Molitor & GrishamMolitor & Grisham, P.A.
Attorneys Not In Partnership
11711 Noah Meridian Street, Suite 200
Carmel, Indiana 46032
APPROVED. AS TO
FORM BY:
(317) 843-5511
Fax (317) 843-5514
e-mail johnrmolitor@prodigy.net
John R. Molitor
December 31, 1997
Douglas C. Haney, Esq.
Carmel City Attorney
City of Carmel
One Civic Square
Carmel, IN 46032
Re: Professional Services
Dear Doug:
Please accept this as my proposal to assist you in providing legal services during Calendar Year 1998 to
the City of Carmel, the Carmel/Clay Plan Commission, and the Camel/Clay Board of Zoning Appeals on
an as-needed basis.
My fees will be bifurcated as follows:
Planning/Zoning Retainer. For attendance at the regular, monthly meetings of the Plan Commission and
Board of Zoning Appeals, as well as not more than two (2) meetings per month with the Department of
Community Services (DOCS) staff in respect to Commission and Board business, I will charge the
following retainer: $1,000.00 per month.
Other Matters. For all other matters (such as research on legal issues as requested by you or the
Director of DOCS, conducting training seminars for members of the Commission or Board,
drafting of ordinances or regulations, review of development commitments proposed by
landowners, and litigation involving the Commission, Board, or DOCS), my fees will be based on
the hours actually worked and in one-tenth hour increments unless there is an acceptable method
by which I can provide services on a project by project basis. My time on such matters will be
billed at a discounted, governmental rate that is $25 an hour below my regular hourly rate. As my
regular rate is currently $140.00 per hour, I am offering you a discounted rate of $115.00 per hour
for all services not covered by the above retainer.
NOTE: Other charges which will be included in my invoices are reasonable and necessary long distance
telephone tolls, pre-approved messenger, courier and express delivery charges, as well as reasonable
outgoing long distance fax charges, reproduction charges ($.20 per page), filing fees, and preoapproved out
of county travel expenses. My fees will be billed on a monthly basis unless otherwise agreed.
You can expect that I will be able to handle all matters, including litigation, that may arise before the Plan
Commission and Board of Zoning Appeals. However, it is possible that cases may arise which include
unusually complex issues or matters outside of my planning/zoning specialty. Thus, if I believe it will be
beneficial to the City to have the professional legal services of another attorney with special expertise, I
will notify you and recommend that you engage the services of such other attomey.
Douglas C Haney, Esq.
December 31, I997
Page 2 of 2
Also, as you know, your predecessor Debra Grisham and I are now professionally associated, and we will be
sharing office space at the above address. As Molitor & Grisham, P.A., we will offer you and the City of Carreel
several benefits. You can take advantage of our background in commercial real estate law and years of
experience serving both state and local governmental clients. You may call either of us to provide services as
you may require. However, because of our separate areas of expertise, if I have been retained for a specific
matter, Ms. Grisham will not become involved therein, except in bona fide emergencies, without the City' s prior
approval.
Upon execution, this engagement letter shall be effective as of January 1, 1998. Please advise if the
arrangements outlined above meet with your approval. I appreciate having an opportunity to work with
you again in 1998 to provide the City with first-rate legal services.
Sincerely,
SO APPROVED AND ADOPTED:
THE CITY OF CARMEL, INDIANA, by and
Through its Board of Public Works and Safety
'7'
ATTEST:
Diana C~driy} Clerk-Treasurer'
//
Molitor & Grisham, P.A.
Attorneys Not In Partnership
11711 North Meridian Street, Suite 200
Carmel, Indiana 46032
:8\'.qc '° APPROVED, AS TO
FORM BY:
(317) 843-5511
Fax (317) 843-5514
e-mail debragrisham @ prodigy.net
Debra M. Grisham
December 31, 1997
Douglas C. Haney, Esq.
City Attomey
City of Carreel
One Civic Square
Camel, Indiana 46032
Re: Professional Services
Dear Doug:
Please accept this as my proposal to assist you in providing legal services during the
Calendar Year 1998 to the City of Cannel, the Carmel/Clay Plan Commission, and/or the
Board of Zoning Appeals as an independent contractor on an as-needed basis. The scope of
my legal services shall include research and legal cotmsel on matters of municipal law and
issues related thereto, and attendance at meetings, as and when requested.
My fees will be based on the hours actually worked unless there is an acceptable
method by which I can provide services on a project by project basis. My regular hourly rate
of $140.00 an hour will be billed at a discounted govemmental rate of$115.00 per hour, and in
one-tenth hour increments. Any arrangement for project based services will be preceded by a
mutually acceptable fee and expense agreement. Other charges which will be included in my
invoices are reasonable and necessary long distance telephone tolls, pre-approved messenger,
courier and express delivery charges, as well as reasonable outgoing long distance fax charges,
reproduction charges ($.20 per page), filing fees and pre-approved out of county travel
expenses. My fees will be billed on a monthly basis unless otherwise agreed.
As you are aware, John Molitor and I are now professionally associated and we will be sharing
office space at 11711N. Meridian Street, Suite 200, Cannel, Indiana 46032. My telephone
number at the above-referenced address is 317-843-5511; you may continue to reach me at my
home office at 317-815-8524. As Molitor & Grisham, P.A., we will offer the City of Carmel
several benefits. You can take advantage of our background in commercial real estate law and
years of experience serving both state and local govemmental clients.
Mr. Douglas C. Haney, Esq.
December 31, 1997
Page 2
You may call either of us to provide services as you may require. However, because of
our separate areas of expertise, if I have been retained for a specific matter, Mr. Molitor will
not become involved therein, except in bona fide emergency situations, without the City's prior
approval.
Upon execution, this engagement letter shah be effective as of January 1, 1998. Please
contact me with any questions you may have. I look forward to continuing our professional
relationship.
Sincerely, ~ .
Debra M. Grisham
Approved and Adopted this ! ~ day of ~~
,1998.
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
BY:
James Brainard, Mayor
ATTEST:
April 1, 1998
Debra Grisham
Molitor & Grisham, P.A.
11711 North Meridian Street, Suite 200
Carmel, Indiana 46032
Ms. Grisham:
On April 1, 1998, the Board of public Works and Safety approved a contract to do business with
you. Enclosed is a copy of the signed agreement.
Please review the enclosed sample invoice. You do not need to use this specific form, but we do
require that you submit all information requested on the sample in a similar layout. This format
replaces any other form previously used by the City and is effective upon approval of your
contract.
Please call Clerk-Treasurer Diana Cordray at 571-2414 if you have any questions.
We look forward to working with you.
Sincerely,
Rebecca L. Wolf
Deputy Clerk
cc: file, plan, legal
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400