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AGREEMENT FOR PROFESSIONAL SERVICES
APPROVED, AS TO
FORM BY:
THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement"), is hereby made and
entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works ·
and Safety (hereinafter "City") and Scheer & Scheer Inc. (hereinafter "Professional").
RECITALS
WHEREAS, City owns and is responsible for its public works, which responsibility includes, by
way of illustration and not by way of limitation, the evaluation, planning, design, construction, operation
and maintenance of the City's infrastructure system; and
WHEREAS, from time to time, City needs professional services to assist it in effectively and
efficiently fulfilling its foregoing responsibilities; and
WHEREAS, Professional is experienced in providing such professional services as are covered by
this Agreement; and
WHEREAS, City desires to engage Professional as an independent contractor for the purpose of
providing to City, on a non-exclusive basis, the professional services referenced herein; and
WHEREAS, Professional is qualified and desires to provide City with such professional services.
NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions
set forth herein, City and Professional mutually agree as follows:
SECTION 1. INCORPORATION OF RECITALS.
The foregoing recitals are hereby incorporated into this Agreement and made a part
hereof.
SECTION 2.
2.1
2.2
2.3
SCOPE OF SERVICES.
City desires to engage Professional as an independent contractor for the professional services
("Services") set forth in attached Exhibit A which is incorporated herein by this reference.
Professional desires to provide the Services to City.
Professional acknowledges that it has read and understands this Agreement,
Professional's acceptance and/or provision of any Services hereunder shall
Professional' s acceptance of this Agreement and of all its terms and conditions.
and that
constitute
Professional understands and agrees that City may, from time to time, request Professional, on a
non-exclusive basis, to provide additional professional services to assist City in the planning,
design, construction, operation and/or maintenance of its infrastructure system. The scope of such
additional services to be provided by Professional to City shall be as requested and defined by the
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Mayor or his duly authorized representative. When City desires additional services from
Professional, the Mayor or his duly authorized representative shall notify Professional and set
forth the scope of such additional services desired, as well as the time frame in which such
services are to be rendered. Professional shall then provide, at no cost to City, an estimated cost
for such additional services, as well as the date by which such additional services will be provided.
Only after City has approved Professional's time and cost estimate for the provision of such
additional services shall Professional be authorized to commence same, the description of which
additional services shall be set forth in documents which shall be numbered and attached hereto in
the order approved.
2.4
Professional understands and agrees that City reserves the right, at any time, to direct changes, or
cause Professional to make changes, in the Services and/or additional services provided, or to
otherwise change the scope of the work covered by this Agreement, and Professional agrees to
promptly make such changes. Any difference in price or time of performance resulting from such
changes shall be equitably adjusted by City and Professional after receipt of documentation from
Professional in such form and detail as City may require.
2.5
Professional expressly warrants that all Services and/or additional services covered by this
Agreement will conform to the specifications, drawings, samples, instructions, directions and/or
descriptions furnished to City by Professional or by Professional to and accepted by City, and that
such Services and/or additional services will be performed in a timely manner, in a good and
workmanlike manner and free from defects. City understands and agrees that Professional will
and is entitled, in its professional judgment, to rely upon the completeness and accuracy of the
information provided Professional by City.
2.6
Professional acknowledges and agrees that it knows of City's intended use and expressly warrants
that all Services and/or additional services covered by this Agreement which have been selected,
provided or performed by Professional, based upon City's stated use, will be fit and sufficient for
the particular purposes intended by City.
2.7 Time is of the essence of this Agreement.
SECTION 3.
CITY'S RESPONSIBILITIES
3.1
Upon City's request of Professional for a time and cost estimate for the Services and/or additional
services to be provided hereunder, City shall provide such criteria and information with respect to
same as are reasonably necessary for Professional to understand the Services and/or additional
services requested and to provide a time and cost estimate thereon.
3.2
Once City has accepted Professional's time and cost estimate for the Services and/or additional
services, City shall:
3.2.1 Furnish to Professional, upon request, such studies, reports and other available data in
City's possession as City considers reasonably pertinent to the Services and/or additional services
to be provided, and which Professional shall be entitled to rely upon in performing the Services
and/or additional services, unless, in its review of same, Professional determines that such
information is not consistent and fails to promptly so notify City; and
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3.2.2 Arrange and make all provisions for Professional to enter upon public and private property
as reasonably required for Professional to perform the Services and/or additional services; and
3.2.3 Make reasonably available to Professional for consultation, as needed, such individuals as
are necessary for Professional to provide the Services and/or additional services to City.
3.3
City shall designate the Mayor or his duly authorized representative to act on City's behalf on all
matters regarding the Services and/or additional services.
.3.4
The parties understand and agree that the Services provided by Professional hereunder, and
Professional's compensation for the performance of such Services, is based upon Professional
receiving GIS data and current demographic and economic data from City, and that to the extent
such information is not provided to Professional, Professional and City agree to meet and agree
upon an adjustment in Professional's compensation as a result thereof.
SECTION 4.
PROFESSIONAL'S RESPONSIBILITIES
4.1
Professional shall provide to City, within five (5) business days after City requests same, a time
and cost estimate for the Services and/or additional services requested by City to be performed by
Professional.
4.2
Once City has accepted Professional's time and cost estimate for the Services and/or additional
services, such Services and/or additional services shall be performed pursuant to the terms of this
Agreement, within such time and cost estimate, and pursuant to any other terms and conditions set
forth or referenced herein or attached hereto.
4.3
Professional shall coordinate its performance, in the form of physical meetings and/or status
reports, with the Mayor or his duly authorized representative, pursuant to a mutually agreeable
schedule and/or as circumstances dictate.
4.4
Professional shall provide the Services and/or additional services by following and applying at all
times the highest professional and technical guidelines and standards.
SECTION 5.
COMPENSATION
5.1
As full and complete compensation for the Services performed by Professional hereunder, and
subject to the terms and conditions contained in this Agreement, including, but not limited to, the
termination provisions set forth in paragraph 7.1 hereinbelow, City shall pay Professional the total
sum of not more than Eighty-Three Thousand Two Hundred Dollars ($83,200.00), plus an
additional sum not to exceed Three Thousand Dollars ($3,000.00) for properly documented
expenses incurred by Professional in providing the Services.
5.2
Professional shall submit an invoice to City no more than once every thirty (30) days for Services
and/or additional services provided City during the time period encompassed by such invoice.
Invoices shall be submitted on a form containing the same information as that contained on the
Professional Services Invoice attached hereto as Exhibit B, which is incorporated herein by this
reference. City shall pay Professional for all undisputed Services and/or additional services
rendered and stated on such invoice within thirty (30) days after the date of City' s receipt of same.
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If the undisputed portion of an invoice amount is not paid within thirty (30) days of its receipt by
City, Professional shall so notify City. If such undisputed portion of the invoice amount is not
thereafter paid within ten (10) business days after City's receipt of such notice, then a late charge
in a sum equal to one percent (1%) of such unpaid and undisputed invoice amount shall accrue and
be immediately due and payable by City to Professional as a separate debt for each month same
remains unpaid.
5.3
In the event an invoice amount is disputed, City shall so notify Professional. If such dispute is not
resolved to City's satisfaction within ten (10) business days after notice of such dispute is sent by
City to Professional, City shall pay such amount, under protest, into the City Court of Carmel,
which Court shall hold same until notified of a resolution signed by both parties hereto or the entry
o f a final judgment thereon.
5.4
City, in its sole discretion, may agree to pre-pay all or any portion of the compensation to be paid
Professional as a result of its provision of the Services and/or additional services hereunder, which
pre-payment shall be expressly contingent upon and subject to an accounting and reconciliation by
and between the parties at such time as such Services and/or additional services are fully
performed, this Agreement is terminated and/or upon City's request. Professional agrees to
immediately disgorge to City any prepayment amount it has received from City for Services
and/or additional services that are disputed by City and/or which constitutes an overpayment for
same.
5.5
If additional professional services are required and Professional wishes to hire an outside source
for the performance of same, Professional shall so notify City, in advance of the engagement of
such outside source, with an explanation of the need and qualifications of same. If City consents
to such outside source, which consent shall not be unreasonably withheld, City shall reimburse
Professional for the actual cost of same, which reimbursement sum shall be subtracted from the
amount of compensation due Professional from City hereunder. Professional understands and
agrees that any and all outside sources so hired shall be employees or contractors of Professional
only.
SECTION 6.
TERM
Subject to the termination provisions set forth in Section 7.1 hereinbelow, this Agreement shall be
in effect from the Effective Date through December 31, 1999, and shall thereafter, on the first day
of January in each subsequent year, automatically renew for a period of one (1) year, unless earlier
terminated in accordance with the terms and conditions hereof.
SECTION 7.
MISCELLANEOUS
7.1 Termination.
7.1.1
7.1.2
The obligation to provide Services and/or additional services under this Agreement may
be terminated by City or Professional without cause upon thirty (30) days notice to the
other party.
The obligation to provide Services and/or additional services under this Agreement may
be terminated by City for cause, or upon City's failure to appropriate monies sufficient to
pay for same, immediately upon Professional's receipt of City's "Notice To Cease All
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7.1.3
Services."
In the event of Agreement termination, and as full and complete compensation hereunder,
Professional shall be paid for all Services and/or additional services rendered and
expenses incurred as of the date of termination that are not in dispute. Disputed
compensation amounts shall be resolved as set forth in paragraph 5.3 hereinabove.
7.2 Binding Effect.
City and Professional, and their respective officers, officials, agents, partners, successors,
executors, administrators, assigns and legal representatives are bound to the other and to its
officers, agents, partners, successors, executors, administrators, assigns and legal representatives,
in all respects as to all covenants, agreements and obligations of this Agreement.
7.3 No Third Party Beneficiaries.
Nothing contained herein shall be construed to give any rights or benefits hereunder to anyone
other than City and/or Professional.
7.4 Relationship.
The relationship of the parties hereto shall be as provided for in this Agreement, and neither
Professional nor any of its agents, employees, contractors, subcontractors and outside sources are
or shall become employees of City. Furthermore, Professional shall have the sole responsibility to
pay to or for its agents, employees, contractors, subcontractors and outside sources all statutory,
contractual and other benefits and/or obligations as they become due, and City shall not be
responsible for same. Rather, the compensation to be paid hereunder by City to Professional shall
be the full and maximum amount of compensation and monies required of City to be paid to
Professional hereunder. Professional hereby warrants and indemnifies City for and from any and
all costs, fees, expenses and/or damages incurred by City as a direct or indirect result of any
statutory, contractual or other claim for wages, benefits or otherwise by any agent, employee,
outside source, contractor or subcontractor of Professional regarding or related to the subject
matter of this Agreement. This indemnification obligation shall survive the termination of this
Agreement.
7.5 Insurance.
Professional shall procure and maintain, with an insurer licensed to do business in the State of
Indiana and reasonably acceptable to City, Professional Responsibility Insurance and such other
insurance as is necessary for the protection of City and Professional from any and all claims for
damages or otherwise under workers' compensation, occupational disease and/or unemployment
compensation acts, because of errors and omissions, because of bodily injury, including, but not
limited to, personal injury, sickness, disease or death of any and all of Professional's employees,
agents, contractors, subcontractors or outside sources, and/or because of injury to or destruction of
property, including, but not limited to, any loss of use resulting therefrom. The coverage amounts
shall be no less than those amounts set forth on attached Exhibit C. Professional shall cause its
insurers to name City as an additional insured on all such insurance policies (except on its
Professional Responsibility Insurance policy), shall, upon request, provide City with copies of all
such policies, and shall provide that such policies will not be canceled without thirty (30) days
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prior notice to City.
7.6 Price Terms.
Professional warrants and agrees that all of the prices, terms and warranties granted by
Professional herein are at least as favorable to City as those offered by Professional to other
customers purchasing the same or similar Services and/or additional services under the same
material terms and conditions.
7.7 Force Majeure.
Any delay or failure of either party to perform its obligations hereunder shall be excused if, and to
the extent, it is caused by an event or occurrence beyond the reasonable control of the party and
without its fault or negligence, such as, by way of example and not by way of limitation, acts of
God, actions by any governmental authority (whether valid or invalid), court injunction, fires,
floods, windstorms, explosions, riots, natural disasters, wars, or sabotage; provided that notice of
such delay (including the anticipated duration of the delay) shall be given by the affected party to
the other party within five (5) business days after discovery of the cause of such delay. During
any such period of delay or failure to perform by Professional, City, in its sole option, may
purchase some or all of the same or similar Services and/or additional services from other sources
and reduce the Services requested of Professional hereunder by such degree, without liability to
Professional, or have Professional provide some or all of the Services and/or additional services
from other sources at times requested by City and at the prices set forth in this Agreement.
7.8 Liens.
Professional shall not cause or permit the filing of any lien on any of City's property. In the event
such a lien is filed of record and Professional fails to remove it within ten (10) days after the date
of filing thereof, by payment or bonding, City shall have the right to pay such lien or obtain such
bond, all at Professional's sole cost and expense. Professional shall indemnify and hold harmless
City from and against any and all liabilities, losses, claims, costs, attorney fees, expenses and/or
damages incurred by City in connection with any such lien or the removal thereof. This
indemnification obligation shall survive the termination of this Agreement.
7.9 Default.
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions
of this Agreement, including Professional's warranties; (b) fails to perform the Services and/or
additional services as specified; (c) fails to make progress so as to endanger timely and proper
completion of the Services and/or additional services and does not correct such failure or breach
within five (5) business days (or such shorter period of time as is commercially reasonable under
the circumstances) after receipt of notice from City specifying such failure or breach; or (d)
becomes insolvent, files, or has filed against it, a petition in bankruptcy, for receivership or other
insolvency proceeding, makes a general assignment for the benefit of creditors or, if Professional
is a partnership or corporation, dissolves, each such event constituting an event of default
hereunder, City shall have the right to, among other things: (1) terminate all or any part of this
Agreement, without liability to Professional; (2) perform or obtain, upon such terms and in such
manner as it deems appropriate in its sole discretion, the Services and/or additional services which
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were to be provided by Professional and Professional shall be liable to City for any excess costs to
City in performing or obtaining same; and/or (3) exercise any other right or remedy available to
City at law or in equity.
7.10 Setoff.
In addition to any right of setoff provided by law, all amounts due Professional shall be considered
net of indebtedness of Professional to City; and City may deduct any amounts due or to become
due from Professional to City from any sums due or to become due from City to Professional
hereunder.
7.11 Government Compliance.
Professional agrees to comply with all present and future federal, state and local laws which may
be applicable to Professional's performance of its obligations under this Agreement, and all
relevant provisions thereof are incorporated herein by this reference. Professional agrees to
indemnify and hold harmless City from any and all losses, damages, costs, attorney fees and/or
liabilities resulting from any violation of such law. This indemnification obligation shall survive
the termination of this Agreement.
7.12 Indemnification.
Professional shall indemnify and hold harmless City and its officers, officials, employees, agents,
assigns and legal representatives from any and all losses, liabilities, claims, judgments and liens,
including, but not limited to, all damages, costs, expenses and attorney fees arising out of any
intentional or negligent act or omission of Professional and/or any of its employees, agents,
outside sources, contractors or subcontractors in the performance of this Agreement, or otherwise.
The failure to do so shall constitute a material breach of this Agreement. This indemnification
obligation shall survive the termination of this Agreement, but shall not extend beyond the
applicable statute of limitations for such acts or omissions.
7.13 Discrimination Prohibition.
Professional represents and warrants that it and each of its employees, agents, contractors,
subcontractors and outside sources shall comply with all existing and future laws of the United
States, the State of Indiana and City prohibiting discrimination against any employee, applicant for
employment and/or other person in the subcontracting of work and/or in the performance of any
Services and/or additional services contemplated by this Agreement with respect to hire, tenure,
terms, conditions or privileges of employment or any matter directly or indirectly related to
employment, subcontracting or work performance hereunder because of race, religion, color, sex,
handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. City
reserves the right to collect a penalty as provided in IC 5-16-6-1 for any person so discriminated
against. This indemnification obligation shall survive the termination of this Agreement.
7.14 Severability.
If any provision or portion of this Agreement is held to be invalid, illegal or unenforceable by a
court of competent jurisdiction, that provision or portion thereof shall be stricken, and all other
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provisions of this Agreement which can operate independently of such stricken provision shall
continue in full force and effect.
7.15 Notice.
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this
Agreement shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return
receipt requested, addressed to the parties as follows:
CITY:
PROFESSIONAL:
City of Carmel
One Civic Square
Carreel, IN 46032
ATTN: Mike Hollibaugh
(with a copy to the City Attorney,
Department of Law, same address)
Scheer & Scheer, Inc.
116 West Sixth Street, Fifth Floor
Cincinnati, Ohio 45202
ATTN: Brenda Case Scheer
Notwithstanding the above, City may orally notify Professional to cease all or any portion of the Services
and/or additional services and/or provide other notice pursuant to paragraph 7.1 hereinabove, provided
that such notice shall also then be sent as required by this paragraph within five (5) business days from the
date of such oral notice.
7.16 Effective Date.
The effective date ("Effective Date") of this Agreement shall be the date on which the last of the
parties hereto executes same.
7.17 Governing Law: Lawsuits.
This Agreement shall be governed by and construed in accordance with the laws of the State of
Indiana, except for its conflict of laws provisions, as well as by all ordinances and codes of the
City of Carmel, Indiana. The parties further agree that, in the event a lawsuit is filed hereunder,
they waive any rights to a jury trial they may have, agree to file any such lawsuit in an appropriate
court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and
has jurisdiction over same.
7.18 Waiver.
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or
remedies hereunder or under law shall not operate to waive any such rights and/or remedies nor in
any way affect the rights of such party to require such performance at any time thereafter.
7.19 Non-Assignment.
Professional shall not assign or pledge this Agreement, whether as collateral for a loan or
otherwise, and shall not delegate its obligations under this Agreement, without City's prior
consent.
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7.20 Entire Agreement.
This Agreement contains the entire agreement of and between the parties hereto with respect to the
subject matter hereof, and no prior agreement, understanding or representation pertaining to such
subject matter, written or oral, shall be effective for any purpose. Notwithstanding any other term
or condition set forth herein, but subject to paragraph 7.14 hereof, to the extent any term or
condition contained in any exhibit attached to this Agreement conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and
prevail, unless the parties hereto, or their successors in interest, expressly and in writing agree
otherwise. No provision of this Agreement may be amended, added to or subtracted from except
by an agreement in writing signed by both parties hereto and/or their respective successors in
interest.
7.21 Representation and Warranties.
Each party hereto represents and warrants that it is authorized to enter into this Agreement and that
any person or entity executing this Agreement on behalf of such party has the authority to bind
such party or the party which they represent, as the case may be.
7.22 Headings.
All headings and sections of this Agreement are inserted for convenience only and do not form a
part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
7.23 Advice of Counsel
The parties warrant that they have read this Agreement and understand it, are fully aware of their
respective rights, have had the opportunity for the advice and assistance of an attorney throughout
the negotiation of this Agreement, and enter into this Agreement freely, voluntarily, and without
any duress, undue influence, coercion or promise of benefit, except as expressly set forth herein.
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IN WITNESS-WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
J ~s Brainard, P~esidi
q"' l' It '
SCHEER & SCHEER, INC.
BY:
Suthon~.~gn~atu~,/,(
Title: /~/'af'/Y/,'~d~
ATTEST:
Diana ~dray, iAMC, C er -e~asu~er /:~T,Z,.~-"
Date: 7 ~/,c? ~.
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PHASE I. ANALYSIS OF
IMPLEMENTATION ISSUES
There are three elements of successful implementation. The first is the market. Even
though the physical arrangement of the plan will be different from suburban "develop-
merit as usual", the overall amount of development will be driven by market needs and
trends. The second element is the s/re itself.' ownership patterns, access, development
history, current uses and character, and adjoining conditions can both constrain future
development and provide new oppommities. The final element is people: attitudes
and interest on the part of property owners, political leaders, business leaders, resi-
dents, and institutions can enable or inhibit the acceptance of regulation and the
necessary support for public investment Our first phase is focused on getting a clear
picture of these elements.
1. Develop a summart of the market potential for the area.
a. Analyze available economic growth trends data including housing units sales by
unit type, commercial growth, competing retail and apartment development
projects, retail sales growth, gaps in the retail or entertainment markets.
b. Review the market trends uncovered in other studies.
2. Preliminary analysis of the physical site.
a. Using available information such as aerial photos, so/Is surveys, utility informa-
tion and GIS, identify and map possible physical development constraints.
b. Develop a profile of the history of development in the study area and its
mediate surroundings. Identify important potential connections to other
areas of Cannel and examine previous plans.
c. Construct a physical site model and three-dimensional computer model as a
baseline to explain and demonstrate the existing and proposed conditions.
d. Identify other site development constraints, including current zoning and
development controls, access and traffic, property ownership patterns and
current land use conditions.
3. Creation of the Project Advisory Committee
a. Debrief the Old Meridian Task Force on the results of their recent interviews
and study. Consult with the Task Force and city officials to develop a list of
prominent stakeholders for the Project Advisory Committee.
b. Interview key. individuals about the project. Such people might include major
property owners, City officials, representatives of major institutions in the area
and communi.t7 leaders. The goal of these interviews will be to assess the level
of support for the project among these individuals and to involve them in the
process.
c. Activate the Project Advisory Committee and present the results of Phase I for
their review.
PRODUCTS OF PHASE I:
· Base map and physical study area modal and physical analysis maps
· Report ofgrowth trena, hirtoric analysis, and dez'eloFnumt constraints
· Formation of ProjectAdvisory Committee
S c H E E R & S C H E E R , ! N C
PHASE II. CONSENSUS
BUILDING AND PROGRAM
DEVELOPMENT
PHASE III. DESIGN/' PLAN
DEVELOPMENT
In this phase we develop a consensus about the goals for the project through a process
of working with the Project Advisory Committee and the public. For the most part,
we will start with the understanding of the project as a mixed use, medium and high
density area. In this phase, we will prepare a development program describing the
project more explicidy. We will review this work in a public workshop which also has
the goal of raising awareness about new planning concepts. In our experience, it is
important to involve stakeholders in the process of design, especially if we anticipate
that the plan may be somewhat different than the low-scale, single-use development in
the surrounding ci~ Steps include:
1. Prepare an estimated program for the ten year development of the study area,
including the number of types of housing units, the square footage of commercial
space (retail, hotel, entertainment) and the amount of institutional growth expected.
This will be done using growth trends and the analysis of development constraints in
Phase L The growth program is a fle_xible estimate based on the best information at
this time. Review the program with the Project Advisory Committee.
2. Prepare for and hold a workshop for the Project Advisory Committee and inter-
ested other parties, including Carmel city council members and the public. The
workshop will:
a. Review the development program and other materials prepare, d in Phase I.
b. Show examples of mixed use developments in other parts of the country and
region, comparing their programs, advantages and constraints with the Old
Meridian Corridor study area.
c. Use the physical model and computer models as tools to demonstrate the scale
and size of certain ideas. For e. xample: how big is a four story apartment/mixed
use building? How does a 100 foot wide boulevard look compared to the
condition today? The computer model will be used to generate eye-level views
and fly-through of proposals for development and public space.
d. Discuss the anticipated regulatory mechanisms and potential implementation
strategies, including City investment
e. Arrive at a consensus about the goals or vision for the study area and the level
and type of development controls and/or public investment that is possible or
likely to be implemented.
PRODUCTS OF PHASE I!:
· Growth Fogram
· Report of the Workshop which summarizes goals.
In this phase we develop conceptual alternatives based on the growth progum and
goals developed in Phase ft. For the most part alternative will illustrate different
frameworks of infrastructure and land use/building types that can support the progum
and are adaptable to change over the period of development. It is crucial that the
urban design plan be flexible to allow for market shifts or other changing conditions.
1. Prepare up to three diagrammatic conceptual alternatives for the study area. These
plans show street networks and street section design, open space and paths, location
and building types of mixed use nodeS, location of and types of housing.
2. Review conceptual alternatives with the Project Adviso.ry Committee. Select a
single alternative and revise based on review comments.
3. Prepare a more detailed illustrative development plan, with enlarged views to show
important areas. Plans show landscape, street sections, proposed layout of lots and
S c H E E R & S C H E E R , i N C .
PHASE IV. IMPLEMENTATION
AND FINAL PLAN APPROVAL
blocks, entrance elements and other civic design e~amres, parkring areas. building
types. Illustrate the plan with computer-generated eye-level and bird's-eve views.
4. Prepare a narrative description and program of the development plan, including an
outline of the development standards.
5. Review the development plan with the Project Advisory Committee. Revise the
plan based on this review.
PRODU~"'rS OF' PHASE !i1:
· Three conceptual alternative plans at a minimum scale of I '- YO0'
· Finallllurtrative devdopmentplan at I, = YO0'.
· Up to ttrree enlarged detail area plans at I ' = YO'.
· Birds-eyeperspettive ofdevdopmentplan.
· Narrative description oftheplan
· Outlineofdevelopmentstandar&.
In the final phase, the development guidelines and regulations are drafted and coordi-
nated with existing comprehensive plans and regulations. A capital improvement plan
for the study area is also developed. This phase indudes a public hearing on the plan
and draft regulations, and working through the process of final approval.
1. Prepare the development and site design guidelines, land use plan, zoning map and
text and infrastructure guidelines to reflect the desired development,
2. Work with the City of Carreel to coordinate the regulatory text and maps with
existing zoning and subdivision regulations and with the standard practice of approvals
in the City.
3. Prepare an estimate and phasing plan for anticipated capital improvement projects
and land acquisition, and alternative financing options for the project implementation.
4. Present the plan and regulations at up to five public hearings or City Council or
Planning Commission meetings in the process of approval.
PRODUCTS OF PHASE IV:
· Design guidelines for site planning and buildings, specific to the areas of the plan
· Land use and zoning map and textfor theFoject area.
· Strategic implementation plan with capital improvement estimate and financing options.
S c H E E R S C H E E R i N C
FEE PROPOSAL
The work and all products described in this proposal can be accomplished for consult-
ing sevice fee of $83,200. The fee includes the consulting services of Scheer &
Scheer, Inc. and Development Concepts, Inc. The fee also includes five Project
Advisory Committee meetings (including the workshop) and five public hearing/City
Council meetings. Additional visits for data gathering, staff consultation and inter-
views are also included.
The City of Cannel will also be charged for reimbursable expenses. This includes
materials, digital output, photography, reproductions, telephone, travel expenses, and
copying costs. We estimate these expenses at approximately $3,000 for the proje~
which would not include printing costs for brochures, marketing materials, guidelines,
and so on, if these are needed. All products of the process will be provided in both
hard copy and digital formats suitable for printing.
Services not spedflcaHy described in the proposal are not included in the fee. Addi-
tional services are available to the client at the Scheer & Scheer, Inc.' s normal hourly
rates of $80 for Principals, $55 for Project staff and $30 for Junior staff, plus expenses.
The fee is contingent on the timely completion of the project and on the eonsuhnnts'
ability to pursue the project in a continuous manner. We anticipate that the projec~
will take no more that five months from authorization. If the project extends beyond
seven months, because of the City's delays in project reviews or scheduling of meet-
ings, we reserve the fight to renegotiate the fee to reflect additional costs.
BREAKDOWN BY PHASE
The fee will be payable monthly based upon the completion of the work Scheer &
Scheer, Inc. requires a Five Per Cent (5%) retainer to begin work. The retainer will
be applied to the final invoice. The approximate fee for each phase of the work is as
follows:
Scheer & Scheer Development Concepts TOTAL
Phase I $18,500 $7,000 S25,500
Phase H $11,800 $5,000 S16, 800
Phase lIT $16,400 $2,500 $18,900
Phase IV $19,000 $3,000 S22,000
TOTALS $65,700 $17,500 $83,200
S c H E E R & S C H E E R , ! N C
GENERAL APPROACH
TO THE PROJECT
PUBLIC INPUT PROCESS
SCOPE OF WORK:
CARME!,., INDIANAy OLD MERIDIAN CORRIDOR STUDY
The general approach that we propose to take is based on the assumption that the
development of the Old Meridian area will be undertaken by a series of private
developers or institutions who are responding to positive market conditions. In other
words, we are assuming that there will not be a single developer with a single large
project. Although the Task Force has examined projects which are similar .in terms of
the desired mix of uses and densities, most if not all of these projects rely on a single
owner/developer working in concert with the city. The task of implementation is
much more challenging when multiple land owners and existing uses are taken into
consideration.
Our process is therefore designed to be extremely sensitive to issues of implementation.
We believe a design project can be effective only if it begins by understanding bow it
=ill eventually be accomplished. For the most part, it will be necessary to guide and
encourage new development and redevelopment by providing a framework of civic
infrastructure and by preparing a master plan and regulatory code (guideLines) so that
separate development projects work towards the desired design goals as they are built.
The Old Meridian Task Force has akeady outlined a vision that is exciting and
workable, representing a new way of building in suburban areas which are currently
dominated by single-use, low density arrangements. Because the Task Force is
proposing something different, there is likely to be some resistance and thus, a need to
build public support for and interest in the new project. Landowners and potential
developers need to be involved. This is also a part of successful implementation.
Our process proceeds in the following steps:
gust, we examine the issues which will effect implementation: Who owns the land ?
What is the level of support for public investment and development controls ? What is
the market for housing and mLxed use? What are the physical constraints suchas
access ?
Second, we develop a consensus about the new ideas that the Old Meridian Task
Force has brought to the table and how they can be carried out. We do this in a public
workshop where visual examples and a visual preference survey are used to raise
awareness about street design, higher density development and mixed uses. The
consensus-building process leads to the development of a specific program- a mix of
uses that are both desired and marketable.
Third, we prepare alternative design frameworks which are a response to the imple-
mentation issues and to the consensus about the goals and program for the project,
These alternatives are illustrated so that they. can be well understood and compared.
Finally, we develop a capital improvement priority list and write specific guidelines to
implement the plan. We will also prepare a zoning map for the project area and work
with the City Attorney. to prepare zoning texts that will carry. out the plan.
~Ve believe that public involvement is essential, and in a design project which continu-
ously evolves, participation must be consistent and direct This assures that prior
decisions are not revisited and that people have enough backgound on the project to
make informed decisions in a timely way. x, Ve propose that the Old Meridian Task
Force be augmented with additional public stakeholders to form a 15 member Project
Advisory Committee. The Project Advisory Committee should consist of volunteer
representatives of land owners, nearby businesses, potential developers, City staff and
officials, and nearby residents. Since the Old Meridian Task Force has already been
deeply involved for over a year, their continuing participation will be key. The project
advisory committee will meet approximate .ty once a month with the consultant to
review key products as outlined below.
S c H E E R & S C H E g R , I N C .
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
EXHIBIT B
Professional Services Invoice
Date:
Project Name:
Invoice No:
Person
Performing
Service
Service Services Provided
Date (Describe in detail in
tenth hour units)
Hourly
one- Rate
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
[eb:msword:c:\profserviccsXclocs\exhibit b& c.doc:4/20/99]
/'Iil51UlU'
DECLARATIONS--BUSINESS AUTO POLICY
POLICY NUMBER: 048117016 BAP
ISSUED BY: ALLSTATE INSURANCE COMPANY
2775 SANDERS ROAD HOME OFFICE - NORTHBROOK, IL 60062
ITEM ONE NAMED INSURED: SCHEER & SCHEER, INC C/O
ADDRESS: 116 W 6TH ST CINCINNATI, OH 45202-2315
FORM OF NAMED INSURED'S BUSINESS: CORPORATION
NAMED INSURED'S BUSINESS: ARCHITECTURAL SERVICES NEC
POLICY PERIOD: Policy covers FROM JANUARY 01, 1999 TO JANUARY 01, 2000
12:01 A.M. Standard Time at the Named Insured's Address stated above.
In return for the payment of the premium, and subject to all 'the terms of this policy, we agree with you to provide the insurance as state
in this policy.
ITEM TWO - SCHEDULE OF COVERAGES AND COVERED AUTOS This policy provides only those coverages where a charge is show
in the premium column below. Each of these coverages will apply only to those 'autos' shown as covered 'autos.' 'Autos' are shown a
covered 'autos' for a particular coverage by the entry of one or more of the symbols from the COVERED AUTO Section of the Business Aut
Coverage Form next to the name of the coverage.
COVERAGES
LIABILITY
PERSONAL INJURY PROTECTION
(or equivalent No-fault
coverage)
ADDED PERSONAL INJURY PROTECTION
(or equivalent added No-fault coverage)
PROPERTY PROTECTION INSURANCE
(Michigan only)
AUTO MEDICAL PAYMENTS
UNINSURED MOTORISTS
UNDERINSURED MOTORISTS (When not
included in Uninsured Motorists Coverage)
PHYSICAL DAMAGE
COM PREH ENS IVE COVERAGE
PHYSICAL DAMAGE SPECIFIED
CAUSES OF LOSS COVERAGE
PHYSICAL DAMAGE
COLLISION COVERAGE
PHYSICAL DAMAGE TOWING AND LABOR
(Not Available in California)
COVERED
AUTOS
07,08,09
07
07,08,09
LIMIT - THE MOST WE WILL PAY FOR
ANY ONE ACCIDENT OR LOSS
$300,000
SEPARATELY STATED IN EACH P.I.P.
ENDORSEMENT MINUS DEDUCTIBLE
(SEE SCHEDULE)
SEPARATELY STATED IN EACH ADDED
P.I.P. ENDORSEMENT
SEPARATELY STATED IN THE P.P.I.
ENDORSEMENT MINUS
DEDUCTIBLE FOR EACH ACCIDENT
SEE SCHEDULE
$100,000
PREMIUM
$603.00
$13.00
$32.00
07
07
ACTUAL CASH VALUE OR COST OF RE-
PAIR, WHICHEVER IS LESS MINUS DED.
FOR EACH COVERED AUTO. BUT NO DED.
APPLIES TO LOSS CAUSED BY FIRE OR
LIGHTNING. SEE ITEM FOUR FOR HIRE
OR BORROWED 'AUTOS.' (See Schedule)
ACTUAL CASH VALUE OR COST OF
REPAIR, WHICHEVER IS LESS MINUS
$25 Ded. FOR EACH COVERED AUTO
FOR LOSS CAUSED BY MISCHIEF OR
VANDALISM (See Schedule)
ACTUAL CASH VALUE OR COST OF
REPAIR, WHICHEVER IS LESS MINUS
DEDUCTIBLE FOR EACH COVERED AUTO.
(See Schedule)
SEE SCHEDULE
PREMIUM FOR ENDORSEMENTS
NOT INCLUDED ABOVE
$73.00
$301.00
$33.00
*This policy may be subject to final audit.
*ESTIMATED TOTAL PREMIUM
$1,055.00
BU10426-1 (Ed. 10-97)
PRINT DATE: 11-25-98
PAGE 1 OF 2
BUl14-2
YOU'RE IN GOOD HANDS WITH ALLSTATE®
WI= I I::I'(N KI:: I=I VI= I iKUUP
"' ' HOME OFRCE~ 181S Cle~lond Rood WoosMr Ohio 44881
~ BUSINE'SOWNERS POLIC'~
-~ DECLARATIONS
WESTERN RESERVE MUTUAL LIGHTNING ROD MUTUAL
,~,~l CASUALTY COMPANY
Policy Number: LBO 3400449292
Named Insured: SCHEER & SCHEER INC'
Mailing Address: 116 W 6TH ST FL 5
cINCINNATI, RH 4~09-~.q1~
Agent: SPURLOCK INSURANCE AGENCY, INC
Address: WEST CHESTER OH 45069-2451
Policy Period: This policy is effective from 09-12-1998 to 09-12-1999
at the above mailing address.
LIGHTNING ROD MUTUA
INSURANCE COMPANY
RENEWAL
34 08084 999
12:01 AM Standard time
Form of Business: CORPORATION
Business of the Insured is: ARCHITECTS OFFICE
IN RETURN FOR THE PAYMENT OF THE PREMIUM, AND SUBJECT TO ALL THE TERMS OF THIS POUCY,
WE AGREE TO PROVIDE THE INSURANCE AS STATED IN THIS POLICY.
SCHEDULE - PROPERTY Deductible $ 250 Optional Coverage/Exterior Building Glass Deductible $250
,, , . . . . .,, , , . - . , ., ...~ .......... · ~,~,, . ,. :,,.. ~ , .,
01 01 116 W 6TH ST FL 5, CINCINNATI OH, HAMILTON CO
ARCHITECTS OFFICE
BUSINESS PERSONAL PROPERTY
OPTIONAL COVG-MONEY & SECURITIES (INSIDE PREMISES)
OPTIONAL COV-MONEY & SECURITIES (OUTSIDE PREMISES)
ACCOUNTS RECEIVABLE
VALUABLE PAPERS
:"'~IX'i-L BUSINESS INCOME AND EXTRA EXPENSE
245.00
31,930 $ XNCL
5,000 $ XNCL
5,000 t XNCL
10,000 t XNCL
~0,000 $ 11,00
~ ZNCL
SCHEDULE - LIABILITY
.' ~ ' ' ' ' · ' h, '. ' ,' , v,:~ , , ~,, '. '..:¢ % , :~ '.."' ,.', ~.~. .' .' , ',~' ,; '" ' ' ' , ......',, .......,~ .....' .- ~ ,. ?~. ~'
ALL
LIABILITY/MEDICAL EXPENSE
MEDICAL EXPENSES
PRODUCTS-COMPL OPERATIONS
ALL OTHER
HIRED AUTO
NON-OWNED AUTO
FIRE LEGAL LIABILITY
1,000,000 Per Occurrence
5,000 Per Pe~on
ZNCLUDF,1)
ZNCLUDFJ)
50,000 Any One Fire
$ ZNCL
$ ZNCL
1,OOO,OOOAggregate $ ZNCL
2,000,000 Aggregate $ ZNCL
$ 29.00
$ 59.00
$ XNCL
BP0434 0197 $ 68.00 BP0412 0187 S XNCL
WBPlg 0997 S XNCL IL0244' 0689 S XNCL
BP0002 0197 ~ XNCL BP0006 0197 $ ZNCL
BP0009 0197 t XNCL BP0417 0196 $ XNCL
WBP01 0997 $ XNCL BP0404 0196 $ XNCL
i_~PREVIOUS POLICY NUMBER
LBP 3400011457
o
DIRECT BILL CM42 1998223
SLM
68.00
'
1
187
INSURE
POLICY PREMIUM $ (412.00
412.00
Date
01 23
A Member of the Odon Capital Companies
9 Farm Springs Drive · Farmington, CT 06032
PL011471-01
POLICY NUMBER
GENERAL INSURING AGREEMENT
Policy Continuation Certificate
for Design Professionals
Professional Liability Policy
For the total renewal premium stated in Item 6 below and in reliance on statements you made in the Renewal Application and subject
to all the terms, conditions and provisions of the policy, we agree to continue Policy Number PL011471. The endorsements listed in Item
lla arc attached to and form part of the policy as of the inception date of the renewal period shown in Item 4. Except as modified by
endorsements in 11b, all other terms, conditions, exclusions and provisions of the policy apply during the renewal policy period.
GENERAL DECI, ARATIONS
Item 1 - NAMED INSURED: Scheer & Scheer, Inc.
Item 2 -
Item 3 -
MAILING ADDRESS:
Phone de (513) 381-8831
116 West Sixth Street
Fifth Roor
Cindnnati, Ohio 45202
FAX de (513) 381-8841 Electfoaic Mall de scheer19~idt. net
Item 4 -
Item 5 -
POLICY PERIOD:
LIMITS OF INSURANCE:
Effective Date 10/24/1998 Expiration Date 10/24/1999
(12:01 a.m. Local Time at the Above Mailing Address)
EACH CLAIM / AGGREGATE PREMIUM
Professional Liability $ 1,000,000/1,000,000 $ 5,970
Optional Endorsements
Shared Cost of Defense # n/a $ '0-
Dollar One Defense # n/a $ -O-
Education Program Credits # n/a $ -O-
Umitation of Uability # 8 $ [179]
Special Coverage # n/a $ '0-
Other # n/a $ -0-
$
item 6 - TOTAL PREMIUM: $ 5,791
Assessments/Taxes n/a $
Item 7 - DEDUCTIBLE: $ 5.000 EACH CLAIM/$ n/a AGGREGATE
Item 8 - .:.. NOTICE-: OF' CLMMI MADEAND REPORTED POLICY: · · . . '..'.: .::..: :.:.' :....'. :::.. :':.....: .. :::.:.E:.:...... ......
· ' '.:: ':'::"""'::'." Profl~i)~i:'L:iability.!CWerage is on a CLAIMS MADE AND REPORTED BAsiS. CoVerage appiies'~t(6:: .:":' '::" .::.: ;.;: ;:. .....' '
..' ":.i:~:::::':..":?. .th~' Cj::AIMS'hit are.tim reported tO the. Company dUdng the policy period.."::.' "'.'::.. :E.......:...:E::: '.:::::i~::"E!.":.::E:.'.' :' ":" ===================== ":' ::."."':'! ."'
"" .:":':':.":..ii" ' ...... ::..:..i:i::..:.E::.::.!.!:~.::~E::..::..::E.::..:....:::::..i::i.i:::::..E~.E::..:::E:...:~.:. ": .......' ' .' ' · . .E~..
item 9:-.:.:.:. :.:..:'NoTIcE oF':~~'~iN Y. :"i:illi S: :" :: "':.. '." '..'.... '. ':' ..'!
· .. "'::.'::. ':' PrOf~ii~:!'~.'Coverage:'i:ontajns a: p~ovLsion' that: (a) reduces. the 'Limits of: Insurance. matedE.....::..:...-'
:":' ...'. :!.h......d~...:.:~'..k-y.;:=::'by' .the'cOStS of'CI:A..IMSEXPENSES'.an~/.o..r(b)m.ay permit:C.L~....MS:mENS..ESt:~:~;.~!~i::~!E:i.
· '. '. the. deductible. Or=etention amount, if any.; .... · . E ...... ' . :' .' .'..: '.'.'::..: '. ::'.': '.:" .:' '.::::EE E:.'. E.:Z::E.::... :;:?i::.'.:::::j:::Eii. E::E:.EE!.;E::::.:'.'?EZE: E::-EEE!;!EEE:i!~Ei!iEi:r.'.: EEE:.E:ii::.:::E:i ::::::' .'
Item 10 -- RETROACTIVE RATE: 10/24/1996
Item 11a -
Item 11 b -
Renewal Endorsements Carded Forward: nP37514-0 (01/96): DP37530-0 (01/9Q): nP37')10-0 (;1'~/97):
PLEASE READ THE POLICY CAREFULLY AND DISCUSS THIS COVERAGE WITH THE INSURANCE AGENT OR BROKER DESIGNATED BELOW.
Agent: DenMark Insurance Services, Inc.
Countersigned IF/: (~,~
Coulterslimed at: Cleveland, Ohio
Date Issued: 11/02/1998 SRA
Form No. DP-37006-0 (01/96) 01995 (YqC Companlee, ln¢
City o5 Carme'_
April 21, 1999
Brenda Case Scheer, President
Scheer & Scheer, Inc.
116 West Sixth Street, Fifth Floor
Cincinnati, Ohio 45202
Ms. Scheer:
On April 21, 1999, the Board of Public Works and Safety approved a contract to do business
with your company. Enclosed is a copy of the signed agreement.
Please review the enclosed sample invoice (Exhibit B of your contract). You do not need to use
this specific form, but we require you to submit the requested information in a similar layout.
This format replaces any other form previously used by the City and is effective upon approval
of your contract.
Please call Clerk-Treasurer Diana Cordray at 571-2414 if you have any questions.
We look forward to working with you.
Sincerely,
Rebecca L. Martin
Deputy Clerk
cc: file, dept
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
%'_->
"' "'~' ~iSa-'-"~g'°::~''':::' DEPARTMENT OF ENGINEERING
October 25, 1999
Brenda Case Scheer, Principal
Schecr & Scheer, Inc.
116 West Sixth Street, Fifth Floor
Cincinnati, OH 45202
RE: Additional Services #1 Per Contract # 0421.99.04
Dear Brenda:
As we discussed, the City of Cannel has requested additional professional services from your fh"m. Pursuant to our current
contract with Scheer & Scheer, Inc., Contract # 0421.99.04, dated April 21, 1999, I have requested and received from you
the proposed scope of services and fee estimates for the following work task:
Additional Services #1 - Old Meridian Corridor Study
Additional Reimbursables (to original contract reimbursables)
Additional Illustrations (for inclusion in zoning/guideline report)
Fee Total
Attachment "A"
$ 6,000.00
5,000.00
$11,000.00
As I understand it, your time estimate is to begin immediately following the Notice to Proceed, with the completion of these
services to follow the proceedings and actions of the ongoing meetings of the Old Meridian Corridor Task Force. I hereby
approve this additional professional services estimate, and grant you the Notice to Proceed on providing these services.
Please be advised that work on the original and this Additional Services contract should be billed on separate invoices. All
invoices should be referenced to the original Contract # and/or Additional Services # where applicable. Thank you ibr your
continued assistance in providing the City of Carreel with your professional, quality services. If you should have any
questions, please give me a call.
Sincerely,
M. Kate Boyle-Weese, P.E.
City Engineer
Mayor James Brainard
Doug Haney, City' Attorney
Diana Cordray, Clerk Treasurer
Steve Engelking, Department of Community Services
Mike Hollibaugh, Department of Community Services
Joe Staehler, Department of Administration
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
I'~} SCHEER & SCHEER, INC.
· __ , A RC hi I T ECT U R E · U R BAN D E S I G N
October 12, 1999
Mike Hollibaugh
City of Carmel
One Civic Square
Carmel, IN 46032
Dear Mike:
As you know, the reimbursable expenses for our Old Meridian study were limited by contract to
$3,000. Our most recent invoice exceeded this amount by $12 and we have yet to invoice you for
major expenses (about $1,700) that were incurred in the production of a summary brochure, slides,
draft reports and large format color output which we used in the public meeting· In addition, there
have been significantly more costs associated with travel than we had planned, since most meetings
occur very early in the morning, necessitating an overnight stay·
This letter is a request to increase the reimbursable budget from $3,000 to $9,000. The increase
would cover the costs already incurred, enough money to pay for the five additional trips that we
anticipate under the contract, and an amount sufficient to reprint 25 bound color copies of the draft
report (18 pages), 200 color copies of the summary report (4 pages), and two poster-sized mounted
color reprints of the revised plan· I am assuming that the zoning legislation will be a black and white
document with line drawings and diagrams so it can be photocopied at minimal expense.
Of course, as always, we pass on expenses at our direct cost, without mark-up charges.
If this is acceptable, please sign and return one copy of this letter to be attached as an amendment to
our contract.
Sincerely,
Brenda Case Scheer
Principal
Agreed, by authorized representative of the City of Carmel:
Print Name Title
Signature Date
!16 WEST SIXTH STREET, F~FTH FLOOR
CINCINNATI, OHIO 45202
513 381.8831
FAX: 513 381 ' 8841
i'll SCHEER & SCHEER, IN~."
October 12, 1999
Mike Hollibaugh
City of Carmel
One Civic Square
Carmel, IN 46032
Dear Mike:
I am pleased to provide you with this proposal for extra services on the Old Meridian plan. My
understanding is that you and the Old Meridian Task Force would like to illustrate the zoning
legislation document with diagrams and sketches that would clarify the design guidelines and other
features of the document. I am expecting that this will require up to 3 0 figures to be developed and
added to the document.
The anticipated additional cost for this service is $5,000. This includes one additional meeting with
the Task Force to review the structure ofthe legislation and illustrations, development ofup to 30
black and white illustrations, and layout and desk top publishing of the document, with one revision
after a draft has been reviewed.
If this is acceptable, please sign and return one copy of this letter to be attached as an amendment to
o~ contract.
Sincerely,
Brenda Case Scheer
Principal
Agreed, by authorized representative of the City of Carmeh
Name Title
Signature Date
116 WEST SIXTH STREET. FIFTH FLOOR
CINCINNATI, OHiO 45202
513 381 · 8831
Fax: 513 381 · 8841
"':,,"',.C ·
Cky o'7 Carme'_
DEPARTMENT OF ENGINEERING
March 9, 2000
Brenda Case Scheer, Principal
Scheer & Scheer, Inc.
116 West Sixth Street, Fifth Floor
Cincinnati, OH 45202
RE: Additional Services #2 Per Contract # 0421.99.04
Dear Brenda:
As we discussed, the City of Carmel has requested additional professional services from your finn. Pursuant to our current
contract with Scheer & Scheer, Inc., Contract # 0421.99.04, dated April 21, 1999, I have requested and received from you
the proposed scope of services and fee estimates for the following xvork task:
Additional Services #2
Old Town Design Guidelines
Rangeline Road Corridor Plan
Reimburseables
Fee Total
Attachment "A'
$ 28,800.00
68,600.00
11,700.00
$109,100.00
Please submit a time estimate for completion of these services to Mike Hollibaugh, who will continue to serve as your
primary contact person for the City of Cannel I hereby approve this additional professional services estimate, and grant you
the Notice to Proceed on providing these services.
Please be advised that work on the original and all Additional Services contract should be billed on separate invoices. All
invoices should be referenced to the original Contract # and/or Additional Services # where applicable (please include
project name/description). Thank you for your continued assistance in providing the City of Cannel with your professional,
quality services. If you should have any questions, please give me a call.
Sincerely,
M. Kate Boyle-Weese, P.E.
City Engineer
Mayor James Brainard
Doug Haney, City Attorney
Diana Cordray, Clerk Treasurer
Steve Engelking, Department of Community Services
Mike Hollibaugh, Department of Community Services
Joe Staehler, Department of Administration
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
A
'ii SCHEER & SCHEER, INC.
· ~. ARCHITECTURE · URBAN DESIGN
January 20, 2000
Honorable Jim Brainard
Mayor
City of Carreel
One Civic Square
Carreel, IN 46032
Dear Mhyor Brainard:
I am pleased to provide you with the following proposal for attachment as additional services for Scheer &
Scheer's current consulting contract (Old Meridian). This proposal describes a scope of work and fees for two
additional planning projects, the Old Town Design Guidelines and the Range Line Road Corridor Plan. The
total additioanl fee includes $68,600 to be allocated .to the Range Line Road project and $28,800 to be
allocated to the Old Town Design Guidelines project. The total additional fees are $97,400. In addition, we
will be reimbursed for direct project expenses not to exceed $11,700.
If this meets with your approval, can you please forward this proposal to Kate or to Mike Hollibaugh (who is
the contact person on our cu/'rent contract) for processing and for a notice to proceed. I will need to know the
City's contact person for each planning project, if it is not you.
If you have any questions or concerns or would like to discuss the scope or timing, please give me a call or
email me at brenda.scheer@uc.edu.
Sincerely,
Principal
ENC:
Proposal for work: Old Town Design Guidelines
Proposal for work: Range Line Road Corridor Plan
116 WEST SIXTH STREE'. FII~"rH FLOOR
CINCINNATI, OHIO 45202
513 381.8831
Fa, x: 5 I 3 381'884 I