BOT-01-28-75BOARD OF TRUST. S
JANUARY 28, 1975
The regular meeting of the Board of Trustees was called to order at 7:35 p.m. by
President William McFadden, who presided. All Board members except Trustee Beach were
present. Town M~nager, Town Attorney and his Assistant, Mike Howard~were present also.
Trustee Swift moved to dispense with the reading of the minutes of the last regular
meeting and approve them as received, Trustee Hinshaw seconded it and it passed unanimously.
TREE RF240VAL: Town Engineer, Fred Hohl, stated he had searched the records and found
nothing regarding tree removal policies. Trustee McFadden moved the Town Engineer be
authorized to arrange for the removal of a tree at 210 N. Rangeline Road. Motion died
for lack of second.
CHANGE ORDERS: FIRE STATION: Town Manager stated he had gone over proposed change orders
on the new fire station with Fire Chief Swails and felt the changes should be approved
by Donald K. Smith. Total of three change orders-$1,76b 00, of which 5~% to come from
Township budget. Trustee Stevens moved Town Manager be authorized to contact Wright,
Porteous and Loewe and give them authorization for change orders 1-2 and 3. for fire
station #3, Trustee Swift seconded it and it passed unanimously.
SALARY ORDINANCE: Trustee McFadden asked for public response to published figures for
the elected officials term 1976 thru 1979. There was no response from the public.
President McFadden stated that inasmuch as one board member was absent, the Board
would wait until next Board meeting to finalize the ordinance.
APPOLNTMENT TO PARK BOARD: ROBERT HARVEY: President McFadden stated that inasmuch as
Carmel is now the largest city in Hamilton County, we have the opportunity to appoint
someone to the Hamilton County Park Board. Board agreed to appoint Robert Harvey for
a four year term. Term to be January 1, 1975 ttu~u December 31, 1978.
OFFICER OF TH~ Y?AR: President McFadden stated the Board and Clerk-Treasurer had
attended a ceremony at the Police Department to see Officer Steve Callahan presented
with a pla~ue as the outstanding officer of the year.
PUBLIC
Board,
street
SERVICE-PLAInfIELD: President McFadden stated Public Service had invited the
Town Manager and Clezk-Treasurer to Plainfield to view a film on new type of
lights. Suggested dates were Feb. 20 and Feb. 27. Board agreed to Feb. 20.
WILFONG: NORTH PLANT CAPACITY COLLECTIDN: Mr. Ralph Wilfong and Attorney, Doug Church,
app~red before the Board. Mr. ChLLrch stated it was their understanding that six
building permits had been issued in the area designated in the ~ntract between
Hamilton Western Utilities and the Town of Carmel as re-imburseable to Hamilton Western.
Mr. Church stated he had talked with Town Attorney Pearce and had been told even though
the full amount provided for in the contract was not being collected, the Town would
make up the difference. Mr. Church stated the other item they wanted to discuss was
in regard to the three developers who have allegedly reserved capacity. Mr. Church
stated they had been approached by a number of parties interested in purchasing excess
capacity in the plant. Mr. Church stated plant should be on line Feb. 15. Trustee
Swift moved that the Town Manager be authorized to contact the three developers in
question and determine the dates, if any, for their intention of using the plant and
report concisely to the.Board by next Board meeting in the form of what might be
done to provide Mr. Wilfong with equitable arrangement for use of the plant. Trustee
Stevens seconded it and it passed unanimously. Attorney Church then asked if they
could expect a check for the permits issued discussed in first question. Board agreed
they could expect a check whenever the plant gees on the line.
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~26th Street Engineering~ Town Manager read letter from Clyde E. Williams & Asso.
whereas they would do a location, grading and drainage study on 126th Street between
l~line Road and the new U.S. 31. Cost not to exceed $5,000.00. Trustee Hinshaw
moved to authorize up to $5,000.00 for preliminary survey ~ud study of ~26th Street
from Westfield Blvd. to Meridian Street as per letter dated January 13, 1975 from
Clyde E. Williams and Associates. Trustee Swift seconded it and it passed unanimously.
COMP~SIVE EMPLOYMENT ~ TRAINING ACT: Town M~n~ger discussed the federally funded
Comprehensive Employment and Training Act whereas not for profit organizations and
government agencies in Hamilton County could hire personell and be paid from federal
funds. Mr. Schmeltekop presented an assurance and certification form to be signed by
the TOE Board authorizing Town Man~ger to sign the periodic reports and payment requests.
Trustee Swift moved the Town Manager be allowed to sign the necessary documents as our
agent for the Manpower program in Hamilton County, Trustee Hinshaw seconded it and it
passed un~nlmously.
POLICE COMMISSIONE~RMEETING: President McFadden announced there would be a combination
Board Meeting and Police Commissioner meeting February 3, 7 p.m. at the police station.
HARRY ELLIOTT RF~ZONE: President McFadden read letter from Town Attorney, John Pearce
stating the vote of 3-2 to re-zone Harry Elliott's property at last Board meeting was
sufficient to pass the ordinance.
MOHAWE TRAILS FLASHER LIGHTS: President McFadden read letter from Riad Shaheen, President
of Mohawk Trails Elementary P.T.0. statim~ the caution signals for Mohawk Trails had been
received. Board authorized payment of $h90.00 to the P.T.0. for their contribution.
OLD SLUDGE TRUCK: Clerk-Treasurer stated an ad had been placed in the Indianapolis
Star and the Topics to sell the old 7951 sludge truck without the tires. Two bids
had been received, one for $35.00 and one for $50.00. Trustee McFadden moved to sell
the sludge truck to Stan Beach, the highest bidder, for $50.00, Trustee Stevens
seconded it and it passed unanimously.
PERFORMANCE BONDS:
Upon the recommendation of Town Engineer, Trustee Swift moved to release the Avco
Construction Co. stone base and asphalt paving performance bonds in Woodland Green
Sec. II, Trustee Hinshaw seconded it amd it passed unanimously.
Upon the recommendation of Town Engineer, Trustee Hinshaw moved to release the Lumbermart,
Inc. curbs and gutters performance bonds in Brookshire Section IV, Trustee Stevens
seconded it and it passed unanimously.
Upon the recommendation of Town Engineer, Trustee Swift moved to release the following
performance bonds:
Joseph S. Dawson: Cool Creek North, Sec. I-Sanitary and Storm Sewers, Water Mains,
hydrants and signs.
Avco Construction Co: Eden Estates, Section II, S.one base and asphalt paving.
Avco Construction Co: Briar Creek, Section I, Stone base amd asphalt paving.
Joseph S. Dawson: Cool Creek North, Sec. IV, Sanitary sewers, water mains and hydrants
Joseph S. Dawson: Cool Creek North, Sec. II, Sanit~l'y and storm sewers, water mains,
hydrants and signs.
Joseph S. Dawson: Cool Creek Estates, Section X, sidewalks.
Avco. Const. Co., The Woodlands, Section II. Stone base and asphalt paving.
Avco. Const. Co., The Woodlands Section IV, stone base and asphalt paving.
Avco Const. Co., Eden Glen, stone base and asphalt paving.
Trustee Hinshaw seconded the motion, and it passed unanimously.
~00DLANDS~ · SECTION!I~ Town Engineer stated a maintenance bond had been written for
Sz~,>~u.u~ oase~ on a $~5,000.00 bond, bond was $75,000.00, by Avco. Avco stated
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that size bond had been written because they had originally included some work on
106th and some rebuilding of Haverstick Road which were in the construction drawings
Schultz and Thompson submitted, however, when final drawings were submitted and the
work was done in the Woodlands they had deleted any work on 106th or Haverstick Road.
Town Engineer asked Building Commissioner if there is a question as to whether they
do have a committment for some of the re-construction of Haverstik Road. Building
Commissioner was not sure. Board requested To~n Engineer and Building Commissioner
to follow up and report back to the Boars at the next meeting.
CHANGE OF RANGELINE TO WESTFIELD BLVD.: President McFadden requested Building Commissioner
Pickett to notify all businesses along Rangeline Road of their address change to ge
into effect January 1, 1976 within the next two months. Notification to be m~de by
certified mail.
STREET PROGRAM: ~oard instructed Town Engineer have a street program outlined for
1975 for the Board's perusal at next Board meeting.
116th ST. TM-602~ PROJECT: Upon the recommendation of Town Engineer, Trustee Hinshaw
moved to sign the District Engineer's report of inspection and recommendation for
acceptance for project TM-6023-116th St., Trustee Stevens seconded it and it passed
~manimously.
Upon the recommendation of Town Engineer, Trustee Stevens moved to sign the request for
payment of portion of retained percentage for TM-6023, Trustee Hinshaw seconded it and
it passed unanimously.
STORAGE BARN: Town Engineer gave estimates he had obtained on cost of building the
stor~e barn for Town equipment authorized at a previous Board meeting. Board
authorized specifications be put out for bid as soon as possible.
FIRE HYDRANT: To~m Engineer stated Patrick Palmer, 11103 Moss Drive, had been billed
for replacing a fire hydrant after it had been knocked off three times. Town
Engineer stated they had moved to Texas. They had also neglected to pay their final
water bill. Bills were referred to Town Attorney.
WILFONG BILL: Town Engineer stated a bill had been sent to Ralph Wilfong for repairing
a non-standard valve box on Carmel Drive. Bill had not been paid. Bill was referred
to To,~m Attorney.
HOME~STV~&D: Mr. Jerry Fezeces of Homestead Valve made comments to the effect he thought
the handling of the bids on the Wastewater Disposal Plant was handled unfairly.
President McFadden stated the Board paid a consulting Engineer, Utilities Manager,
and Town Engineer for their recommendations and that is what the Board was guided
by in making their bid awards.
BOARD OF FINANCE MEETING: Clerk-Treasurer stated the Board of ~inamce must meet F~b.
17 for the purpose of designating the banks that will serve as depositories for
public funds. Meeting to convene at 7:30 p.m.
ANNOUNCEMENT 0? CANDIDACY: Clerk-Treasurer Peggy Smith announced she would seek the
Republican nomination for Clerk-Treasurer in the Spring primary.
UTILITY DEPOSITS: Board requested Utilities Manager make a graph of comparisons
of other municipal policies regarding utility deposits by next board meeting.
MAINTENANCE BOND PERCEntAGE REQUIRP2iENT: Town Engineer suggested requesting 1~%
bond rather than 1~. Town ~gineer to search records to see what needs to be done
to chsnge the policy.
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BOARDMEETINGS: Board to decide at Feb. 3 meeting whether to combine one of the
other meeting nights with the Fsb. 17 Board of Finance meeting, inasmuch as
four board meetings were scheduled in Fe~.
There being no further business, the meeting was adjourned at 9:2~ p.m.
C1 erk-Treasurer
William D. McFadden, President