BOT-01-22-74Board of Trustees Meeting
January 22, t974
The meeting was called to order at 7:10 p.m. by President Fred S~.~ift with all board
members~ To~n ,~ttorney and T~n Manager present.
McFadden moved to waive reading of the last mirmtes and approve them as received~
Stevens seconded it and it passed unanimously.
sett~no the salaries
O~)~ANCE#B-46: ~. McFadden mo~d to adopt Ordinance ~B-46, ' ~
for all t~.m e~loy~es for 1974, ~. Beach seconded it and it passed unanimously.
~. A1 Pickett, Building Co~m~issioner, appeared before the board to discuss ~modeling
the old library building to acco~nodate more than the eight person restriction the
Administrative Building Council had applied. I~. Pickett estimated tbs work required
would cost appreximately~i~2,500.OO. ~. Beach moved the Board authorize tb~ $2,500.00
exqoenditttre as per ~. Picketts estimate and according to the Administrative Building
Councils requirements, and to officially reco~d the State's pernission and portion of
tt~se minutes pertainiu~ to said e~enditure, l~. McFadden seconded the motion and it
passed unanimously.
~.~. S~.xift announced that the paperwork for the Sew~,ge I, Yorks Refunding Bevenue Bond of
197~ had been executed and the n~ bond for $~60,000.00 was registered in the
of }~erchants National B~k and Trust Company of Indianapolis maturing June 1, 1974~ ~ith
interest rate of ~,~ per annum.
I,~. JLm Dougherty, utilities manager, appeared before the Board to recommend the
acceptance of the bid for Fluoride and Chorine from ~id-State Chemical Co., as they
were the low bidders Jo.n. 8, 1971-;. }ir. McFadden moved to accept the bid as recommended,
~lr. tSnshaw seconded it and it passed unanfi~uously.
l,~r. Dougherty reco~mmnded acceptsnce of the bid received from I,Sckigan Salt Co. Jan. 8,
for water softener salt. ~. McFadden r,~oved to accept the bid as reco~nmended~
Hfnshaw seconded it and it passed unarfig~ously.
~. Dougj~erty requested the salary of C~arlene Givens, Lab Techuician, be changed from
~;2.75 hour to ~i~6,400.00 annually. ~M. Hfi_nshaw moved to amend the Lab Technicians
salary in the previously enacted B-46 Salary Ordinance, to an annual sale, fy of
fm~t6~400.OO. ~.~. ~.~cFadden seconded it and it passed unanimously.
~'~. Pearce, T~m Attorney, announced that ?M. Ckristensen would be ~t the February 12
Board meeting to discuss the Senitary Ss~er District. ~,~. Christensen had planned on
being ~.t this meeting.
i.~. Pes~Ce presented the Bo~ ~.~ith copies of a ~'~aste Disposal Treatment Construction and
Opero~tion ~%greement between the T~a~ of Carmel and l~Ir. ~Yilfong, and asked the board
to revi~ it throughly and be prepared to ~e a decision on it by the Jan~'.ry 29
special board meeting. I.Ir. $h,~ft read a letter fror,~ the Board of Health appre~zing the
~Yilfong Plant.
Phil P~nsl%mw announced the appoint, r,~nts the Police Co~m~issioners had made of 1,1alcolm
Gunu and Gregory l.leeks .to patrolmen. ~. Ilinshaw asked for a motion to approve the
appointments., l.ir. Mc~dden moved to do so for a 1 yr. prebationary period. 1,~.
Stevens seconded it and it passed unanJ~nously. ~. I~5nsha~.,~ also asked for approval of
John P. Etter~, a new dispatcher. I~. I.icFadden ~uoved to approve the appo~:ntmcnt of
the dispatcher~ lit. Stevens seconded it and it passed unanimously.
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page 2.
~Lr. I-~nshaw asked the board to approve a claim for ~!~65.59 for official telephone
calls placed by Chief of Police Jim Beard while attending the FBI Academy at
Virginia. P~. D~cFadden moved to approve the claim, ~. Stevens seconded it and
it passed unanimously. The board also approved a claim for $16.00 for lodging
expense incurred by Chief Beard while traveling.
Fred Hohl, Tc~a~ Engineer, appeared before the board to recommend the release of
various performance bonds as follows:
~solution #1-12274: Curbs, gutters, sanitary and storm sewers, water mains and
hydrants in Cool Creek Estates Section 10. ~.~. Beach moved to release the bonds
as recommended, ~,~. ~U_ushaw seconded it and it passed unanimously.
Resolution #2-12274: Curbs, gutters, sanitary & storm s~ers, water mains and
hydrants in Cool Creek Section 11. ~. Z{inshawmoved to release the bonds as
recommended. ~. Beach seconded it and it passed unaimously.
Resolution i~3-12274: Curbs, gutters, sanitary & storm se~rs, water mains & hydrants
im Cool Creek E~tates Section 9. ~,~. McFadden moved to release the bonds as recomnended,
I~. Hinsh~ seconded it and it passed unanimously.
Rssolution #4-12274: ~J~de',~a]dcs in Cool Creek Estates Section 7. ~r. Stevens moved to
release the bonds as recommended, ~. ~,~Fadden seconded it and it passed un~.~timously.
Resolution #5-12274: Sid~,alks in Cool C~eek E~tates Section 6. ~4r. Beach moved to
release the bonds as reco~aended, ~. I~uushaw seconded it and it passed unanimously.
~. Hohl reco:muended t~ Board accept the bid for the I~ber Read ~intaiuer as
submitted at the January 8 Board l~eting, accepting the items #3 and ~I~ at a lease
~lth option to purchase agreement. Lease to be$800.00 per month. Total price
to be ~16,007.00. M?. McFadden moved to accept the bid as reco~n~ended by T~.~n
Engineer, ~,~. Beach seconded it and it passed unanimously.
Mr. IicFadden left at 9 p.m.
I1~. I~les and John PMrn!ey of }~rnley BreS. Const. Co. appeared before the Board to
discuss a retainage of $18,000.00 the T~,n~ is holdiug from their contract fo~ the
construction of the Brookshire Water Treatment Plant. ~.~r. Zins~eister of Clyde E.
l,Iilliams told the bos. rd they had a punch list of itmms to be completed and ~as held
up because of Lane Northerr~ 'failure to complete a chemical pump installation, l~.
John Rernley said the balance of the p~ch list would be completed in a day or t~.~o.
I.~. ~ift asked ~. Dougherty what his recommendation would be at this time and was
told there was still a problem of le~ walls. Hern!eys stated they had sent a
letter or had discussion with the project engineer at the beg~mnin4~ of the project
recommending poured concrete in lieu of concrete blocks. But concrete block was what
the Plant had, plus leak-y w~/ls and he was not sure ~here the responsibility !a~.
~. Zeinsmeister recommended the retainage be reduced to $4,000.00 unless the problem
of the chemical punp and the leoJ~age problem could be resolved. ~r. I~nshaw moved to
advance Her'-%ley Bros. $14,000.00 and balance of $4,000.00 be worked' out within
three ~.~eeks with the ~onsulting engineering fin~. ~Lr. Stevens seconded it and it passed
un'~o3m~ously. Board advised ~4r. Zeiusmeister keep them apprised of the situation.
i.~r. Zeinsmsister stated sm official letter was needed from the Board advisiu~ the ~
two low bidders on the 96th Street lYastewater Disposal Plant Project that they
had been given tentative awards contingent to financing. I.M. Pearce to prepare the
letter and fo~.~ard copies to EPA. I~M. Zeinsmsister said EPA also needed a statement that
page
the Town of Carmel is capable of and will pro~lde the loco2~ share of the financiug
for the project.
~. Zeinsmeister and ~-~r. Schmeltekop discussed ~th the board the need for a ~ster
Sewer Plan at a cost of about $12,000 ~0 with reco~nsnded revisions to the present
ordinance to acco~odk~te the problems that are occurring. Board requested ~,~.
Zeinsm~ister prepare a scope of services and bring to next ~eting for beards consideration.
~. Schmeltekop discussed wi~h the Board the reduction of income from the building
commissioners office in the last 6 monthe as compared to the last 6 months of 1972
Rsduction in ~ount of $1~,000.00, and roco~nded Ord. ~18 listing the various permit
fees be reviev~d for possible adjusting. Board agreed and also requested
Schz~ltekop direct a letter to ~. Ralph Stephens and his committee that the Tm~m
Board approves of its engineers opinion that certain areas as he may outline are
ser¢icable now and that we have no reason to want constr~ction to be unnecessarily
delayed in areas wl~ere public se~zice are available.
I~. Schmeltekop announced that word had been received from the County Council that a
majority had given approval to the boards recommendation of Tom Quellhorst for the
third member of the Econo:talc Development Commission, thereby f~l]ing the memberslzip.
~. Sct~eltekop discussed with the board the cost of the 2 easements for the 2 wells
at the n~* school. At the ordinance rates, the charge to them for services would
be ?7,604.00. ~. Schmeltekop stated he had dJ.scussed the easements ~.~lth I~. Hart~n
and had been advised the school would let the Sodom ku~ the cost of the easements
when they tm~ew the cost of the se~ices. 1~. Swift requested 1~. Scl~ueltekop subnit
our cost to them.
Upon the rocor.~endation of I,ir. Dougherty~ ~. Iiinshaw ~ved to lzire Jeanne Zeist for
a utility bookkeeper at an annual salary of ~,~00.00. ~. Stevens seconded it
it passed unsazt~ously.
Upon the reco~endation of 1~. Dougherty, ~.~. I~_nshaw moved to hire David Pace as
sa~ ~ssistant ~ the water department at an ann~al sala=y of $7,000.00. ~. Bc~uch
secorzled it ~ad it passed unanimously.
~.~. I-~Lnshaw moved to adjourn, ~ir. Stevens seconded it and it passed
Peggy *LOE~Sm~h '
Clerk-Treasurer