BOT 1973 (12-11)I~KNUTES OF T~E BO~P~D OF TRUSTEES
T0~.~ OF CAE~L
DECE~BER 11, 1973, I~ETING
The meeting was called to order at 7:05 p.m. by President Fred Sh,if~ with T~m Manager,
T~n Attorney, ~ud all beard members except Stanley Beach present.
~,~. McFadden moved to waive reading of the miuutes of the last regular meeting, Mr.
Itinsh~,~ seconded it and it passed unanimously. Ndnutes were approved as written.
~,~. McFadden moved to appreYe claims totaling i~381,224.45, I,~. Stevens seconded it,
and it passed unanimously.
M~. Beach arrived at 7:10 p.m.
~. Swift read proposed contract for Fire Protection between the Tmon of Carmel and
Clay T~.mship. ~,~. 1-~Fadden moved to approve contract as read, Mm. Beach seconded it,
and it passed unar~imously and was properly executed.
~. Beach moved to waive reading of the minutes of the Special Board I~eting of Dec. 4,
as all board mombers had received a copy. I~. Stevens seconded it and it passed
ORDINAN~ #B-42: Upon the recom~aendation of Chief Swai!s, ~. ~*ift read proposed
O~dinance #B-42, transferring within the Fire Budget as follows: ~'~1,538.25 from
Account #1-15 Salaries to #2-252-Repairs, Equipment and ~)300.00 from Account #7-721-
Furniture and Fixtures to #2-252-Repairs, Equipment.
O~DINAN~ #B-43: ;~Lr. ~ift read a letter from the Police Commissioners recommending
a transfer within the Police budget as follows: $400.00 from #1-193-0vertime, to
#2-252-Repairs-~200.O0 and #7-723-Clothing~%~200.O0. ~. McFadden moved to approve
the transfer as read, ~. Hinshew seconded it and it passed unanimously.
RESOLUTION #1-121173: ~-~. S~,lft read request from Phil Correll to transfer $50.00
from Acct #3-363-0ther Office Supplies to #3-361-Official Records. ~. McFadden
moved to allow transfer as read, 2.~. Hinshaw seconded it, and it passed unanimously.
~. Sh,lft read proposed policy sheet prepared by Town Manager for 1974. ~. McFadden
moved to approve the policy sheet as read, ~. Beach seconded it and it passed 4
ayes. ~. Stevens abstaining.
T~n Attorney opened the only bid received to remove articulated Squrt and replace
~*lth a 50' Tele-Squrt fmrial ladder on existing 1965 International Fire Tru~c. Bid
in mount of (~8,730.00 was properly submitted with bid bond by I~dwest Fire and Safety
Inc., and was given to Chief Swails for recommendation. Upon the recommendation of
Chief ~.~ails, 2,~. Beach moved to award the contract properly submitted by ~dwest for
$8,730.00, ~,~. McFadden seconded it and it passed unanimously.
I~. Ken Thompson reported that the Plan Commission was not hearing any mere plats in
Fzien E~tates. To~en Engineer reported this was due to the area being effected by the
lack of adequate sewer-capacity.
~. Herb Zeinsmeister of Clyde E. Willi~ms and Co., recommended that the paralleling
needed to alleviate the situation be included in the bond issue~ and discussed two
options open. One option being ~50,000 to ~!~60,000 more e~opensive, but either optiml
would take care of all areas and projects that have been commi~ted to date. Project
being bid on the 8th of J~uuary t~kes the sewer from the treatment plant to 106th
across the intersection of the present Keystone Interceptor. The paralleling on the
additional sewer that needs te be taken care of is from this point to 116th Street.
Alternatives explained by I'~. Zeinsmeister were:
(A) merely parallel this with existing sewer aL1 the way up to where the
Brookshire Lift Station can pump into that. Does not provide sewer for
any new areas, but takes care of the areas needed to be served now.
. (B) different route up Gray Road and again discharge from Brookshire.
DS_fferance between the two being: by taking the Gray Road Route, which is mere
e~xpensive, it vrlll open up more property which can be used for reimbursement of
that se~.~r and thereby rationalizing tho additional cost.
I~M. Swift stated the Board needed to make a decision .as to which route to ge because
of the need to include this in the bond issue. Board agreed, ~pon recommendation of
Consulting Engineer and T~n Engineer, that inasmuch as there would be less of an
ease~nt problem going the Gray Road Route and the ability of the Gray Road~ Route
to service n~ areas, they should authorize Clyde E. I,~Ii~_liams and Associates to proceed
~-~lth the design of the se~r to accomodate that route. Clerk-Treasurer to ~rite a
letter to them to that effect.
Board also agreed that the Plan Co~mission shotuld be instructed to lii~ the ban on
hearing of pL~ts inasmuch as the design of the se~.~r was n~,~ in precess~ and the
Tm.m Engineer should send a letter to I~M. J~mues Litzsinger to that effect.
Three bide were received on the reconstruction of the streets in the Newark Village
subdivision. They ~ere opened by T~n Attorney and ~re as follo~,~s:
Hamilton Co. Asphalt ......... ~61
Reith Riley Const. Co.- ...... 6~,O~..p~
Avco Const. Co., Inc.- ....... ~?,866.60
All bids ~re accompauied by appropriate bid bond~. Bids were given to T~,~ Engineer
for recommendation.
~GIONAL SE~ DISTPffCT: I~M. Pearce and 1,~r. Zeinsmeister discussed ~W_th the Board the
~aratug of a ~Regional S~er District and the possibility of setting one up in Clay
T~,~nship to take care of the goals for the Sout~-~estern part of the To~,rnship. ~.
Pearce stated that from a legal standpoint it was feasible. I~M. Zeinsmeister stated
that fren an engineeriug standpoint it was au easier way to go, and recommended the
Board in'~lte I~M. Jehu Christian, au authority on the subject, to a board meeting to
discuss the district further. Board instructed 1,M. Pearce invite ~M. Christi~n to the
Bo~d Meeting of January 22, 1974, at 8 P.M. T~a~ship a~d~listrative offici~ should
also be in~ted, and instructed Cle~-Treasurer to contact them.
~'~r. Zedns~mister reco.,~v~nded the Board authorize the Tou, n Attorney ~.m-lte the contractor
doing the Rrookshire ~,'[ater Plant Job, advising him that i~ has tmtil February 1, 1974,
to complete the punch list,_othe~lse the Tc~m ~.~ill t~e over completed and ~lthhold the
money frmu his ret~&nage+.~.Soard instructed }.~. Pe~6e to do this.
t,M. Zeinsr,~ister reported that it appears probable the Grant ~lward on the project to
be bid on January 8 ~.~o~d be 75% of ~atever the accepted bid is, rather tho~ 75% of
a specific amount.
~. Zeinsmeister stated that Sam Lyle would be leaving their firm Feb. 1, 1~?[~.
~. Jim Dcugherty, Utilities Manager, read proposed agreement for
Utilization of the ~6th Street Plant ~pa_ nsion bet~een tho To~.~ of Carmel and Avco
Construction Co., Inc.
~,~. Reach ~oved to authorize I~. ~ift to sign the sgreement, 1~'~. NcFadden seconded
it and it poised ~nimoucly.
Town ~ge~ rel~rtedLhe,,had ~Lke(~,~tk Dan Young regarding anuexation to the Tm~m,
and he had appeared receptive. I~. ~Lnshaw noved we delete Dsn Young property from
anne~qtion legal description. There was no second to the motion.
T~ l~lanager stated he ~.nDuld like all board men,bets to attend the DSC meeting of
January 7th.
~r. McFadden ~oved to authorize Tmon Manager send a letter to Public Servioe authorizing
th~u to bill the Town $~.~;~ per light per month for street 'lights on Keystone as per
their letter dated Jtuue 21, 1973, co~encing Janu~ 1, 1~7h. ~. }~Lneh~x~r seconded it
o~d it passed unanimously.
~Lr. Sch~e!tekop submitted a proposed ordJm~unce azmuending Ordi ~nance #Z-56, which had
been given him by ~r. Barnes. ~r. Sh~lft requested To~na ~,Iar~g~r have the T~m Attorney
re~-i~ it.
Iir. S~ift read letter frc~ Davis itomes requesting se~er connection per~its for 100
lots. ~,Lr. Ho~! said we could not aLlc~ them to connect dne to advice from the Streo~
Pollution Board. I~. Sch~eltekop was advised by the Board to notii~y them of th~s.
~,~. Sckmeltekop gave a report on his findings on useage of se~er rates. ~. Swift
recommended T~m ~,kmager discuss this with Ed Guntz, of Mucu].lough & Asso. l~.
Sc~ltekop reco~aended raising the ninimum useage rate.
!~. Hohl reported he had written a let~r to JLm ~eff, County ~Mgineer, rego~Ltug
~verstick Road from the South End of ~oodland Green to 106th. The reply from them
was in agreement and the Board authorized To~m Engineer to proceed with working up a
cooperative agreement ~rith the~.
I,~. Hohl stated that the State and Federal require a utility agreement basic~lly stating
the Town w~3H observe the right of way lines ~d place the utilities either in the
location they are in or in a future installation outside the actual readz~y. All
utilities ~%st sign the agree~nts. Indi~. Gas, Indiana Bell, Cannel Sewage and Carmel
~ater Agreements were signed by the Bo~rd.
~. Hohl reported a ch~in saw b~d been stolen or lost from the storage shed.
Upon reccamuendation of I~r. Al Pickett, BuildJ_ug Commissioner, Mr. lIcFadden reeved to
place David Fletcher on ~ time at a salary of per ~ar beginniug 1/1/?~.
l~r. ~Linshaw seconded it and it passed unsni~ously.
~.Lr. McFadden ~mved to adjourn the meeting, ~. Beach seconded it, and it passed
1-
tmani~cusly at 1 ,33 p.m.
Fred T. Shrlft,~ P~esid~t
Board of Trustees