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BOT 1973 (09-26)MINUTES OF BOARD OF TRUSTEES MEETING SEPTEMBER 26, 1972 Meeting called to order at 7:05 p.m. Mr. Hinshaw, Mr. Swift, and Mr. Beach were present. Mr. Kern was ill and Mr. McFadden had a recent death in his immediate family. Mr. Swift presided over the meeting. Minutes of meeting of September 12, 1972 were read by Clerk-Treasurer. Mr. Jam~s Colbert, 125 Rolling Hill Dr. representing 82% of residents of Rolling Ridge addition, presented their signed request that their area not be included in annexation at this time. Their objection was the increased taxation. Mr. Swift advised Mr. Colbert the Board would review the situa- tion and advise him at next Board meeting, October 10, 1972. CRUSHED STONE BIDS - Two bids were received for crashed stone, one from American Aggregates Co. and the other from Stony Creek Stone Co. Upon the recommendation of Mr. Hohl, Mr. Beach made a motion the American Aggregates Co. bid be accepted. Mr. Hinshaw seconded the motion and it passed unani- mously. WHITE RIVER CROSSING PROJECT - There were 4 bids received for this project and were opened by Mr. Swift and read by Mr. Hohl. The bid prices of these 4 bids were as follows: Oberholtzer Construction Co. Gradle Brothers, Inc. Construction Erection Co. Paul H. Fox Construction Co. All bids submitted were accompanied with the necessary Mr. Hinshaw made a motion the bids be held for further tion be given at next meeting. Mr. Beach seconded and $ 99,353.80 95,106.O0 88,784.40 125,522.00 papers and signatures. study and reco~menda- it passed unanimously. CONCRETE PIPE BIDS - Independent Concrete Pipe Co. submitted the only bid on concrete pipe. Mr. Swift opened and read the bid. Mr. Hinshaw made a motion Mr. Hohl review the bid and if acceptable to grant this company the Town's concrete pipe business. Mr. Beach seconded and it passed unanimously. HOMESTEAD REALTY CO. - Mr. Manson Church requested that his Homestead Realty Co. request be postponed until Board meeting of October 10, and this was agreeable with the Board. SLURRY SEAL - Mr. Richard Gardner of the Fort Wayne Street Dept. was intro- duced to the Board byMr. Hohl for the purpose of offering his opinion of the Slurry Seal job on South Range Line Road between 126th Street and ll6th Street. Mr. Gardner has had much experience in working with Slurry Seal and its application in both Fort Wayne and South Bend. Mr. Beach asked his opinion of the South Range Line Slurry Seal job and his opinion was that the basic principle of Slurry Seal was accomplished in that the road had been sealed. As regards the rough surface, his opinion was the present surface will wear more smooth and a recoating would also improve the surface. When asked how he would rate the job, he replied it was an acceptable job, al- though he was not present at time of application. He stated the prime pur- pose of Slurry Seal was as a preventative maintenance application and he left with the Board a copy of a report he gave to City of Fort Wayne. NORTH CENTRAL SEALING CO - Mr. Jack Small of North Central Sealing Co. came before the Board and stated in his opinion the uneven surface was due to inahility to eliminate traffice until application had cured. He stated that two (2) additional coats were laid at their expense due to traffic damage. Board advised Mr. Small they would attempt to settle this hy Next Board Meeting. Mr. Joe Moffitt inquired if a decision had been reached on his rezoning request. Mr. Larry Coplen advised him the necessary papers were to be drawn up and if Mr. Moffitt would come to this office he would assist in this preparation. Mr. Ken Thompson asked about Master Plan on Sewers. Board advised Mr. Thompson they did have this Master Plan and would rather discuss the sewer situation at such a time when the full Board would he present. Mr. John Henzel appeared before the Board requesting that his 30 acres in Keystone Woods annexation Ordinance be exempted for reason of increased taxation and his property is used exclusively for farming. Board advised they would consider his request and give an opinion at next Board meeting. Mr. Jerry York appeared before the Board requesting reconsideration of the annexation of a narrow strip on the West edge of Northwest quarter of Sec. 29 North of 234 and there are 45~,acres in the area East of Keystone Ave. in the Northeast quarter of Sec. 30. He stated there are only 2 people presently living in the area in Sec. 29 and only 4 families on the 45~ acres in Sec. 30. Increased taxation was their reason to ask to be ex- cluded from annexation. Board advised they would discuss this and give an opinion at next Board meeting. Mr. Coplen advised the Board that Mr. Hammwished to meet with the Board on his interior planning of old Library Building. Board set next Tuesday, October 3, in old Library Building at 7:30 p.m. for this meeting. ~i~RESOLUTION 92672-1 - Transfer funds within the MVH budget from Account #2-26 Other Contractual Services, $1200.00 to Account #7-724, Street Signs, $1200.00. Upon motion of Mr. Hinshaw, Seconded by Mr. Beach this Resolution was passed unanimously. RESOLUTION 92672-2 - Mr. Hinshaw made a motion to set up a fund to purchase a second emergency vehicle for the Fire Department and to deposit to this account $8,000.00 in donations and promotions to and by the Fire Department. Mr. Beach seconded the motion and it passed unanimously. Clerk-Treasurer advised Board that our policy this y~ar has been to observe holidays in accordance with action of County Clerk's office. They will ob- serv~ October 9, as Columbus Day and October 23, as Veterans Day. Mr. Hinshaw made a motion the Town of Carmel observe October 9 as a legal holiday but that October 23 not be observed. Mr. Beach seconded the motion and it passed unani- mously. ORDINANCE Z-118 - An Ordinance amending the improvement location permit, Ordinance Z-12. Mr. Hinshaw made a motion this Ordinance be put into effect inasmuch as it had been reviewed by the Planning Commission. Mr. Beach seconded the motion and it passed unanimously. ORDINAN~ Z-119 - An Ordinance amending the Zoning Ordinance. Mr. Hinshaw made a motion this Ordinance be put into effect inasmuch as it had been reviewed by the Planning Commission. Mr. Beach seconded the motion and it passed unanimously. Mr. Hinshaw made a motion to amend Board minutes of August 22, 1972 to show Ordinances Z-118 and Z-119 were voted to be forwarded to the Planning Commission for their approval and/or insertions. Mr. Beach seconded the motion and it passed unanimously. Mr. Herbert Zinsmeister requested Board to authorize Clerk-Treasurer to ad- vertise for bids on White River Pump Station. Mr. Beach made a motion for this authorization to Clerk-Treasurer, Mr. Hinshaw seconded the motion and it passed unanimously. Mr. Hohl advised the Board a resident of Concord Village had requested Town take over the 2 or 3 dusk to dawn lights now in addition, but recently shut off by developer. Mr. Hohl was instructed to check location of these lights and if properly located to advise Board at next meeting. Mr. Hohl advised Board Al-Mar Industries had paid $803.25 availability costs on sewer permits which they claim had previously been paid by Tom Wilson Co. They are requesting refund of this money. Mr. Hinshaw made a motion a con- tract or the Board minutes be mmde available for clarification to evaluate before taking any action. Mr. Beach seconded and it passed unanimously. WATER MAINS TO NEW JUNIOR HIGH SC~DOL - Mr. Hohl advised the water mains being installed on 126th Street to New Junior High School did not include valves and hydrants. Board advised Mr. Hohl to instruct proper person these valves and hydrants are to be installed and hereafter future work on school site should be checked with Town personnel to insure specifications will be adherred to as is normally required. RESOLUTION 92672-3 - Mr. Beach made a motion the Bond on Streets in Sec. 1 of Woodland Green be released upon the recommendation of Mr. Hohl. Mr. Hinshaw seconded the motion and it passed unanimously. RESOLUTION 92672-4 - Mr. Beach made a motion to release the Bond on Streets in Sec. 3 of Concord Village upon recommendation of Mr. Hohl. Mr. Hinshaw seconded the motion and it passed unanimously. RESOLUTION 92672-5 - Mr- Beach made a motion to release the Bonds on Streets, Sanitary Sewers, Water mains and Hydrants in Sec. 1 of Stonehedge upon the recommendation of Mr. Hohi. Mr. Hinshaw seconded the motion and it passed unanimously. Discussed was the need for a policeman on site of future road construction projects. Police Commissioners to be contacted on this subject. Other minor road repairs were discussed with Mr. Hohl and he advised of several areas he anticipates repairing yet this year. SPECIAL CENSUS - Mr. Beach made a motion authorizing Clerk-Treasurer to pro- ceed with application for Special Census. Mr. Hinshaw seconded the motion and it passed unanimously. Mr. Swift read a letter from Mr. Henshaw of Reeder & Kline Co. regarding blockade of 1st Avenue SW in which Mr. Henshaw requested this subject be held in abeyance for about a month until their company officials returned. Board was agreeable to this arrangement. STATE OF INDIANA DIVISION OF I~BOR - Forms setting various Wage Scales to be adherred to in construction work at 96th Street plant signed and returned. ORDINANCE A-~l - This Ordinance was read in l~ull by Mr. Hinshaw first time. ORDINANCE S-20 - This Ordinance was read in full by Mr. Hinshaw first time. Mr. Hohl again discussed the Haverstick Road rebuildin~ project as to cost breakdown and th~ State law regarding finances and bids. After a discussion~ it was suggested that Mr. Hohl get in writing from Mr. Wilfong the work he intends to perform and to then get an opinion from Mr. Sendak's office as to compliance with State law in regards the $30,000.00 limitation and necessity of procuring bids. Mr. Hinshaw made a motion the meeting be adjourned, seconded by Mr. Beach and passed unanimously. Meeting was adjourned at 12:15 a.m. ATTEST: Town of Carol