BOT 1973 (08-28)MINUTES OF BOARD GF TRUST,:~:S MEETING
AUGUST 28, 1973
Meeting was called to order at 7:00 p.m. by Mr. Swift with all four Board members
present. Mr. Pearce, Town Attorney, was also present.
Minutes of previous regular meeting were read.
Mr. S~ift read the resigmation of Neil B. Schmeltekop as Clerk-Treasurer; to be
effective September 1, 1973. Upon a motion by Mr. Hiushaw, seconded by Mr.
McFadden and passed unanimously, the resignation was accepted.
Peggy Leu Smith was nominated by ~ir. McFadden to replace ~. Sc~,~ltekop as
Clerk-Treasurer. Mr. Htnshaw seconded the nomination. There being no other
nominatiens~ Peggy Leu Smith was named as Clerk-Treasurer by Unanimous vote.
Th~ oath of office was administered to the T~n Manager and the new Clerk-
-Treasurer by ~,~r. Lax-~-~ Myers, County Clerk.
HISEY CAB SERVICE:- Mr. Eisey appeared before the Board to request permission
to e'~ablish t~ 'cab service in Carmel between the hours of 6:00 a.m. and 11:00
p.m. 6 days per week. Mr. Pearce was of the opinion present contract with Rod
Cab, Inc, which is n~¢ in bankruptcy, should be determined as to its existence.
Mr. Hisey was advised to put his request in writing and he would then later be
contacted.
T~N MANAGER AGREEMENT:- Mr. Swift read agreement bet~een Town of Carmel and
Nei'~ B. ~[tekop covering the new position of Town M~ager. Mr. McFadden
made a motion the To~m of Carmel enter into this agreement. Mr. Ht~.~ha~ seconded
the motion and it passed unanimously.
Mr. John Pearce was introduced as the new Town Attorney.
BID OPENING TO EXTEND WATE2 MAIN CASING AT ROAD 31- The ordy bid received for the
extension 'of the water main Casing beyond State right-of-way of Road 31 at the
appr~imate Junction of the rerouted Road 31 and the old Road 31 near the Island
Restaurant was from Gradle Brothers, Inc. This bid was found to be properly sub-
mitted in the amount of $9,900.00, end a portion of the cost to be borne by the
State. Mr. Hinsh~aw m~de a motion the bid be given to Mr. Ho~l for his study and
recommendation. Mr. McFadden seconded the motion and it passed unanimously.
MCCULLGUGH REPORT ON ~IDI&~aP0LIS WATER C0 HAMI~TON COUNTY FACILITIES PURCHASE:
~. Don McC~llough presented a written recommendation relative to possible pur-
chase of these facilities. He also advised he is meeting ~,ith Mr. Zinsmeister,
Mr. HoD_I, Mr. Dougherty, and Mr. Schmeltekop August 30, to further discuss this
subject. There was a lengthy discussion and Board is to be advised results of
the August 30 meeting.
ANSIN OOI~ANY:- I~lro Robert Rose, attorney for Ansin Co~oany, discussed x~ith the
Board the Ansin Sewer Agreement. This discussion covered the repayment of the
$100,O00.O0 they had advanced on ~aste Water Plant expansion and the engineering
and interest charges bfll.ed to them. They request the repayment of the
$100,000.00 at the time we have our next bond issue and that the interest figure
of $3600.00 not be charged. This interest was to be paid on the $40,000.00
balance to ~ve been paid per agreement but that ~rill not now he paid due to the
fact Ansin Co. will not be using our treatment facilities. Mr. Pearce advised
Mr. Rose he is meeting with Mr. Ztnsmeister seen and w~uld then contact Mr. Rose.
~PJ~L E~PHESENTATIVE TO HEAR~J~DS ASSN.- Iuasmach as Carmel does not have an
appointed representative to the Eight County Heartlands Assn. according to their
records, the Board decided one should be appotuted. Mr. McFadden made a motion
the To~m Manager be designated as Carmel,s representative. Mr. Beach seconded
the motion ~nd it was passed unanimously.
GAS~INE & ~'JEL Orr. BIDS FOR 1974 ~QUIHEMEh~S:- After a disoussion Mr. Beach
made 'a ~otion we advertise now for bids to '~over Town,s 1974 gasol~ and fuel
oil requfr-m~nts and that a letter be sent to the major oil cmmpanies advising
we are interested in bids. Mr. Hinshaw seconded the motion and it passed unant-
TOWN I~,NA~R BOND:- Mr. Beach made a motion the Town Manager,s bond be in the
a~t of $2500.00. Mr. McFadden seconded the motion and it passed unanim~As_~.
Upon th~ motion of F~. McFadden, seconded by Mr. Hinshaw, Neil B. Schmoltokop,s
C~erk-Treasurer bond to be cancelled and new bond procured for Peggy Lc~ Smith.
Mr. Pearco mentioned to the Board for their decision the possible need for liab-
ility ~u~urance for civilians riding in police cars and general public using the
police pistol, range. Board of the open'on it should be lcok~d into as to costs
for both ~nd that the pistol range shoald be posted. Mr. McFadden made a motion
Town Board suggest to the Police Ccmm~issioners they reconsider allowing civ~ans
the use of the pistol range. Mr. Beach seconded the motion and it was passed
3 Ayes and 1 Abstention by ~. Hinshaw. Mr. Pearce was authorized to prepare
release of liability on both items.
~EAS~2~ENT FOR ~ ON SC~00L PROPERTY AND P~OPERTY TO THE WEST:- School has
agreed to give easements on t'h~'ir property on E. 126th Street for ~l.00 and
other considerations. School's attorney has requested Tc~n provide legal de-
scriptions so easements may be prepaired. Weihe Engineering Co. w~]l do these
legal descriptions at a cost of $125.OO to $175.00. Also Mr. Doughorty requested
authorization to get legal descriptions for easement on pz~erty to West of the
school property to Gray Road. For both legal descriptions cost w~uld be up to
$300.00. Mr. Hinshaw made a motion to authorize Mr. Dougherty to hire Weihe
Engineering Co. to get these legal descriptions. Mr. McFadden seconded the motion
and it was passed unanimously.
REPAIRS TO WATER PLANT #1:- Water softeners at water plaut behind 130 First Ave.
'~'.~. are not functio'ning properly and according to inspection by Lane-Northern
work should he done now at an approximate cost of $5300.00. Board i~structed Mr.
D~ghorty prepare data and to advertise for bids on this work.
SEWAGE BAC~dP CO~mLAINT:- Mr. D~gherty read a letter from a resident who had
sewage back up into hds basement and had deducted cost of cleaning basement from
his water & sewer bill. Mr. Hinshaw made a motion the deduction not be accepted
and the customer pay the bill in 1~11. Mr. Beach seconded the motion and it was
passed unanimously.
B~X~N OF ~YSTONE I~ERC~PTOR:- Mr. Hohl advised the Board and Mr. Pearse
a co~tractor cleaned ditch and covered sewer ~-ith ~n~Affioient reinforcing and
that later a second parby diverted the stream bed near 106th East of Keystone
Ave~,~ to force stream on Town's sewer easement. Mr. Pearce was of the opinion
if an exper~ varified sewer had been damaged by these actieas, there should be
no problem collecting the $2200.00 the Toga spent to repair this damage. Mr.
Hohl is to furnish Mr. Pearce ~rith a detailed report.
KEYSTONE WOODS SEWERS:- Mr. Ralph Wilfong has been stopped from insta~ sewers
in Keystone Wcode until he pays his availability fees. Mr. Pearce rece~waended
this be held open until next Board meeting.
WATER MAIN ,ON EAST 126th STREET ( APPROX. 1%0'~,.'.- School is in need of water by
November ~, 1973, and tbers mst be about 150 ft. of main installed o~ 126th
Street ~st cf ~ray Road before this service can be offered. Justice Compan~
is supposed to put this water main in, therefore, M~. Hohl was advised to write
to Justice Co. instracting them to do this work or it would be turned over to
the Tmon Attorney.
MAIN ST. & RANGE LINE R~AD INTERSECTION:- Mr. Hohl explained plans for re-doing
this intersection and ~'~:~1' h~ve a conference with the State with the thought of
completing this job before cold weather sets in.
CA~LVEW DRIVE ASPHALTING;- Half of this subdivision's street is completed,
and has bee~' for a short period of time. Mr. Hohl was instructed ts inform
Avco Constr~ction CO. Board very urgently wants the street c~leted before
Friday of this week when children return to school.
~r. McFadden made a motion meeting be adjourned. Mr. ~Lnshaw seconded the
motion and meeting was adjourned by unanimous vote at 10:50 p.m.
Carmel Tmea Board of Ta, Astees
ATTEST:
~ B. Schmel~op, Clerk Treasurer