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BOT-09-24-74MINUTES OF THE BOARD OF TRUSTEES I~ETING SEPTEMBE~ 2b,, 197~ The regular meeting of the Board of Trustees was called to order at 7:20 p.m. by President Fred Swift. ~ Board members except Trustee Beach were present. Town Manager and Town Attorney were present also. Trustee Swift announced he was resigning the position of President of the Board, inasmuch as he had held the office for more than a year. Trustee Stevens nominated Vice-President William McFadden for President, Trustee Hiushaw seconded it, and it passed unanimously. Trustee ~Fadden nominated Trustee Swift as Vice-President, Trustee Hinshaw seconded it, and it passed unanimously. President McFadden announced that beginning with the Octeher 8 Board Meeting, the time of the meeting word be changed to 7:30 p.m. Mr. Swift moved to dispense with the teasing of the minutes of the last meeting, and approve them as received, Trustee Stevens seconded it and it passed u~xnimously. ~NCE ~DRAN: Mr. Lawrence Moran appeared before the Board to discuss the accident his son had off Carmel Drive. The Bureau of Motor Vehicles had requested the Town sign a release, inasmuch as a valve box belonging to the Town had been damaged in the accident. T~m Attorney to prepare a release and contact Mr. Moran. Or~Bance #B-59: President McFadden read proposed Ordinance #B-59 transferring funds within the General, Bldg. Com., and MVH budgets. Trustee Swift moved to adopt ~rdiuance #B-59, Trustee Hinshaw seconded it, and it passed unanimously. FIRE STATION SITE BIDS: President McFadden read the three bids submitted on the new fire station as follows: Donald K. Smith ..................... $152,991.72 Schutz & Thompson, Inc.- ............ 173,891.00 Thomas D. Wilson, Inc.- ............. 179,637.O0 HIGHWAY-RAILWAY GRADE CROSSING PASSl~fE PROTECTION: President McFadden read letter from Indiana State Highway Commission requesting signi~ of agreement between the Town and the State Highway Commission to allow the State to iustall necessary warning signs and pavement markings. Cost of insta~ation to be bc~ne by the State, after iusta~ation, they would become Town property. Town to maintain them at that tim~. Trustee H~nshaw suggested Town Attorney look into the new law 93-87, 93rd Congress, to make sure the Town is re- quired to maintain the mark~ng~s. President McFadden instructed Tc~rn Engineer and Town Attorney to review the agreement and have the information and advice at next board meeting. CA~L DRIVE AND KEYSTONE INTERSECTIO.N.: President McFadden stated the need for street lights at the intersection of Carmel Drive and Keystone Intersection. Trustee Hinehaw asked who had authorized the street cut into the State Highway, and whose responsibility it was to instal~ a traffic signal. Town Engineer, ~,k'. Hohl, stated Mr. Wilfong had agreed to pay the cost of a traffic signal at the time his pennit to build had been obtained, should the need arise for one. ~. Hobl stated he would like an updated traffic count at that intersection. Trustee Sh, ift moved to authorize To~rn Manager write a letter to the P~blic Service of Indiana requesting street lights at the intersection of Carmel Drive and Keystone as the other intersections along Keystone were lighted, and also to request a traffic count be conducted. Trustee Stevens seconded the motion, and it passed unanimous~ ly. President McFadden instructed Town ~uager search the records for documentation of ~,~r. Wilfong's pledge to pay for a traffic signal, obtain an estimate of the cost of such a traffic signal and have for the Board's review at the time the traffic count information is submitted. page two 9/2 /74 CITY BUILDING PARTITIONS: Utilities Manager, Jim Dougherty, stated he had obtained another bid for partitioning the big roc~ in the city b~]d~r~. This bid was from Herbert L. Jourdan, Contractor, for $1,030.00 with a $25.00 option for formica top on counter. Trustee Stevens moved to accept the ~1,055.00 bid as presented, and authorize Mr. Jourdau to begin the work, Trustee Swift seconded it and it passed EArn.W, VALLEY CHANGE ORDER ~B-2: Upon the recommendation of Herb Zinsmeister of Clyde E. Williams & Asso., and Utilities Manager, Jim Dougherty, Trustee Swift moved to accept change order ~B-2 deleting Item B-6 (valves) from the contract with Eagle Valley Co~st. Corp. decreasing the contract amount $33,300.00. Trustee Hinshaw seconded the motion and it passed unanimous~. Valves to be re-bid. ~,~FONG NORTH PLANT: Upon the recommendation of Mr. Herb Zinsmeister, of Clyde E. ~jill~s & Asso., Board instructed Town Manager write a letter to ~Lr. Wi~fong authorizir~ him to proceed with the construction of.~the Interim l~Yastewater Treatment Plant Expansion North Plant, in accordance with the approval of the State Board of Health and Stream Pollution Control Board. Upon the recommendation of Mr. Zinsmeister~ Trustee Swift moved to authorize Clyde E. Williams & Asso. provide part-time resident inspection on the above job site. Trustee Stevens seconded the motion and it passed unanimously. Board executed the agreement. Mr. Schl~ltekop to include the resident-inspection authorization in his letter to Mr. k~]fong for authorized procedure to start construction. INSTRb~ATION REVZSION: Mr. Zinsmeister stated that after the bide were opened in Jan- uary on the South ~Jastewater Plant, Utilities ~&Rnager had proposed, and Clyde E. Williams D~d concurred that there be a change of concept fro~ indicating instrumentation to con- troling ~strsmentation, which would be more money. The Board had authorized the revision of the plans and specifications covering the revised concepts. Hughes Const. CO., low bidder, had indicated on his bid he would furnish either Fox Bor-Autocon or Robert Shaw as the instrument supplier. No selection was made with the te~ive award. Plans and specifications were then submitted to Hughes Const. Co. requesting his change in price for the new concept in ~_nstrumentation. Mr. Zinsmeister stated Robert Shaw Co. had created a fuss with EPA on this. These two suppliers are the only two that can be considered for Hughes to request a change order from, unless the instrumentation was deleted from the contract and re-bid. Mr. Zinsmeister stated he strongly recommended against the re-bid procedure, due to increase in prices and red tape. Mr. Ziusmeister stated he had asked for prices from the two suppliers and would present them to the Bosrd and at that time ask for their decision. Board agreed ~*ith tD~t procedure. 2~4 & RANO.~.INE INTERSECTION: The progress of work at the intersection of 234 amd Range- line was discussed with Tcmm Engineer. President McFadden stressed the need for completion of the job and ~ustructed ~Lr. Hohl to put that first on his priorities. K P & F DISPOSAL: Board insbructed To~m Engineer to cite the debris in streets ordinance to K P & F Disposal Co. the next time he sees them dripping oil in the streets, and be the co~ota~n~g witness in court. THEFT OF T~N PROPERTY: Upon the recommendation of Tram EngS_neer, Board instructed To~n~ ~L~nager request the Town Attorney to prepare an ordinance prohibiting the theft of manhole covers, street signs, etc., inasmuch as this has been quite a problem. Bosrd suggested To~n Engineer try to bolt the covers dc~n somehowl 116th & KEYB~NE: Trustee Stevens requested Town Engiueer review the turn lanes and light timing at 116th and Keystone. To~n Engineer agreed to study it. REGIONAL Sh~ER DISTRICT: Trustee Steve.ns stated he would like to have a study done to find the cost to the Town to put in an zuterceptor up to 96th StreeT~and Keys$One. President pag~ thr~e ~Fadden ~tructed ¥~. Zinsmeister to have that estimate for the Board at the next meeting. NEW TO~ BUILDING: Board instructed Clerk-Treasurer put the a~tects of the prelLminary analysis of ~he proposed Town Building, Butler, Fairman and Seufert, Zuc. on the agenda for October 8. Town Engineer was instructed to have the drm~ings on streets and d~ai~ge at that time, also. There being no further business, Trustee Hir~haw moved to adjourn, Trustee Stevens seconded it, and it passed unanimously at 8:25 p.m. ATTEST: William ~. Mdfadden, President Board of Trustees Peggy Lou S~ith, Clerk-Treas.