CrossRoad Engineers, PC/Eng/Adl Serv/95,000/2020 On-Call Plan Review CrossRoad Engineers,P.C.
Engineering Department-2020
Appropriation 4340100,4350900 Fund 2200;P.O.#103521
Contract Not To Exceed$95,000.00
ADDITIONAL SERVICES AMENDMENT TO 44'UL
act; .
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement) entered into
by and between the City of Carmel and CrossRoad Engineers, P.C. (the"Professional"),as City Contract dated
February 7, 2018 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A". The terms
and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CrossRoad Engineers, P.C.
by and through its Board of Public
Works and Safety
By: By: AO
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mes Brainard, Presiding Officer Auth zed Signature ct (7kt
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Printed Name
Mary Ann rke, MembQr D
Date: 2.v C/E-
Title
Lori S.Wat p ...,-
FID/TIN: 3S'" 1 '(3 '.
Date: 12item7r
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Last Four of SSN if Sole Proprietor:
ATTEST:
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Sue Wolfga , Cle
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November 20, 2019
Mr.Jeremy Kashman, City Engineer
City of Carmel CROSSROAD
ENGINEERS,PC
One Civic Square
Carmel, IN 46032
RE: On-Call Plan Review
Updated Consultant Fee Request
Dear Mr. Kashman,
We have prepared this updated proposal to continue providing professional
services for the City of Carmel. CrossRoad Engineers will provide these services as
an extension of the City Engineer's staff on an hourly basis. The specific service we
shall provide per this scope includes the technical drainage review of developer-
prepared plans as your office requests in conjunction with private developer
related projects.
Our November 1, 2019 invoice of$7,317.56 reduces the remaining balance of PO
#102110 to $11,368.18. To continue work through the calendar year of 2019 and
through the calendar year of 2020, I formally request an additional amount of
$95,000 be added to the contract ceiling against which we would invoice. This
amount is based on the workload already performed and projected by our office,
utilizing the average monthly invoices over the 2019 calendar year and
expectations that the intensity of submittals will remain steady in the 2020
calendar year. We will continue to work as efficiently as possible to minimize the
City's expenditures on these developer-driven projects. Should at any time during
the 2020 calendar year the supplemental amount be depleted, we shall contact you
immediately to request additional funds for these services. Our 2020 Hourly Billing
Rates that we will be using for work performed through December 31, 2020 are
attached for your reference.
We appreciate the City's trust in our ability to provide these services and look
forward to continuing working closely with your staff and helping you keep the
ever-growing list of projects moving through your office. If you should have any
questions or need any further information. Please do not hesitate to call me.
3417 SHERMAN DR,BEECH GROVE,IN 46107 // 317.780.1555 // CROSSROADENGINEERS.COM
Exhibit
(c, 3
Sincerely,
CrossRoad Engineers, P.C.
/:/‘-‘1174,6"—Zr.
Willie Hall, P.E.
Vice President
Enc.
CROSSROAD ENGINEERS,PC November 20,2019//On-Call Plan Review—Supplemental Request II
Exhibit
2e,f3
L114011
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION HOURLY RATE CROSSROAD
ENGINEERS,PC
DESIGN
Director $ 160.00
Senior Project Manager 140.00
Project Manager 120.00
Project Engineer 105.00
Assistant Project Engineer 90.00
CADD Manager 105.00
CADD Technician 90.00
Assistant CADD Technician 75.00
R/W Manager 155.00
R/W Appraiser 155.00
R/W Buyer 155.00
INSPECTION
Director $ 160.00
Resident Project Representative 125.00
Asst Resident Project Representative 115.00
Project Inspector 105.00
Assistant Project Inspector 85.00
SURVEY
Survey Manager $ 130.00
Assistant Survey Manager 95.00
Survey Crew- 1 Man 115.00
Crew Chief 95.00
Field Man 70.00
Researcher 85.00
Survey Technician 90.00
MISCELLANEOUS
Mileage (per mile) Current IRS Rate
Other Direct Costs at cost+15%
Rates Effective through December 2020
CROSSROAD ENGINEERS, PC
3417 SHERMAN DR, BEECH GROVE, IN 46107 // 317.780.1555 // CROSSROADENGINEE .COM
Exhibit
a INDIANA RETAIL TAX EXEMPT Page 1 of 1
City of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 103521
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
12/13/2019 068025 2020 On-Call Plan Review;Contract Date 02.07.18
CROSSROAD ENGINEERS, PC City Engineering's Office
VENDOR 3417 S SHERMAN DR SHIP 1 Civic Square
TO Carmel, IN 46032-
BEECH GROVE, IN 46107- Kate Lustig
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
42687
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund: 2200 Motor Vehicle Highway
Account: 43-401.00
1 Each 2020 On-Call Plan Review $77,888.32 $77,888.32
Sub Total $77,888.32
Account: 43-509.00
1 Each 2020 On-Call Plan Review $17,111.68 $17,111.68
Sub Total $17,111.68
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Send Invoice To: l�
City Engineering's Office
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Kate Lustig ��'
1 Civic Square IND I ?
Carmel, IN 46032-
PLEAS_E INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT _ PROJECT I PROJECT ACCOUNT I AMOUNT
PAYMENT $95,000.00
SHIPPING INSTRUCTIONS *NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
*C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
*PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 y s
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 103521 CLERK-TREASURER