility(for example plowed/cultivated fields)
will be subject to pedestrian survey. This entails a walking,visual inspection of the ground surface to
identify historic and prehistoric artifacts/features. Portions of the project that are located on relatively
flat terrain with poor surface visibility will have to be shovel tested. This assessment method requires
the excavation of screened shovel tests measuring 35 cm in diameter at intervals of 15 m. Any
archaeological sites discovered within the survey area will be recorded following current DHPA
guidelines.
AExhibit
_---_-----
CRA Proposal OfZY
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cultural resource analysts, inc
Deliverables
A complete written report following guidance provided in the current Guidebook for Indiana Historic
Sites and Structures Inventory—Archaeological Sites will be prepared. The report will describe all
archaeological sites located during the study and make recommendations for their treatment in
relation to potential impacts. In addition, site survey forms will be prepared and submitted to the
DHPA for each archaeological site recorded.
The report will be provided in PDF format and submitted electronically to the client for submission to
INDOT and the DHPA. CRA will make one set of revisions to the report requested by the client or
agencies.
Schedule
CRA can complete the records review, fieldwork, and report within 15 to 30 days of receiving a
notice to proceed from RQAW.The specific schedule includes:
• Records review and fieldwork completed within 5 to 10 days of a notice to proceed.
• A summary of the fieldwork results reported to the client within one day after the fieldwork.
• The report of the investigation submitted within 10 to 20 days following the completion of
fieldwork.Report completion times vary depending upon the results of the fieldwork.
Fee
Considering the assumptions below, an archaeological records review and phase Ia survey will be
completed for a base price of$5,225. If any archaeological sites are discovered during the survey, an
additional charge of $1,750 per site may be used to cover additional reporting and curation fees
required by state guidelines. It is estimated that up to 1 site could be within the project area. Terms
are payment in full within 30 calendar days of the receipt of Cultural Resource Analysts, Inc.,
invoice.Late fee of 1.5%/month on unpaid balance unless otherwise agreed upon.
Assumptions
• No more than approximately 8 acres of archaeological survey will be required.
• There will be no issues obtaining access to the project area.
• No hard-copies of the report will be produced.
Signed:
Andrew V. Martin,RPA
amartinC crai-ky.com
(812)455-4694
Exhibit >i
7U-rZ`f
CRA Proposal
FEE JUSTIFICATION EXHIBIT
SUMMARY
LPA-OWNER: City of Carmel
PROJECT NAME: 96th &College Roundabout
PROJECT DESCRIPTION: Intersection Improvement
PROJECT NO: 0
DES NO: 0
DATE: 03/29/19
LL Non-Salary Direct Salary TOTAL
z 2.0 ROUTE SURVEY 614.80 52,852.00 53,466.80
w
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in TOTAL SURVEYING $53,400.00
Exhibit A
.500
USI CONSULTANTS, INC. SUMMARY OF FEES
USI CONSULTANTS, INC.
FEE JUSTIFICATION EXHIBIT
LOCALLY FUNDED DESIGN
LPA-OWNER: City of Carmel
PROJECT NAME: 96th &College Roundabout
PROJECT DESCRIPTION: Intersection Improvement
PROJECT NO:
DES NO:
TODAY'S DATE: 03/29/19
AVERAGE YEAR OF WORK: 2019
Mileage Rate: 0.38
Per Diem: 30.00
Motel Cost- Single: 95.00
Motel Cost- Double: 95.00
FILE NAME: D2019-13-AF-96th and College.xlsx
Exhibit
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FEE JUSTIFICATION EXHIBIT
DIRECT SALARY COSTS-2.0 ROUTE SURVEY
LPA-OWNER: City of Carmel
PROJECT NAME: 96th&College Roundabout
PROJECT DESCRIPTION: Intersection Improvement
PROJECT NO: 0
DES NO: 0
DATE: 03/29/19
d N .. L C N N 0
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m eo t 5 2 w ` t f0 ROUTE SURVEY-CATEGORIES OF WORK c c d d 7 o 0 > > 00 s O
w i urn v+ �., G G � ¢ Q Aa ,a = VI ke a oC Q.
Sec.Cor.,R/W,Utilities,BM's-Research 1 2, 3
Plats&Property Owners-Research(Approx.40) 1 16 17
Survey Notices and Interviews 1 4 5
Utilities-Research 0
Locate and Traverse Section Corners 1 8 8 17
Set Aerial Panels&Traverse 0
Traverse&Set Centerlines&Control Points 2 8 8 18
> Reference Centerline&Section Corners 4 4 8 16
s Bench Circuit 2 8 8 18
N Horizontal&Vertical Data Collection 4 80 80 164
i++ Local Testimony&High Water Levels 0
i-
O Structure Details(Approx.60-75) 24 24 48
O
cc Location of Utilities 4 4 8
Survey Data Processing&Developing TIN 4 20 24
Property Line Analysis&Calculations 2 8 10
Preparation of Field Book 2 6 8
Preparation of Route Survey Plat(Title 865) 4 16 8 28
Drafting/Cadd&Pipe Networks 4 72 76
Project Management 24 24
Field Check 0
n TOTAL HOURS 0 0 0 0 0 44 60 136 136 0 20 88 484
1- HOURLY RATE 186.00 163.00 118.00 174.00 157.00 211.00 146.00 133.00 57.00 142.00 114.00 76.00
O ROUTE SURVEY-DIRECT SALARY TOTAL 0.00 0.00 0.00 0.00 0.00 9,284.00 8,760.00 18,088.00 7,752.00 0.00 2,280.00 6,688.00 52,852.00
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USI CONSULTANTS,INC. DIRECT SALARY COSTS-ROUTE SURVEY PAGE 3 OF 4
FEE JUSTIFICATION EXHIBIT
DIRECT NON-SALARY COSTS - 2.0 ROUTE SURVEY
LPA-OWNER: City of Carmel
PROJECT NAME: 96th&College Roundabout
PROJECT DESCRIPTION: Intersection Improvement
PROJECT NO: 0
DES NO: 0
DATE: 03/29/19
,,, No.of Trips 40
Miles to Site 12
Miles at Site 0
W Total Miles 960 Miles 0.38 Mileage Rate 364.80
> Per Diem 0 Days 30.00 Per Day 0.00
FMotel Cost-Single 0 Days 95.00 Per Day 0.00
Motel Cost- Double 0 Days 95.00 Per Day 0.00
TRAVEL TOTAL: 364.80
Shts./Set Sets Cost/Sht.
Prelim. Field Check Plans 0 0 1.00 0.00
Utility Coordination Plans 0 0 1.00 0.00
F Stage 2 Plans 0 0 1.00 0.00
0 Design Hearing Plans 0 0 1.00 0.00
u Final Field Check Plans 0 0 1.00 0.00
(7 Final Check Prints 0 0 1.00 0.00
z
z Final Tracings 0 0 1.00 0.00
z Print Mylars or Sepias 0 0 7.00 0.00
o. R/W Mylars 0 0 7.00 0.00
Soil Boring Mylars 0 0 7.00 0.00
Tracings 0 0 7.00 0.00
Copies 0 0 0.10 0.00
PRINTING TOTAL: 0.00
ISCELLAP4 OUS
N Displays-Public Meetings/Hearings/Etc, 0.00
O UPS/FEDEX Fees 0.00
u Advertisements(Newspaper/etc.) 0.00
D Equipment and Materials(Miscellaneous) 0.00
0 Plat Maps and Deeds from Recorders Office 150.00
Q Aerial Survey 0.00
WSpecial Printing for Questionnaires or Survey Forms 0.00
N Data Storage Device 0.00
Other(specify) LCRSP Recording Fees-2 Counties 100.00
MISCELLANEOUS TOTAL: 250.00
t
DIRECT NON-SALARY TOTAL-SURVEY 1 614.80
4
DIRECT NON-SALARY COSTS il0i2q
USI CONSULTANTS, INC. ROUTE SURVEY
A& F ENGINEERING CO., LLC.
MANHOUR JUSTIFICATION
PROJECT: 96TH STREET&COLLEGE AVENUE
CLIENT: CITY OF CARMEL
TASK: ROUNDABOUT DESIGN&DRAINAGE
07/12/19
ESTIMATED TIME IN HOURS
Project Lead Staff CADD
WORK CLASSIFICATION Principal Manager Engineer Engineer Technician
PROJECT ADMINSTRATION
SUPERVISION AND SCHEDULING 1.00 4.00
CONTRACT ADMINISTRATION 4.00 4.00
PLAN SET-UP
COORDINATE SURVEY 1.00 2.00
CLEAN-UP SURVEY 2.00 6.00
REFERENCES AND BENCHMARKS 1.00 2.00 4.00
CREATE SHEETSNIEW PORTS 1.00 6.00
SITE VISITS 2.00 2.00 4.00
PFC DESIGN-GEOMETRY
TITLE&INDEX SHEET 1.00 2.00
PRELIMINARY LINEWORK 2.00 12.00 10.00 15.00
PRELIMINARY HORIZONTAL 1.00 6.00 8.00 4.00
PRELIMINARY VERTICAUGRADING 1.00 6.00 10.00 4.00
SIGHT DISTANCE CALCULATIONS&GRAPHICS 1.00 6.00 8.00
FASTEST PATH CALCULATIONS&GRAPHICS 1.00 10.00 8.00
VERIFY ENTRY&EXIT WIDTHS 2.00 4.00
CHECK PATH OVERLAPS 2.00 6.00
PRELIMINARY PLAN SHEETS 2.00 6.00 10.00 14.00
PRELIMINARY PROFILE SHEETS 1.00 4.00 8.00 8.00
PRELIMINARY TYPICALS SHEETS 2.00 8.00 6.00
PRELIMINARY CROSS SECTIONS 1.00 6.00 25.00
PRELIMINARY CONSTRUCTION LIMITS 2.00 4.00 2.00
PRELIMINARY RIGHT OF WAY 1.00 8.00 2.00 4.00
PFC DESIGN-DRAINAGE
INLET SPACING 2.00 6.00
SCHEMATIC DRAINAGE LAYOUT 2.00 4.00 4.00
PRELIMINARY TRUNKLINE DESIGN 4.00 50.00 20.00
10-YEAR STORM DESIGN 1.00 20.00 10.00
50-YEAR STORM DESIGN 1.00 15.00 8.00
DRAINAGE REPORT 10.00 20.00 10.00
STRUCTURE DATA SHEET 2.00 4.00 4.00
UPDATE PLAN SHEET-DRAINAGE 1.00 4.00 6.00 20.00
UPDATE PROFILES-DRAINAGE 2.00 6.00 8.00
UPDATE CROSS SECTIONS-DRAINAGE 1.00 6.00 15.00
PFC MEETINGS
QC/QA FOR PLANS 6.00 6.00
SCHEDULING PFC 2.00
PRELIMINARY FIELD CHECK 4.00 4.00
MINUTES&FOLLOW-UP COORDINATION 1.00 2.00
RIGHT OF WAY
ANSWER CITY COMMENTS 1.00 2.00 6.00 4 00
UPDATE GEOMETRY 1.00 2.00 6.00 8.00
FINALIZE ALIGNMENT 2.00 4.00
FINALIZE PROFILE 2.00 4.00
ADA DESIGN 6.00 20.00 12.00
SPOT ELEVATION SHEETS 10.00 10.00 15.00
UPDATE DRAINAGE 8.00 6.00 10.00
UPDATE CROSS SECTIONS 2.00 10.00
FINALIZE CONSTRUCTION LIMITS 1.00 2.00 2.00
FINALIZE RIGHT OF WAY 1.00 2.00 2.00
QUALITY ASSURANCE 4.00 4.00
Ex ' A
FINAL CHECK PRINTS '" bit
ANSWER PREVIOUS REVIEWS 1.00 1.00 4.00 4.00 Z 1�7_{-�1(
FINALIZE TYPICALS 1.00 4.00 2.00
FINALIZE PLAN SHEETS 1.00 6.00 6.00
FINALIZE PROFILE SHEETS 4.00 6.00 8.00
V\AAsnhour Juetfi abonClb of CanneA96M St&Cdlege Ave-RAS Dem9n&Drainage xh
'MISCELLANEOUS DETAIL SHEETS 1 00 4.00 10.00 15.00 I
FINALIZE DRIANAGE 4.00 2.00 4.00 '
FINALIZE SPOT ELEVATIONS 6.00 4.00 12.00
FINALIZE CROSS SECTIONS 4.00 6.00 ,
UNDER-DRAIN DESIGN 8.00 4.00
APPROACH TABLE 4.00 4.00
PLAT SHEET 1.00 1.00 4.00
EARTHWORK COMPUTATIONS 2.00 6.00 12.00
QUANTITIES 8.00 15.00
ESTIMATE 1.00 1.00
FINALIZE SIGHT DISTANCE CALCULATIONS 1.00 3.00
FINALIZE ROUNDABOUT CALCULATIONS 2.00 2.00
FINALIZE LEVEL 1 CHECKS 4.00 1.00 3.00 I
SPECIAL PROVISIONS 8.00 8.00 4.00
QUALITY ASSURANCE 8.00 ,
FINAL SUBMITTAL 1.00 1.00 6.00 6.00
ANSWER COMMENTS 1.00 12.00 16.00 16.00
FINALIZE PLANS 1.00 8.00 8.00
FINALIZE QUANTITIES 2.00 8.00
FINALIZE SPECIFICATIONS 2.00 6.00 4.00 4.00
FINAL PLAN REVIEW
TOTAL HOURS 5.00 84.00' 335.00 372.00 301.00 1,097.00
BILLING RATE(WEIGHTED) 219.18 194.09 171.50 112.10 89.85
TOTAL DIRECT LABOR 1095.90 16303.56 57452.50 41701.20 27044.85 143,598.01
DIRECT COST 522.80
TOTAL 144,120.81
USE NOT TO EXCEED FEE 1 144,120.00
DIRECT COST SUMMARY
SITE 4 TRIPS @ 15.00 MILES @ 0.38 PER MILE 22.80'
MISCELLANEOUS, PAPER&PRINTING 500.00;
522.80'
Exhibit A
13ef2 1/
V\Mann.,JeebficanontGty of Carmeltgetn St&College Ave-RAB Deair&Drainage,do
A& F ENGINEERING CO., LLC.
MANHOUR JUSTIFICATION
PROJECT: 96TH STREET&COLLEGE AVENUE
CLIENT: CITY OF CARMEL
TASK: WATER PERMITS&HYDRAULICS
07/12/19
ESTIMATED TIME IN HOURS
Project Lead Staff CADD
WORK CLASSIFICATION Principal Manager Engineer Engineer Technician
RULE 5 PERMITTING
PAPERWORK FOR COUNTY SOIL AND WATER 2.00 6.00 6.00
MAPS AND EXHIBITS 2.00 4.00
EROSION CONTROL DETAILS 1 00 2.00 8.00 8.00
BMP DESIGN 6.00 6.00 10.00
O&M MANUAL 4.00
ANSWER SOIL&WATER COMMENTS 2.00 4.00 2.00
FINAL RULE 5 PAPERWORK 1.00 3.00 3.00
FINAL EROSION CONTROL DETAILS 2.00 2.00 4.00
401/404 PERMITTING
PAPERWORK FOR PERMIT 4.00 10.00
CALCULATIONS AND EXHIBITS 8.00 2 00 6 00
PERMIT COORDINATION WITH AGENCIES 2.00 6.00
HYDRAULIC CALCULATIONS 2.00 20.00
ANSWER AGENCIES COMMENTS 2.00 4.00 2 00
FINALIZE PERMIT EXHIBITS 1.00 6.00
FINALIZE PLAN DETAILS FROM PERMIT 4.00 4.00 4.00
CONSTRUCTION IN FLOODWAY
GATHER ADJACENT STUDIES FROM AGENCY 4.00
COORDINATE FLOODWAY/WETLAND LOCATIONS W/ENVIRONMENTAL 2.00 4.00
HYDRAULICS 4.00 25.00
EXHIBIT FOR FLOODWAY 4.00 6.00 6.00
PAPERWORK 3.00 8.00
COORDINATE WITH AGENCIES 2.00 4.00
ANSWER AGENCY COMMENTS 2.00 4.00 2.00
FINALIZE PLAN DETAILS 4.00 4.00 6.00
QUALITY ASSURANCE 10.00 10.00
SCHEDULING AND COORDINATION 2.00 4.00
TOTAL HOURS 2.00 48.00 144.00 53.00 48.00 295.00
BILLING RATE(WEIGHTED) 219.18 194.09 171.50 112.10 89.85
TOTAL DIRECT LABOR 438.36 9316.32 24696.00 5941.30 4312.80 44,704.78
DIRECT COST 2,500.00
TOTAL 47,204.78
USE NOT TO EXCEED FEE 47,200.00
DIRECT COST SUMMARY
SITE TRIPS @ MILES @ 0.38 PER MILE 0.00
MISCELLANEOUS,PAPER&PRINTING 2,500.00
2,500.00
Exhibit
(Lic 'Z1/
V\Man hour Juaaficaean\Gay of CarrneAgfith St A GNlege Ave•Water Permits es
A & F ENGINEERING CO., LLC.
MANHOUR JUSTIFICATION
PROJECT: 96TH STREET&COLLEGE AVENUE
CLIENT: CITY OF CARMEL
TASK: TRAFFIC&MAINTENANCE OF TRAFFIC DESIGN
07/12/19
ESTIMATED TIME IN HOURS
Project Lead Staff CADD
WORK CLASSIFICATION Principal Manager Engineer Engineer Technician
PROJECT ADMINISTRATION
SUPERVISION AND SCHEDULING 1.00 1.00
CONTRACT ADMINISTRATION 1.00 1.00
PRELIMINARY DESIGN
MOT PHASES-CLOSURE 2.00 2.00 4.00 6.00
SIGNING DESIGN 1.00 2.00 6.00 4.00
SIGN TABLES 1.00 2.00
SIGN SHOP DRAWINGS 1.00 4.00
PAVEMENT MARKING DESIGN 1.00 8.00 8.00
LIGHTING PHOTOMETRIC DESIGN 4.00 10.00 10.00
LIGHTING PLAN SHEET 1.00 4.00
LIGHTING TABLE SHEET 2.00 2.00
SERVICE POINT COORDINATION 4.00
FINAL DESIGN
MOT PHASES-CLOSURE 1.00 3.00 6.00 6.00
SIGNING DESIGN 1.00 2.00
SIGN TABLES 2.00
SIGN SHOP DRAWINGS 1.00
PAVEMENT MARKING DESIGN 1.00 2.00 2.00
LIGHTING PHOTOMETRICS 2.00 2.00 2.00
LIGHTING PLAN SHEETS 2.00 2.00
LIGHTING TABLE SHEETS 1.00
QUANTITIES 2.00 6.00
SPECIFICATIONS 1.00 4.00
QUALITY ASSURANCE 2.00 2.00
TOTAL HOURS 2.00 15.00 21.00 53.00 57.00 148.00
BILLING RATE(WEIGHTED) 219.18 194.09 171.50 112.10 89.85
TOTAL DIRECT LABOR 438.36 2911.35 3601.50 5941.30 5121.45 18,013.96
DIRECT COST 355.70
TOTAL 18,369.66
USE NOT TO EXCEED FEE 18,350.00
DIRECT COST SUMMARY
SITE 1 TRIPS @ 15.00 MILES @ 0.38 PER MILE 5.70
MISCELLANEOUS,PAPER&PRINTING 350.00
355.70
Exhibit
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V\Mannour Justrficanon\Cay of Carmef56tn St&college Ave-Traffic&MOT Deagn ba
A& F ENGINEERING CO., LLC.
MANHOUR JUSTIFICATION
PROJECT: 96TH STREET&COLLEGE AVENUE
CLIENT: CITY OF CARMEL
TASK: UTILITY COORDINATION
07/12/19
ESTIMATED TIME IN HOURS
Project Lead Staff Utility CADD
WORK CLASSIFICATION Principal Manager Engineer Engineer Coordinator Technician
UTILITY COORDINATION MEETING 4.00 4.00
UPDATE UTILITY LOCATIONS IN PLANS 4.00 4.00 12.00
IDENTIFY CONFLICTS 2.00 2.00 10.00 12.00
DISCUSS POTENTIAL CONFLICTS 1.00 2.00 6.00 10.00
DESIGN TWEAKS FOR UTILITIES 1.00 8.00 10.00 10.00
REVIEW&APPROVE RELOCATION PLANS 3.00 10.00 6.00 25.00
REVIEW&APPROVE WORK PLANS 2.00 8.00
COORDINATE RELOCATION SCHEDULES 1.00 4.00
UTILITY FIELD MEETINGS 6.00 6.00 12.00
TOTAL HOURS 0.00 20.00 28.00 36.00 89.00 12.00 185.00
BILLING RATE(WEIGHTED) 219.18 194.09 171.50 112.10 92.86 89.85
TOTAL DIRECT LABOR 0.00 3881.80 4802.00 4035.60 8264.54 1078.20 22,062.14
DIRECT COST 534.20
TOTAL 22,596.34
USE NOT TO EXCEED FEE 22,595.00
DIRECT COST SUMMARY
SITE 6 TRIPS @ 15.00 MILES @ 0.38 PER MILE 34.20
MISCELLANEOUS,PAPER&PRINTING 500 00
534.20
Exhibit A ,
/6'bcz'I
V\Manhour Justification\CM1y of Carmd19611,St&College Ave-Ut1M Coordmabon is
EARTH
April 19, 2019 EXPLORATIONLORATIO Nil
umow A1lerracort:OMPANV
Mr. Joe Rengel. P.E. PI WM
Illikliirillil
A&F Engineering Co., LLC 7770 West New YorkStreet
jrengel(a�af-enq.com Indianapolis,IN 46214
(317)2731690
(317)273 2250(FAX)
Re: Proposal for Professional Services
Geotechnical Evaluation (& Pavement Design Alt.)
96th Street & College Avenue Intersection Improvements
Carmel, Hamilton County, Indiana
EEI Proposal No. PCJ195244
Dear Joe:
We understand the City of Carmel is planning to make improvements to the intersection of 96th
Street and College Avenue with the assistance of federal funds. The improvements are
anticipated to include a new roundabout, and the project limits on each leg of the intersection are
not anticipated to extend more than 500 ft. We anticipate storm sewers will be modified to
incorporate new catch basins and/or new storm sewers installed. In addition, grade changes are
expected to be less than 5 ft and no retaining walls are anticipated to be will be necessary. At this
time, no other information is known.
Based on our experience in the area, the subsurface conditions within the depth of interest are
anticipated to consist of moderate to high plasticity cohesive soils near the surface with sands
seams and layers more frequent with depth. For this, our scope of services will include:
• Completing up to six test borings to a depth of up to 15 ft each along with up to four
pavement cores (i.e.. one on each leg of the intersection);
• Completing a laboratory testing program including index and strength property testing
for purposes of understanding earthwork and subgrade modulus characteristics. Our
laboratory effort includes the"topsoil"testing required to satisfy INDOT's RSS for Plant
Growth Layer; and
• Preparing a geotechnical report. The report will summarize our observations and test
results and provide geotechnical recommendations for the proposed roadway
improvements. including sewers.
For the scope above, we propose to provide our geotechnical services on a unit rate basis in
accordance with the attached Cost Estimate. The total cost for the geotechnical services is
estimated to be up to $14,915 which includes the office and field efforts required to satisfy the
City of Carmel permit requirements. Remaining auger cuttings will be hauled off from the site.
As noted on the Cost Estimate, we have offered you a fee for completing the pavement design if
you or the city choose to follow Chapter 304 of the Indiana Design Manual. If so, our fee for
preparation of the pavement design will be lump sum $4,500.
xt A
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l 70rL Y
Mr. Joe Rengel, P.E. April 19, 2019
A&F Engineering Co., LLC Page 2
96th St. &College Ave.
We look forward to providing our services on this project. Feel free to contact us should you have
any questions.We understand A&F will prepare an agreement outlining the terms and conditions.
For your planning purposes, please allocate 90 days to complete the geotechnical work.
Sincerely,
EARTH EXPLORATION, INC.
Michael S. Wigger, P.E.
Principal
Attachment: Cost Estimate
Exhibit
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Cost Estimate-Geotechnical Evaluation
96th Street&College Avenue Intersection Improvements
Carmel, Hamilton County
Unit Unit Price Total
GEOTECHNICAL FIELD
1. Mobilization and Field Coordination
a. SPT Rig 1 ea $283.50 $283.50
b. CPT ea $472.50
c. Field and utility coordination 1 LS $420.00 $420.00
d. Field coordination with property owners&city of Carmel permit 1 LS $1,500.00 $1,500.00
e. Mileage 50 mi $3.68 $183.75
2. Truck mounted borings with split spoon sampling ft $19.95
3. Truck mounted borings with drilling fluid ft $19.95
4. Truck mounted core drilling ft $40.95
5. Truck mounted borings
a. Truck mounted borings through bedrock or boulders or concrete
pavement ft $40.95
b. Bridge deck coring and restoration ea $367.50
6. Cone penetrometer testing
a. Set up ea $84.00
b. Subsurface profiling ft $12.86
c. Profiling with pore pressure measurement
i. Piezometric Saturation ea $97.65
ii.Penetration ft $15.23
iii.Pore water dissipation test hr $199.50
iv. Hydraulic conductivity and consolidation ea $78.75
d. Profiling with Shearwave Velocity Measurement ft $16.54
e. Sample ea $25.20
7. Hand or truck soundings ft $13.13
8. Hand auger drilling ft $13.65
9. Skid mounted borings with split spoon sampling 90 ft $31.50 $2,835.00
10. Skid mounted borings using drilling fluid ft $31.50
11. Skid mounted core drilling ft $45.15
12. Skid mounted boring through bedrock or boulders ft $47.25
13. Skid mounted soundings ft $18.38
14. Skid Mounted Cone Penetrometer Testing(CPT)
a. Set up ea $120.75
b. Subsurface profiling ft $18.64
c. Profiling with pore pressure measurement
i. Piezometric Saturation ea $115.50
ii. Penetration ft $21.53
iii. Pore Water Dissipation Test hr $231.00
iv. Hydraulic Conductivity and Consolidation ea $89.25
d. Profiling with Shearwave Velocity Measurement ft $26.25 Fx13ibit
e. Sample ea $33.60 � l ��
15. Furnishing of a boat Actual Cost G`�
Unit Unit Price Total
16. Barge set-up expenses
a. Navigable water
i. Barge set-up ea $6,300.00
ii. Rental of support equipment and/or boat Actual Cost
iii. Drill rig down time hr $157.50
b. Non-navigable water barge set-up ea $5,250.00
17. Additional disassembly and reassembly
a. Navigable water ea $2,205.00
b. Non-navigable water ea $1,995.00
18. Barge mounted borings with split spoon sampling ft $34.65
19. Barge mounted core drilling ft $47.25
20. Barge mounted boring through bedrock or boulders ft $47.25
21. Barge mounted soundings ft $21.00
22. Casing through water ft $8.93
23. Uncased sounding through water ft $5.78
24. Set up for borings and machine soundings
a. Borings and machine soundings less than 20 ft deep 6 ea $73.50 $441.00
b.Rock core borings ea $126.00
25. Additional 2-in.split spoon sampling 4 ea $22.05 $88.20
26. 3-in.split spoon samples ea $24.15
27. 3-in.Shelby tube samples 2 ea $66.15 $132.30
28. Bag samples
a.25-lb sample ea $53.55
b. 5-lb sample 4 ea $34.65 $138.60
29. Field vane shear test ea $120.75
30. 41/2-in.cased hole ft $13.13
31. Installation of Geotechnical Instruments
a. Inclinometer casing installation ft $15.75
b. Piezometer installation up to 25 ft below surface ea $283.50
c. Piezometer installation deeper than 25 ft below surface ea $315.00
d. Metal protective outer cover for inclinometer and piezometer casings ea $131.25
32. Geotechnical engineer 8 hr $126.00 $1,008.00
33. Railroad expenses Actual Cost
34. Twenty-four hour water levels
a. Field measurements per borehole 4 ea $39.90 $159.60
b. PVC slotted pipe ft $6.30
35. Special borehole backfilling
a. 0 to 30 ft
i. SPT 6 ea $115.50 $693.00
ii. CPT ea $48.30
b. More than 30 ft
i. SPT ft $6.83
ii. CPT ea $2.00
c. Pavement restoration 4 ea $63.00 $252.00 A
36. Dozer rental Actual Cost
Exhibit
20 0t/
Unit Unit Price Total
37. Traffic control
a. Flag crew 1 day $1,365.00 $1,365.00
b. Equipment Rental Actual Cost
c. Flag crew with equipment day $1,627.50
38. Centerline surveying Actual Cost
Subtotal(Geotechnical Field) $9,499.95
GEOTECHNICAL LABORATORY
39. Sieve analysis for soils 5 ea $51.45 $257.25
40. Hydrometer analysis 5 ea $60.90 $304.50
41. Sieve analysis for Aggregates
a. Analysis by Washing(AASHTO T-11) ea $80.85
b. Analysis by Using(AASHTO T-27) ea $141.75
42. Liquid limit 5 ea $40.95 $204.75
43. Plastic limit&plasticity index 5 ea $29.40 $147.00
44. Liquid Limit Ratio ea $78.75
45. pH test 5 ea $16.28 $81.38
46. Loss on Ignition Test
a. Loss on Ignition Test(Conventional) 2 ea $25.20 $50.40
b. Loss on Ignition Test(Sequential) ea $54.60
c.Organic content based on Clorimeter ea $25.20
47. Topsoil Tests
a. Phosphorus tests 1 ea $22.05 $22.05
b. Potassium tests 1 ea $22.05 $22.05
48. Moisture Content Tests
a. Moisture Content Test(Conventional) 40 ea $7.09 $283.50
b. Moisture Content Test(Microwave) ea $8.61
49. Expansion Index of Soils ea $246.75
50. Specific Gravity Test 5 ea $37.80 $189.00
51. Unit weight determination 4 ea $18.38 $73.50
52. Hydraulic Conductivity Test
a. Constant Head ea $246.75
b. Falling Head ea $299.25
53 a. Unconfined Compression Test 4 ea $47.25 $189.00
b. Remolding of soil samples with chemical admixtures in
chemical soil modification/stabilization
(3 samples is equal to 1 unit) ea $120.75
c. Point Load Strength Index of Rock ea $45.15
54 Compressive Strength and Elastic Moduli of Intact Rock
a. Compressive Strength of Intact Rock ea $115.50
b. Elastic Moduli of Intact Rock ea $451.50
55 Consolidation Test ea $472.50
56 Triaxial test
a. Unconsolidated-Undrained(UU) ea $367.50
b. Consolidated-Undrained(CU) ea $546.00
Exhibit A.
Zfaf2 `f
Unit Unit Price Total
c. Consolidated-Drained(CD) ea $761.25
d. Pore Pressure measurement with a.or b.
and use of back pressure for saturation ea $262.50
57 Direct Shear Test ea $556.50
58 Moisture-Density Relationship Test
a. Standard Proctor ea $147.00
b. Modified Proctor ea $162.75
59 Soil Support Testing
a. California Bearing Ratio Test ea $551.25
b. Subgrade Resilient Modulus ea $651.00
60 Collapse Potential Evaluation Test
a. Silty Soil(Loess) ea $399.00
b. Cohesive or Expansive Soils ea $472.50
61 Water Soluble Sulfate Test 4 ea $110.25 $441.00
62 Water Soluble Chloride Test ea $110.25
63 Soil Resistivity Test ea $141.75
64 a. Slake Durability Index Test ea $131.25
b. Jar Slake Test ea $13.91
Subtotal(Geotechnical Laboratory) $2,265.38
GEOTECHNICAL ENGINEERING
65 Geotechnical report
a. Without soil subgrade investigation
First mile LS $1,890.00
Each additional mile mi $787.50
b. With soil subgrade investigation
First mile 1 LS $2,100.00 $2,100.00
Each additional mile mi $892.50
c. Soil subgrade investigation(only)
First mile LS $682.50
Each additional mile mi $420.00
d.Soil profile drawing
First mile LS $1,228.50
Each additional mile mi $567.00
65 a.Geotechnical data report for design build projects
First mile LS $945.00
Each additional mile mi $420.00
b.Technical memo
First mile LS $630.00
Each additional mile mi $420.00
67 Settlement analysis and recommendations for embankment
a. Proposed embankment ea $535.50
b. Proposed and existing embankment ea $598.50
68 Ground modification design ea $1,575.00
69 Slope stability analysis
a. C,ra or C&o analysis ea $840.00 Exhibit
22ivi
Unit Unit Price Total
b. Corrective measures ea $840.00
c. Stage construction corrective method ea $1,470.00
70 Bridge foundation analysis and recommendations
a. Shallow foundation ea $525.00
b. Deep foundation
i. Deep foundation analyses ea $918.75
ii.Wave equation analyses ea $351.75
iii. Liquefaction analysis ea $283.50
iv. Group-3D analysis ea $451.50
c. Settlement analysis for bridge pier foundation
i. Bridge pier ea $420.00
ii. Embankment plus pier ea $462.00
iii. Embankment plus pier plus all other loads ea $535.50
d. Foundation on bedrock ea $399.00
71 Retaining structure analysis recommendations
a. Conventional retaining structures and other types such
as MSE Walls and Bin walls
i. Shallow foundation ea $924.00
ii. Deep foundation ea $1,218.00
iii. Settlement analysis for retaining wall foundation ea $399.00
b. Pile retaining structure analysis and recommendations
i. Free standing structure ea $1,102.50
ii. Retaining structure with tie-back system ea $1,575.00
c. Drilled-in-pier retaining structure analysis
i. Free standing structure ea $1,102.50
ii. Retaining structure with tie-back system ea $1,575.00
d. Soil nailing wall analysis ea $1,050.00
72 Seepage analysis ea $1,522.50
73 Deep dynamic compaction analysis ea $1,522.50
Subtotal(Geotechnical Engineering) $2,100.00
CONSTRUCTION INSPECTION AND MONITORING
74 Pressuremeter testing services day $1,732.50
75 Mobilization of testing equipment LS $173.25
76 a. Monitoring geotechnical instrumentation hr $84.00
b. Field Inspector hr $84.00
77 Integrity testing Actual Cost
78 Field Compaction Testing
a. Dynamic Cone Penetration Test(DCPT) hr $84.00
b. Light Weight Deflectometer Test(LWD) hr $84.00
79 Dynamic pile analysis ea $1,102.50
80 Static load test ea $1,102.50
81 Dynamic pile load test
82 CAPWAP-C analysis ea $577.50
83 Final construction inspection report ea $1,050.00
Subtotal(Construction Inspection and Monitoring) Exhibit
23c2
Unit Unit Price Total
FOUNDATION EVALUATION BY NON-DESTRUCTIVE METHODS
84 a. Surface test/Pier or foundation Actual Cost
b. Borehole test/Pier or foundation Actual Cost
GEOPHYSICAL INVESTIGATION
85 Geophysical Investigations Actual Cost
GEOTECHNICAL PROJECT MANAGEMENT
86 Project Management
a. Project Coordination mi $1,732.50
b. Project Website LS $3,675.00
87 Geotechnical Review
a. Structure Report ea $367.50
b. Roadway Report mi $304.50
Subtotal(Non-Destructive,Geophysical and Project Management)
PAVEMENT INVESTIGATION
1. Mobilization of coring equipment LS $220.50
2. Mobilization mileage for coring equipment mi $2.00
3. Pavement core(partial depth) ea $136.50
4. Pavement core(full depth) 4 ea $210.00 $840.00
5. Sub-base sample ea $65.10
6. Cement concrete pavement core density determination ea $35.70
7. Cement concrete core compressive strength test ea $34.65
8. Bituminous extraction test ea $194.25
9. Sieve analysis of extracted aggregate test ea $89.25
10. Recovery of asphalt from solution by Abson method ea $378.00
11. Theoretical maximum specific gravity test ea $89.25
12. Bulk specific gravity test ea $36.75
13. Air voids calculation ea $36.75
14. Core report for partial depth core ea $52.50
15. Core report for full depth core 4 ea $52.50 $210.00
16. Pavement analysis and report ea $840.00
Subtotal(Pavement Investigation) $1,050.00
Summary of Fees
Geotechnical Field $9,499.95
Geotechnical Laboratory $2,265.38
Geotechnical Engineering $2,100.00
Construction Inspection and Monitoring
Non-Destructive,Geophysical and Project Management
Pavement Investigation $1,050.00
Geotechnical Total $14,915.33
Pavement Design $4,500.00
Estimated Total $19,415.33
Exhibit
2'1J2y
EXHIBIT B
Invoice
Date:
Name of Company:
Address &Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing Date Goods/Services Provided Cost Per Hourly Total
Goods/Services Goods/ (Describe each good/service Item Rate/
Service separately and in detail) Hours
Provided Worked
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation&Disability Statutory Limits
Employer's Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit(other than
Products/Completed Operations): $500,000
Products/Completed Operations: $500,000
Personal &Advertising Injury
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage(any one fire): $250,000
Medical Expense Limit(any one person): $ 50,000
Comprehensive Auto Liability(owned,hired and non-owned)
Bodily Single Limit: $500,000 each accident
Injury and property damage: $500,000 each accident
Policy Limit: $500,000
Umbrella Excess Liability
Each occurrence and aggregate: $500,000
Maximum deductible: $ 10,000
EXHIBIT D
AFFIDAVIT
rkW.0 4-'1-/ , being first duly sworn, deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter,could testify as follows:
1. I am over eighteen(18)years of age and am competent to testify to the facts contained
herein.
2. I am now and at all times relevant herein have been employed by
A+ E�� Cn. t LL.0 (the"Employer")
in the position of
3. I am familiar with the employment policies,practices,and procedures of the Employer and
have the authority to act on behalf of the Employer.
4. The Employer is enrolled and participates in the federal E-Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the .3 0.4" day of `-b-it-cram�� 20 l`I.
Printed: 6/E 1z,v t /e 0,1
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
Printed: VktiA c-lA- . R arso1..,
INDIANA RETAIL TAX EXEMPT Page 1 of 1
4I1City of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 103557
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO DESCRIPTION
12/13/2019 003050 Project 20-03;
A&F ENGINEER CO, LLC City Engineering's Office
VENDOR 8365 KEYSTONE CROSSING SHIP 1 Civic Square
SUITE 201 TO Carmel, IN 46032-
INDIANAPOLIS, IN 46240- Kate Lustig
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
42746
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund: 202 Local Road & Street Fund
Account: 43-401.00
1 Each ASA 1 -96th Street and College Avenue Roundabout-Design $200,000.00 $200,000.00
Sub Total $200,000.00
Account: 43-509.00
1 Each ASA 1 -96th Street and College Avenue Roundabout-Design $138,115.87 $138,115.87
Sub Total $138,115.87
Department' 2200 Fund 211 CUM Cap Development
Account: 43-509.00
1 Each ASA 1 -96th Street and College Avenue Roundabout-Design $19,089.13 $19,089.13
Sub Total $19,089.13
4 FR CAR
0 /11<t1/4
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i
11,
•' p_4 ili _,-, _\1/4
i ■ i # Itirt
-.;Al.• ' ,, .i
N ' ■ aX p"
Send Invoice To:
City Engineering's Office
•
Kate Lustig
1 Civic SquareIN ff"��"�' 7
Carmel, IN 46032- L., 1 r
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT ! PROJECT I PROJECT ACCOUNT I AMOUNT
PAYMENT $357,205.00
SHIPPING INSTRUCTIONS 'A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
*C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 r
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 103557 CLERK-TREASURER