VOWC Commercial GuidelinesI
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07/13/04
Revised 03/10/05
�(enwi cK S
VILLAGE OF WESTCLAY
BUILDING GUIDELINES AND
' REQUIREMENTS
FOR
COMMERCIAL CONSTRUCTION
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INTRODUCTION
1 The Village of WestClay ("WestClay") is a planned, mixed -use community containing
two commercial areas: (1) the Village Center and (2) the Peripheral Retail Area. These
1 commercial areas are demarcated on the WestClay Development Plan and are referred to herein
as the "Commercial Areas."
1 Construction of (i) any building, fixture, equipment, recreational facility, fence, wall,
patio, deck, parking area or other structure on a lot, (ii) installation of any plantings, other
1 landscaping or exterior lighting on a lot, (iii) installation or alteration of any signage on a lot, (iv)
the removal of any tree having a caliper in excess of 8 inches, or (v) any other activity subject to
Paragraph 6(c) of the Village Center Supplemental Declaration of Covenants and Restrictions for
1 WestClay the "Village Center Supplemental Declaration") or Paragraph 6(c) of the Peripheral
Retail Area Supplemental Declaration of Covenants and Restrictions for WestClay (the
"Perioheral Retail Area Supplemental Declaration") (all or any of the activities specified in the
1 preceding clauses (i) - (v) being referred to herein as "Building Activity') require the prior
written approval of the either the WestClay Design Review Board or the PRA Review Board (the
"Review Board") and must be undertaken in compliance with the provisions of the WestClay
1 Village Planned Unit District Zoning Ordinance (the "Zoning Ordinance'), Paragraph 6 of each
of the Supplemental Declarations (referred to herein, together, as the "Supplemental
Declarations") and the rules, regulations and guidelines adopted by the Review Board (the
1 Zoning Ordinance, Paragraph 6 of the Supplemental Declarations and such rules, regulations and
guidelines being together referred to as the `Building Requirements"),
1 THESE BUILDING REQUIREMENTS MAY BE MODIFIED BY BRENWICK OR
THE REVIEW BOARD AT ANY TIME.
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REVIEW BOARD
An architectural review board is established pursuant to Paragraph 6 of each of the
Supplemental Declarations. The review board with authority over the Village Center is known as
the Design Review Board, while the board with authority over the Peripheral Retail Area is
known as the PRA Review Board. As used herein, "Review Board" means either the Design
Review Board or the PRA Review Board, as the context may require. The purpose of the Review
Board is to regulate the design, appearance, use, location and maintenance of the land and
commercial buildings in the Commercial Areas in such a manner as to preserve and enhance
values, maintain a harmonious relationship among structures, improvements and the natural
environment, to implement the development standards and guidelines set forth in the Zoning
Ordinance and to assure compliance with the architectural style and massing recommendations,
building detail guidelines, listing of acceptable materials and colors, and landscape and
streetscape details adopted by BRENWICK.
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The Review Board has the right to review the plans, specifications, materials and samples
submitted to it by the applicant, to verify that the proposed structures and/or alterations to
existing structures conform to the Building Requirements, and to approve the configuration of
each Lot, the aesthetics of the proposed structure and its appropriateness to the surrounding
neighborhood.
In reviewing each application and related submissions, the Review Board shall be guided
by the Building Requirements; however, these documents shall not be the exclusive basis for its
decisions. Compliance with the Building Requirements does not guarantee approval of any
application. The Review Board may consider any factor it deems relevant, including harmony of
external design with surrounding structures and environment and consistency with the visual
themes established for the Village of WestClay. Its decisions may be based purely on aesthetic
considerations. By accepting a deed to real property in The Village of WestClay, the applicant
acknowledges that determinations as to such matters may be subjective and opinions may vary as
to the desirability or attractiveness of any particular improvement.
LOT DEVELOPMENT PLAN
A "Lot Develonment Plan" consists of (i) a site plan prepared and stamped by a licensed
surveyor, engineer or architect, (ii) foundation plan and proposed finished floor elevations, (iii)
building plans, including elevation of all facades and floor plans, (iv) material plans and
specifications, (v) landscaping plan, (vi) exterior lighting plan, (vii) tree preservation plan, and
(viii) all other data or information that the Review Board may request with respect to any
Building Activity.
No construction may commence in a Commercial Area without the prior written approval
by the Review Board of a Lot Development Plan.
Lot Development Plans may be approved, disapproved or approved subject to conditions.
If approved, evidence of approval will be stamped on each copy of the Lot Development Plan
and one copy will be returned to the Owner or builder. If disapproved, written reasons for such
disapproval will be furnished the Owner or builder upon request. Lot' Development Plans may
be approved subject to conditions noted on the Lot Development Plan. Owners and their
builders are responsible for making any changes specified in the, conditional approval or
otherwise taking such action as may be necessary to satisfy the conditions to approval. Failure to
do so shall render invalid the approval of the Lot Development Plan.
All Building Activity must be undertaken in strict compliance with the approved Lot
Development Plan. Substantial penalties may be incurred by an Owner for failure to so comply,
including but not limited to a lienable Architectural Control Assessment in the amount of $1,000
per day for each day the Owner is not in compliance. Owners are responsible for the Building
Activities of all contractors and subcontractors engaged by them or otherwise acting on their
behalf.
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ZONING ORDINANCE
The Zoning Ordinance includes specific Building Requirements that are not included in
these Guidelines. EACH OWNER IS EXPECTED TO REVIEW CAREFULLY THE
PROVISIONS OF THE ZONING ORDINANCE AND IS REQUIRED TO COMPLY IN
ALL RESPECTS THEREWITH.
' These Guidelines impose certain Building Requirements that are more stringent than
required by the Zoning Ordinance. In all such circumstances, the requirements of these
Guidelines shall prevail.
' DESIGN REVIEW PROCESS
' Review of Design Submissions
' The Review Board will review design submissions as they are received and attempt to
respond to them in a timely manner. After the plans have been reviewed, they will be returned to
the applicant with written comments from the Review Board.
' Submissions should be sent to:
' [Design] [PRA] Review Board
Attention: Marie Urick
12821 East New Market Street, Suite 200
' Carmel, IN 46032
(317) 574-3400
Use and Approval of Design Professionals
All plans for new structures and additions to existing structures should be prepared by
' licensed professionals or otherwise qualified architects, landscape architects, engineers or other
qualified designers.
' Design Variances
The Review Board may authorize variances from compliance with the Building
Requirements or any of its guidelines and procedures in relation to circumstances such as
topography, natural obstructions or architectural merit. The Review Board can NOT issue a
' variance which violates the Zoning Ordinance. No variance will be effective unless in writing
nor shall it bind the Review Board to grant a variance in other circumstances.
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Design Orientation Meeting
' The design orientation meeting is an introductory meeting with the WestClay Staff
Architect. This meeting will cover the design guidelines, the design review process and general
information about building a commercial structure in The Village of WestClay. The applicant's
' architect and builder, if selected, are encouraged to attend this meeting.
Preliminary Design Review
' The preliminary design review is the first review of the proposed plans for the
improvements. Form A and two (2) sets of the documents listed in Appendix A, Preliminary
Design Review Requirements, should be submitted to the Review Board. The Review Board
reserves the right to request additional information in order to review the proposed plans. Upon
reviewing the information received, the Review Board will provide written comments to the
applicant on the general design direction of the structure, issues to be aware of as they move
forward in the design review process, and potential opportunities to explore in their design.
' Upon completion of this stage of the design review process, the design will be returned to
the applicant without exception, rejected, or returned with conditions. If the design is approved
' without exception, the applicant may proceed to the final review. If the design is conditionally
approved, the applicant may proceed to the final review if design changes are made per the
board's recommendations. If the applicant does not agree to make the required changes, the plans
will be deemed rejected. If the plans are rejected, the applicant shall re -design and re -submit the
plans to the Review Board for consideration for approval.
Final Design Review
The final design review has been established to ensure that the applicant's designs for all
improvements are in compliance with the Building Requirements. This step in the review process
is also to verify the incorporation of recommendations made by the Review Board during the
preliminary review. Form B and two (2) sets of the documents listed in Appendix B. Final
' Design Review, should be submitted to the Review Board. The Review Board reserves the right
to request additional information in order to review the proposed plans
Upon completion of this stage of the design review process, the design will be approved
without exception, rejected or approved with conditions. If the design is approved without
exception, the applicant may proceed with the construction of the proposed improvements. If the
' design is conditionally approved, the applicant must submit the required modifications and
additional information requested by the Review Board. Once this information is reviewed and
approved by the Review Board, the applicant may proceed with the construction of the proposed
' improvements. If the applicant does not agree to make the required modifications, the plans will
be deemed rejected.
If the plans are rejected, the applicant shall re -design and re -submit the plans to the
Review Board for consideration for approval.
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Stakeout Review
' The stakeout review has been established to verify that the placement of the building and
all ancillary structures is consistent with the approved design. The applicant or the applicant's
builder is required to stake out the position and elevation of the building and ancillary structures.
All trees over 6" caliper to be removed shall be tagged and all comers of any buildings should be
clearly shown.
' The applicant or the applicant's builder should request an appointment for the stakeout
review(Form C with the WestClay Staff Architect at least seven (7) days prior to the review.
The approved builder is required to comply with the tree preservation plan and erosion control
plan referred to in these Building Guidelines.
Landscape Design Review
The landscape design review has been established to ensure the applicant's landscape
' design is in compliance with the established landscape guidelines.
Form D and two (2) sets of the documents specified on that form should be submitted to
' the Review Board prior to the commencement of the installation of any landscape improvements.
The Review Board reserves the right to request additional information in order to review the
proposed plans.
' Changes to Approved Designs
Any changes, prior to or during construction, to the plans that were submitted and
approved, must receive written approval from the Review Board prior to execution. In the event
a change to the approved drawings is desired by the applicant, the applicant must submit Form E
and drawings of the proposed change. If changes are made without prior written approval from
the Review Board, the board has the right to require the applicant to remove, revise and replace
the unauthorized change at the applicant's expense.
' Alterations to Existing Structures and Lot Improvements
If an alteration to an existing structure and/or lot improvements is minor (including but
limited to, fences, modifications/additions to landscaping) the applicant shall submit Form F —
Chanees to Existing Structures, and information fully describing the intended improvements to
the Review Board. The board reserves the right to request additional information in order to
review the proposed plans.
If any alteration to any existing structure and/or improvements is major (including but not
limited to alterations visible from a street or common area, new wings or other additions), the
applicant must follow the same design review process applicable in the case of initial
construction of a commercial building.
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The approval, in writing, of the proposed alterations and/or improvements by the Review
Board is required before work on the alterations and/or improvement may commence.
Meetings with the Review Board
If an application for design approval has been denied, or the approval issued by the
Review Board is subject to conditions which the applicant feels are unacceptable, the applicant
may request a meeting with the Review Board and/or its designated agents to discuss the plans
and the reasons for denial.
GENERAL BUILDING REQUIREMENTS
Building Design
The architectural design of all improvements to be located on the lot is subject to the
prior approval of the Review Board. Only architectural styles designated by BRENWICK as
appropriate for the area in which the lot is located will be approved.
Exterior Colors and Materials
Exterior facade and roof colors and materials must be approved by the Review Board
prior to commencement of construction and must be consistent with the design of the building
and its thematic character. Chimneys must be finished with masonry or synthetic stucco.
Natural materials are encouraged; aluminum and vinyl siding are not permitted. T-111 is
prohibited.
Tree Preservation
Tree preservation plans must identify each tree on the lot which has a caliper in excess of
8 inches measured at 4 to 5 feet above grade ("Significant Tree") and indicate which Significant
Trees, if any, are proposed to be removed in connection with Building Activity.
During Building Activity, adequate protective measures must be taken to minimize
damage to existing trees and other vegetation to be retained in accordance, with the Tree
Preservation and Landscaping Plans. The builder shall make every reasonable effort to protect
and retain existing trees and shrubbery not actually lying in building foundation and driveway
sites and a construction activity area equal to 20 feet around the building foundation and
driveway. No Significant Tree may be removed from the lot except for those shown on the Tree
Preservation Plan as intended for removal and which have been approved for removal by the
Review Board.
BRENWICK has planted large maturing shade trees ("Street Trees") in tree lawns
abutting the principal streets and the common areas throughout the Village Center and will plant,
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or cause to be planted, such trees along the principal streets in the Peripheral Retail Area. Street
Trees will be maintained by the Village of WestClay Owners Association, but each Owner is
responsible for replacement of any Street Tree(s) damaged as a consequence of Building Activity
on the Owner's lot. If the Owner fails promptly to replace a damaged Street Tree with a
comparable one as directed by BRENWICK, then BRENWICK will do so and the lot will be
subject to a lien for all costs and expenses incurred in connection with such replacement.
The following measures shall be followed by the builder to protect existing trees to be
' retained on a lot, including Street Trees installed by BRENWICK:
(a) Prior to construction, tree protective barriers shall be placed around
all trees to be saved and their root protection area(s), to prevent
damage to them. These barricades shall be installed prior to
grading, construction, or other land disturbing activity. The
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barricades shall be constructed from material substantial enough to
protect the roots, trunk, and crown on the tree, such as T' x 4"
standards and 1" x 4" rails, silt fencing or orange safety fencing,
minimum 4' in height on metal posts. The barricade shall be
placed at a distance from the trunk, equal to the farthest drip line of
the tree and should include the total area beneath the tree's canopy.
Alternative tree protection measures proposed by the builder will
be considered in order to assure maximum preservation on specific
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lots.
(b) No soil disturbance or compaction, stock piling of soil or other
construction materials, vehicular traffic, or storage of heavy
in designated for
equipment are allowed the areas protection.
(c) Root pruning shall be kept to an absolute minimum.
(d) Pruning of existing trees shall be done according to accepted
1 horticultural standards in a manner that preserves the character of
the crown.
(e) Grading must not encroach on a tree's root zone in ways that
threaten the survival of the tree. Root cuts and fills must be limited
to 1/4 of the area within the drip line of the tree. Any cuts must be
clean and painted promptly with tree paint.
(f) No ropes, signs, wires, unprotected electrical installation or other
device or material shall be secured or fastened around or through a
tree oc shrub.
(g) A Lot Development Plan shall not be approved prior to approval of
a Tree Preservation Plan.
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1 Landscaping
1 A landscaping plan must be included as part of the Lot Development Plan. Each
landscaping plan will be reviewed by the Review Board which will determine whether such plan
should be approved, approved subject to conditions or disapproved. Landscaping must comply
with Section 19 of the Ordinance and must be installed within 30 days following substantial
completion of the building.
' Ten business days are required to review landscaping plans. Sizes and names of all plant
material must be specified. Landscaping Plans must be approved before any landscaping
materials are installed.
Driveways
' Installation of driveways is subject to the following Building Requirements:
e (a) Prior to commencing any Building Activity on the lot, a builder or
owner shall excavate and install a temporary stone driveway on the
lot. Such driveway shall consist of 0 #53 stone or a combination
of fabric, #2 stone and #53 stone. The purpose of the temporary
entrance is to prevent the tracking of mud and debris onto the
streets.
(b) Upon completion of the construction, the temporary stone
driveway shall be surfaced with a dust -free approved surface to a
depth of at least 4 inches. At no time shall the driveway material
be placed within the flow line of the curb.
(c)
The width of the finished drive in the Village Center shall be no
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more than 12 feet at the sidewalk with maximum five foot tapers
between the sidewalk and the curb. The width of the finished drive
in the Peripheral Retail Area may extend to 18 feet at the sidewalk
if the Design Review Board deems it appropriate to the site and the
use.
(d)
Under no circumstances shall a driveway's entrance be constructed
or placed behind or over a street inlet casting or manhole.
(e)
Driveways which cross sanitary or storm sewer lines must do so at
a 90 degree angle.
(f)
All curb cuts are to be saw cuts.
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' Lot Maintenance During Building Activity
' Each Owner is responsible for assuring that contractors maintain the building site in a
clean and orderly manner. Lots must be kept clean and mowed. Trash must not be deposited on
other lots. An on -site trash dumpster is required and must be emptied on a regular basis.
During periods of construction on a lot, the builder or Owner shall provide adequate
physical barriers such as erosion silt fencing, straw bales, etc. along the entire street frontage of a
' lot to prevent mud and debris from washing from the lot onto the streets and eventually into the
storm sewer system. Similar methods shall be used to prevent silt from entering and clogging
drainage ways. If these measures are not in place 3 days after the start of construction on the lot,
' the Developer or Owners Association has the right to install required erosion measures and place
a lien on the lot to recover the amount of funds expended to perform the work. Temporary
seeding of all disturbed areas of a lot must be done to preserve topsoil prior to final grading and
tseeding.
' Lots may contain compacted fill materials. This soil, although it has been assumed to be
properly compacted, may not contain similar engineering properties of undisturbed soils for the
purpose of foundation construction. Each lot purchaser should consult the construction plans or
the development plans on his/her lot prior to commencement of construction.
When the basement and/or foundation of the building is constructed, stone shall be
installed over the path of the driveway as shown on the approved building plans, and shall be
level with the curb at the lot line to avoid curb break-up.
The surface and sub -surface drainage system shall not be altered in any way from the
conditions specified in the development plan for WestClay and in the approved building plans
for the lot.
' Construction on the lot shall be undertaken in such a manner as to preclude debris
entering or blocking the storm sewer inlets.
' Water service cuts shall not undermine the curbs or alter the sub -surface drainage system.
Any excavated area which adjoins the curb will be backfrlled with granular fill to within 10
1 inches of the top curb.
Vehicles are not to be driven across other lots and trash is not to be deposited on
t adjoining lots. Mud tracked onto the streets must be scraped off in a timely manner. Whenever
possible, vehicles should be parked on one side of the street to insure that traffic can flow
through the area smoothly.
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Fencing
' All fences require approval by the Review Board prior to installation. No chain link,
stockade or split rail fencing is permitted. For approval of fencing, the following must be
submitted to the Review Board:
' ➢ plot plan
➢ dimensions and placement of structure
' ➢ photograph or brochure picture
➢ color
➢ vendor of fence and fence installer
Exterior Lighting
An exterior lighting plan must be included as part of the Lot Development Plan and must
' show the proposed location on the lot and identify the type(s) and location(s) of all exterior
lighting proposed for installation on the lot. Exterior lighting must comply with the requirements
of Section 21 of the Zoning Ordinance.
' Accessory Structures and Appurtenances
Any and all improvements made on a lot must receive prior approval by the Review
Board.
The following items may not be located in front yards, side yards facing a street,
sidewalk or path (unless concealed by an approved fence or wall or visually impervious
landscaping), nor be visibly obtrusive from nearby streets: air conditioner equipment, electrical
or gas meters, solar panels, antennas, satellite dishes, garbage cans, etc.
Flagpoles less than 6 feet long may be mounted at an angle to porch columns or posts and
' building walls. No free standing flagpoles are permitted.
For approval of accessory structures and appurtenances, the following must be submitted
to the Review Board:
➢ plot plan
➢ dimensions and placement of structure
➢ photograph or brochure picture
➢ color
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SPECIFIC BUILDING REQUIREMENTS
' Thematic Character
The Village Center will be unified by a common design theme reflective of the
vernacular architectural styles found in an Indiana community which evolved over a period from
1810 to 1885. Commercial structures are to be predominantly Federal, Greek Revival, Italianate
' and Gothic Revival in style, although other nineteenth century Victorian commercial styles are
encouraged if well executed.
0 Commercial structures in the Peripheral Retail Area are to be designed in the art deco or
art modeme styles common to commercial architecture during the period from 1925 to 1940.
Such styles reflect simple forms with flat roofs. Art deco designs have a pronounced verticality,
are linear in form and are accentuated by stylized floral or geometric ornamentation in striking
materials such as terra-cotta. Frequently seen motifs include faceted surfaces, zigzags, chevron
' patterns and octagon shapes. Art modeme buildings have little surface ornament, the windows
are grouped in bands and spandrels are expressed as continuous horizontals. Shop fronts in art
modeme structures are streamlined using smooth and shiny surfaces with minimal joints (such as
enameled metal panels), incorporate tinted glass, interesting, if spare, graphics, and neon -light
illumination and signage. Examples of styles appropriate to the Peripheral Retail Area are
attached as Appendix C.
Structures are not required to be imitative, but must incorporate the salient features of the
approved architectural style. Diversity of style and design elements is essential to avoid
' monotonous repetition. The design goal is to capture a moment of time which is convincingly
reflective of the natural growth of a commercial town center over a 75-year period and the
extension of retailing to the periphery during the succeeding half century.
CORPORATE OFF -THE -SHELF DESIGNS ARE NOT APPROPRIATE TO THE
VILLAGE OF WESTCLAY AND WILL NOT BE APPROVED. PROSPECTIVE
' PURCHASERS SHOULD UNDERSTAND THAT THE DESIGN REQUIREMENTS FOR
COMMERCIAL STRUCTURES IN THE VILLAGE OF WESTCLAY ARE NOT
SUBJECT TO NEGOTIATION.
General Design Principles
1. Buildings shall define the streetscape through the use of established setbacks along the
build -to line for each block. The streetscape shall be reinforced by lines of shade trees, and may
be further reinforced by walls, hedges, or fences which define front yards.
2. Exterior public and semi-public spaces, such as courtyards or plazas, shall be designed to
function, to enhance surrounding buildings, and to provide amenities for users, in the form of
textured paving, landscaping, lighting, street trees, benches, trash receptacles, and other items of
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street furniture, as appropriate. Courtyards shall have recognizable edges defined on at least
three sides by buildings, walls, elements of landscaping, and elements of street furniture, in order
to create a strong sense of enclosure.
3. Buildings shall be designed to be compatible with the height and massing of adjacent
buildings, as well as in relation to the human scale.
4. Buildings shall be located to front towards and relate to the street, both functionally and
visually. Buildings shall not be oriented so that the primary facade fronts toward a parking lot.
5. Spatial relationships between buildings and other structures shall be geometrically logical
and/or architecturally formal. On a lot with multiple buildings, those located on the interior of
the site shall front towards and relate to one another, both functionally and visually. A lot with
multiple buildings may be organized around features such as courtyards, greens, or quadrangles
which encourage pedestrian activity and incidental social interaction among users. Smaller,
individualized groups of buildings are encouraged. Buildings shall be located to allow for
adequate fire and emergency access.
6. Buildings should generally avoid long, monotonous, uninterrupted walls or roof planes.
Building wall offsets, including projections, recesses, and changes in floor level, to the extent
consistent with the architectural style, should be used in order to add architectural interest and
variety, and to relieve the visual effect of a simple, long wall. Similarly, roof -line offsets should
be provided, in order to provide architectural interest and variety to the massing of a building and
to relieve the effect of a single, long roof (if appropriate to the style). The exterior of apartments
may be designed to appear as a single building.
1 7. Buildings facing a public street or open space should be architecturally emphasized
through fenestration, entrance treatment, and details.
1 8. The architectural treatment of the front facade should be continued in its major features
around all visibly exposed sides of a building.
9. All materials, colors, and architectural details used on the exterior of a building shall be
compatible with the building's style, and with each other. A building designed of an
architectural style that normally includes certain integral materials, colors, and/or details shall
incorporate such into its design.
1 10. Adaptation of design elements to accommodate specialized retail requirements is
acceptable if executed with sensitivity and without material distortion of the overall design of the
building.
1 Public Viewshed
1 As used in these Guidelines, "publicyewshed' means that which is reasonably visible,
under average conditions, to the average observer from a street, civic space or open space.
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Development Plan
As used in these Guidelines, "Commercial Development Plan" means the plan prepared
by BRENWICK establishing with respect to a lot the build -to and build-up lines and the massing
and street orientation of buildings.
Massing
Building massing (height, width and depth) is controlled largely by lot size, build -to line
and build-up line, but must be appropriate to the style of the building. Diversity in massing is
encouraged to provide variety to the streetscape.
Generally, buildings in the Village Center will range from 2 to 3 stories in height. Not
more than 25% of the buildings may be less than 2 stories.
The majority of buildings in the Peripheral Retail Area will be one and one-half stories
(or appear to be so from the front and sides), although two-story buildings are encouraged. The
height of buildings in the Peripheral Retail Area shall not be less than 20 feet unless the style,
use and relationship to adjacent buildings reasonably accommodate a lesser height.
The impervious coverage of attached commercial structures in the Commercial Areas
will generally range from 60% to 70%.
Commercial structures typically sit up to the sidewalk along an established build -to line
set forth on the Commercial Development Plan. In the Village Center, a percentage of buildings
along the street (not exceeding 25%) may set back from the build -to line no further than 75% of
the distance from the curb to the established build -to line or extend forward of the build -to line
by a maximum of 25% of the distance between the established build -to line and the curb.
For buildings set up to the sidewalk, balconies and upper level bay windows may
' encroach up to 6 feet beyond the frontage line but, if they encroach by more than 27 inches, must
be at least 8 feet above sidewalk grade. Stoops may encroach beyond the frontage line, but a
minimum 3 feet width of sidewalk must remain unobstructed between the stoop and the curb.
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Building height is regulated by a build-up line set forth in the Commercial Development
Plan ranging from 20 to 50 feet measured from the street to the cornice line or to the roof edge
line. To the extent consistent with the architectural style, ridge lines should generally parallel the
street to afford the impression of greater lot width. Dissimilar cornice or roof lines among
buildings on the same block in the Village Center is encouraged. Fifty percent of the structures
in a Village Center block may vary from the established build-up line, although no ridge line
may be lower than the build-up line.
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' Roofs
' The pitch, shape and form of the roof is a critical element in rendering faithfully an
architectural style, establishing appropriate massing and creating a pleasing streetscape. The
style, color and texture of the roofing material must be appropriate to the building style and
' should vary among structures of the same style.
Roof pitches must be consistent with the style of the structure. Roofs in the Village
' Center should be simply and symmetrically pitched and only in the configuration of gables and
hips, with pitches ranging from 4:12 to 14:12. Shed roofs (which pitch in one direction) are
permitted only when the ridge is attached to an exterior wall of a building, in which instance the
' pitch shall be between 4:12 and 14:12. Flat roofs appropriate to the historic style of the structure
are required in the Peripheral Retail Area.
' Pitched roofs should be clad in wood shingles, slate, diamond tab or other quality asphalt
shingles or metal and should have an architecturally correct overhang if appropriate to the style.
' All vents, attic ventilators, turbines, flues and other roof penetrations must be painted to
match the color of the roof or flat black except those made of metal which may be left natliral.
' Gutters and downspouts should be appropriate to the style of the structure. Gutters built
of wood shall be oiled or oiled on the interior and painted on the exterior. Metal gutters and
' downspouts shall be painted or galvanized except copper which must be left to age naturally.
Copper anodized aluminum gutters and downspouts are not permitted.
' Facades
' Facades must have a defined base or foundation, a middle or modulated wall and a top
formed by a pitched roof or articulated cornice, in each instance appropriate to the building style.
All buildings, other than those occupied for retail purposes and except when handicapped access
' requirements must be accommodated, must be raised above the sidewalk grade, generally by a
minimum of 30 inches.
' Approved facade materials include: smooth cut cedar shingles (4"-6" exposed to the
weather); wood clapboard (4"-6" exposed to the weather); wood beaded siding',(7" exposed to
the weather); brick; stone; stucco with smooth finish; dryvit or equivalent with smooth finish
' and, in the Peripheral Retail Area, terra cotta, glazed tile and enamel metal panels.
Exposed foundation walls must be built of brick, local fieldstone, parged block, smooth -
finished poured concrete, or painted brick -form poured concrete. Foundation walls of poured
concrete which are visible from a public viewshed may be exposed no more than 12 inches
above grade. No concrete block may be exposed.
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Building facades of wood shall have all openings trimmed in wood boards 2 to 4 inch
nominal width and corners trimmed in wood boards of 4 to 6 inch nominal width (except where
the style requires a wider width). Doors may have wider trim. No rough sawn trim is permitted.
Facades constructed of more than one material shall only change material along a
horizontal line (not a vertical or diagonal line) except to the extent otherwise required to effect
the intended style. The heaver material shall always be placed beneath the lighter material.
All facades of all buildings shall be of the same materials and similarly detailed except
where inappropriate to the historic style of the structure or where sharing a party wall.
Gables atop brick walls may be finished in stucco or wood if appropriate to the historic
style of the structure; otherwise, the gables should be finished in brick.
Brick shall be laid and stone set in a pattern appropriate to the architectural style of the
building. Butt joints between wood siding pieces may be caulked or covered, but must be
painted.
Entrances
All entrances to a building should be defined and articulated by architectural elements
such as lintels, pediments, pilasters, columns, porticoes, porches, overhangs, railings,
balustrades, and other design elements appropriate to the architectural style. Any such element
utilized shall be architecturally compatible with the style, materials, colors, and details of the
building as a whole.
The location, orientation, proportion and style of doors must faithfully reflect the style of
the structure. Sidelights, trim and transoms appropriate to the style must be incorporated in
entries.
Doors may be of wood, or fiberglass with a wood veneer. In the Peripheral Retail Area,
aluminum doors are acceptable. "Sliding" or "patio" doors are permitted if not visible from a
1 public viewshed. Storm doors and screen doors shall be full view without decorative trim.
Doors shall have glass, raised panels, or both. Storm doors and screen', doors shall be
finished to match the door they serve or the trim around it.
Stoops shall be made of materials compatible with the architectural style of the structure.
If made of wood, stoops shall be painted a color approved by the Review Board.
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' Windows
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Fenestration shall be architecturally compatible with the style, materials, colors and
details of the building.
Window design is an integral feature of an architectural style. The number of panes, the
way it opens, the trim around it and whether it is embellished with shutters must be consistent
with the style of the structure. Variation in window size, configuration, spacing and number of
panes can distinguish structures and contribute to a pleasing mix of compatible facades.
Windows should be vertically proportioned with upper story windows vertically aligned with the
location of windows and doors on the ground level, unless inconsistent with the architectural
style.
Windows shall be built of wood and may be clad in vinyl or metal. In the Peripheral
Retail Area only, aluminum windows are permitted. Glass shall be clear and free of color except
where stained, tinted or art glass is appropriate to the historic style of the structure and except
' that frosted glass is permissible if not visible from a public viewshed. Glass blocks are not
permitted except in the Peripheral Retail Area. Tinted glass may be used in solariums in the
Village Center if not visible from a public viewshed.
' High quality vinyl shutters are permitted although wood shutters are preferred on
elevations visible from a public viewshed. Shutters shall be incorporated on all structures the
historic design of which included shutters. Where shutters are an optional feature, they shall be
applied to all or none of the typical windows on any given elevation. Shutters shall be shaped,
sized and proportioned to the windows they serve. Shutters shall be fully functional with all
necessary hardware or shall be provided with adequate hardware to make them appear functional
and shall be mounted as if hinged to the window sash.
' Windows on elevations visible from a public viewshed shall have true divided lights or
the appearance of true divided lights.
IPorches
Consistent with the architectural style, commercial buildings may have',a porch with a
minimum depth of 8 feet which extends 40% or more along the front or side. elevation or a
' portico. Side porches are permitted only if appropriate to the style of the building. No screen
porches are permitted. Porches may have exposed beams or rafters or a finished ceiling, as
appropriate to the house style.
Porches shall be made of wood, or concrete faced on three sides with brick or stone.
Posts, columns and balustrades shall be wood; railings shall be wood, steel or wrought iron.
Wood posts shall be no less than 6 inches nominal width or depth and chamfered at the comers.
Generally balusters should not exceed 3-1/2 inches on center.
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The undercroft of wood porches visible from a public viewshed shall be skirted by wood
or lattice with not greater than 1-1/2 inch spaces between the boards.
Wood porches, stoops, railings, etc. shall be painted. Steel or wrought iron railings shall
be painted black.
Trim
Eaves, comer boards, gable and eave boards, pediments, friezes, lintels, pilasters, sills,
quoins, bargeboards, belt courses, balustrades, brackets, hood molds and other trim features are
defining characteristics of various approved architectural styles and must be included in the
I design of the structure. The absence of essential detail detracts from the integrity of the design
and destroys the character of the facade. The entablature is a defining design element in Greek
Revival architecture and should receive careful attention. With Gothic Revival designs, special
attention must be given to gable -ends. No rough sawn wood may be used.
Columns and pilasters shall be of an order appropriate to the architectural style of the
' structure. Where appropriate to the style of the structure, lintels shall extend horizontally beyond
the window opening an appropriate distance.
Dormers, Gables, Bays and Towers
Dormers are frequently found on buildings designed in the Federal style, particularly in
those structures reflecting the transition from the Georgian style. The proportion of dormers is
critical to the successful articulation of the roof line. Attention to window detailing of dormers is
as important as that to be given the primary facade windows. Dormers shall be roofed with a
symmetrical gable, hip or barrel roof.
Gothic Revival is characterized by acute angled gables enriched with bargeboards which
hang from the projecting end of a roof, cover the gables and are often carved and ornamented.
Other Gothic details include swags attached to the verge of the eave, extending only part way
down the rake of the gable, a triangle (peak decoration) which fills the void at the peak of the
gable and gable end ventilators. Appropriate detailing of such features is essential to obtain a
correct design.
' Piers and Arches
Piers and arches shall be constructed of brick or block with a stucco finish. Masonry
arches shall not be less than eight inches in thickness. Keystones in masonry arches shall be
centered on the arch and have sides radial to the arch.
Piers of masonry shall be no less than 12 inches in width and 8 inches in depth.
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Other Decorative Elements
Belvederes, copulas and pergolas are permitted if appropriate to the style, well
' proportioned and fully detailed.
' Chimneys
Chimneys are required on all commercial buildings of a residential style and must be
' located appropriately for the style of the building. Exposed surfaces of all chimneys must be
brick, stone or stucco, with chimney caps if appropriate. Flues must be tile or metal.
' Storefronts
' Storefronts are an integral part of a building and shall be integrally designed with the
upper floors to be compatible with the overall facade character. Ground floor retail, service, and
restaurant uses should generally have large pane display windows. Such windows shall be
framed by the surrounding wall and shall not exceed 75% of the total ground level facade area.
Buildings with multiple storefronts should be unified through the use of architecturally
compatible materials, colors, details, awnings, signage, and lighting fixtures.
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Awnings
' Fixed or retractable awnings are permitted at ground floor level, and on upper levels
where appropriate, if they complement a building's architectural style, materials, colors, and
details; do not conceal architectural features, such as cornices, columns, pilasters, or decorative
details; do not impair facade composition; and are designed as an integral part of the facade.
Canvas is the preferred material, although other water -proofed fabrics may be used; metal or
aluminum awnings are prohibited. If awnings are used on buildings with multiple storefronts,
the awnings should be compatible so as to unify the structure. Awnings may not be visually
' obtrusive to adjoining structures, nor may they be of the quarter -round variety. Awning style,
color and material are subject to approval by the Review Board.
' Light Fixtures
' Light fixtures attached to the exterior of a building shall be architecturally compatible
with the style, materials, colors, and details of the building. The type of light source used on the
exterior of buildings, signs, parking areas, pedestrian walkways, and other areas of a site, and the
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light quality produced, shall be the same or compatible. Facades, if lit, shall be lit from the
exterior, and, as a general rule, lights should be concealed through shielding or recessed behind
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architectural features. The use of low pressure sodium, fluorescent, or mercury vapor lighting
either attached to buildings or to light the exterior of buildings is prohibited. Mounting brackets
and associated hardware should be inconspicuous.
' Protruding Elements
All air conditioning units, HVAC systems, exhaust pipes or stacks, elevator housing, and
' (to the extent permitted by federal law) satellite dishes and other telecommunications receiving
devices shall be screened from view from the public right-of-way and from adjacent properties
' by using walls, fencing, roof elements, penthouse -type screening devices, or landscaping. No
satellite dishes greater than 18 inches in width are permitted on a lot and no satellite dish may be
located within 6 feet of the front facade.
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Skylights shall be flat in profile. Skylights, solar panels, vent stacks and other roof
protrusions shall not be placed on a roof facing a street nor shall they be visibly obtrusive from
public viewsheds.
Front Yards
Front yards of buildings which sit back from the sidewalk more than 10 feet should be
defined by fences, walls, hedges or a combination of such items. Fences should not be less than
30 inches high, normally should not exceed 48 inches in height, and should be constructed of
wood pickets, wood lattice, wood board, steel or wrought iron. Where the yard is at a higher
elevation than the sidewalk, walls are recommended. Walls may be of brick, stone or block
covered with stucco and painted, if compatible with the design of the building. Concrete walls
are not permitted. The entranceway and lot comers shall be articulated with larger (taller and
fatter) posts or other embellishments.
Rear and Side Yards
Back yards of lots should be defined by landscaping, fencing or other appropriate
screening. Corner lots with side yards may be defined by landscaping or fencing. Walls and
fences may not exceed 6 feet in height along the side yard lines and 42 inches along the rear yard
line if adjacent to a lane. BRENWICK may specify location, height and style of rear and side
yard fences.
1 Colors
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Base colors and complementary or contrast colors should be compatible with the style of
the structure.
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' Driveways
' Driveways are generally not permitted on lots served by lanes or adjacent to a common
parking lot. Driveways may be occasionally permitted across the side yard on a corner lot if the
side yard fronts on a secondary street. Driveways may also be permitted on lots having a width
of not less than 65 feet if an adverse effect on the streetscape will not result.
' Street Trees may not be disturbed by driveway curb cut. The Review Board may require
the owner to relocate existing Street Trees at the owner's expense to accommodate installation of
a driveway.
Sidewalks
' Sidewalks must be installed within 30 days following substantial completion of the
principal structure on the lot, or within one year following purchase of the lot, whichever first
occurs.
Sidewalks from the front entry of the building to the public sidewalk shall be constructed
' of brick, slate or bluestone.
Public sidewalks in the Commercial Areas must be a minimum of 8 feet in width and
' constructed of brick, slate, colored/textured concrete pavers, textured or scrolled concrete or
other approved pavement materials compatible with the style, materials, colors and detail of the
surrounding buildings.
Sidewalks must be flush to the ground and constructed in accordance with the design
standards of the City of Carmel to the extent such standards are not inconsistent with the Zoning
' Ordinance or these Guidelines.
Walls and Fences
Walls and fences shall be architecturally compatible with the style, materials, and colors
' of the principal building on the same lot. Stone walls or brick walls with a stone or cast stone
cap, wood fences, decorative metal, or wrought iron fences, masonry or stucco walls, and stone
piers are encouraged. Solid wood fences are permitted in rear and side yards only. Fence
' locations and patterns are subject to the approval of the Review Board.
Gates in fences shall be built of the fence material. Gates in garden walls may be of
wood, steel or wrought iron.
B Retaining walls not visible from a public viewshed may be constructed of brick, stone,
concrete or wood.
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Fences along streets and paths on neighboring lots should be of different designs.
Fences built of wood shall be painted a color approved by the Review Board. Fences
built of steel or wrought iron shall be painted black.
' Brick walls shall be no less than 8 inches wide and capped. The cap shall overhang the
wall no less than 1/s inch on each side.
' Garden walls of brick or stone shall be capped in a brick rowlock course of brick, cut
brick or dressed coping stone 1-1/2 to 3 inches thick.
' Further specifications with respect to walls and fences are set forth above under the
captions "Front Yards" and "Rear and Side Yards".
' Decks
Decks should generally be confined to the rear yard, should be visually unobtrusive from
public viewsheds and should be scaled proportionately to the principal structure and the lot. The
' undercroft of decks visible from a public viewshed should be skirted by wood or lattice with not
greater than 1-1/2 inch spaces between the boards.
1 Decks and stairs may be built of pressure treated wood They must be painted with the
exception of the floor and the treads, which may be painted, stained or left unfinished.
' Flower Boxes
' Flower boxes on windows and railings are encouraged and shall be made of wood.
' Premises Identification
Each commercial structure shall display a uniform street address plaque on the front
facade at a location approved by the Review Board. Such plaque shall be of a size, style, color
and material specified by the Review Board.
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Mailboxes
The location, type, style, color, size and material of mailboxes are subject to approval by
the Review Board.
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signag
All signage is subject to the approval of the Review Board and shall comply with the WestClay
' Sign Regulations.
1 Variances
The Review Board may, in its discretion, grant variances from the Building Guidelines if
eit deems it appropriate under the circumstances to do so.
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SCHEDULE OF APPENDICES TO THE COMMERCIAL BUILDING GUIDELINES
AND REQUIREMENTS FOR THE VILLAGE OF WESTCLAY
A Preliminary Design Review Requirement
B Final Design Review Requirements
C. Illustrative Building Types for Peripheral Retail Area
D. Forms
APPENDIX A
PRELIMINARY DESIGN REVIEW REQUIREMENTS
1. Form A
2. References, Sources, Prototypes
Collection of drawings, photographs, clippings, etc. that are being used for design
inspiration.
3. Preliminary Site Plan:
Minimum Scale 1"=30'
Showing:
• North arrow;
• lot lines including distances;
• all build -to -lines, building lines, easements, and rights -of -way per the recorded
secondary plat;
• all buildings, structures, porches, patios, driveways, walks;
• building footprint and distances to property lines;
4. Proposed Floor Plans
Minimum Scale 1/4"=l'-0"
Showing:
• all rooms;
5.
6.
• all windows and exterior doors with swings shown;
• overhangs of floors and roofs shown as dashed lines.
Proposed Elevations
Minimum Scale 1/4"=l'-0" Showing:
• openings, doors and windows;
• principal materials identified and rendered;
• all finish floors dimensioned in relation to the finished exterior grade;
• eave and roof ridge(s) dimensioned in relation to the finished exterior grade;
• roof pitch(es).
Building Sections (taken through major living areas)
Minimum Scale 1/4"=1'-0" Showing:
• rooms - labeled;
• finished floor elevations in relation to exterior finished grade;
• ceiling heights;
• eave and roof ridges) dimensioned in relation to the finished exterior grade;
• roof pitch(es).
7. Typical Wall Sections
Minimum Scale 3/4 "=1'-0" Showing:
• floor and ceiling heights;
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• wall, floor and roof structure;
• window head and sill heights;
• eave dimensioned in relation to the finished exterior grade;
• roof pitch(es);
• material designations - labeled and dimensioned.
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APPENDIX B
FINAL DESIGN REVIEW REQUIREMENTS
1. Form B
2. Proposed Site Plan:
Minimum Scale 1"=30'
Showing:
• North arrow;
• accurate lot lines including bearings, distances, and curve data;
• all build -to -lines, building lines, easements, planting areas, commons, and rights -of -
way per the recorded secondary plat;
• all buildings, structures, porches, patios, driveways, walks, landscape areas, pools,
fences, etc;
• building footprint with dimensions and distances to property lines;
• roof overhangs shown as dashed lines;
• limits of construction activity (no construction, traffic or storage of material will be
permitted beyond these limits);
• existing elevations as depicted on the development plan of the Village of WestClay
Construction Plans;
• proposed elevations showing elevations of the driveway, house corners, where needed
to ensure positive drainage away from structure, floor elevations, temporary benchmarks,
normal pool pond elevations, 100 year pond elevations, minimum top of bank elevations,
building pad elevations.
• lot drainage patterns and flowlines.
• all appropriate erosion control measures depicted as necessary to comply with all
ordinances governing site erosion and sediment control;
• water, sanitary sewer, storm sewer, subsurface drain, electrical, cable television,
telephone, and natural gas service and/or lateral locations;
• location of all external equipment, including, but not limited to, electric meter, air
conditioning condenser, pool equipment, etc.;
• fences with dimensions, heights and materials;
• exterior light locations;
• all existing trees 6" or greater in caliper measured
notation as to those proposed for removal;
e • location of waste and recycling bins;
• location of construction dumpster;
• location of construction bathroom facilities;
1 3. Proposed Floor Pans
Minimum Scale 1/4"=1'-0" Showing:
• all rooms;
• all windows and exterior doors with swings shown;
• overhangs of floors and roofs shown as dashed lines.
to 5 feet above grade with
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4. Proposed Elevations
Minimum Scale 1/4"=1'-0" Showing:
• openings, doors and windows;
• principle materials identified and rendered;
• all finish floors dimensioned in relation to the finished exterior grade;
• cave and roof ridge(s) dimensioned in relation to the finished exterior grade;
• roof pitch(es).
5. Building Sections (taken through major living areas)
Minimum Scale 1/4"=l'-0" Showing:
• rooms - labeled;
• finished floor elevations in relation to exterior finished grade;
• ceiling heights;
• cave and roof ridge(s) dimensioned in relation to the finished exterior grade;
• roof pitch(es).
6. Typical Wall Sections
Minimum Scale 3/4"=l'-0" Showing:
• floor and ceiling heights;
• wall, floor and roof structure;
• window head and sill heights;
• cave dimensioned in relation to the finished exterior grade;
• roof pitch(es);
• material designations - labeled and dimensioned.
7. Typical Porch Sections
Minimum Scale 3/4"=l'-0"
Fully dimensioned and noted.
8. Exterior Details
Minimum Scale 1 1/2"=1'-0"
Fully dimensioned and noted showing:
• cave and cornice details;
• chimney details;
• column details;
• porch and railing details;
• window -head, jamb and sill details;
• door and door frame details;
• exterior siding details (corner boards, foundation, jointing, brick bonds, etc.;
• material designations - labeled and dimensioned.
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9. Fences and Garden Walls
Minimum Scale 3/4" =F-0"
Fully dimensioned and noted;
Materials, specifications and details provided.
10. Conceptual Landscape Plan
Minimum Scale 1/8"=1'-0" Showing:
• location, species and planting size of landscape materials.
11. Product and Material Samples (only one copy required)
Photographs or cut sheets from manufacturers' catalogs of proposed windows, doors,
exterior lighting fixtures, etc. Materials listing and color samples for all exterior
' elements.
If any of the materials or colors differ from what is shown on the approved exterior
materials list, samples must be provided to the A
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APPENDIX C
PERIPHERAL RETAIL AREA
REPRESENTATIVE BUILDING ELEVATIONS
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( a.
WESTCLAY ARCHITECTURAL REVIEW BOARD
PRELIMINARY DESIGN REVIEW APPLICATION
FORM A
Date: ARB File Number:
Street Address: Lot Number:
E Please indicate who should receive comments from the Architectural Review Board
Owner: ❑ _.
Address:
Phone: Fax:
Builder: ❑
Address:
Phone: Fax:
Designer ❑
Address:
Phone:
Landscape Designer ❑
Address:
Phone:
Fax:
Landscaper ❑
Fax:
Sales Agent: L l
Person Submitting Application: ❑ Owner ❑ Builder ❑ Architect/Designer ❑ Other
Please check that the following items are included with this application for design review. All drawings should be
legibly drawn to the scale indicated and properly noted. Refer to Section IV of The Village of WestClay Summary
of Architectural Review Process manual for the information required with each item or drawing. 2 COPIES OF
EACH OF THE FOLLOWING ARE REQUIRED:
References, Sources, Prototypes
Proposed Site Plan (Minimum Scale: 1"=30')
Proposed Floor Plans (Minimum Scale: 1/4"=1'-0")
Proposed Elevations (Minimum Scale:l/4"=1'-0")
Building Sections (Minimum Scale: 1/4"=P-0")
Typical Wall Section (Minimum Scale: 3/4"=1'0")
t of 2
WESTCLAY ARCHITECTURAL REVIEW BOARD
PRELIMINARY DESIGN REVIEW
Date:
Street Address: _
A. Required Changes:
B. Suggested Refinements:
C. General Comments:
Action Taken: ❑ Forwarded for final review
❑ Forwarded for final review as noted
❑ Revise as noted and resubmit
ARB initials:
Date:
ARB File No
Lot Number:
Owner/Owner Representative initials:
Date:
2 of
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Note:
The ARB will not review any
submittals that are
incomplete. Please check that
all items are included.
WESTCLAY ARCHITECTURAL REVIEW BOARD
FINAL DESIGN REVIEW APPLICATION
FORM B
Date: ARB File
Street Address: Lot Num
Q Please indicate who should receive comments from the Architectural Review Board
Owner: ❑
Address:
Phone: Fax:
Builder:
Address:
Phone: Fax:
Designer:
Address:
Phone:
Landscape Designer: ❑
Address:
Phone:
Sales Agent:
Fax:
Landscaper: ❑
Fax:
Person Submitting Application: ❑ Owner ❑ Builder ❑ Architect/Designer ❑ Other
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SUBIYIITTAL REQUIREMENTS
Please check that the following items are included with this application for design review. All drawings should be legibly drawn
to the scale indicated and properly noted. Refer to Section IV of The Village of WestClay Summary of Architectural Review
Process manual for the information required with each item or drawing. 2 COPES OF EACH OF THE FOLLONVING
ARE REOUIRED:
Proposed Site Plan (Minimum Scale: F=30')
Proposed Floor Plans (Minimum Scale: 1/4"=F-0")
Proposed Elevations (Minimum Scale: 1/4"=P-0")
Building Sections (Minimum Scale: I/4"=1'-0")
Typical Wall Sections (Minimum Scale: 3/4"=F-0")
Typical Porch Sections (Minimum Scale: 3/4"=l'-0")
Exterior Details: (Minimum Scale 11/2"=l'-0")
Fences and Garden Walls - Elevations and Details (Minimum Scale 3/4"=1'0")
Conceptual Landscape Plan (Minimum Scale 1/8"=1'0")
Products and Materials List (see below)
PRODUCT AND MATERIAL SAMPLES
Identify all materials and colors for the elements listed below; SAMPLES MUST BE PROVIDED.
Exterior Element
Balcony/Porch/Loggia Ceilings
Balcony/Porch/Loggia Floorings
Brick
Chimney/Foundation
Door -Entry
Door -Other
Gutters
Lighting
Roofing
Shutters
Siding
Stucco
Trim — Exterior
Windows
Color/Finish Manufacturer/Descriptlon
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WESTCLAY ARCHITECTURAL REVIEW BOARD
FINAL DESIGN REVIEW
Date:
Street Address:
A. Required Changes:
B. Suggested Refinements:
C. General Comments:
Action Taken: ❑ Approved
❑ Approved as noted
❑ Revise as noted and resubmit
❑ Not Approved
ARB initials:
Date:
ARB File Number:
Lot Number:
Owner/Owner Representative initials:
Date:
3 of
Date:
Street Address:
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WESTCLAY ARCHITECTURAL REVIEW BOARD
REQUEST FOR STAKEOUT REVIEW
FORM C
ARB File Number:
Lot Number:
Estimated Date of Construction Start:
Building Permit #
Estimated Date of Landscape Installation:
i
Estimated Date of Construction Completion: —
21 Please indicate who should receive comments from the Architectural Review Board
Owner: ❑
Address:
Phone:
Builder: ❑
Address:
Phone:
Fax:
Fax:
Person Submitting Application: ❑ Owner ❑ Builder ❑ Architect/Designer ❑ Other
Requested date(s) for Stakeout Review:
NOTE: Inspections are Monday mornings. Form needs to be received by 3PM on the previous Wednesday
The owner will attend the Stakeout Review: Yes ❑ No ❑
Confirmation of Stake -out Review
Date of Stake -out Inspection: Approx. Time of Inspection:
❑ Stake -out is Approved
❑ Stake -out is Approved with the following comments:
❑ Stake -out is Not Approved please call Kevin Krulik at Brenwick, 574-3400
Inspected By:
Date:
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1
' Date:
Street Address:
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WESTCLAY ARCHITECTURAL REVIEW BOARD
LANDSCAPE DESIGN REVIEW APPLICATION
FORM D
Estimated Date of Construction Completion:
Estimated Date of Landscape Completion: _
ARB File Number:
Lot Number: -
1 0 Please indicate who should receive comments from the Architectural Review Board
Owner: ❑
Address:
'
Phone: Fax:
Builder: ❑
Address:
Phone: Fax:
1 Landscape Designer: ❑
Address:
Phone:
' Sales Agent:
Landscaper: ❑
Fax:
Person Submitting Application: ❑ Owner ❑ Builder ❑ Architect/Designer ❑ Other
SUBMITTAL REQUIREMENTS
Please check that the following items are included with this application for design review. All drawings should be
legibly drawn to the scale indicated and properly noted. 2 COPIES OF EACH OF THE FOLLOWING
ARE REOUIRED:
Landscape Plan (Minimum Scale: 118=1'0")
Showing:
• location, species, spacing and planting SIZE AND QUANTITIES of landscape materials
• driveways, walks, landscape areas, hardscape areas
• fences and gates with dimensions, heights, materials — painted or stained
• location and coverage of irrigation system
• pool and pool enclosures
e • HVAC equipment, propane tank, trash and recyclable containers
• existing trees
1 aF2
WESTCLAY ARCHITECTURAL REVIEW BOARD
LANDSCAPE DESIGN REVIEW
Date: ARB File Number:
Street Address: Lot Number:
A. Required Changes:
B. Suggested Refinements-
C. General Comments:
Action Taken: ❑ Approved
❑ Approved as noted
❑ Revise as noted and resubmit
❑ Not Approved
ARB initials:
Date:
Owner/Owner Representative initials:
Date:
2 of
ati
11MAMIN MT
WESTCLAY ARCHITECTURAL REVIEW BOARD
CHANGES TO APPROVED DESIGN
FORM E
Date: ARB File Number:
Street Address: Lot Number:
Q Please indicate who should receive comments from the Architectural Review Board
Owner: ❑
Address:
Phone:
Builder: ❑
Fax:
Address:
Phone:
Fax:
Designer:
Address:
Phone:
Fax:
Person Submitting Application: ❑ Owner ❑ Builder ❑ Architect/Designer ❑ Other
Reasons for Design Changes to Approved Design
(attach appropriate drawings or other information to fully conuaunicatn intended Design Change).
1 of 2
' WESTCLAY ARCHITECTURAL REVIEW BOARD
CHANGES TO APPROVED DESIGN
' Date: ARB File Number:
Street Address: Lot Number:
' A. Required Changes:
B. Suggested Refinements:
1
1
C. General Comments:
Action Taken: ❑ Approved
❑ Approved as noted
❑ Revise as noted and resubmit
❑ Not Approved
ARB initials: Owner/Owner Representative initials:
Date: Date:
2 of
.i�r.sn..4eUir,.
WESTCLAY ARCHITECTURAL REVIEW BOARD
CHANGES TO EXISTING STRUCTURES
FORM F
Date: ARB File Number:_
Street Address: Lot Number:
Q Please indicate who is to be receive comments from the Architectural Review Board
Owner: ❑
Address:
Phone: Fax:
Builder: ❑
Address:
Phone: Fax:
Designer: ❑
Address:
Phone: Fax:
Person Submitting Application: ❑ Owner ❑ Builder ❑ Architect/Designer ❑ Other
Reasons for Design Changes to Approved Design
(attach appropriate drawings or other information to fully communicate intended Design Change).
1 of 2
WESTCLAY ARCHITECTURAL REVIEW BOARD
CHANGES TO EXISTING STRUCTURES
Date: ARB File Number:
Street Address: Lot Number:
A. Required Changes:
B. Suggested Refinements:
C. General Comments:
Action Taken: ❑ Approved
❑ Approved as noted
❑ Revise as noted and resubmit
❑ Not Approved
ARB initials:
Date:
Owner/Owner Representative initials:
Date:
2 of