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BOT 1972 (12-26)MINUTES OF BOARD OF TRUSTEES MEETING EEC~MBER 26, 1972. Meeting was called to order at 7:00 p.m. with all members present except Mr. Swift who arrived about 7:05 p.m. Claims were signed in the amount of $121,529.56. Mr. McFadden made a motion that reading of minutes be waived. Mr. Kern seconded the motion and it passed unanimously. Mr. Kern opened properly submitted salt bids as follows: Rock Morton Salt Co. $13.50 T Hardy Salt Co. Diamond Crystal Salt Co. 12.80 Michigan Salt Co. International Salt Co. 12.98 Cargill, Inc. 13.50 Water Softener $24.60 Purex 20.60 So. Star 24. o 24.60 24.60 19.60 Mr. Kern opened properly submitted Sand, Gravel, & Bituminous Materials bids covering multiple items. Mr. Kern opened properly submitted chemical bids as follows: Chlorine Ulrich Chemical Co. $15.45 Jones Chemical Co. 15.45 Midstate Chemical Co. 15.45 Floride $25.40 1OO# bags 26.43 125#drums 25.40 100# bags 26.20 125~drums Mr. Hinshaw made a motion these bids be given to Mr. DoughertyandMr. Nohl for their study and to give their recommendations to whom contracts should be awarded at next meeting, January 9, 1973. Mr. Swift seconded and it passed unanimously. Clerk-Treasurer read requests to transfer funds withim the Town Court Fund, MVH Fund, General Fund, and Plan Commission Fund, per resolutions 122672-1 through 122672-4. Mr. McFadden made a motion these transfers be approved, Mr. Swift seconded and the motion passed urmnimously. Clerk-Treasurer stated that for the records $20,629.76 was to be encumbered from MVH account #2-26, Other Contractual Services, due to Haverstick Road Project not c~apleted in 1972 because of extensive unsuitable Fall weather (Resolution #122672-5). Also to be encumbered $8~in Plan Commission account #7-721, Furniture & Fixtures, due to furnitu~*h°~ving been ordered in 1972, but will not be delivereduntil 1973. (Resolution 122672-6). Also to be encumbered from MVH account #2-26, Other Contractual Services, due to the High School Ditch Project not having been completed in 1972, $8,122.00 (Resolution 122672-7). Town Board officials shall remain same as in 1972, Mr. Owen S. Kern, President and Fred T. Swift Vice President. Mr. Swift, Mr. Hinshaw, and Mr. Kern to be members of the Planning Commission. Mr. Ralph Stevens reappointed to Plan Commission for 3rd or 4th term and his long service on this Commission was ack- nowledged and is appreciated. These appointments aunouncedbyMr. Kern. Mr. Hinshaw recommended that Clyde E. Williams & Associates be advised to contact Mr. Jack Ehman, President of the Westfield Planning Commission, and the Westfield Town Board of Trustees to learn of their sewage planning to determine the effect it may have on our sewage system. The Board was in agreement and Clyde E. Williams & Associates will be contacted. POLICY SHEET - Mr. Swift read the policy sheet and made a motion to accept it as written with the exception of amount of rent to be paid to Town of Carmel by each the Water and Sewage utilities and this to be determined at a later date when costs and percent of usage is known. Mr. Kern seconded the motion and it passed unanimously. HERNLY B~OS.. INC. EST. #4 PAYMENT - Mr. Dougherty and Mr. Stravinski of Clyde E. Williams ~ Assoc. suggested a 5% hold back instead of 1/2% due to a problem with iron filter. Claim was altered and OK'd for payment of $65,053.84 rather than original amount of $82,043.56. Fire ~hief Swails asked Board if the general 5% salary increase, the 75% Town, s portion of Blue Cross payment, and longevity pay would be in effect in 1973, and he was advised this is right. He also wanted to know if Board wanted him to take care of hiring the 4 new firemen and would approve the promotion of Gary LaFollette to Lieutenant on a 1 year,s probation. Upon motion cf Mr. Swift, seconded by Mr. Beach his hiring of the new men and the promotion was approved unanimously. Mr. Hohl reported the reacquisition of the strip of ground on East side of 1st Avenue S.W. just South of 1st Street SW was still in discussion. Mr. Hohl sug- gested a map be made up to locate and establish Union Traction right of ways lines and pavement lines to establish the potential width of road right-of-way. Mr. Hohl also discussed a new map showing Federal Aid routes and other streets. also discussed was possible 1-way streets. Mr. Nohl advised the Board and Press this was only a beginning and much planning and discussion is yet to come. A letter requesting a 90 day extension on Topics study was signed by Mr. Kern. Mr. Hohl advised he had contacted the Bonding Company and informed them the nec- essary work must be done soon on Flair North Project or suit would be filed against them. Upon motion of Mr. Seift, seconded by Mr. McFadden the meeting was adjourned at 8:20 p.m. Owen S. Kern, President Carmel Town Board of Trustees ATT EST: Town of Carmel, Indiana -- POLICY SHEET Rents are to be paid by the Carmel Water Works and the Carmel Sewage Ca. at a rate to be determined later when the costs of the Old Library Bldg. and the usage of these departments is known. BLUE CROSS: VACA- TION: Town's share of monthly billing shall be 75%. The 25% from the em- ployee shall be deducted from salaries and wages. First Year One Week (after 6 months) Second Year Two Weeks Five Years Three Weeks Vacation must be taken within the year unless supervisor requests the employee remain on the job. No pay in lieu of vacation. Vacation must be scheduled in advance and approved by Supervisor. SICK 30 days per year with no accumulation. Leave: O~FgR- TIME: No pay for overtime, l~hours compensatory time off for each hour of overtime worked. All overtime must be approved by Supervisor. HOLI- DAYS: Holidays to be observed are as follows: New Year's Day Washington's Birthday (Feb. 19) Memorial Day (May 28) Independence Day (July 4) Labor Day (september 3) Veterans Day (October 22) ThanksgiV~,E Day (November 22) C~ristmas (Decembe~ 24, & 25) December 31 (Monday) TOWN VEHICLES When authorized by Supervisors, vehicles maybe driven home. They shall not be used for any personal purposes, nor shall they be d~iven by any person other than the Tewn employees. This was read at the Town Board of Trustees regular meeting of December 26, 1972 and approved for the year 1973.