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BOT-06-10-75MINOT,.'S OF TH~: BOARD OF TRUS"'".'".'S M-~I'ING J0~E 10, ~975 ~he regular meeting of the Board of Trustees was called to order at 7:30 p.m. by President William McFadden, who presided. Ail Board members, Town N~r~ger and Town Attorney's associate, Mike Howard, were present. Trustee Hinshaw moved to approve the minutes of the last regular meeting as received, Trustee ~wift seconded it and it passed unanimously. Ralph Wilfong: North Sewer Plant: Mr. Ralph Wilfongandhis attorney, Doug Church, appeared before the Board to discuss the North Sewer Plant. Mr. Wilfong stated the contract with the Town stated that he would build the plant for $250,000.00. It had cost $270,266.43. Mr. Wilfong stated he would be willing to let the overage spent on the plant be offset by Carmel eliminating the~3,000.O0 or $4,000.00 a month sewage fee charges he is payim~now, until that amount is taken care of. Trustee Hinshaw asked who authorized the additional expenditure of the money. Mr. Wilfong stated he built what Clyde E. Williams and the Town employees asked for. Inasmuch as there was a disagreement on additional gallons available, etc.j President McFadden instructed Town Engineer, Fred Hohl, arrange a meeting with Mr. Wilfong, his engineer and Clyde E. Williams and submit all the facts in a written report to the Board by their next meeting on June 24, ~975. Steve Uhrick - Gray Road Water Main: Mr. Steve Uhrick, of Clyde E. Williams & Assoc.~ appeared before the Board and stated the plans and specifications for the Gray Road Water Main project was ready to be submitted to Town Engineer, Fred Hohl. Upon Mr. Uhricks' recommendation, Trustee Hinshaw moved to authorize Town Manager to adver- tise for bids for the project, Trustee Hinshaw seconded it and it passed 4-1, Trustee Swift casting the nay vote. Steve Uhrick: Stors~e Tank: Mr. Uhrick submitted a letter to the Board giving a cost itemization of a ~,000,000 gallon water storage tank at an est{n~.ted $455,000.00. Trustee Beach requested copies to ge to all Board members. Ordinance ~A-48: President McFadden read proposed Ordinance #A-48 establishing and re-establishing contributions to aid in construction of various water mains and other water system facilities, and amending Ord. #A-41 for the second time. Ken Thompson appeared before the Board as spokesm~n for several other developers present, to re- monstrate against the amount of charges in the proposed ordinance. President McFadden stated the charges w~re less than recommended by Clyde E. Williams & Associates. Trustee Hinshaw instructed Fred Hohl, Town Engineer, to set up a meeting with devel- opers, Utilities Manager, himself and a representative of the Board. Clyde E. Williams to come back to Board with a recommendation after the meeting. Board representative to be Trustee Hinshaw. Computer Services: Utilities Manager, Jim Dougherty, stated he had n~rowed the computer services down to two companies. Anocomp, Inc. and Computer Management Systems. He stated Ano~omp~Inc. would be his recommendation because of the Microfitm ser- Vice & the commitment cf a set price for 3 yrs. Trustee Hinshaw moved that on the rec- ommendation of Utilities Mgr., Tn. Engineer & Tn. Mgr. the Board engage ~nacomp to take care of our Utility billing, on contract basis. Trustee Swift seconded it & it passed ,m~nimously. Job Definition Report: Utilities M-~g~r presented to the Board a Job Definition and salary scale report for his department. President McFadden praised him for his presentation, and requested that he give one to Mayoral nominee, A1 Pickett. Resolution appointir~Member of Board of Trustees to Clay Township Regional Waste District: Trustee Swift read proposed resolution ~al~mointing George Stevens to a page 2. year term to the Clay Township Regional Waste District as the member appointed by the Board of Trustees as follows: Wii~EAS, the Stream Pollution Control Board of the State of Indiana, pursuant to petition filed by the Clay Township Trustee of Hamilton County, Indiana, in Cause No. B-274, has ordered the creation and organization of au independent political entity to be known as "The Clay Township Region21 Waste District", and W~E.~EAS, pursuant to said order, "The Clay Township Regional Waste District" shall be g~verned by a seven-member Board of Trustees, one member to be appointed by the Boa~d of Trustees of Town of Carmel, M~mtlton County, Indiana, and WM~.~EAS, the Board of Trustees of the Town of Carmel, Hamilton County, Indiana, by virtue of the authority vested in it by order of the Stream Pollution Control Board of the State of Indiana, desires to m~ke such appointment: NOW, T~O]HE, BE IT ~ESOLM~/O: 1. That the Board of Trustees of the Town of Carmel, Indi~a, hereby appoints and confirms GEORGE STEVENS, as Trustee of "The Clay Township Regional Waste District", to serve in such capacity as Trustee purs,,~Bt to the provisions of the Order entered by the Stream Pollution Control Board of the State of Indiana in Cause No. B-274. 2. That a copy of this resolution be spread of record in the official minutes of the Board of Trustees of the Town of Carmel, Sigxled this 10th day of June, 1975. He then moved for adoption of said resolution, Trustee Beach seconded it and it passed ,m-~mously. North Plant Meter Quotes: Mike Howard opened the quotes for North Plant Sewer Meter as follows: George E. Booth Co., ~ $4,800 - $5,500 price range Wetterlin $3,946 + year supply charts - $3,985 Upon the recommendation of Utilities Manager, Trustee Beach moved to accept the Wetterlin quote, Trustee Stevens seconded it and it passed ,m~mously. Delinquent Sewer Bills: Utilities Manager presented two delinquent sewer bills from customers who do not use our water service, therefor we cannot shut the water off. Board instructed Clerk-Treasurer to file loins on property. Ken Thompson Brid~e: Mr. Thompson appeared before the Board t~ give further in- formation on the bridge he had discussed with the Board at the May 27th meeting. Re stated the County Engineer stated a 26' bridge wou~d be acceptable. His was 4J4'. The additional 18' cost $31,700. County could not contribute this year. Mr. Thompson asked that the Town contribute towards the throughfare brid~e by waiving his $20,000 availability charges on Brio~ Creek. Trustee Hinshaw moved that the Board direct Town Managerwrite a letter to the County Commissioners and request from them the funds to put in the bridge in question, and submit legal description if necessary, and inform them the Board feels it is their responsibility to see that this is done within the next year. Trustee S~ift seconded it and it passed unanimously. Claims: Trustee Swift moved to approve claims numbering 2418 through 2937 totaling 3~,734.10, Trustee Hinshaw seconded it and it passed unanimously. Ord. ~1)-84: President Mcfadden opened the floor for proper~y advertised public hearing for proposed orclina~ce #D-84. There were no'comments from the publi~ President McFadden then read proposed ordinance #D-84 appropriating additional funds from the General account for purchase of two 1973 mercury patrol vehicles, page 3 6/lO/75 including all equipment an~ additional monies for the repair fund, in the police budget. Trustee Stevens moved to adopt ordinance ~i~-84 as read, Trustee Swift seconded it and it passed unanimously. 0rdi~ance ~-72: President McFadden read proposed ordinance ~B-72 transfering funds within the police budget. Trustee Swift moved for adoption of ord~ce #B-72, Trustee Stevens seconded it and it passed u~mnlmousty. Tax Rate: President McFadden reveiwed the 1976 budget status. He stated the budget was several thousand dollars over anticipated revenue and had been informed that Carmel could make a request for a lift of the frozen tax levy of $1.55, inasmuch as it was ch~ging status from Town to City. President McFadden said his suggestion would be to return the budgets to the department heads and ask them to pare them and not ask for an increase. Trustee Beach moved the Board ask for no tax rate increase. Trustee McFadden seconded it and it passed 4-1. Trustee Hiushaw casting the nay vote. Street Li~t at 1st Ave NE~: Town M~ger read letter from resident at 620 1st Ave. NE requestinga street light between 5th and 7th Streets. No sidewalks on west side, other sidewalks in poor condition making the poor lighting more hazardous. Trustee Beach moved to install street light as requested, Trustee Swift seconded it and it passed unanimously. Cable TV: Town Manager stated Mr. Stevens had called him regardingthe fact that some residents at Lakeshore Dr. W. was unable to get Cable TV because of the refusal by some property owners to allow them to cross their lots. Mr. & Mrs. Bob Jenkins were present and stated they were one family that was not allowing the Cable TV to cross their property. Mr. & Mrs Jenkins stated it was a legal issue. They felt the Cable TV Co. does not have a right to ge down the public utility easements if the property owners object. President McFadden instructed Town Attorney to research this problem and report back to the Board as soon as possible. Sewer Service - North Plant - Williams: Town M~.n~ger read letter from John Kyle, attorney for Mr. Williams, stating Mr. Williams is ready, willing and able to make necessary arrangements with the Town and Ralph Wilfong for the right to utilize capacity at the North Plant. Mr. Williams requirements would use 186~EDU's of a total of about 266 EDU's allocated to Carmel. Mr. Williams would be willing to advance payment, whereas all of the three builders who had previously reserved capacity was not, but would still expect the service for the future. President McFadden instructed Town Manager plug this problem into the meeting set up earlier regazding the north plant. Town Attorney to research the legal reason. Sidewalks: Trustee Swift moved to authorize Town Manager to conta~tWeihe ~gineering to begin a survey for sidewalk on West Main from 4th street to ~k~ilford, Trustee Hinshaw seconded it, and it passed unanimously. Carmel Traffic Safet~ Commission: Town Manager stated a representative from Indiana Department of Traffic Safety had contacted bfm amd informed him that a Traffic Safety Commission would benefit the community and had prepared a resolution for the Board to establish one. President McFadden instructed Town Manager prepare a copy of the resolution for each Board member, so they could familiarize themselves with it by the June 24th meeting. Fred Arnold Property: Trustee Swift moved to authorize Town Attorney to instigate condem~ation proceedings against the property at 231S. Rangeline Road on or after June 20th, unless satisfactory progress on resolviughealth and safety hazards have been achieved by that time. Trustee Hinshaw seconded it and it passed unanimously. 1976 Budget: President McFadden i~tructed Clerk-Treasurer and Town Manager to get 71o?75 together and ge over the proposed 1976 budget and determine, to the best estimate, what the overage is, break out percentages and return them to the department heads and instruct them to cut that percentage from their budget, and have new figures ready by the June 18th budget meeting. Trustee ~ift suggested basiugrevenue on $6,500,000.00 increase in assessment and to use the accumulated ~own Court funds, and to plan e contribution from the ~ownship for the Bldg. Comm. deficit, and in- vite them to the June 18th meeting. Easement Encroachment Authorization: Town Engineer read proposed easement encroachment authorization requested by Mr. Ron Weeks, of 12008 Brookshire Parkway. Easement Encroachment stated there is a concrete swimming pool deck and fence situated on the above property which encroaches upon the utility and drainage easement to the extent of 1.25 feet. Mr. Weeks was present and stated that he was attempting to sell the property andhad found that the survey done when he purchased the property had been incorrect and had shown no encroachments. Trustee Swift moved the approval of the easement encroachment be granted, Trustee Stevens seconded it and it passed unanimously. En~ineerin~Aid: Upon the reco,~-ndation of Town Engineer, Trumtee McFadden moved to hire MarilynWhitmanas an ~ngineeringaid to Mr. Nohl, at an annual salary of $10,000.00, Trustee Beach seconded it and it passed unanimously. Utility Emnloyee Replacement: Mr. Hohl requested permission to hire Clarke E. Giddens to replace an employee that had left. He stated Mr. Giddens had been employed by the Carmel Police at one time. Trustee Hinshaw stated he would like to check the police files before hiring him. Trustee McFadden moved to hire Mr. Giddens if Mr. Hohl and Trustee Hinshaw agree that he checks out. Trustee Beach seconded the motion. Trustee Hinshaw stated he would prefer all the Board to vote on the approval for hiring the m~n. Motion failed 1-~. Trustee McFadden casting the only aye vote. Decision to be made at June 24th meeting. Bob Allen Salar~ Increase: Upon the recommendation of Town Engineer, Trustee Stevens moved to approve :~:~:!.~ increasiugBeb Allen's salary to $9,000, m~king the increase retroactive to his probation ending date, Trustee Hinshaw seconded the motion and it passed unanimously. Mr. Hohl submitted report of job definitions to the Beard. President McFadden instructed him to give one to mayoral nominee Pickett. Dump Truck P~rchase: Upon the recommendation of Town E~mineer, Trustee Hinshaw moved to approve an expenditure of $850.00 for purchase of a used dump truck from Carmel Welding, Trustee Stevens seconded it and it passed 4-1. Trustee Swift ~bstainlng. Salar~r Increases: Utilities Manager asked when the Beard might act on the requests he had submitted for increasing some salaries for his employees. President McFadden stated they would first need to digest the report and see what the budget looked like. Firemens Pension: President McFadden informed everyone that Shirley Couts, widow of deceased firemsn, Roy Couts, was remarried June 6, 1975 and will be removes from the Firemens Pension Fund effective July 1, 1975. Newark & ~,,m,,: Trustee Swift askedMr. Hohl to give a report on the status of Newark & A,,m-n project. He stated storm sewers had been installed. He also stated Rangeline Rd. would be closed from 126th and Napanee. Winona Dr. would be closed at ~an~line also. Date of closing June 22nd, midnight to 6 a.m. for asphalt repair work. He predicted a 6 week period to get the Job done. 116th Drain,~e,: At the request of Trustee Stevens, Mr. Hohl gave a report on the 116th drainage study being conducted by CEW. There being no further business the meeting was s~journed a~ ~ ~ p.m.