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BOT 1972 (05-23)MINUTES OF MEETING OF TOWN OF CARMEL BOARD OF TRUSTEES MAY 23, 1972 The meeting was called to order at 7:10 pm by Mr. Swift. All members were present except Mr. Owen S. Kern, who was on vacation. The minutes of March 9, 1972 were read by Marjorie Norris, secretary, and stood approved as read. BIDS 8" SEWER FROM WALTERS PLAZA TO NORTH PLANT: Bids were received and opened by Fred Hohl for cleaning, inspecting and grouting sewer joint. Bids were submitted by five companies: Underground View Cure, National Power Rodding, AAA Pipe Cleaning, Seastrom and Underground Ecology. Fred Hohl is to review figures and make a recommendation on the motion of Phil Ninshaw, seconded by William McFadden and unanimous vote of the Board. Hohl's recommendations are to be presented at the June 13 meeting of the Board. CENTRAL ENGINEERING: Fred Ho~l presented a claim to be signed and allowed for the Central Engineering and Construction Company. LOCAL STREET AND ROAD FUND: Mr. Swift read a memo from Clerk-Treasurer Schmeltekop regarding LS&R funds. A motion was made by Board Member McFadden, seconded by Mr. Hinshaw, and by a unanimous decision a resolution was passed to transfer the $11,000.00 from the Local Road and Street Fund to MVH funds. This is 75% of the total paid out of MVH for Road 23h Improvement project. This project was paid 100% from MVH, and the Board is now reimbursing. MIKE EXCHANGES: A claim was presented from Ron Smalley and Associates for exchange of two speakers, two mike extentions and a floor mike stand. A motion was made by Phil Hinshaw, seconded by Bill McFadden and upon the unanimous vote of the members this claim was allowed. These speakers were purchased for the use of the Plan Commission and Board of Zoning Appeals and were found to he inadequate. INDIANAPOLIS WATER COMPANY .... BOOK PRICE DATA: A letter was read from the Indianapolis Water Company by Mr. Swift. This letter was proposing a meeting with M. C. Stout and other engineers of the Indianapolis Water Company as soon as Carmel has accm~lated book price data on ali of the Carmel Water Utility Plant. Mr. Rohl was instructed to determine this book value. REIMBURSEMENT FOR WATER MAINS: A letter was read by Mr. McFadden from Clyde E. Williams and Associates referring to the manner of reimbursement for water mains. A motion was made by Mr. Hinshaw, seconded by Mr. Beach and it was the unanimous cedision to make copies of this proposal by Clyde Williams and Associates to go to the Board Members and Utility Managers for perusal and let this be brought up at the next Board Meeting for discussion. ~ETING WITH ROAD COMMISSIONERS AND TOPICS MEN: County Road Commissioner Roy Davis and County Highway Engineer Jim Neff, as well as Jim Overton and Donald Cameron, who are with the Federal Highway Administration, spoke on the town's thorofare plan. Mr. Davis feels developers should be financially May 23, 1972 page 2 involved in upgrading the town streets and roads. Mr. Neff concurrs ...... cost should be proportionate per linea~foot frontage for developers, thus trans- ferring the cost of the road back into lot sales. Builder can contribute to drainage and grading without a big dollar outlay. Jim Overton spoke of the Topics Program: the gap between the Marion County Topics studies and Carmel Town limits studies. However, no business took place in regard to these discussions. The concensus of opinion was to annex to the center of the roads and continue with cooperation on repairs with the county. CITY TRUCKS: Jim Dougherty appeared before the Board stating that the Sewer plant and crews badly need trucks. At this point there are five men on the crew with one truck to share. Prices were submitted from Dan Young Chevrolet, W. Hare and Son and Gene Bruce Ford. On a motion made by Bill McFadden, seconded by Phil Hinshaw, 3 ayes and one abstaining, it was agreed to purchase two trucks from Dan Young Chevrolet for $2,387.12 per truck. These trucks are for use by the utilities, one being paid for by Water Company and one by Sewer Utility. STREET SIGNS: Fred Hohl spoke regarding street signs. He quoted prices from the state for $1.70 for two faces of embossed enamel and $16.40 from Scotch Lite for two signs and brackets. He is to check the state prices again. Black on white is to be recommended for future street signs to standardize. JOSEPH MOFFITT WATER ~IN ~OAD 234: Mr. Moffitt wants $1000 for easement rather than the offered $1. Phil Hinshaw has agreed to negotiate with Mr. Moffitt. STREET LIGHTS 116th STREET BETWEEN WESTFIELD ROAD AND KEYSTONE: There was discussion about the need for these ights. Fred Hohl was instructed to get prices from Pbulic Service. TRACK WEEK: On a motion by Bill McFadden, seconded by Stan Beach it was resolved unanimously that "The week of June 18-25, 1972 is hereby declared Track Week in Carmel, Indiana." POLICE PARKING LOT: Mr. McFadden proposed for the town to go ahead and finish the community project by furnishing drainage and black topping the police parking lot. The motion was made by Mr. McFadden, seconded by Mr. Swift for this to be done with the cost not to exceed $4,0OO.OO. Ayes: Swift and McFadden, Nayes: Beach and Hinshaw. The motion was then reworded: Drain the lot sufficiently and put minimum amount of stone to take care of the existing problem. Motion made by Stan Beach, seconded by Phil Hinshaw and the approval was unanimous. CHANGE ORDER #2 FOR WELL PUMP #6: A letter was received from Clyde Williams and Associates asking that this change order #2 for well pump #6 be signed by the Board and returned to Clyde E. Williams. This was done. -- MINUTES Meeting May 23, 1972 page 3 CLYDE E. WILLIAMS JR.: On a motion made by Phil Hinshaw and seconded by Bill McFadden withunanimous approval a letter is to be written to the Clyde E. Williams Company offering the town's condolences upon the death of~._~ On a motion made by Mr. McFadden, seconded by Mr. Beach, the approval was unanimous to adjourn the meeting at ll:30 pm. Fred 'Swift, Vice Pres'~n Board of Trustees, Town of Carmel ATTEST: Marjor<K. Norris~ Secretary to Clerk-Treas.