McDaniel Fire SystemsMcl~a.l~el Fi,re Systems
InspeCtion and Testing
BPW - 2000
APPROVED, AS
FORM BY' ~T~
AGREEMENT FOR PROFESSIONAL SERVICES '
THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement"), is hereby made and
entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works
and Safety (hereinafter "City"), and McDaniel Fire Systems (hereinafter "Professional").
RECITALS
WHEREAS, City owns and is responsible for its public works, which responsibility includes, by
way of illustration and not by way of limitation, the planning, design, construction, operation and
maintenance of the City's infrastructure system; and
WHEREAS, from time to time, City needs professional services to assist it in effectively and
efficiently fulfilling its foregoing responsibilities; and
WHEREAS, Professional is experienced in providing such professional inspection, testing,
maintenance and other related services as are covered by this Agreement; and
WHEREAS, City desires to engage Professional as an independent contractor for the purpose of
providing to City, on a non-exclusive basis, the professional services referenced herein; and
WHEREAS, Professional is qualified and desires to provide City with such professional services.
NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions
set forth herein, City and Professional mutually agree as follows:
SECTION 1. INCORPORATION OF RECITALS
The foregoing recitals are hereby incorporated into this Agreement and made a part
hereof.
SECTION 2. SCOPE OF SERVICES
2.1 City desires to engage Professional as an independent contractor for the professional inspection
and testing and other related services ("Services") set forth in attached Exhibit A which is
incorporated herein by this reference. Professional desires to provide the Services to City.
2.2 Professional acknowledges that it has read and understands this Agreement, and that
Professional's acceptance and/or provision of any Services hereunder shall constitute
Professional's acceptance of this Agreement and of all its terms and conditions.
2.3 Professional understands and agrees that City may, from time to time, request Professional, on a
non-exclusive basis, to provide additional professional services to assist City in the planning,
design, construction, operation and/or maintenance of its infrastructure system. The scope of such
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additional services to be provided by Professional to City shall be as requested and defined by the
Mayor or his duly authorized representative. When City desires additional services from
Professional, the Mayor or his duly authorized representative shall notify Professional and set
forth the scope of such additional services desired, as well as the time frame in which such
services are to be rendered. Professional shall then provide, at no cost to City, an estimated cost
for such additional services, as well as the date by which such additional services will be
provided. Only after City has approved Professional's time and cost estimate for the provision of
such additional services shall Professional be authorized to commence same, the description of
which additional services shall be set forth in documents which shall be numbered and attached
hereto in the order approve&
2.4
Professional understands and agrees that City reserves the right, at any time, to direct changes, or
cause Professional to make changes, in the Services and/or additional services provided, or to
otherwise change the scope of the work covered by this Agreement, and Professional agrees to
promptly make such changes. Any difference in price or time of performance resulting from such
changes shall be equitably adjusted by City and Professional after receipt of documentation from
Professional in such form and detail as City may require.
2.5
Professional expressly warrants that all Services and/or additional services covered by this
Agreement will conform to the specifications, drawings, samples, instructions, directions and/or
descriptions furnished to City by Professional or by Professional to and accepted by City, and that
such Services and/or additional services will be performed in a timely manner, in a good and
workmanlike manner and free from defects.
2.6
Professional acknowledges and agrees that it knows of City's intended use and expressly warrants
that all Services and/or additional services covered by this Agreement which have been selected,
provided or performed by Professional, based upon City's stated use, will be fit and sufficient for
the particular purposes intended by City.
2.7 Time is of the essence of this Agreement.
SECTION 3.
CITY'S RESPONSIBILITIES
3.1
Upon City's request of Professional for a time and cost estimate for the Services and/or additional
services to be provided hereunder, City shall provide such criteria and information with respect to
same as are reasonably necessary for Professional to understand the Services and/or additional
services requested and to provide a time and cost estimate thereon.
3.2
Once City has accepted Professional's time and cost estimate for the Services and/or additional
services, City shall:
3.2.1 Furnish to Professional, upon request, such studies, reports and other available data in
City's possession as City considers reasonably pertinent to the Services and/or additional services
to be provided, and which Professional shall be entitled to rely upon in performing the Services
and/or additional services, unless, in its review of same, Professional determines that such
information is not consistent and fails to promptly so notify City; and
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3.2.2 Arrange and make all provisions for Professional to enter upon public and private property
as reasonably required for Professional to perform the Services and/or additional services; and
3.2.3 Make reasonably available to Professional for consultation, as needed, such individuals as
are necessary for Professional to provide the Services and/or additional services to City.
City shall designate the Mayor or his duly authorized representative to act on City's behalf on all
matters regarding the Services and/or additional services.
SECTION 4.
PROFESSIONAL'S RESPONSIBILITIES
Professional shall provide to City, within five (5) business days after City requests same, a time
and cost estimate for the Services and/or additional services requested by City to be performed by
Professional.
4.2
Once City has accepted Professional's time and cost estimate for the Services and/or additional
services, such Services and/or additional services shall be performed pursuant to the terms of this
Agreement, within such time and cost estimate, and pursuant to any other terms and conditions set
forth or referenced herein or attached hereto.
4.3
Professional shall coordinate its performance, in the form of physical meetings and/or status
reports, with the Mayor or his duly authorized representative, pursuant to a mutually agreeable
schedule and/or as circumstances dictate.
4.4
Professional shall provide the Services and/or additional services by following and applying at all
times the highest professional and technical guidelines and standards.
SECTION 5.
COMPENSATION
5.1
As full and complete compensation for the Services performed by Professional hereunder, and
subject to the terms and conditions contained in this Agreement, including, but not limited to, the
termination provisions set forth in paragraph 7.1 hereinbetow, City shall pay Professional as set
forth in the attached Exhibit A.
5.2
Professional shall submit an invoice to City no more than once every thirty (30) days for Services
and/or additional services provided City during the time period encompassed by such invoice.
Invoices shall be submitted on a form containing the same information as that contained on the
Professional Services Invoice attached hereto as Exhibit B, which is incorporated herein by this
reference. City shall pay Professional for all undisputed Services and/or additional services
rendered and stated on such invoice within thirty (30) days after the date of City's receipt of same.
If the undisputed portion of an invoice amount is not paid within thirty (30) days of its receipt by
City, Professional shall so notify City. If such undisputed portion of the invoice amount is not
thereafter paid within five (5) business days after City's receipt of such notice, then a late charge
in a sum equal to one percent (1%) of such unpaid and undisputed invoice amount shall accrue
and be immediately due and payable by City to Professional as a separate debt for each month
same remains unpaid.
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5.3
In the event an invoice amount is disputed, City shall so notify Professional. If such dispute is not
resolved to City's satisfaction within ten (10) business days after notice of such dispute is sent by
City to Professional, City shall pay such amount, under protest, into the City Court of Carreel,
which Court shall hold same until notified of a resolution signed by both parties hereto or the
entry of a final judgment thereon.
5.4
City, in its sole discretion, may agree to pre-pay all or any portion of the compensation to be paid
Professional as a result of its provision of the Services and/or additional services hereunder, which
pre-payment shall be expressly contingent upon and subject to an accounting and reconciliation by
and between the parties at such time as such Services and/or additional services are fully
performed, this Agreement is terminated and/or upon City's request. Professional agrees to
immediately disgorge to City any prepayment amount it has received from City for Services
and/or additional services that are disputed by City and/or which constitutes an overpayment for
same.
5.5
If additional professional services are required and Professional wishes to hire an outside source
for the performance of same, Professional shall so notify City, in advance of the engagement of
such outside source, with an explanation of the need and qualifications of same. If City consents
to such outside source, which consent shall not be unreasonably withheld, City shall reimburse
Professional for the actual cost of same, which reimbursement sum shall be subtracted from the
amount of compensation due Professional from City hereunder. Professional understands and
agrees that any and all outside sources so hired shall be employees or contractors of Professional
only. Professional warrants and indemnifies City for and from any and all costs, fees, expenses
and/or damages incurred by City as a direct or indirect result of the use by Professional of an
outside source. This indemnification obligation shall survive the termination of this Agreement.
SECTION 6. TERM
Subject to the termination provisions set forth in Section 7.1 hereinbelow, this Agreement shall be
in effect from the Effective Date through December 31, 2000, and shall thereafter, on the first day
of January in each subsequent year, automatically renew for a period of one (1) year, unless earlier
terminated in accordance with the terms and conditions hereof.
SECTION 7.
MISCELLANEOUS
7.1 Termination.
7.1.1
The obligation to provide all or any portion of the Services and/or additional services
under this Agreement may be terminated by City or Professional without cause upon
thirty (30) days notice to the other party.
7.1.2
The obligation to provide all or any portion of the Services and/or additional services
under this Agreement may be terminated by City for cause, or upon City's failure to
appropriate monies sufficient to pay for same, immediately upon Professional's receipt of
City's "Notice To Cease Services."
7.1.3 In the event of full or partial Agreement termination, and as full and complete
Mcl)aniel Fire Systems
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compensation hereunder, Professional shall be paid for all such Services and/or additional
services rendered and expenses incurred as of the date of termination of same that are not
in dispute. Disputed compensation amounts shall be resolved as set forth in paragraph 5.3
hereinabove.
7.2 Binding Effect.
City and Professional, and their respective officers, officials, agents, partners, successors,
executors, administrators, assigns and legal representatives are bound to the other and to its
officers, agents, partners, successors, executors, administrators, assigns and legal representatives,
in all respects as to all covenants, agreements and obligations of this Agreement.
7.3 No Third Party Beneficiaries.
Nothing contained herein shall be construed to give any rights or benefits hereunder to anyone
other than City and/or Professional.
7.4 Relationship.
The relationship of the parties hereto shall be as provided for in this Agreement, and neither
Professional nor any of its agents, employees, contractors, subcontractors and outside sources are
or shall become employees of City. Furthermore, Professional shall have the sole responsibility
to pay to or for its agents, employees, contractors, subcontractors and outside sources all statutory,
contractual and other benefits and/or obligations as they become due, and City shall not be
responsible for same. Rather, the compensation to be paid hereunder by City to Professional shall
be the full and maximum amount of compensation and monies required of City to be paid to
Professional hereunder. Professional hereby warrants and indemnifies City for and from any and
all costs, fees, expenses and/or damages incurred by City as a direct or indirect result of any
statutory, contractual or other claim for wages, benefits or otherwise by any agent, employee,
outside source, contractor or subcontractor of Professional regarding or related to the subject
matter of this Agreement. This indemnification obligation shall survive the termination of this
Agreement.
7.5 Insurance.
Professional shall procure and maintain, with an insurer licensed to do business in the State of
Indiana and reasonably acceptable to City, Professional Responsibility Insurance and such other
insurance as is necessary for the protection of City and Professional from any and all claims for
damages or otherwise under workers' compensation, occupational disease and/or unemployment
compensation acts, because of errors and omissions, because of bodily injury, including, but not
limited to, personal injury, sickness, disease or death of any and all of Professional's employees,
agents, contractors, subcontractors or outside sources, and/or because of injury to or destruction
of property, including, but not limited to, any loss of use resulting therefrom. The coverage
amounts shall be no less than those amounts set forth on attached Exhibit C. Professional shall
cause its insurers to name City as an additional insured on all such insurance policies (except on
its Professional Responsibility Insurance policy), shall, upon request, provide City with copies of
all such policies, and shall provide that such policies will not be canceled without thirty (30) days
McDaniel Fire Systems
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prior notice to City.
7.6 Force Majeure.
Any delay or failure of either party to perform its obligations hereunder shall be excused if, and to
the extent, it is caused by an event or occurrence beyond the reasonable control of the party and
without its fault or negligence, provided that notice of such delay (including the anticipated
duration of the delay) shall be given by the affected party to the other party within five (5)
business days after discovery of the cause of such delay. During any such period of delay or
failure to perform by Professional, City, in its sole option, may purchase some or all of the same or
similar Services and/or additional services from other sources and reduce the Services requested
of Professional hereunder by such degree, without liability to Professional, or have Professional
provide some or all of the Services and/or additional services from other sources at times
requested by City and at the prices set forth in this Agreement.
7.7 Liens.
Professional shall not cause or permit the filing of any lien on any of City's property. In the event
such a lien is filed of record and Professional fails to remove it within ten (10) days after the date
of filing thereof, by payment or bonding, City shall have the right to pay such lien or obtain such
bond, all at Professional's sole cost and expense. Professional shall indemnify and hold harmless
City from and against any and all liabilities, losses, claims, costs, attorney fees, expenses and/or
damages incurred by City in connection with any such lien or the removal thereof. This
indemnification obligation shall survive the termination of this Agreement.
7.8 Default.
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions
of this Agreement, including Professional's warranties; (b) fails to perform the Services and/or
additional services as specified; (c) fails to make progress so as to endanger timely and proper
completion of the Services and/or additional services and does not correct such failure or breach
within five (5) business days (or such shorter period of time as is commercially reasonable under
the circumstances) after receipt of notice from City specifying such failure or breach; or (d)
becomes insolvent, files, or has filed against it, a petition in bankruptcy, for receivership or other
insolvency proceeding, makes a general assignment for the benefit of creditors or, if Professional
is a partnership or corporation, dissolves, each such event constituting an event of default
hereunder, City shall have the right to, among other things: (1) terminate all or any part of this
Agreement, without liability to Professional; (2) perform or obtain, upon such terms and in such
manner as it deems appropriate in its sole discretion, the Services and/or additional services which
were to be provided by Professional and Professional shall be liable to City for any excess costs to
City in performing or obtaining same; and/or (3) exercise any other right or remedy available to
City at law or in equity.
7.9 Government Compliance.
Professional agrees to comply with all present and future federal, state and local laws, executive
orders, rules, regulations, codes and ordinances which may be applicable to Professional's
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performance of its obligations under this Agreement, and all relevant provisions thereof are
incorporated herein by this reference. Professional agrees to indemnify and hold harmless City
from any and all losses, damages, costs, attorney fees and/or liabilities resulting from any
violation of such law, order, rule, regulation, code or ordinance. This indemnification obligation
shall survive the termination of this Agreement.
7.10 Indemnification.
Professional shall indemnify and hold harmless City and its officers, officials, employees, agents,
assigns and legal representatives from any and all losses, liabilities, claims, judgments and liens,
including, but not limited to, all damages, costs, expenses and attorney fees arising out of any
intentional or negligent act or omission of Professional and/or any of its employees, agents,
outside sources, contractors or subcontractors in the performance of this Agreement, or otherwise.
The failure to do so shall constitute a material breach of this Agreement. This indemnification
obligation shall survive the termination of this Agreement.
7.11 Discrimination Prohibition.
Professional represents and warrants that it and each of its employees, agents, contractors,
subcontractors and outside sources shall comply with all existing and future laws of the United
States, the State of Indiana and City prohibiting discrimination against any employee, applicant
for employment and/or other person in the subcontracting of work and/or in the performance of
any Services and/or additional services contemplated by this Agreement with respect to hire,
tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to
employment, subcontracting or work performance hereunder because of race, religion, color, sex,
handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. City
reserves the right to collect a penalty as provided in IC 5-16-6-1 for any person so discriminated
against. This indemnification obligation shall survive the termination of this Agreement.
7.12 Severability.
If any provision or portion of this Agreement is held to be invalid, illegal or unenforceable by a
court of competent jurisdiction, that provision or portion thereof shall be stricken, and all other
provisions of this Agreement which can operate independently of such stricken provision shall
continue in full force and effect.
7.13 Notice.
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this
Agreement shall be written and either hand-delivered or sent by prepaid U.S. certified mail, retum
receipt requested, addressed to the parties as follows:
Mcganiel Fire Systems
Inspection and Testing
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CITY:
PROFESSIONAL:
City of Camel
One Civic Square
Camel, IN 46032
ATTN: Dave Brandt
McDaniel Fire Systems
4380 Sellers Street
Lawrence, Indiana 46226
ATTN: Don Metcalf
(with a copy to the City Attorney,
Department of Law, same address)
Notwithstanding the above, City may orally provide to Professional any notice required or permitted by
this Agreement, provided that such notice shall also then be sent as required by this paragraph within ten
(10) business days from the date of such oral notice.
7.14 Effective Date.
The effective date ("Effective Date") of this Agreement shall be the date on which the last of the
parties hereto executes same.
7.15 Governing Law: Lawsuits.
This Agreement shall be governed by and construed in accordance with the laws of the State of
Indiana, except for its conflict of laws provisions, as well as by all ordinances and codes of the
City of Cannel, Indiana. The parties further agree that, in the event a lawsuit is filed hereunder,
they waive any rights to a jury trial they may have, agree to file any such lawsuit in an appropriate
court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and
has jurisdiction over same.
7.16 Waiver.
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or
remedies hereunder or under law shall not operate to waive any such rights and/or remedies nor in
any way affect the rights of such party to require such performance at any time thereafter.
7.17 Non-Assignment.
Professional shall not assign or pledge this Agreement, whether as collateral for a loan or
otherwise, and shall not delegate its obligations under this Agreement, without City's prior
consent.
7.18 Entire Agreement.
This Agreement contains the entire agreement of and between the parties hereto with respect to
the subject matter hereof, and no prior agreement, understanding or representation pertaining to
such subject matter, written or oral, shall be effective for any purpose. No provision of this
Agreement may be amended, added to or subtracted from except by an agreement in writing
signed by both parties hereto and/or their respective successors in interest. To the extent any
McI2~aniel Fire Systems
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provision contained in this Agreement conflicts with any provision contained in any exhibit
attached hereto, the provision contained in this Agreement shall prevail.
7.19 Representation and Warranties.
Each party hereto represents and warrants that it is authorized to enter into this Agreement and
that any person or entity executing this Agreement on behalf of such party has the authority to
bind such party or the party which they represent, as the case may be.
7.20 Headings.
All headings and sections of this Agreement are inserted for convenience only and do not form a
part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
7.21 Advice of Counsel.
The parties warrant that they have read this Agreement and understand it, are fully aware of their
respective rights, have had the opportunity for the advice and assistance of an attorney throughout
the negotiation of this Agreement, and enter into this Agreement freely, voluntarily, and without
any duress, undue influence, coercion or promise of benefit, except as expressly set forth herein.
[remainder of page intentionally left blank]
McDaniel Fire Systems
Inspection and Testing
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1N WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
BY:
James Brainard, Presiding Officer
ry nn ur&ber
McDaniel Fire Systems
4380 Sellers Street
Lawrence, Indiana 46226
BY: ~~
Authorized Signature
Printed Name:
Title: .,,tC'.~.cr:
FID/SSN: 3f'-/d~t~,,Co/6
Date: o'~'- 3-c~c~
ATTEST:
04/18/00 13;09 FAX,.3_17 5,49 2149 tiCDANIEL FIRE SYSTEMS ~001
Mi/IEL
[ FIRE SYSTEMS
4380 Sellers Street
Lawrcnce~ Indiana 46226
Telephonc: (317) 542-7420
Fax: (317) 549-2149
FAX TRANSMITTAL
COVER SH]EET PLUS (12) PAGES
DATE: 4-18-00 _
Tel
COMPANY: The Carreel Civic Center
NAME: ]dr. Ihatlllil~-
FAX#: 571-2409
FROM:
COMPANY: MCDANIEL FIRE SYSTEMS
NAME: Don Metcalf
SUBJECT: Inspectiol3 and Testh~g of Fire Spdnlders for the following locations:
Cannel Pollc~ Deparanent, CarincA Civic Ceat~ and Carreel Commumcations C~nte~
MESSAGE;
Dave,
If you have any questions or commm~ts please give me a call.
Thank you.
Don Metcalf
Please cobtact us kmnediately ffthi~ transmission was incomplete.
04/18/00 13:09 FAX 317 549 2149 HCDANIEL FIRE SYSTEMS ~002
4380 SELLE[tS STREET
LAWRENCE. INDIANA 46226
317-54Z-742~ FAX S17~4~2140
1-~-6374613
April 18, 2000 PROPOSAL NO- 18510
Cartad Civic C~ter
One Civic Square
Carreel, IN 46032
Re: Inspection and Testing of Fire Sprinkler System
Gentle,men:
Thauk you for allowing us to me,~t with you and discuss your fire protection needs. To
ensure that an existing syst~n is in good operating order, we offer a comprehensive
inspection and testing service, performal by our staff of fully trained iuspcctors.
The State ofh~diana passed a law in 1991, which requires annual inspection of all fire
sprinkler systms.
The requirements in tl~is proposal are taken firore the National Fire Protection Association
Pamphlet 25, "Standm'd for time Inspection, Testing, and Maintenance of Water_Based
Fire Protection Systems," 1995 Edition.
W= at McDaniel Fire Systems look forward to working with you in a joint effort to save
lives and property by prop~ly inspecting, testing, and maintaining your fi~ protection
systems. McDaniel Fire Systems will pm-f'orm inspections pursuant to the requirements
of NFPA 25 and the Iudiaua Code for your existing Fire Protection Systems as follows:
SCOPE OF INSPECTION
3 WET HPE SPRINKLER SYSTEMS to be inspected on an annual basis which
includes the following:
1. Check ff all syste~ns are in service.
2. Check for proper clearances bctwe~ sprinkler deflector and top of storage.
3. Check if con~ol valves in the open position are locked or equipped with a talnrtper
switch.
4. Fully close all COntTo1 valves and reUkrn to normal position.
5. Peffoma a main drain water flow test.
6- Check Fire Department ConnectiOns for proper visibility and accessibility as well
as the condition of the check valves a~d caps.
VALPARAISO. IN
SEE BACK FOR GENERAL TERM5 AND CONDITIONS
CHAMPAIGN, IL MARION, IL INDIANAPOLIS. IN
217~59-001S 618-993-290~ 317-542J420
~LKHART, IN
21~.264~64s
04/18/00 13:10 FAX 317 549 2149 MCDANIEL FIRE SYSTEMS ~003
4380 SELLERS STREET
LAWRENCE. INDIANA 46226
317-542-7420 FAX 317-549-2149
1-800-637-4613
Pag~ 2
7. Test water motor and gong,
8. Test electric alarm.
9, Test supervisory alarm sen4ce.
10. Check all sprinklers for damage, corrosion, and obstruction to spray pattern.
11, Check if all spi'inklars are less than 50 years old.
I2. Check if quick response residential sprinklers are less than 20 years old.
13- Check for stock of spare sprinklers.
14. Examine exterior condition of the Sprinkler System.
15. Check proper tompcratture ratings of sprinklers for their locations.
16. Check azeas that are protected by a Wet System for potential fleezing.
1 DRY PIPE SPRINKLER SYSTEM to be inspected on an anvual basis which
includes the following:
2,
3,
4.
5,
6.
7.
Include items 1 through 16 under "Wet Pipe Sprinkler Systems".
Check if dry pipe valves are in service.
Check for proper air pressure and priming water level.
Test operation of air or nitrogen supplies.
DraLn all system low points.
Peffornl a tlip trip test on the pipe valve.
Check for proper operation of heating equipment hi the dry pipe valve room.
BACKFLOW PREVENTER
We have not included testing ofbackOow preventers with this proposal. A quotation is
available upon request.
FIVE-YEAR MAINTENANCE
NFPA 25 requires that all check valves, alarm valves, and h/gh-tempcrature sprinklers be
maintained and/or replaced every 5 years. McDaniel Fire Systems will perform this
service upon request from the buyer. This maintenance wiB only be performed on a tame
and material basis and will be added to the finn inspection contract price. As five-year
maintenance items are performed, McDaniel Fire Systems will monitor when subsequent
maintenance is due to be performed.
OVERTIME WORK APeD NON-WORKING HOURS
I.t is assumed that all work can be done during normal working hours 7:00 to 3:30,
Monday through Friday. If it is deemed necessary by the Owner that some of the work
VALPARAISO. IN CHAMPAIGN, IL MARION, It, INDIANAPOLIS, IN ELKHART. IN
219-462-0571 217-3~9-0018 618-993-2905 317-542-7420 219-264-58~-5
04/~8/00 ~:10 FAX 317 549 2149 ~CDANIEL FIRE SYSTE~S ~004
4360 SELLERS STREET
LAWRENCE, INDIANA 4~'228
317-542-7420 FAX 317-549-2149
1-800-63746t3
Page 3
shotdd be performed during non-working hours, the cost would be charged as an extra to
the contract price_
CLARIFICATIONS
McDaniel Fire Systems will schedule the inspection as detailed in the above
specificationsinthemonthofScptemb~rofeachcaleadaryear. Should the inspection
reveal the need for repairs to your systems, they will be performed on a time and material
basis t~pon written approval by the Buyer.
O~x inspections will only report conditions as they exist at the time of the im-pection and
do not guarantee the operation of the system due to factors beyond our control, i.e.
potentially closed valves or depleted municipal water supply.
No allowance has been made for design variations in excess of NFPA Standards, which
may be requested by any particular insurance agency/tmderwfiter.
This proposal is based upon one person from Owner's facility being available to unlock
doors and silence building alarms.
McDaniel Fire Systems refers all iaqairies on inspection, testing, and maintenance of
poxtable fire extinguishers and hood systems to Midwest Fire and Safety Company, Inc.
in Indianapolis, IN at (317) 632-9336,
Our px4ce for this annual inspection of these facilities, as detailed in the above
specifications is $375.00.
NFPA 25 and the Indiana .fire code requires quarterly checking of gauges, .Ere depaxtment
connections, hydraulic placards, and control valves and testing of all flow alarms, tamper
switches, and main ckains. All interim inspections axe performed at $165.00 each_ Please
indicate the number of interim inspections desired below.
ANNUAL $375.00
QUARTERLY 3at.$165.00 = $495.00
TOTAL $870.00
Quotation for quarterly inspections is based upon someone from the police statio~ civic
center, and commtmication center being available to facilitate testing all three on the
same day.
VALPARAISO, IN CHAMPAIGN, IL MARION, IL INDIANAPOLIS, IN ELKHART. IN
219-462-0571 217-35943016 618-993-2905 3'17-542-7429 219-264-5~.5
04/18/00 13:11 FAX 317 549 2149 MCDANIEL FIRE SYSTEffS ~005
4380 SELLERS STREET
LAWRENCE, INDIANA 46226
317842J420 FAX 317-54~-2149
1~00-637-4~13
Page 4
Quarterlies to be performed in March, Y~nc, and December.
If you have any questions, or require further information, please contact
Sincerely,
Don M~tcalf
Service and Inspection Representative
APPROVAL:
DATE:
P-O. NO.:
DM:lj
VALPARAISO. IN
CHAMPA}GN. IL
217-359-0018
MARION. IL
INDIANAPOLl<:, IN
B'tT-542-7420
0i/!8/00 . ~:12 FAX 317 54:~ 2149 )i~I'ANIEL FL~E S~STEXS
M /.IIEL
~010
LAWRENCE. INDIANA 46226
317,54,2-7420 FAX 317,-5~9-2'149
ApfillT, 2000 PROPOSALNO. 18511
C-~unel Police D~'pt.
Three Civic Square
Camel, indiana ~6032
Re: Inspection and Testing of Fire Sprinkler System
Gentlemen:
Thank you fox allowing us to meet with you and discuss your fire protection needs. To
ensure that an existing system is in good operating order, we offer a comprehensive
inspection and testing service, performed by our staff of full y trained inspectors.
The State of indiana passed a law in 1991, which requires annual inspection of all fire
sprinkle systems.
The requirements in this proposal are taken from the National Fire :Protection Associafon
Pamphlet 25, "Standard for the l~pection, Testing, and Maintenance of Water*Based
Fire Protection Systems," 1995 Edition.
We at McDaniel Fire Systems look forward to working with you in a joint effort to save
lives and property by properly inspeering, testing, end maintaining your fire protection
systems. McDaniel Fire Systems will perform inspections pursuant to the requirements
of NFPA 25 and the Indiana Code for your existing Fire Protection Systems as follows:
SCOPE OF INSPECTION
3 WET PIPE SPRINKLER SYSTEMS to be inspected on an annual basis which
includes the following:
1. Check if all systems are in service.
2. Check for proper clearances between sprinkler deflector and top of storage.
3. Check if control valves in the open position are locked or equipped with a tamper
switch.
4. Fully close all control valves and return ~o normal position.
5, Perform a main drain water flow test.
6. Check Fire Department Connections for proper visibility and accessibility as well
as the condition of the check valves and caps.
VALPARAISO,
SEE BACK FOR GENERAL TERM5 AND CONDITtONS
CHAMPAIGN, IL MARION. IL INDIANAPOLIS, IN
217-3,59-0018 S'lS,-g83-2g05 317.-54.Z-7.~20
ELKHART, IN
A
04/~i/00 :3:13 FAX A7 549 2149
M AIIIEL
~fC~/~NIEL ~.~E SYSTE~I5
7. Test water motor a~d gong.
8. Test electric alarm.
9. Test supervisory alarm service.
10. Check all sprinldors for damage, corrosion, and obstruction to spray pattern.
11. Check if all sprinklers are less than 50 years old.
12. Check if quick response residential sprinklers are less than 20 years old.
13. Check for stock of spare sprinklers.
14. Examine exterior condition of the Sprinkler System.
15, Check proper temperature ratings of sprinklers for their locations.
16, Checkare, as that are protect~ by a Wet Systean for potantial freazing_
1 DRY PIPE SPRINKLER SYSTEM to be iuspected on an annual basis which
includes the follox~ing:
3.
4.
5.
6.
7.
Include items 1 through 16 under "Wet Pipe Sprinkler Systems".
Check if dry pipe valves are in service.
Check for proper air pressure and priming water level.
Test operation of air o~ nitrogen supplies.
Drain all system low points.
Perform a trip trip test on the pipe valve.
Check for proper operation of heating equipment in the dry pipe valve room.
BACICF'LOW PREVENTER
We have not included testing ofback~ow preyenters with this proposal. A quotation is
available upon request,
FIVE-YEAR I~r~ffNTENANCE
NFPA 25 requires that all check valves, alarm valves, and high-temperature sprinklers be
maintained and/or replaced every 5 years. McDaniel Fire Systems will perform this
service upon request from the buyer. This maintenance will only be performed on a time
and material basis and will be added to the firm inspection contract price. As five-year
maintenance items are performed, McDaniel Fire Systea~as will monitor when subsequent
maivtenance is due to be performed.
OVERTIME WORK AND NON-WORKING HOURS
It is assumed that all work can be done durkng normal working hours 7:00 to 3:30,
,Monday through Friday. If it is fietuned necessary by the Owner that some of the work
VALPASAI~O, IN CHAMPAIGN, IL MARION, IL INDIANAPOLIS, iN ELKHART, IN
219-462-0S71 217-359-0018 S18-993-2905 317-542-7420 219-264--5~.5
04/1~/00 13::3 FAX ,317 $49 :' ~19 JICDA>TIEL FI_i{ SYSTE:!~
M illlEL
Page 3
should bc performed during non-working hours, the cost would be charged as an extra to
the contract price.
CLARIFICATIONS
McDauicl Fke Systems will schedule the inspection as detailed in t~e above
specifications in the month of September of each calendar year. Should the inspection
reveal the need for repairs to your systems, they will be performed on a time and material
basis upon written approval by the Buyer.
Our inspections will only report conditions as they exist at the 6me of the inspection and
do not guarantee the operation of the system due to factors beyond our control,
potentially closed valves or depleted municipal water supply.
No allowance has been made for design variations in excess of NFPA Standards, which
may be requested by any particular insm'ance agency/underwriter.
This pTOpOSal iS based upon one person from Owuer's facility being araBable to unlock
doors and silence ba/iding alarms,
McDaniel Fire Systems refers all inquiries on inspection, testing, mid maintenance of
portable fire extinguishers and hood systems to Midwest Fire and Safety Company, Inc.
in Indianapolis, IN at (317) 632-9336.
P cE
Our price for this annual inspection of these facilities. as detailed in the above
specifications is $375.00.
NFPA 25 and the Indiana fire code requires quarterly checking of gauges, fire depaslna~ent
connections, hydraulic placards, and control valves and testing of all flow alamls, tamper
switches, and main drains. All interim inspections are performed at $165.00 each. Please
indicate the number of interim inspections desired below.
ANNUAL 5375.00
QUAKTERLY ........... 3 at $165.00 = $4~95,00
TOTAL $870.00
Quotation for quarterly inspections is based upon someone from the police station, civic
center, and communication center being available to facilitate testing all three on the
same day.
VALPARAISO, IN G~L,%MPAION. IL MARION. IL INDIANAPOLIS, [N ELKI-~RT, 1N
2194620571 217-359-0018 ~16-99~2905 317.-542-74Z0 21S-264-58~.5
0J ~?/00 ,l~:14 FAX ]:t7 549 71.49 MCD;NIEL FI2E SYSTEMS5
M iiiIEL
P~,ge 4
Quarterlies to be performed in March, June, and December,
If you have a~y questions, or require further information, plc~e contact me.
Sincerely,
Don Metcalf
S rv'ce and Inspection Representative
APPP,0VAL:
DAYE:
P.O. NO.:
DM:lj
VALPARAISO, IN
219-482-0571
CHAMPAIGN,
217-359-00t8
iNDIANAPOLIS, IN
317~-J42-7420
ELKHART, IN
219.2E4,5H5
04,18/00 13:11 I.C( 317 ~4~_2149_
M IIIIEL
~ )ANIEI fRE SYSTEMS
~ 00~
4380 SELLERS STREET
LAWRENCE, INOIANA 46226
317-542-7420 FAX 311-549-2149
1-800-6374613
Apdll8,2000 PROPOSALNO. I8512
Cartncl Communications Center
31 First AveNue N. W.
Carmel, 12N' 46032
Re: Inspection and Testing ofFfie Sprinkler System
Gentlemen:
Thank you for allowing us to meet with you and discuss your fire protection needs. To
ensure that an existing system is in good operating order, we offer a comprehensive
inspection and testing service, performed by our staff of fully trained inspectors.
The State of indiana passed a law in 1991, which requires annual inspection of all fire
sprinkler systems.
The requirements in this proposal are taken from the National Fire Protection AssociatioD
Pamphlet 25, "Stax~da~d for the Inspection, Testing, and Maintenance of Water-Based
Fire Protection Systems," 1995 Edition.
We at McDaniel Fire Systems look forward to working with you in a joint cffozt to save
livos and property by properly inspecting, testing, a~d maintairing your fixe protection
systcras. MoDaniel Fire Systems will perform inspections pm'sua~t to the requirements
of NFPA 25 and the Indiana Code for your existing Fire Protection System as follows:
SCOPE OF INSPECTION
1 WET PIPE SPRINKLER SYSTEM to be inspected on an axmual basis which
includes the following:
1. Check if all systems axe in service.
2- Check for proper eleaxances between sprinkler c~eflector and top of storage_
3. Check if control valves in the open position axe looked or equipped with a tamper
switch.
4. Fully close all control valves and return to normal position.
5. Perform a mare drain water flow test.
6. Check fire department connections for proper visibility and accessibility as well
as the condition of the check valves and caps.
VALPARAISO, IN
219-462-0571
SEE BACK FOR GENERALTERMS AND CONDITIONS
CHAMPAIGN, 1L MARION, IL INDIANAPOLIS, IN
217-359-0018 818,-9.93-2905 317-542-7420
ELKHART, IN
219-26&5845
,t/18/00 13:11 i'~ 317 ~'/2149
M//IEL
H<;DANIEL :IRE S', 3TEMS
Page 2
7, Test water motor and gong.
8. Test electric alarm,
9. Test supervisory alaxm~ service.
10. Check all sprinklers for damage, corrosion, and obstruction to spray pattern.
11. Check if all sprinklers are less than 50 years old.
12. Check if quick response residential sprinklers are less than 20 years old.
13. Check for stock of spare sprinklers.
14. Examine exterior condition of the Sprinkler System.
15. Check proper temperature ratings of sprinklers for their locations.
16- Check areas that are protected by a Wet Systcm for potential fleezing.
BACICFLOW PREVENTER
We have not included testing of backilow preyenters with this proposal. A quotation is
available upon request_
FIVE-YEAR MAINTENANCE
NFPA 25 requires that all cheek valves, alarm valves, and high-temperature sprinld~r~ be
maintained a~d/or replaced every 5 years. McDanlcl Fire Systems witl perform this
service upon request fxom the buyer. This maintenance ,~i ll only be performed on a time
and material basis and will be added to thc firm inspection contract price. As five-year
maintenance items are performed, MeDaniel Fire Systems will monitor when subsequent
maintenance is due to be performed.
OVERTIME WORK AND NON-WORKING HOURS
h is assumed that all work can be done during normal working hours 7:00 to 3:30,
Monday throagh Friday. If it is deemed necessary by the Owner that some of the work
should be performed during non-working hours, the cost woald be charged as an ex-tm to
the contracl price.
CLARIFICATIONS
McDaniel Fixe Systems will schedule the inspection as detailed in the above
speeificatioBs in the month of September calendar year. Should the inspection reveal the
need for repairs to your systems, they will be parformed on a time and material basis
upon written approval by the Buyer.
VALPARAISO, IN CHAMPAIGN. IL MARION, IL INDIANAPOLIS. IN ELKHART. IN
Pt/18/00 18:1~ FAX 817 S'~O ~1~9
II AiIIEL
;:CDANIEL FIRE
Plg~ 3
Our 5nspections will only report conditions as they exist at the lime of the inspection and
do not guarantee the operation of the system dne to factors beyond our control, i.e.
potentially closed valves or depleted municipal water supply.
No allowance has been nmde for design variations in excess of NFPA Standards which
may be requested by may particular insurance agency/underwriter.
This proposal is based upon one person from Owner' s facility being available to unlock
doors and silence building 'alarms.
McDaniel Fire Systems refers all inquiries on inspection, testing, and maintenance of
portable fire extinguishers and hood systems to Midwest Fire and Safety Company, Inc.
in Indianapolis, IN' at (317) 632-9336.
PRICE.
Our price for this annual inspection of these facilities, as detailed in the above
specifications is $200.00.
NFPA 25 and the Indiana fire code requires quarterly checking of gauges, five department
connections, hydraulic placards, and control valves and testing of all flow alarms, tamper
switches, and main drains. All interim inspections are performed at $140.00 each. Please
indicate the number of interim inspections desired below.
ANNUAL $200.00
QUARTERLY 3 ~ $140.00 $420.00
TOTAL $620.00
Quotation for quarterly inspections is based upon someone from the police station, civic
center, and communication center being available to facilitate testing all three on the
same day.
Quarterlies to be performed in Marcl~ June, and December.
"Since this ycar's annual was performed in March, the cost for your September
inspection ~ will be $140.00."
VALP&RAI$O, IN C~L.~MPAIGN, IL MAJ~ON, IL ;NDIANAPOUS, IN ELKHART. IN
219-462-0571 217-359-001~ S18-993-2905 317-542-7420 219-264-5845
04~ 00 13:12 FAX 517 549
M AIIIEL
_ }ICDAN2 ! EL FII~ ~ SYSTE; ~
Page 4
ffyo a have any questions, or require further i~formation, please contact me.
Sincerely,
Don Metcalf
S~rC_ce and Inspection Representative
APPROVAL:
DATE:
1~.O. NO.:
219-462-G571
CHAMPAIGN, IL
217459-0018
MARION. IL
518-993-2905
INDIANAPOLIS. IN
3'~7-,~-2-7420
ELKHART. IN
219-264-5~5
Na~ne of Company:
Address & Zip:
Telephone No.:
Fax No.:
EXHIBIT B
Professional Services Invoice
Date:
Project Name:
Invoice No:
Person
Performing
Service
Service Services Provided Hourly Hours
DaCe (Describe in detail in one-RaCe Worked
tenth hour units)
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation & Disability
Statutory Limits
Employer's Liability:
Bodily Injury by Accident:
Bodily Injury by Disease
Bodily Injury by Disease
$100,000 each accident
$ 500,000 policy limit
$100,000 each employee
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit (other than
Products/Completed Operations):
Products/Completed Operations:
$1,000,000
$1,000,000
Personal & Advertising Injury
Limit:
Each Occurrence Limit:
Fire Damage (any one fire):
Medical Expense Limit
(any one person):
$1,000,000
$1,000,000
$ 50,000
$ 5,000
Comprehensive Auto Liability
Owned, hired and non-owned
Bodily Single Limit:
injury and property damage
each accident
$1,000,000
Umbrella Excess Liability
Each occurrence and aggregate
Maximum Deductible
$1,000,000
$ 10,000
Professional Responsibility Insurance:
Per Occurrence: $1,000,000
Aggregate: $1,000,000
October 11, 2000
Mr. Don Metcalf
McDANIEL FIRE SYSTEMS
4380 Sellers Street
Lawrence, IN 46226
Dear Mr. Metcalf:
On August 16, 2000, the Board of Public Works and Safety approved a contract to do business
with your company. Enclosed is a fully executed copy of the Agreement for your records.
Please review the enclosed sample invoice (Exhibit B). You do not need to use this specific
form, but we require you to submit the requested information in a similar layout. This format
replaces any other form previously used by the City and is effective upon approval of your
contract.
Please do not hesitate to contact me at 317.571.2413 if you have any questions or concerns.
Sincerely,
COP'{
Carrie A. Groce
Deputy Clerk-Treasurer
Enclosure
CC:
Dave Brandt
Maintenance Department