Braden Business Sys-Mayor's Ofc CernA)uati-
- 0�d2i Op, o I APPROVED, AS TO
`: FORM BY.
YOUR CONNECTION TO THE lir RE mmil>
BUSINESS SYSTEMS, INC. Invoice No
9430 Priority Way West Drive 080424
Indianapolis, IN 46240 Invoice Date
Phone (317)580-0100 11/23/99
Fax (317)580-2500 ACCOUNTS PAYABLE
L MAYOR'S OFFICE
ACCOUNTS PAYABLE o CITY OF CARMEL
B CITY OF CARMEL C 1 CIVIC SQ
I 1 CIVIC SQ A CARMEL IN
L CARMEL IN 46032-7569 I
L 46032-7569
T o
o NID# A3068 PO # P _____=_-
Cust. No Model and Serial No Lease :7.3 Salesperson ?mg. Type
IN0578 1 K4145 25ME01577 IRC I 2B1 SC
Previous Current
Date-- - Meter - - Date _-._- - -- Meter. ---—
Invoice Period 12/31/99 To 12/31/00
Quantity Code No Description Amoun:
1 4CKKOD M. C. KON 4145 COPIER BASE 1, 906 . 00
RATE-INCLUDES SUPPLIES
# RC 4145 Po
u
ALLOWABLE COPIES PER MONTH IS 8, 500 . m
O EXCESS COPY RATE IS ' . 018/COPY BILLED MONTHLY. m
BCC IS BASED ON THE 'DECEMBER METER READING. m
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TOTAL DUE
1,906.00
SPECIAL TERMS S >T5" DAYS
BRADEN BUSINESS SYSTEMS
9430 PRIORITY WAY WEST DR Terms: Net 10 Days From Invoice Date
E
M INDIANAPOLIS IN 46240 Unless otherwise stated above
T Please Pay From This Invoice
T Overdue accounts will be charged a late
o payment fee of 1---1 -24 per month (Ia t annually) .
12-
Comments
ANNUAL M M.C.-INCLUDES PARTS, LABOR, ( V OVA%VCA ci bCO
(\. ,%CC
TRIP CHARGE AND SUPPLIES.
Original Invoice Page 1
Complete Care Guarantee
Equipment Location Bill To
Firm Name MAYOR'S OFFICE CITY OF Firm Name SAME
CARMEL
Address 1 CIVIC SQ Address
City CARMEL State IN Zip 46032 City State Zip
Contact: Sri Contact:
Braden Business Systems,Inc.,agrees to provide quality assurance service The undersigned represents that he/she is the Owner of the equipment or that
and interim calls as required at the installation address specified above on the he/she has the Owner's authority to enter into this Agreement.
equipment listed. This agreement is limited to equipment regularly operated
during a single eight-hour shift per day and all Braden Business Systems,Inc., This Complete Care Guarantee will remain in force,through 12/31/00,unless
calls hereunder are restricted to Braden Business Systems,Inc.,normal renewal in writing by the parties hereto. It is understood that the renewal of
working hours 8:00 a.m.to 5:00 p.m.Monday-Friday. this agreement is subject to price and provision changes without notice.
All service commenced outside of Braden Business Systems,Inc.normal Toner consumption and yields are based upon the manufacture's specifications
working hours will be charged at published rates for service and expenses only. of 6%line print. The amount of consumption is dependent upon the following:
(1)types of originals used,(2)amount of solid fill(3)customer care of
The following services are included: All supplies,(except paper,color toners, equipment and copying with platen open,(4)environment,and(5)monthly
color starters,staple cartridges,transparencies and labels),all quality copy volume. Additional toner or supplies will be provided at Braden
assurance service calls,all service calls,all parts through normal wear Business System's discretion if manufacturer yields for toner consumption is
including photoconductor,rollers and lubricants. Parts and assemblies made exceeded.
unserviceable due to negligence,misuse,power surges,Acts of God,or
unauthorized equipment movement are excluded. If the equipment is traded in on new Braden Business Systems,Inc.equipment,
any unused portion of the yearly contract charge shall be prorated,if
This Complete Care Guarantee is good up to one(1)full year from the applicable,and applied toward the maintenance of the new equipment. This
guarantee begin date. agreement is not transferable to a third party. No portion of this contract is
refundable,except as noted above. Upon verification of charges and
When,in Braden Business Systems,Inc.opinion,a shop reconditioning acceptance of this agreement by a Braden Business Systems,Inc.officer,the
(overhaul)is necessary because normal repair and parts replacement cannot customer will be invoiced for the equipment located at the ship-to address
keep the machine(s)in satisfactory operating condition Braden Business written above.
Systems,Inc.will submit a cost estimate to the customer. Such work,if
authorized by customer,will be in addition to the maintenance charge. *Meter cards provided are to be completed and faxed to Braden Business
Systems,Inc.on specified dates.
Optimum performance of the equipment covered by this Complete Care
Guarantee can be expected only if supplies provided by,or meeting the This Guarantee will be voided if unauthorized supplies are used.
specifications of Braden Business Systems,Inc.are used. Braden Business Toner spills are not covered under this Guarantee.
Systems,Inc.shall have full and free access to the equipment to provide
service thereon. If persons other than Braden Business Systems,Inc.
representatives perform maintenance repairs, or unauthorized equipment
movement,and as a result,further work is required by Braden Business
Systems,Inc.to restore equipment to operating condition,such repairs will be
billed at Braden Business System's published time and material rates then in
effect.
For service as specified above on the equipment listed,the undersigned agrees
to pay the total charge(s)specified below to Braden Business Systems,Inc.,in
accordance with the terms specified on the face of the invoice.
Equipment to be covered by this Complete Care Guarantee:
Equip Model Serial Number Date Number Of Copies Excess Copies Beginning Meter Amount
ID Number Guarantee To Covered Read
Begin
A3068 K4145 25ME01577 12/31/99 8,500/MO $.018/COPY $1,906.00
To Be Billed: ANNUALLY Contract Number 080424
Please sign and return to:Braden Business Systems,Inc.,9430 Priority Way W Dr,Indianapolis,In 46240, Thank You.
Authorized Customer Signature: Date:
Customer Name(Please Print): Title:
Sales/Customer Service Representative: Darlene Edwards Date: January 6, 2000
Complete Care Guarantee
Equipment Location Bill To
Firm Name MAYOR'S OFFICE CITY OF Firm Name SAME
CARMEL
Address I CIVIC SQ Address
City CARMEL State IN Zip 46032 City State Zip
Contact: P. MORRISSEY • ( Contact:
Braden Business Systems,Inc.,agrees to provide quality assurance service The undersigned represents that he/she is the Owner of the equipment or that
and interim calls as required at the installation address specified above on the he/she has the Owner's authority to enter into this Agreement.
equipment listed. This agreement is limited to equipment regularly operated
during a single eight-hour shift per day and all Braden Business Systems,Inc., This Complete Care Guarantee will remain in force,through 12/31/00,unless
calls hereunder are restricted to Braden Business Systems,Inc.,normal renewal in writing by the parties hereto. It is understood that the renewal of
working hours 8:00 a.m.to 5:00 p.m.Monday-Friday. this agreement is subject to price and provision changes without notice.
All service commenced outside of Braden Business Systems,Inc.normal Toner consumption and yields are based upon the manufacture's specifications
working hours will be charged at published rates for service and expenses only. of 6%line print. The amount of consumption is dependent upon the following:
(1)types of originals used,(2)amount of solid fill(3)customer care of
The following services are included: All supplies,(except paper,color toners, equipment and copying with platen open,(4)environment,and(5)monthly
color starters,staple cartridges,transparencies and labels),all quality copy volume. Additional toner or supplies will be provided at Braden
assurance service calls,all service calls,all parts through normal wear Business System's discretion if manufacturer yields for toner consumption is
including photoconductor,rollers and lubricants. Parts and assemblies made exceeded.
unserviceable due to negligence,misuse,power surges,Acts of God,or
unauthorized equipment movement are excluded. If the equipment is traded in on new Braden Business Systems,Inc.equipment,
any unused portion of the yearly contract charge shall be prorated,if
This Complete Care Guarantee is good up to one(1)full year from the applicable,and applied toward the maintenance of the new equipment. This
guarantee begin date. agreement is not transferable to a third party. No portion of this contract is
refundable,except as noted above. Upon verification of charges and
When,in Braden Business Systems,Inc.opinion,a shop reconditioning acceptance of this agreement by a Braden Business Systems,Inc.officer,the
(overhaul)is necessary because normal repair and parts replacement cannot customer will be invoiced for the equipment located at the ship-to address
keep the machine(s)in satisfactory operating condition Braden Business written above.
Systems,Inc.will submit a cost estimate to the customer. Such work,if
authorized by customer,will be in addition to the maintenance charge. *Meter cards provided are to be completed and faxed to Braden Business
Systems,Inc.on specified dates.
Optimum performance of the equipment covered by this Complete Care
Guarantee can be expected only if supplies provided by,or meeting the This Guarantee will be voided if unauthorized supplies are used.
specifications of Braden Business Systems,Inc.are used. Braden Business Toner spills are not covered under this Guarantee.
Systems,Inc.shall have full and free access to the equipment to provide
service thereon. If persons other than Braden Business Systems,Inc.
representatives perform maintenance repairs, or unauthorized equipment
movement,and as a result,further work is required by Braden Business
Systems,Inc.to restore equipment to operating condition,such repairs will be
billed at Braden Business System's published time and material rates then in
effect.
For service as specified above on the equipment listed,the undersigned agrees
to pay the total charge(s)specified below to Braden Business Systems,Inc.,in
accordance with the terms specified on the face of the invoice.
Equipment to be covered by this Complete Care Guarantee:
Equip Model Serial Number Date Number Of Copies Excess Copies Beginning Meter Amount
ID Number Guarantee To Covered Read
Begin
A3068 K4145 25ME01577 12/31/99 8,500/MO $.018/COPY $1,906.00
To Be Billed: ANNUALLY Contract Number 080424
Please sign and return to:Braden Business Systems,Inc.,9430 Priority Way W Dr,Indianapolis,In 46240, Thank You.
Authorized Customer Signature: Date:
Customer Name(Please Print): Title:
Sales/Customer Service Representative: Darlene Edwards Date: January 6,2000
Approved and Adopted this day of reibruarii , 2000.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY: r
Ja s Brainard, Presiding Officer
Date: CO
Mary nn rke, Member
Date: p--690
Billy Walker, Member
Date:
ATTES
4,4,1,d
Diana Cordra`�, II/tCA, Clerk- asurer
Date: �t6-0
•
c: 6
of. 00 City of CCarmel
- TO N CO',01
11
February 4, 2000
Darlene Edwards
Braden Business Systems, Inc.
9430 Priority Way West Drive
Indianapolis, IN 46240
Dear Ms. Edwards:
On February 2, 2000, the Board of Public Works and Safety approved a contract to do
business with your company. Enclosed is a copy of the signed agreement.
Please call Clerk-Treasurer Diana Cordray at 571-2414 if you have any questions.
Sincerely,
-i&21(ltit-
Robin L. Butler
Deputy Clerk
Enclosure
pc: James Brainard, Mayor
ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2400