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BOT 1973 (08-14)MINUTES OF BOAKD OF TRUST, S MEETING AUGUST 2J~, 1973. l~eting called to order by Mr. S~ift at 7:00 p.m. with all members present. Mr. McFadden made a motion reading of the minutes be waived inasmach as each member had received a copy. Mr. Beach seconded it and it passed unanimously. Mr. Swift announced the U.S. C~nsus Bureau had advised the Town of Camel that due to a boundary error, our 1970 Census should have read Carmel's population to be 6691 instead of 6568. ~SOLUTION 8t4~3-1:- Clerk-Treasurer requested to transfer funds ~rlthtn the General Fund "as' f61tows:- From Account #5-~6, Premiums on Official Bends, $150.00, Account #2-222, Gas, $100.00, and Account #3-362, Stationery and Printing, $100.00. These funds to be transferred to Account #2-214 Telephone & Telegraph, $130.00, and Account #2-242, Publication of Legal Notices, $220.00. Mr. McFadden made a motien, seconded by Mr. ~neh~*, to approve t~is transfer of funds. It was passed unanimously. Mr. Swift announced that claims were being signed this evening in the amount of $336,746.09. DAVIS HO~,~S:- Mr. DouElas Church came before the Board in behalf of Weil- -McClain Corp., Davis H~ues Div., relative to 175.583 acres on West side of ~.~*ord Street bet~en ll6th and 126th Streets. He requested permission to talk with ~Lr. HeR1 to try and detexmrLme feasibility of co~uecting sewers for this 38~ lot sub-division to the present sewer lines. After a discussion, Board granted this permission. 0RDINANC~ D-%~: - I~oposed Or~ D-%~ was read by Mr. S~Lft. This is an Ordiuance establishing position of Town Manager and sets forth the d~ties and obligations. Mr. McFadden made a motion to approve this Ordinance with the -- additions discussed. Mr. Hinshaw seconded the motion and it was passed unani- mously. It is to be written and signed at the Board meeting August 28, 1973. Mr. Price of Hinshaw Realty 0o. came before the Board requestt~ an opinion and assistance relative to getting building permits for 5 acre tracts on the Gertrude Essex farm on 126th Street. After a discussion with Mr. Pickett and Mr. Price, Mr. Hinshaw made a motion the situation be given to the Planning Commission and the Docket number be reopened. Mr. McFadden seconded the motion and it passed u~ardmously. This action was based on the Board's opinion this is a decision that rests with the Planning C~.;ssion. Mr. Dan Collins talked with the Board regarding ~ acre plot on North Gray Road in regards to getting a b~,~l ding permit on a meets and bounds basis. Board ad- vised Mr. Gel 1 t ns and 2~.~ Pickett they should review the file the next day and according to Ordinance Z-1~4, Mr. Pickett would then be able to reach a decision. ~. S~lft clarified what had transpired in the last two subjects for the be~fit of some Boy Scouts attending the meetin~ who were workiug t~,ards their merit badge in Government. ~TH. PEAR~ & BARR:- The legal fire of Smith, Pearce, & Bart were chosen as T°wn ~ttorneys for the Town o£ Carmel effectively immediately. Upon a motion by McFadden, seconded by 1~o Beach~ and unan~ous:~7 l~seed a c<m~c~ast for t~ legal representation was approved and si~ed, Th~s con~'as~ ~o be in effect through December 31, 1974. Mr. ~cFadden offered the thought the Board might meet more often than twice a month in order to conduct T~*n business mo~e efficientl~ by shortening the length of moetings. Aider a discussion, it was the opinion meetings may be shol~c~ned after To~m Manager becomes active. ~le~c-Treasu~er advised the Board that Mr. Ploughe at the Texaco station on West ~hin Street had not been in c,~:~act regard~h~g future gasoline needs. Board instructed ~lerk-Trsasumer to send a letter to o~ner of Bicycle City on ~est Main Street requesting he use less of the sidewalk to display his items for sale as the T~*n had received a complaint. Mr. 3~Lft advised he had talked with Chief S~ra~l.~ regardin~ another fire station in vicinity of 106th Street and Haverstick Road and had asked hf~u to begin pre- limtnar~ talks in an effort.to obtain a site. ~. Swails w~l.1 try ~ have~ a report within a month. MOHA~E PLACE SE~ER AC=mr~T: - Mr. Harry Elliott came to the Board to try 'get 'clar.~_fication 'of 'the Sewer Agreement signed Ju~ 22, 1969 between the To~n of Ca~uel and himself relative to the paragraph granting him 3 connections at no charge and other cc~Asing wording refe~:~ng to no other charges, It was agreed the agreement would be taken to T~m Attox~ey for legal opinion and that Mr. E]~ott would pay for a sewer permit, to enable him to proceed with his plar~ now, and should the legal opinion be in his favor the pe;~it fee would be refunded. Board gave ~lerk-Treasurer permission to get prices to petition an office for the Town Manager at 40 ~E. Main S~reet and to order stationery.. Mr. Swift made an announcement that Mr.---Neil B. ScheeltekOp wo~,ld be Town Manager and Peggy Smith was to be ~lerk-Treasurer effective September 1, 1973, ami .the swearing in of these two office holders w~uld be at the regular Board moet~ng of August 28, 1973. Mr. 2~cFadden made a motion that Mr. S~fft attempt to get Covenor Bowen to come to Ca~mel on August 28, to swear in T~m Manager and ~lerk-Treasu~r as Carmel ~]l have the State's first T~m Manager. Mr. Htnshe~ seconded the motion and it passed tms~aimousl~. ANSIN A~REEME~T: - Mr. Ztnsneister reviewed a past conversation he had with Bose, Ansin's attorney, at wkich time he gave an estimated figure of e~ineer~ng costs. The final figure presented to khu covering costs of engineor~ was accurate and should be paid. Board inmt~ucted Clerk-Treasux~r to send Mr. Rose a secc~d letter requesting payment. Er. Rose was placed on the Agenda to appear before the Board at this meeting at his request, but he failed to appear. IhUIL~NAPOLIS ~AT~R CO: - Offer of Indianapolis ~later Co. to sell to the To~n of Carmel their 10~th Street Station, Distribution Lines, and ~rsoked Stick Station was disCUSsed with Mr. Zinsmeister. Upc~ request of the Board, it was the opin- ion of Mr. Z~smeister this propex, t~ should be purchased at a figure less than offered and that an appraisal by a~ i~dependent firm should be made for the purpose of negotiating. Mr. Hinmhaw made a motion the proposal be given to Mc~,~lough & Associates for their study and opinion whether or not to purchase and if ~u favor of the purchase to give a figure and opinion of m~thod to pur~ chase. Mr. McFsaaAn seconded the motion and it passed unanimously. ~LCH PROPOSAL: - The Board discussed with Mr. Zinsmeister this proposal from Mr. welch 'to install sewers in Meridian Street area. Clyde E. W~tt~ams & Associates had prepared a letter dated August 13, 1973, advising results of their stud.v, which included reasons TQm of Carmel could not accept either alternate offered. Mr. McFadden made a motion that Clyde E. W4~14ams & Assoc. made a proposal to Mr. Welch based on their letter to Board of August 13. Mr. Beach seconded the motion and it passed unanimously. ~JREENT INTER~i~:AND PLANT EXPANSIGN WORX: - Mr. Zinsmeister advised ~hat withi~ t~o ~2) weeks the changes would'"be submitted to EPA and about mid- September To~n should be ready to adve~ise for bids on Intercepter, Station, and F~ced Main. RESC~UTIONS 81473-1 & 2: - Mr. Hohl requested releasing of bends on Stonohedge water mains & h~ts, Sanitary S~rs, and storm Sewers. Also the release of bonds in Brooksktre, Sec. 2, Watsr Mains and ~drants. Upon motion of Mr. Beach and seconded by Mr. Hinsh~¢ authority to release these bonds was unanimously passed. 106TH STF~T ~BUII~ING: - Mr. Hohl read letter of July 31, from Hamilton County A,;~ter advisin~ County ~tssioners are generally in agreement with proposal to reb~4~4 106th Street from Ke~stene East to Haveretick Road, in which Schutz & Th<-..l.son wf~ pay $1~,0OO.00 ami To~m of Carmel and County to pay half each of balance of $135,000.00. ~pon Mr. Hohl,s request, Mr. Beach made a motion Clyde E. W~3~.iams & Assoc. be authorized to complete engineering of this project. Mr. Htnehs~ seconded the motion and it passed unanimously. ll6TH STEEE~ EEBUI~,BING PROJECT: - Mr. Hohl reported arran~ements are proceed_tug for this project be~ecn Eeystone & Range Line Road. This werk is estimated to cost $120,000.00, half to be paid by Federal Government and the other half by To~m of Carmel from R~S abd MVH funds. Legal desoriptio~s for both the 106th and ll6th Street projects to be given to attorney so that So~th half of these two streets may be annexed to South right-of-way line. Mr. Hohl read letter fr~m State Board of Health indicat4~ no additional oon- nectiens to be permitted that w~] fua~aher burden North Flant. Mr. Hohl asked pemission to purchase a typewriter at a cost of $350.00 to $400.00. Mr. McFadden made a motion Mr. Hohl be authorized to spe~d $300.00 for a typewriter, Mr. Hinshaw seconded the motion and it passed unanimously. Board advised Mr. Hohl that Michael }/itt, a par~ time erm~loyee, be laid off when work he is able to do with his broken wrist condition is cem~oleted and ret..~:~d to work when able. Mr. McFadden made a motion meeting be adjourned, Mr. Hfnshaw seconded the mo- tion and it was passed u~ztmously at 11:35 p.m.