BOT-07-08-75 MINUTES OF
BOARD OF TRUSTEES MEETING
July 8, ~975
The regular meeting of the Board of Trustees was called to order at 7:30 p.m.
by President William McFadden who presided. All Board Members, Town Manager and Town
Attorney were present.
An informal meeting had been held 30 minutes prior to the regular meeting, with
several builders, all Board members amd Town Manager in attendance. Purpose of
the discussion was to hear the builders reasons for protesting proposed Ordinance
#A-~8, which had been read for the second time at last board meeting. After the
discussion, Trustee McFadden recommended, and Board ~reed by concensus, to set
up another meeting, after the Town Eo~ineer gets back from vacation. The third
and final reading of Ordinance #A-~8 would be held at the July 22nd meeting.
Trustee Swift moved to approve minutes of the last regular meeting after correctim~
the name McCowl to Nickell, Trustee Hinshaw seconded it and it passed unanimously.
Bid 0penin~: Gray Road Water Main Project: Bids for the Gray Road Water Main
Project were opened by Town Attorney as follows:
M.C. Hunter, Contractor
~y Const. Co. . ............... $209,301.17
Joe Norman Contractor, Inc. .. -$199,853.11
W.H. Joyner & Sons, Inc. - . . $16~,1~3.92
E. H. Hughes Co., Inc. $217,919.55
Frast, Inc. ---~ $232,300.00
Engineering Const. Corp. $178,551.0h
Trustee Hinshaw moved to refer the bids to the Town ~r and Engineer for
recon~mendation at July 22nd meeting Trustee Swift seconded it and it passed
unanimously.
Hu~hes Reduction in Retaina~e: Mr. Ramaswamy, of Clyde E. Williams & Assoc., presented
to the Board a copy of a letter received by them from E.H. Hughes Co., requesting
the retainage of the contract for the 96th Street Wastewater Project be reduced to
~ of one half the project amount. Contract is over 60~ complete. Mr. R~m~ewamy
also presented a letter to the Board recommending their approval of the request.
Trustee Swift moved to approve the request, Trustee Hinshaw seconded it, and it
passed unanimously.
E. H. Hu~hes: Monthly Claim requests to EPA for contract p%yments: President
McFadden read letter from Mr. Grant Morton, Vice-President of E. H. Hughes Co.,
requesting the Board authorize consulting engineer and Clerk-Treasurer present
monthly claims to the E.P.A. for re-imbursements for the 96th Street Wastewater
Project contract. Purpose is to provide necessary funds on a more timely basis.
Trustee McFadden moved the request be authorized, Trustee Swift seconded it and
it passed unanimously.
Jaycees "Cancer Road Block": President McFadden read letter from Ronald A. Lisak
requesting the Board's approval for the Carmel Jaycees to conduct a road block at
the intersection of Rangeline Road amd Main Street from 9 A.M. to 3 P.M. on
Saturday, August 9, 1975, as has been done previousl~Trustee Beach moved to
approve the request, Trustee Swift seconded it and it passed unanimously. Clerk-
Treasurer to direct a letter to Police Chief to that regard.
Chuck W~mmuu: Boy Scout Trash B~rre~ Pro~ect: Mr. Chuck Wyman, of Boy Scout Troop
p~ge 2
7/8/75
#102, appeared before the Board requestingpez~aission to place additional
trash barrels in downtown Carmel. Mr. Wyman stated he would paint the barrels
green with some slogan on them. Barrels would be donated. Lids would need
to be purchased at a cost of over $200.00. President McFadden stated lids
would probably not remain with the barrels so lids should not be used. Trustee
Beach moved to allow Chuck Wyman to proceed with his project as he presented
it, with the exception of placing lids on them. Trustee Stevens seconded it
and it passed unanimously.
Charlene Givens Vacation Pay: Town Nanager stated Utility employee, Charlene
Givens, who had terminated her employment with the Town, had requested that
she be paid an extra weeks vacation pay for the six months that she had worked
this year, that would count towards next years vacation. Trustee Hinshaw moved
to disallow the request for 1976 vacation pay, Trustee Swift seconded it and
it passed unanimously.
Claims: Trustee Hinshaw moved to approve claims ~2938 thru ~3329 totaling
$1,272.211.76. Trustee Stevens seconded it and it passed unanimously.
Fire Dept. Claim: President McFadden stated the Fire Department had had an
accident in which their 1968 station wagon had been totaled. Insurance would
only pay $500.00 after the $100.00 deductableo Fire Chief Swails had presented
a claim for~3,100.O0 to buy a 1973 Ford Torino Station Wagon, to replace it.
Trustee Stevens moved to approve the claim, Trustee Hinsh~w seconded it and it
passed unanimously.
Averial Shull: New City Bldg.: Mr. & Mrs. R. K. Shull appeared before the Board
to present an offer for a new city building. Averial Shull stated they owned
property at the corner of 1st Ave. S.~. which adjoins the present City property
where the Utilities office is located. Mrs. Shull stated she would like to
build a commercial building on the property approximately 121' x 196' in size
and lease most of it to the city at approximately $3.00 a foot. Drawin~ of
proposed building was presented to the Board. President McFadden instructed
Town Man~?~er give the Shulls a copy of the preliminary analysis report of the
Towns needs which h~d been prepared last year by Butler-Fairman and Seufert, Inc.
Mr. McFadden stated the Board would consider the presentation and be in contact
with the Shulls.
Ord. ~B-7~: Proposed Ordinance ~B-75 elevating officers within the Police Dept.
and authorizing corresponding salaries was read by President McFadden. Trustee
Hinshaw moved to adopt ordinance ~B-75 as read, Trustee Stevens seconded it and
it passed unanimously.
0rd ~B-76: President McFadden read proposed Ordinance #B-?6 transfering funds
within the Fire Department budget. Trustee Beach moved to adopt Ord. ~B-?6 as
read, Trustee Stevens seconded it and it passed unanimously.
Connection Fee Wavier: Bi-Centennial Commission: Trustee Beach moved to waive
connection fees for water and sewer for the building on the city parking lot,
being restored by the Bi-Centennial Commission, Trustee Hinshaw seconded it and
it passed u~uimously.
Police Clothing Allowance: Trustee Hinsh~w stated the Police Commissioners
would like for the balance in the clothing allowance for the police department
be given to the policemen to buy clothes without having the invoices go through
the office and the Town issuing checks for the clothes. Checks would be made
payable to the individuals~as the Fire Department does it. Trustee Swift moved
the matter be tabled until next meeting to allow time to check to see how other
commnnities handled it. Trustee Beach seconded it and it passed 2-0. Trustee
Hinshaw ¢~bstaining.
pa~e 3
Police Schooling: Trustee Swift stated some of the policemen had attended the
schooling for information on up-to-date laws held by the prosecutors office
~nd h~d paid the $5.00 fee out of their own pocket. He recommended authorization
of re-imbursement for this expense. Board Agreed.
Woodland Green Drain~Ee: A1 Pickett, Building Commissioner, read a letter from
Mr. Frank A. Pettitti, 4115 Rolling Springs Dr., stating the drainage ditch which
runs along the back of his property overflows after each rain. He stated the ditch
was deep enough that a child could drown and also it attracted mosquitoes and other
insects. He stated when he purchased his home, he had the understanding the developer
wms to cover the ditch and put a culvert system in its place. Mr. Pickett then read
his reply in which he stated the drainage had been reviewed by City E~ineer, Fred
Hohl, and Tom Shellenb~-ge~ Soil Conservationist for Hamilton County, and Plan
Commission requirements for this project had been researched and found that no
underground drainage had been required for this project. President McFadden in-
structed Mr. Pickett contact Mr. Shellenb~rger and see what the~could do, also
have Town Attorney research the law regarding these m~tters and report back to the
Board by the July 22nd meeting.
Removal of Dead Trees: Town~r requested permission to remove a dead tree on
1st Ave. N.W. and in front of Ms. Nutts home at 31 S. Range Line Rd. Board
authorized him to remove them if they were on City property.
Newark Storm Sewer Chan~e Order: Upon the recommendation of Town Manager, Trustee
Swift moved to approve ch~n~e order #1 increasing Degan & Associates, Inc. contract
$2,051.50, Trustee Stevens seconded it and it passed unauimously.
Utility Salar~ Policy and Job Description: Upon the recommendation of Utilities
Manager, Trustee Stevens moved to adopt the Salary policy and job descriptions
for utility employees responsible to the utility manager, which he had presented
to the Board, Trustee Swift seconded it and it passed unanimously.
#234: Trustee Swift instructed Town Manager telephone Greenfield to check the
status of Road 234.
Si~n Ordinance: Election Time: Building Commissioner, A1 Pickett, stated he had
been contacted by democratic council candidate Shep Cutler, who had asked if the
waiver of the sign ordinance we had in effect for the pr~m~ywould apply for the
fall election. President McFadden stated he thou~t it would, and it would be
taken up at a later date.
Fred Arnold's Property: To~n Manager stated Town Attorney was still researching
condemnation proceedings for Fred Arnold's property on Rangeline Road. Board
instructed him to at least have the grass cut and file lein for collection of
that expense. Board also instructed him to go through the same procedure for
the lot across from the post office.
Si~: Building Commissioner, A1 Pickett, stated he had sent a legal notice to
~31 S. Rangeline Road notifying the owner of the property that he was in violation
of the sign ordinance.
Sidewalks: Town Manager stated Town Engineer had received something from Weihe
Engineers on sidewalks to the west of Keystone along 234, and would bring it to
the Board when he gets back from vacation.
Cable TV: Town M~ger stated nothing further h~d been done regarding the problem
some residents had obtaining Cable TV in Woodland Springs. He stated he thought
it would be up to the residents to convince Mr. Jenkins to remove his objection
p~ge ~
to have Cable TV cross his property.
IACT: Questionnaire: Town Man~o~r stated the Indian~ Association of Cities and
Towns had sent him a questionnaire inquiring of any changes the Board might be
desirous to change in the next legislation. Questionnaire to be returned by
August 1. Trustee Swift suggested that special census figures be used rather
than di-centennial for nuisance taxes.
Dave Fletcher Salary: Upon the recommendation of Building Commissioner, Trustee
Beach moved to increase Dave Fletcher's salary to equal Bob Lee's. Increased
from $9,96~.00 to $10,600.00. Trustee Hinshaw seconded it and it passed unsnimously.
Wilfong: Sewer Hook on Charges: Building Commissioner, A1 Pickett stated he had
be~contacted by Mr. Wilfong who stated he was due payments for sewer hook-ons.
He h~d indicated the Town of C~mel should hold up building permits pending
payments to him of these fees.
North Plant: Town Manager stated a sm~ll section of rubber had been put in the
line at the north plant, going from the compressor to the tank and it did not
solve the noise problem. Mr. Zinsmeister, of Clyde E. Williams, h~d stated he
would bring a sound engineer down, to attempt to solve it. Mr. Wilfong had
stated theft if it had been put underground, it definitely would have been solved,
amd he wondered if that might not be the only solution. Town Manager stated
Mr. Wilfongwas putting sewage into the plant and he is paying for both his
regular Mt. C~rmel area and his new area. Town Man~ger stated he was concerned
that the State Board of Health would come out and ask why the plant wasn't on
line. Trustee Hinshaw stated he felt we should force the issue and to contact
the Board of Health ourselves. Board instructed Town ~r contact Mr.
Zinsmeister first, and if he agrees, ge ahead and contact them.
There being no further business, the meeting was adjourned at 9:30 p.m.
~eggy~o~ SmithJ, Clerk Treasure~
William D. McFadden, President