Paul I. Cripe, Inc. APPROVED, AS/'O
AG~EMENT FOR PROFESSION~ SERVICES
THIS AGEEMENT FOR PROFESSION~ SERVICES ("A~eemem"), is hereby
made ~d entered imo by ~d be~een the Ci~ of C~el, Indi~a, acting by ~d t~ough its
Bo~d of Public Works ~d Safe~ (hereina~er, "Ci~"); ~d Paul I. Cfipe, Inc. (hereinafier,
"Professional").
ECIT~S
~E~AS, City o~s ~d is responsible for its public works, which responsibility
includes, by way of illustration ~d not by way of limitation, the plying, desi~, construction,
operation ~d maimen~ce of the Ci~'s inffastmc~e system; ~d
~E~AS, from time to time, City needs professional se~ices to assist it in effectively
~d efficiemly ~lfilling its foregoing responsibilities; ~d
~E~AS, Professional is experienced in providing the professional se~ices covered
by t~s Ageement w~ch relate to the plying, desi~, cons~ction, operation ~or
mainten~ce of City' s inffas~ct~e systems; ~d
~E~AS, Ci~ desires to engage Professional as ~ independem con~actor for the
p~ose of providing to Ci~, on a non-exclusive basis, the professional se~ices referenced
herein; ~d
~E~AS, Professional is qualified ~d desires to provide City with such professional
se~ices as City may request in ~ting from time to time. ~
NOW THE~FO~, in consideration of the foregoing recitals ~d the coven~ts ~d
conditions set fo~h herein, City ~d Professional mutually a~ee as follows:
SECTION 1. ~CO~O~TION OF ~CIT~S.
The foregoing recitals ~e hereby inco~orated imo this Ageemem ~d made a
p~ hereof.
SECTION 2. SCOPE OF SERVICES.
2.1 City desires to engage Professional as ~ independent contractor for the professional
se~ices ("Se~ices") set fo~h in a~ached Exhibit A which is inco~orated herein by this
reference. Professional desires to provide to City said Se~ices.
Paul I. Cripe, Inc.
Engineering Svcs.
Engineering
2.2
Professional acknowledges that it has read and understands this Agreement, and that
Professional's acceptance and/or provision of any Services hereunder shall constitute
Professional's acceptance of this Agreement and all of its terms and conditions.
2.3
Professional understands and agrees that City may, from time to time, request
Professional, on a non-exclusive basis, to provide additional professional services to
assist City in the planning, design, construction, operation and/or maintenance of its
infrastructure system. The scope of such additional services to be provided by
Professional to City shall be as requested and defined, in writing, by the Mayor or his
duly authorized representative. When City desires additional services from Professional,
the Mayor or his duly authorized representative shall notify Professional and set forth the
scope of such additional services desired as well as the time frame in which such services
are to be rendered. Professional shall then provide, at no cost to City, an estimated cost
for such additional services, as well as the date by which such additional services will be
provided. Only after City has approved Professional's time and cost estimate for the
provision of such additional services shall Professional be authorized to commence same,
the description of which additional services shall be set forth in documents which shall
be numbered and attached hereto in the order approved.
2.4
Professional understands and agrees that City reserves the right, at any time, to direct
changes, or cause Professional to make changes in the Services provided, or to otherwise
change the scope of the work covered by this Agreement, and Professional agrees to
promptly make such changes. Any difference in price or time of performance resulting
from such changes shall be equitably adjusted by City and Professional after receipt of
documentation from Professional in such form and detail as City may require.
2.5
Professional expressly warrants that all Services covered by this Agreement will conform
to the specifications, drawings, samples, instructions, directions and/or descriptions
famished to or by City to Professional, and that such Services will be performed in a
timely manner, in a good and workmanlike manner and free from defects.
2.6
Professional acknowledges and agrees that it knows of City's intended use and expressly
warrants that all Services covered by this Agreement which have been selected, provided
or performed by Professional, based upon City's stated use, will be fit and sufficient for
the particular purposes intended by City.
2.7 Time is of the essence of this Agreement.
SECTION 3.
CITY'S RESPONSIBILITIES
3.1
Upon its request of Professional for a time and cost estimate for the Services and/or
additional services to be provided hereunder, City shall provide such criteria and
information with respect to the Services and/or additional services as are reasonably
necessary for Professional to understand the specific Services and/or additional services
requested and to provide a time and cost estimate thereon.
Paul I. Cripe, Inc.
Engineering Svcs.
Engineering
3.2 Once City has accepted Professional's time and cost estimate for the Services, City shall:
3.2.1 Fumish to Professional, upon request, such studies, reports and other available
data in City's possession that City considers reasonably pertinent to the Services to be
provided, and which Professional shall be entitled to rely upon in performing the Services
unless, in its review of same, Professional determines that such information is not
consistent and fails to promptly so notify City; and
3.2.2 Arrange and make all provisions for Professional to enter upon public and private
property as reasonably required for Professional to perform the Services; and
3.2.3 Make available to Professional for consultation, as needed, such individuals as are
necessary for Professional to provide the Services to City.
3.3
City shall designate the Mayor or his duly authorized representative to act on City's
behalf on all matters regarding the Services.
SECTION 4.
PROFESSIONAL'S RESPONSIBILITIES
4.1
Once requested by City, Professional shall provide, within five (5) business days
thereafter, a time and cost estimate and/or a request for specific information necessary to
provide same to City.
4.2
Once City has accepted Professional's time and cost estimate for the Services, such
Services shall be performed pursuant to the terms of this Agreement, within such time
and cost estimate, and pursuant to any other terms and conditions specifically enumerated
in any Services description which may be attached hereto.
4.3
Professional shall coordinate its performance, in the form of physical meetings and/or
status reports, with the Mayor or his duly authorized representative, pursuant to a
mutually agreeable schedule and/or as circumstances dictate.
4.4
Professional shall provide the Services by following and applying at all times the highest
professional and technical guidelines and standards.
SECTION 5.
COMPENSATION
5.1
As full and complete compensation for the Services performed by Professional hereunder,
and subject to the terms and conditions contained in this Agreement, including, but not
limited to, the termination provisions set forth in Section 7 hereinbelow, City shall pay
Professional the total sum of $24,000, plus those reimbursable expenses that are actually
incurred and are set forth in Exhibit A.
Paul I. Cripe, Inc.
Engineering Svcs.
Engineering
5.2
Professional shall submit an invoice to City no more than once every thirty (30) days for
Services provided City during the time period encompassed by such invoice. Invoices
shall be submitted on a form containing the same information as that contained on the
Professional Services Invoice attached hereto as Exhibit B, which is incorporated herein
by this reference. City shall pay Professional for all undisputed Services rendered and
stated on such invoice within thirty (30) days after the date of City's receipt of same. If
the undisputed portion of an invoice amount is not paid within thirty (30) days of its
receipt by City, Professional shall so notify the City. If such undisputed portion of the
invoice amount is not thereafter paid within five (5) business days after City's receipt of
such notice, then a late charge in a sum equal to one percent (1%) of such unpaid and
undisputed invoice amount shall accrue and be immediately due and payable by City to
Professional as a separate debt for each month same remains unpaid.
5.3
In the event an invoice amount is disputed, City shall so notify Professional. If such
dispute is not resolved to City's satisfaction within ten (1 O) business days after notice of
such dispute is sent by City to Professional, City shall pay such amount, under protest,
into the City Court of Carmel, which Court shall hold such money until notified of a
resolution signed by both parties hereto or the entry of a final judgment thereon.
5.4
City, in its sole discretion, may agree to pre-pay all or any portion of the compensation to
be paid Professional as a result of its provision of the Services hereunder, which pre-
payment shall be expressly contingent upon and subject to an accounting and
reconciliation by and between the parties at such time as the Services are fully performed,
this Agreement is terminated and/or upon City's request. Professional agrees to
immediately disgorge to City any prepayment amount it has received from City for
Services that are disputed by City and/or which constitutes an overpayment for such
Services.
5.5
If additional professional services are required and Professional wishes to hire outside
sources for the performance of same, Professional shall so notify City, and in advance of
the engagement of such outside sources, with an explanation of the need and the
qualifications of same. If City consents to such outside sources, which consent shall not
be unreasonably withheld, City shall reimburse Professional for the actual cost of such
outside services, which reimbursement sum shall be subtracted from the amount of
compensation due Professional from City hereunder. Professional understands and agrees
that any and all outside sources so hired shall be employees or contractors of Professional
only. Professional warrants and indemnifies City for and from any and all costs, fees,
expenses and/or damages incurred by City as a direct or indirect result of the services or
use by Professional of outside sources. This indemnification obligation shall survive the
termination of this Agreement.
Paul I. Cripe, Inc.
Engineering Svcs.
Engineering
SECTION 6.
TERM
Subject to the termination provisions set forth in Section 7 hereinbelow, this Agreement
shall be in effect from the Effective Date through December 31, 1998, and shall
thereafter, on the lst day of January in each subsequent year, automatically renew for a
period of one (1) year, unless earlier terminated in accordance with the terms and
conditions hereof.
SECTION 7.
MISCELLANEOUS
7.1 Termination.
7.1.1
7.1.2
The obligation to provide Services under this Agreement may be terminated by
City or Professional without cause upon thirty (30) days notice to the other party
The obligation to provide Services under this Agreement may also be terminated
by City for cause, or upon City's failure to appropriate monies sufficient to pay
for all of the Services to be rendered hereunder, immediately upon Professional's
receipt of City's notice to cease all Services.
7.1.3
In the event of Agreement termination, and as full and complete compensation
hereunder, Professional shall be paid for all Services rendered and expenses
incurred to date of termination that are not in dispute, less any reasonable
attomey fees, costs and other damages incurred by City in the enforcement of its
termination fights hereunder. Disputed compensation amounts shall be resolved
as set forth in paragraph 5.3 hereinabove.
7.2 Binding Effect.
City and Professional, and their respective officers, officials, agents, partners,
successors, assigns and legal representatives are bound to the other and to its officers,
agents, partners, successors, assigns and legal representatives, in all respects as to all
covenants, agreements and obligations of this Agreement not illegal nor otherwise
unenforceable in law or equity.
7.3 No Third Party Beneficiaries.
Nothing contained herein shall be construed to give any rights or benefits hereunder to
anyone other than City and/or Professional.
7.4 Relationship.
The relationship of the parties hereto shall be as provided for in this Agreement, and
Professional shall in no fashion be deemed to be an employee of City. In this regard,
Professional and all of its agents, employees, contractors, outside sources and other
Paul I. Cripe, Inc.
Engineering Svcs.
Engineering
persons are not and shall not be employees of City. Furthermore, Professional shall have
the sole responsibility to pay to or for its agents, employees, contractors, outside sources
and other persons all statutory, contractual and other benefits and/or obligations as they
become due, and City shall not be responsible for same. Rather, the compensation to be
paid hereunder by City to Professional shall be the full and maximum amount of
compensation and monies required of City to be paid to Professional hereunder.
Professional hereby warrants and indemnifies City for and from any and all costs, fees,
expenses and/or damages incurred by City as a direct or indirect result of any statutory,
contractual or other claim for wages, benefits or otherwise by any agent, employee,
outside source, contractor or other person of Professional regarding or related to the
subject matter of this Agreement. This indemnification obligation shall survive the
termination of this Agreement.
7.5 Insurance.
Professional shall procure and maintain, with an insurer licensed to do business in the
State of Indiana and reasonably acceptable to City, Professional Responsibility Insurance
and such other insurance as is necessary for the protection of City and Professional from
any and all claims for damages or otherwise under workers' compensation, occupational
disease and/or unemployment compensation acts, because of errors and omissions,
because of bodily injury, including, but not limited to, personal injury, sickness, disease
or death of any and all of Professional's employees, agents, contractors, outside sources
and other persons, and/or because of injury to or destruction of property, including, but
not limited to, any loss of use resulting therefrom. The coverage amounts shall be no less
than those amounts set forth on attached Exhibit C. Professional shall cause its insurers
to name City as an additional insured on all such insurance policies (except on its
Professional Responsibility Insurance policy), shall promptly provide City, upon request,
with copies of all such policies, and shall provide that such policies will not be canceled
without thirty (30) days prior notice to City.
7.6 Price Terms.
Professional warrants and agrees that all of the prices, terms and warranties granted by
Professional herein are at least as favorable to City as those offered by Professional to
other customers purchasing similar services under the same material terms and
conditions.
7.7 Force Majeure.
Any delay or failure of either party to perform its obligations hereunder shall be excused
if, and to the extent, that it is caused by an event or occurrence beyond the reasonable
control of the party and without its fault or negligence, such as, by way of example and
not by way of limitation, acts of God, actions by any govemmental authority (whether
valid or invalid), court injunction, fires, floods, windstorms, explosions, dots, natural
disasters, wars, sabotage, labor problems (including, but not limited to, lockouts, strikes
Paul I. Cripe, Inc.
Engineering Svcs.
Engineering
and slowdowns), inability to obtain power, material, labor, equipment or transportation;
provided that notice of such delay (including the anticipated duration of the delay) shall
be given by the affected party to the other party within five (5) business days after
discovery of the cause of such delay. During any such period of delay or failure to
perform by Professional, City, in its sole option, may purchase some or all of the same or
similar Services from other sources and reduce the Services requested of Professional
hereunder by such degree, without liability to Professional, or have Professional provide
some or all of the same or similar Services from other sources at times requested by City
and at the prices set forth in this Agreement.
7.8 Liens.
Professional shall not cause or permit the filing of any lien on any of City's property. In
the event such a lien is filed of record and Professional fails to remove it within fifteen
(15) days after the date of filing thereof, by payment or bonding, City shall have the right
to pay such lien or obtain such bond, all at Professional's sole cost and expense.
Professional shall indemnify and hold harmless City from and against any and all
liabilities, losses, claims, costs, attorney fees, expenses and/or damages incurred by City
in connection with any such lien or the removal thereof. This indemnification obligation
shall survive the termination of this Agreement.
7.9 Default.
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or
conditions of this Agreement, including Professional's warranties; (b) fails to perform the
Services as specified; (c) fails to make progress so as to endanger timely and proper
completion of the Services and does not correct such failure or breach within five (5)
business days (or such shorter period of time as is commercially reasonable under the
circumstances) after receipt of notice from City specifying such failure or breach; or (d)
becomes insolvent, files, or has filed against it, a petition in bankruptcy, for receivership
or other insolvency proceeding, makes a general assignment for the benefit of creditors
or, if Professional is a parmership or corporation, dissolves, each such event constituting
an event of default hereunder, City shall have the right to, among other things, (1)
terminate all or any part of this Agreement, without liability to Professional; (2) perform
or obtain, upon such terms and in such manner as it deems appropriate in its sole
discretion, the same or similar Services which were to be provided by Professional and
Professional shall be liable to City for any excess costs to City in performing or obtaining
the same or similar Services; and/or (3) exercise any other right or remedy available to
City at law or in equity.
Paul I. Cripe, Inc.
Engineering Svcs.
Engineering
7.10 Setoff.
In addition to any right of setoff provided by law, all amounts due Professional shall be
considered net of indebtedness of Professional to City; and City may deduct any amounts
due or to become due from Professional to City from any sums due or to become due
from City to Professional hereunder.
7.11 Govemment Compliance.
Professional agrees to comply with all present and future federal, state and local laws,
executive orders, rules, regulations, codes and ordinances which may be applicable to
Professional's performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Professional agrees to
indemnify and hold harmless City from any and all losses, damages, costs, attomey fees
and/or liabilities resulting from any violation of such law, order, rule, regulation, code or
ordinance. This indemnification obligation shall survive the termination of this
Agreement.
7.12 Indemnification.
Professional shall indemnify and hold harmless City and its officers, officials, employees,
agents, assigns and legal representatives from any and all losses, liabilities, claims,
judgments and liens, including, but not limited to, all damages, costs, expenses and
attorney fees arising out of any intentional or negligent act or omission of Professional
and/or any of its employees, agents, outside sources, contractors or other persons in the
performance of this Agreement, or otherwise. The failure to do so shall constitute a
material breach of this Agreement. This indemnification obligation shall survive the
termination of this Agreement.
7.13 Discrimination Prohibition.
Professional represents and warrants that it and each of its employees, agents, contractors,
outside sources and other persons shall comply with all existing and future laws of the
United States, the State of Indiana and City prohibiting discrimination against any
employee, applicant for employment and/or other person in the subcontracting of work
and/or in the performance of any Services contemplated by this Agreement with respect
to hire, tenure, terms, conditions or privileges of employment or any matter directly or
indirectly related to employment, subcontracting or work performance hereunder because
of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran
status or Vietnam era veteran status. City reserves the right to collect a penalty as
provided in IC 5-16-6-1 for any person so discriminated against. This indemnification
obligation shall survive the termination of this Agreement.
Paul I. Cripe, Inc.
Engineering Svcs.
Engineering
7.14 Severability.
If any provision or portion of this Agreement is held to be invalid, illegal or
unenforceable by a court of competent jurisdiction, that provision or portion thereof shall
be stricken, and all other provisions of this Agreement which can operate independently
of such stricken provision shall continue in full force and effect.
7.15 Notice.
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to
this Agreement shall be in writing and either hand-delivered or sent by first-class U.S. mail,
postage prepaid, addressed to the parties at the following addresses:
CITY:
PROFESSIONAL:
City of Carmel
One Civic Square
Carmel, IN 46032
ATTN:_ Kate Boyle
(with a copy to the City Attomey,
Department of Law, same address)
Paul I. Cripe
7172 Graham Rd.
Indianapolis, IN 46250
ATTN: Phil Kuntz
Notwithstanding the above, City may orally notify Professional to cease all Services pursuant to
Section 7 hereinabove, provided that such notice shall also then be sent as required by this
paragraph within three (3) days from the date of such oral notice.
7.17 Effective Date.
The effective date ("Effective Date") of this Agreement shall be the date on which the last
of the parties hereto executes same.
7.18 Governing Law; Lawsuits.
This Agreement shall be govemed by and construed in accordance with the laws of the
State of Indiana, except for its conflict of laws provisions, as well as by all local laws, and
all municipal ordinances and codes of the City of Carmel, Indiana. The parties further
agree that, in the event a lawsuit is filed hereunder, they waive any rights to a jury trial
they may have, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction
over same.
Paul I. Cripe, Inc.
Engineering Svcs.
Engineering
7.19 Waiver.
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or
remedies hereunder or under law shall not operate to waive any such rights and/or
remedies nor in any way affect the rights of such party to require such performance at any
time thereafter.
7.20 Non-Assignment.
Professional shall not assign or pledge this Agreement, whether as collateral for a loan or
otherwise, and shall not delegate its obligations under this Agreement, without City's
prior consent.
7.21 Entire Agreement.
This Agreement contains the entire agreement of and between the parties hereto with
respect to the subject matter hereof, and no prior agreement, understanding or
representation pertaining to such subject matter, or oral, shall be effective for any
purpose. No provision of this Agreement may be amended, added to or subtracted from
except by an agreement in writing signed by both parties hereto and/or their respective
successors in interest. To the extent any term or condition contained in any exhibit
attached to this Agreement is inconsistent or otherwise in conflict with any term or
condition contained in this Agreement, the term or condition contained in this Agreement
shall prevail.
7.22 Representation and Warranties.
Each party hereto represents and warrants that it is authorized to enter into this
Agreement and that any person or entity executing this Agreement on behalf of such
party has the authority to bind such party or the party which they represent, as the case
may be.
7.23 Headings.
All headings and sections of this Agreement are inserted for convenience only and do not
form a part of this Agreement nor limit, expand or otherwise alter the meaning of any
provision hereof.
7.24 Advice of Counsel
The parties warrant that they have read this Agreement and understand it, are fully aware
of their respective rights, have had the oppommity for the advice and assistance of an
attomey throughout the negotiation of this Agreement, and enter into this Agreement
freely, voluntarily, and without any duress, undue influence, coercion or promise of
benefit, except as expressly set forth herein.
Paul I. Cripe, Inc.
Engineering Svcs.
Engineering
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as
follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
PAUL I. CRIPE, INC.
J iirainard, Presiding O
D a t e: . ~///,~C/~/3~'
tB ~ber
BY:
Signature
Printed Name: Alex D. Oak, P.E., L.S.
Title: President
Date: ~/~
ATTEST:
Diana
Date:
P/IUL I. CRIPE, INC.
March 31, 1998
7172 Graham Road
Indianapolis, Indiana 46250
317.-842-6777
FAX# 317-841-4798
Ms. Kate Boyle
City Engineer, City of Carmel
Department of Engineering
One Civic Square
Carmel, Indiana 46032
4th AVENUE AND MAIN STREET INTERSECTION IMPROVEMENTS FEE PROPOSAL
Dear Ms. Boyle:
Enclosed is Paul I. Cripe, Inc.'s lump sum fee proposal, scope of services, manhour justification,
schedule and support documents for the above-referenced project.
The Scope of Services for this project are broken into Phases and include the following:
Task 1 Road Design, including preparation of Contract Documents, Engineer's
Estimate and COnstruction Plan and Profile
Task 2 Traffic Signal Design
Task 3 Public Hearings/Meetings, including coordination with Carmel High
School, Carmel Library and related projects adjacent to intersection
Task 4 Field and Supplemental Survey
Task 5 Construction Administration and Bidding Assistance
Task 6 Right-of-way Engineering
Services to be provided to Paul I. Cripe, Inc.:
· Boiler plate contract documents
· Details and specifications for street lights and signal poles
· Details of adjoining CSO and Crossroads' projects
We do not anticipate the need for, nor does our proposal include fees for soils investigation or
permit applications.
We thank you for the opportunity to provide our services for this project and welcome the
opportunity to work with you. Please do not hesitate to contact me if you have any questions
regarding the above.
Sincerely,
Manager, Transportation Department
cjw
Enclosures
N:\95405\99902\DOCS\FEEPROP.DOC
Architects · Engineers · Landscape Architects · Land Planners · Land Surveyors · Environmental Consultants · Transportation Engineers
Task 1
ROAD DESIGN
Anticipated work elements to be accomplished and assumptions regarding design are as
follows:
· Evaluation of existing drainage patterns, design or replacement of new drainage structures
· Design to provide for access to all properties and the 4th Avenue/Main Street intersection to
remain open during construction
· Design per City of Carmel Street Standards, provided by the Department of Engineering
· Design to be in English using INDOT Standards and Specifications
· Redesign of Main Street and 4th Avenue intersection. See attached schematic drawing.
· Replace curb and gutter and sidewalk (where disturbed)
· Coordinate design plans with adjacent projects being designed by 'CSO
Architects/Engineers and Crossroads Engineers
· Prepare design and Detail Construction Plans
· Quantity Calculations
· Technical Specifications contract documents and Engineer's Estimate
· Traffic maintenance and signage plan
Task 2
Traffic Signal Design
Anticipated work elements to be accomplished as follows:
· Determination of existing and proposed intersection levels of service
· Design for 8-phase peek controller with mast arm signal poles.
· Detector loops, handholes, manholes, conduit, pedestrian indications required
· Quantity calculations, specifications and details
· Lane configuration and markings
P/IUL I. CRIPE, INC.
Architects · Engineers · Landscape Architects · Land Planners · Land Surveyors
Environmental Consultants · Transportation Engineers
Task 3
PUBLIC HEARINGS/MEETINGS
Anticipated work elements to be accomplished are as follows:
Meetings with Carmel High School and Carmel Public Library
· Meetings with City of Carmel
· Coordination/Meeting with consultants (CSO/Crossroads) working for City on adjacent
projects
· Public Hearing attendance and displays:
Task 4
FIELD SURVEY
Anticipated work elements to be accomplished as follows:
· Utilize existing topographic survey of Main St. prepared by Paul I. Cripe, Inc.
· Perform supplemental survey (as needed) to pick up parking lot in northwest quadrant of
intersection and revisions to 4th Avenue near library.
Task 5
CONSTRUCTION ADMINISTRATION ASSISTANCE
Anticipated work elements to be accomplished as follows:
· Prepare bid tabs
· Assist City Engineer
· Attend pre-bid/pre-construction meetings to answer design/contract documents and related
questions
Task 6
RIGHT-OF-WAY ENGINEERING
Anticipated work elements to be accomplished as follows:
· Prepare legal description right-of-way take in the northwest quadrant on Carmel High School
property.
P/IUL I. CRIPE, INC.
Architects · Engineers · Landscape Architects · Land Planners · Land Surveyors
Environmental Consultants · Transportation Engineers
· Prepare plat for same property.
· No other right-of-way takes anticipated.
P, zlUL I. CRIPE, INC.
Architects · Engineers · Landscape Architects · Land Planners · Land Surveyors
Environmental Consultants · Transportation Engineers
FEE.PROPOSAL SUMMARY
4th Avenue and Main Street Intersection Improvements
SCOPE OF SERVICES
Task 1
Road Design Fee
Task 2 Traffic Signal Design Fee
Traffic Signal Design 30 hrs x $80/hr.- Engineer
Traffic Signal Details 6 hrs x $80/hr. - Engineer
30 hrs. x $60/hr.- Technician
Signal Specifications/ 4 hrs x $80/hr- Engineer
Quantities 4 hrs. x $54/hr- Administrative
$ 2,400.00
$ 480.00
$ 1,800.00
$ 320.00
$ 216.00
$14,300.00
$ 5,200.00
Task 3 Public Hearing/Meetings
10 hrs. x 480/hr. - Engineer
4 hrs. x $60/hr- Technician
2 hrs. x $54/hr. - Administrative
800.00
240.00
108~00
1,100.00
Task 4 Survey Fee
8 hours for 2-man survey crew
4 hours for office revisions and download
8 hrs. x $110/hr. - Crew
4 hrs. x $80/hr.
880.00
320.00
1,200.00
Task 5 Construction Administration/Bidding Services
5 hrs. x $80/hr. - Engineer
Task 6 Right-of-way Engineering
11 hrs. x $75/hr.
Reimbursable Expenses
$ 400.00
$ 825.00
400.00
825.00
984.00
TOTAL LUMP SUM FEE
Use
$24,009.00
$24,000.00
PAUL I. CRIPE, INC.
Architects · Engineers · Landscape Architects · Land Planners · Land Surveyors
Environmental Consultants · Transportation Engineers
Z
ILl
0
0
0
ILl
0
c)
,lid
Z
8--
iii
i
o
co o
o
co o
v-~-coc~loo~c~ic~lc~io~~
REIMBURSABLE EXPENSES
Fee Proposal
Anticipated reimbursable expenses are as follows:
13 Field Check
(20) sheets x 3 sets =
I~1 Final Plans
(30) x 1 set =
~1 Tracings
(30) x 1 set =
~ Bid Submittal
10 sets x 30 sheets =
13 Contract Documents =
~ Public Hearing/Meeting Display
TOTAL
60 blueline sheets x $.60 = $
30 blueline sheets x $.60 = $
30 mylar sheets x $12.00 = $
300 sheets x $.60 = $
10 sets x $14 = $
=$
36.00
18.00
360.00
180.00
140.00
250.O0
984.00
PAUL I. CRIPE, INC.
Architects · Engineers · Landscape Architects · Land Planners · Land Surveyors
Environmental Consultants · Transportation Engineers
PROJECT SCHEDULE
4th AVENUE AND MAIN STREET INTERSECTION IMPROVEMENT
· Anticipated Notice to Proceed
· Survey Complete
· Preliminary Plans
· Utility Notification
· Field Review
· Right-of-way Engineering Complete
· Final Plans
· Tracings/Bid Documents
· Anticipated Bid Date
April 15, 1998
April 21, 1998
May 11, 1998
May 11, 1998
May 15, 1998
May 24, 1998
May 24, 1998
June 8, 1998
July 1, 1998
PAUL I. CRIPE, INC.
Architects · Engineers · Landscape Architects · Land Planners · Land Surveyors
Environmental Consultants · Transportation Engineers
PAUL I. CRIPE, INC. MANHOUR RATES
CLASSIFICATION
RATE/HOUR
Design Engineer
Technician/Draftsman
$80
$60
Administrative Assistant
$54
Surveyor, L.S.
Field Surveyor
$75
$11 O/Crew
P/IUL I. CRIPE, INC.
Architects · Engineers · Landscape Architects · Land Planners · Land Surveyors
Environmental Consultants · Transportation Engineers
Paul I. Cripe, Inc.
Engineering Svcs.
Engineering
EXHIBIT B
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Professional Services Invoice
Date:
Project Name:
Invoice No:
Person
Perform j n g
Service
Service
Date
Description of Service
(Task)
% Complete
Total this
Invoice
GRAND TOTAL
Signature
Printed Name
Paul I. Cripe, Inc.
Engineering Svcs.
Engineering
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation & Disability
Statutory Limits
Employer' s Liability:
Bodily Injury by Accident:
Bodily Injury by Disease
Bodily Injury by Disease
$100,000 each accident
$ 500,000 policy limit
$100,000 each employee
Property damage, contractual liability,
products-comp leted operations:
General Aggregate Limit (other than
Products/Completed Operations):
Products/Completed Operations:
$2,000,000
$2,000,000
Personal & Advertising Injury
Limit:
Each Occurrence Limit:
Fire Damage (any one fire):
Medical Expense Limit
(any one person):
$1,000,000
$1,000,000
$ 50,000
$ 5,000
Comprehensive Auto Liability
Owned, hired and non-owned
Bodily Single Limit:
injury and property damage
each accident
$1,000,000
Umbrella Excess Liability
Each occurrence and aggregate
Maximum Deductible
$2,000,000
$ 10,000
Professional Responsibility Insurance:
Per Occurrence:
Aggregate:
$2,000,000
$2,000,000
April 16, 1998
Phil Kuntz
Paul I. Cfipe, Inc.
7172 Graham Road
Indianapolis, Indiana 46250
On April 15, 1998, the Board of Public Works and Safety approved a contract to do business
with your company. Enclosed is a copy of the signed agreement.
Please review the enclosed sample invoice. You do not need to use this specific form, but we do
require that you submit all information requested on the sample in a similar layout. This format
replaces any other form previously used by the City and is effective upon approval of your
contract.
Please call Clerk-Treasurer Diana Cordray at 571-2414 if you have any questions.
We look forward to working with you.
Sincerely,
Rebecca L. Wolf
Deputy Clerk
cc: file, engr
ONE CIVIC SQUARE CARMEL. INDIANA 46032 317/571-2400
December 21, 1998
ar rlc
DEPARTMENT OF ENGINEERING
Frederick J. Green, AIA
Paul I. Cripe, Inc.
7172 Graham Road
Indianapolis, IN 46250
RE: Additional Services # 1 Per Contract # 0415.98.04
Dear Fred:
As we discussed, the City of Carmel has requested additional professional services from your firm. Pursuant to our current
contract with Paul I. Gripe, Inc., Contract # 0415.98.04, dated April 15, 1998, I have requested and received from you the
proposed scope of services and fee estimates for the following work task:
Additional Services #1 - Old Town Redevelopment Study
Task 1: Project Research/Feasibility
Task 2: Schematic Design
Task 3: Design Development
Task 4: Preliminary Landscape
Task 5: Administrative
Task 6: Market Study Analysis
Task 7: Expenses
Fee Total
$ 470.00
1,862.00
3,175.00
4,942.00
123.00
228.00
1,000.00
$11,800.00
Attachment "A"
As I understand it, your time estimate is to begin immediately following the Notice to Proceed, with the completion of these
services in 30-45 days. I hereby approve this additional professional services estimate, and grant you the Notice to Proceed
on providing these services.
Please be advised that work on the original and this Additional Services contract should be billed on separate invoices. All
invoices should be referenced to the original Contract # and/or Additional Services # where applicable. Thank you for your
continued assistance in providing the City of Cannel with your professional, quality services. If you should have any
questions, please give me a call.
Sincerely,
M. I~ate 13oyle-Weese, P~.
City Engineer
CC:
Mayor James Brainard
Doug Haney, City Attorney
Diana Cordray, Clerk Treasurer
Steve Engelking, Department of Community Services
Joe Staehler, Department of Administration
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
- NOV-23-98 1ION l l :36 RM FaX N0, P, 02
PAUL I, CRIPE, INC.
OcJober 20, i gg6
"A"
Mr. Jim Brainoral
Mayor, City of Carmel
One Civic Square
{:;armel, lndiana 46032
OLD DOWNTOWN CARMEL RE DEVELOPME NT STUDY
Dear Mayor Bratnard:
["aul I. C!']F,o, In.:, :: ~:;uased to prov]de {Jfis proposal to the City of Carme! for the above-referenced
project, with our goat being to exceed your expectations.
Paul !. Cripe. Inc. will provide a redevelopment study of two areas of downtown Carreel. The first study
area is bounded on the north by Main Streel, on the south by First and Second StreeL% on the east by
Rangeline Road, and on the west by the Mollon Trail. The second quarter brock study area is also
bounded on the north by Main Street and on the west by Range~.ine Road. The east and southern limits of
the parcel are bounded by a service alley.
The scope of services is as follows: · Develop site specific development options for specific site use.
· Review options with the Mayor in order to select one option for further development
· Refine and develop site specific plan and provide exhibit for Owner's use
· Provide aerial perspective of site specific plan, as well as vignette studies
Along with the graphic deliversbias, Paul !. Cripe. Inc, will also compile the following data for a market
study analysis report. The raw data will be as follows:
· County map
· Site map fnfficating 5 mite radius
· Demographics for H8milton County
· Demographics that encompasses a 5 mite radius around the site
Projected population growth
Our proposed fee for the above-mentioned scope of work is a nobto-exceed fee of $11,800.00.
Reimbursable expenses, included but not limited to filing fees, mailing costs, blueprint casts, ploLs,
publishing costs, etc., are not included in this fee- Reimbursable expenses will have a multiplier of 1.0
applied to the direct cost.
We are eager to begin this important project. Please contact me at your earliest convenience to discuss
any questions or concerns you may have.
Sincerely,
~een, AIA
Architectural Department Head
~; ~IPEL~YS~.D-ATA~ROJECTb"%,~2~%'J OiX)~DOC4'~RDP, I:)S, AL, D0C
Architect.-. ,i, Engineers A Lonecape Architects · L~nd Planners ,iL Land Surveyor~/L Envlr~nmentd ConstjItonts i Tronsportation Enginee, r~
September 23, 1999
City CarmeL
DEPARTMENT OF ENGINEERING
Philip L. Kuntz, PE
Paul I. Cripe, Inc.
7172 Graham Road
Indianapolis, IN 46250
RE: Additional Services #2 Per Contract # 0415.98.04
Dear Phil:
As we discussed, the City of Cannel has requested additional professional services from your firm. Pursuant to our current
contract with Paul I. Cripe, Inc., Contract # 0415.98.04, dated April 15, 1998, I have requested and received from you the
proposed scope of services and fee estimates for the following work tasks:
Additional Services #2 - Carmel Drive at Monon Trail
Task 1: Road Modifications Design
Task 2: Pedestrian Signal Design
Task 3: Public Meetings
Task 4: Survey
Task 5: Construction Administration
Task 6: Right-of-Way Engineering
Reimbursable Expenses
$ 6,400.00
1,710.00
876.00
3,270.00
430.00
0.00
364.40
13,050.40
Attachment "A"
Fee Total $13,100.00
As I understand it, your time estimate is to begin immediately following the Notice to Proceed. Please provide a schedule for
this work to be completed. I hereby approve this additional professional services estimate, and grant you the Notice to
Proceed on providing these services.
Please be advised that work on the original and this Additional Services contract should be billed on separate invoices. All
invoices should be referenced to the original Contract # and/or Additional Services # where applicable. Thank you for your
continued assistance in providing the City of Carreel with your professional, quality services. If you should have any
questions, please give me a call.
Sincerely,
City Engineer
Mayor James Brainard
Doug Haney, City Attorney
Diana Cordray, Clerk Treasurer
Steve Engelking, Department of Community Services
Joe Staehler, Department of Administration
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571o2441
SEP-08-99 NED 05:31 PM FR× NL), r, uz
}l FFA CH A/t
September 8, 1999
Ms. Kate Boyle-Weese
City Engineer, City of Carmei
Department ~3f Engineering
One Civic Square
Carreel, Indiana 46032
CARMEL DRIVE AT MONON TRAIL
Dear Ms. Boyle:
Enclosed is Paul I. Cripe, lnc.'s lump sum fee proposal, scope of services, manhourjustifiGation,
schedule and support documents for the above-referenced project. This work will be completed
under our current on-call contract with the city,
The Scope of Services for this project are broken into Phases and include the following:
Task 1
Task 2
Task 3
Task 4
Task 5
Task 6
Road Design, including preparation of Contract Documents, Engineer's
Estimate and Construction Plan and Profile
Flashing pedestrian crossing design
Public HeadngstMeetings
Field and Supplemental Survey
Construction Administration and Bidding Assistance
Right-of-way Engineering
Services to be provided to Paul I. Cripe, Inc.:
, Boiler plate contract documents
We do not anticipate the need for, nor does our proposal include fees for soils investigation or
permit applications or right-of-way acquisition. Pay rates shall be as listed in the On-Call
Agreement with the city of Carreel.
We thank you for the opportunity to provide our services for this project and welcome the
opl:,odunity to work with you, Please do not hesitate to contact me if you have any questions
regarding the above.
Sincerely,
P~. C PE, IN~.. ...
phil~E ~
Manager, Transportation Department
PLK/b
Enclosures
O' ~. 1 ,:J.q~,,c_j~r.~ ~urt%99,:j01 ;DOCSM= EEPR0 P.
SEP-gS-99 NED 05;31
t
FFE PROPOSAL SUMMARY
CARMEL DRIVE AT MONON TRAIL
SCOP~E OF SERVICES.
Task 1
Road Design Fee (See attached)
Task 2 Pedestrian Signal IDasign Fee '
Traffic Signal Design 8 hrs x $86/hr.- Engineer
Traffic Signal Details 4 hrs x $861hr.- Engineer
6 hrs. x $70/hr-- Technician
Signal Spedfications 2 hrs x $86/hr- Engineer
Quantities 1 hrs. x $86/hr-Administrative
Task 3 Meetings
8 hrs. x $86thr.- Engineer
2 hrs. x $701hr- Technician
1 hrs. x $48/hr. - Administrative
Task 4
Task 5
Task 6
Reimbursable Expenses
Survey Fee (See attached)
Construction AdminiStration/Bidding Services
5hrs. x $86/hr.- Engineer
Right-oFway Enginering
Subtotal
Subtotal
$ 6,400.00
$ 1,710,00
$ 876.00
$ 3,270.00
$ 430.00
$ o
$ 364.40
TOTAL Estimated Not to Exceed FEE
$ 13,050.40
$ t3,100
SEP-08-99 WED 05:31
Task 1
Road Design
Anticipated work elements to be accomplished and assumptions regarding design are as
forlows:
· Evaluation of existing drainage patterns, design or replacement of new drainage structures
· Design to provide for access to all properties, Carreel Drive to remain open during
construction
· Design per City of Carreel Street Standards, provided by the Depadment of Engineering
Design to be in English using INDOT Standards and Specifications
Design of pedestrian refuge island on Carreel Drive. Roadway to taper out at crossing. See
attached sch ematic drawing.
· Retaining wall may be needed to stay within existing fight-of*way.
· ' Design pavement markings for safe pedestrian crossing,
Coordinate design plans with potential pedestrian overpass.
· Prepare design and Detail Construction Plans
· Quantity Calculations
Technical Specifications contract documerrts and Engineer's Estimate
· Traffic maintenance and signage plan
Task 2
Pedestrian Crossing Warning Signal Design
Anticipated work elements to be accomplished as follows:
· Determination of proposed signs,
· Handholes, manholes, conduit, flashing warning signs required
Quantity calculations, specifications and details
SEP-08-99 ~ED 05:31 PM
Task 3.
PUBLIC HEARINGS/MEETINGS
Anticipated work elements to be accomplished are as follows:
· Coordinate design with Morton trail architect~ (Sch midt Assoc)
· Meetings with City of Carreel.
,, No public hearing anticipated.
· Coordinate with Hamilton County surveyor for J.W. Hawkins Legal Drain
F, UD
Task 4
FIELD SURVEY
Anticipated work elements to be accomplished as follows:
· Topographic survey of Carmel Drive and portion.t, of the Monon Trail required.
, Prepare field book.
· Work to be compl Bted in accordance with IN DO'I' guidelines.
Task 5
CONSTRUCTION ADMINISTRATION ASSISTANCE
Anticipated work elements to be accomplished as follows:
* Prepare bid tabs.
o Assist City Engineer with Contractor qualifications and selection.
Attend pre-bid/pre-construction meetings to answer design/contract documents end related
questions.
Task 6
RIGHT-OF-WAY ENGINEERING
No right-of-way takes are anticipated. All work will be performed within the existing right-of-
way.
SEP-08-99 ~IED 05:32 PIt v, Ub
REIMBURSABLE EXPENSES
Fee Proposal
FA)~
.,t,~ K(
Anticipated reimbursable expenses are as follows:
0 Field Check
(B) sheets x 3 sets
13 Final Plans
(10) x 1 set
0 Tracings
(t2} x 1 set
Bid Submittal
10 sets x 10 sheets
OI Contract Documents
= 24 blueline sheets x $,60 = $
= 10 blueline sheets x $.60 = $
= 12 mylar sheets x $12.00 = $
100 sheets x $,60 = $
10 sets x $14 = $
14.40
6.00
144,00
60.00
140.00
TOTAL $ 364.40
Ci:y of Carme'_
DEPARTMENT OF ENGINEERING
October 5, 1999
Philip L. Kuntz, PE
Paul I. Cripe, Inc.
7172 Graham Road
Indianapolis, IN 46250
RE: Additional Services #3 Per Contract # 0415.98.04
Dear Phil:
As we discussed, the City of Carnml has requested additional professional services from your firm. Pursuant to our current
contract with Paul I. Cripe, Inc., Contract # 0415.98.04, dated April 15, 1998, I have requested and received from you the
proposed scope of services and fee estimates for the following work tasks:
Additional Services #3 - Meridian Corners Boulevard Wall Investigation
Proposed Fee $ 6,600.00
Attachment "A"
As I understand it, your time estimate is to begin immediately following the Notice to Proceed and you anticipate 28 days to
complete. I hereby approve this additional professional sen'ices estimate, and grant you the Notice to Proceed on
providing these services.
Please be advised that work on the original and this Additional Services contract should be billed on separate invoices. All
invoices should be referenced to the original Contract # and/or Additional Services # where applicable. Thank you for your
continued assistance in providing the City of Carreel with your professional, quality services. If you should have any
questions, please give me a call.
Sincerely,
te
City Engineer
cc~
Mayor James Brainard
Doug Haney, City Attorney
Diana Cordray, Clerk Treasurer
Steve Engelking, Department of Community Services
Joe Staehler, Department of Administration
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571o2441
UUt-U~-'~ flUIx. U3;3D
PAUL I. CRiPE. INC.
~2 Gfahcrn Road
7-842-6777
F~ 3 17~ I ~ 798
v,ww.p. tcr~:e~cm
it,J,
October 4, 1999
Ms, Kate Boyle-Weese, PE
City Engineer
Cam'~el City Engineer's Office
One Civic Square
Carreel, Indiana 46032
MERIDIAN CORNERS WALL INVESTIGATION
Dear Ms. Boyle-Weese:
Enclosed is Paul 1. gripe, lnc.'s estimaled hourly notdo-exceed fee proposal, scope of services,
man-hour justification and support documents for the above-referenced project.
We anticipate this work will take 28 days to complete.
Should you ilave any questions concerning Paul I. Gripe, Inc.'s fee proposal, please do not
hesitate to con[act me. We are excited to begin working on [his project and look for~rarc' to
continuing our working relationship ;~th the Ctf. y of Carreel. We have already begun working on
this project. We are setting up a meeting with Kent Ward as soon as possible and will inform
you of the date.
Sincerely,
PAUL I. gRIPE, INC,
Philip L. Kuntz, PF-.
Transportation Engineering Department Head
PLK/b
O;,I 9',)~'-~ lc~,~'0b¢.It'D,3cs~nv~ncom .d~=
Archlt,-act~ t EngTr~eers i Lendscape Arc-~ltocts i Land Planners i Lalyj Surveyors A Environrnenfol Consuffanls A TranspOdalion Eng!neers
Anticipated Work Elements am as Follows:
· Coordination with County Surveyor concerning legal drain
Coordination with utility companies along west side of roadway
· Coordination with Homeowners' Association
· Develop alternative wall/landscape mound configurations
· Address homeowners' concert'ks of noise, safety, securit, y and property values
· Address wall maintenance issue
· Make presentation at meeting with homeowners and City
· Present report to Carme]
Cily of Carreel to pro'vide the following to Paul L C,~pe, Inc.:
Construction plans of Meridian Corners Boulevard from Butler Fairman
DXF fife of CAD drawings from Butler Fairman
PAUL I. CRIPE, INC.
Architec~ A EnOinears J, Landscape Archilgcts A Land P~anners · .L~nd
Environmenta~ ConsuEt,ants J, T~'G'~,pork~tton Eng[r'p'~ers
CO'I'-U4-~ MUN U~: 6~ r~I
0
rr
O
0
OLLI
LLIILLJ
-"~Z
O~
r'y'z
rr
o
. cd
TO'C~ C~ O r-h C:Z) 0 4:~ 0 'r- 0 C~"C~
0
0
0
~.o,
...-.~' ~Ou_
.
z I:r..
December 13, 1999
City oq Carme'_
DEPARTMENT OF ENGINEERING
Frederick J. Green, Architectural Department Head
Philip L. Kuntz, PE, Transportation Department Manager
Paul I. Cripe, Inc.
7172 Graham Road
Indianapolis, IN 46250
RE: Additional Services #4 and #5 Per Contract # 0415.98.04
Dear Fred and Phil:
As we discussed, the City of Cannel has requested additional professional services from your firm. Pursuant to our
current contract with Paul I. Cripe, Inc., Contract # 0415.98.04, dated April 15, 1998, I have requested and received
from you the proposed scope of services and fee estimates for the following work tasks:
Additional Services #4 - Design for Carmel Downtown Redevelopment
Proposed Fee for Architectural, Survey & Engineering
Attachment "A"
$ 53,350.00*
Additional Services #5 - Executive Drive Extension Attachment "B"
Task 1: Road Design Fee $12,000.00
Task 2: Signal Design Fee 2,818.00
Task 3: Meetings 876.00
Task 4: Survey Fee 6,640.00
Task 5: Construction Administration/Bidding Assistance 430.00
Task 6: Right-of-Way Engineering 12, 730.00 (not included
with this approval)
Task 7: Soil Investigation 4,000.00'*
Reimburseables 539.00
Proposed Fee (Includes Tasks 1-5 and 7 only) $27,303.00
Please provide a revised time estimate for completion for the above tasks. I hereby approve this additional professional
services estimate, and grant you the Notice to Proceed on providing these services.
Please be advised that work on the ori~,inal and all Additional Services contract should be billed on senarate
invoices. All invoices should be referenced to the original Contract # and/or Additional Services # where applicable.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
Thank you for your continued assistance in providing the City of Carmel with your professional, quality services. If you
should have any questions, please give me a call.
Sincerely,
M. Kate Boyle-Weese, P.E.
City Engineer
CC:
Mayor James Brainard
Diana Cordray, Clerk Treasurer
Steve Engelking, Department of Community Services
Joe Staehler, Department of Administration
*Please note that the fee as stated is the maximum permitted under this approval, with the exception of reimburseables expenses.
Should the fee for services approach this amount with the expectation of exceeding it, please contact the City prior to this occurring
for an additional approval. In addition, please submit a separate estimate of reimburseable expenses, so that this amount can be added
and tracked accordingly.
* * Please provide documentation of soil consultant fee proposal when available.
PAUL I. CRIPE, INC.
November 18, 1999
A TT CHM A
7172 Graham Road '-
Indianapolis, Indiana 46250
317-842-6777
FAX# 317-841-4798
www.picripe.com
Mr. Jim Brainard
Mayor of Carmel
One Civic Square
Carmel, Indiana 46032
DESIGN FEE ESTIMATE FOR CITY OF CARMEL DOWNTOWN REDEVELOPMENT
Dear Mayor Brainard: ~.l,,c
Paul I. Cripe, Inc. is pleased to provide this proposal for architectural, engineering and survey
services pursuant to the above-referenced project. We are proceeding with this project with our
mission being to exceed your expectations. As we understand the project, our services included
within our work effort shall include:
Scope of Services · On-site review of the existing conditions
· Attend design standard development meetings
· Develop, along with other City consultants, a Request for Proposal for the downtown
redevelopment and assist in review of prospective bids
· Topographic survey
· Building assessment of existing facility (Building E) along the Monon Trail
· Civil/site design including demolition of metal building attached to Building E (as
indicated above). All other building demolition.will be by the City of Carmel.
· Development of architectural/land planning/streetscape standards for above location "
· Civil/site design package for a pad ready site. Package will include demolition plans,
utility plans to provide necessary utilities at property lines, and site/civil specification
booklets. Paul I. Cripe, Inc. shall assist Owner with the bid process and the evaluation Of
bid tabs, and the Owner shall be responsible for selecting and entering into a contract
with the contractor. -.
Assumptions
The following assumptions were made while puttir~ this proposal together. If any of these
assumptions prove not valid, an additional services may be requested by Paul I. Cripe, Inc.
to cover the additional associated services.
· Sample front-end specifications for the civil pad ready package, with instructions to
bidders, will be provided by the Owner.
· Construction administration is not part of this scope.
· Testing services are not a part of this scope.
· All construction budget and cost responsibilities will be by others,
· The Request for Proposal will be completed by mid-January, 2000.
· All rezoni ng work will be by the Owner.
Architects I, Engineers · Landscape Architects ~, Land Planners · Land Surveyors · Environmental Consultants · Transportation Engineers
Mr. Jim Brainard
Mayor of Carmel
November 17, 1999
Page 2
tee Estimate
Paul I. Cripe, Inc. proposes an estimated fee to deliver the aforementioned scope of services
as follows: Architectural, Survey and Engineering $53,350.00
Paul I. Cripe, Inc. will notify the City of Carmel in the event the fee exceeds the estimated fee by
more than 10%. Our fees are to be invoiced monthly per the attached 1999 Standard Hourly Rate
Schedule.
In addition, reimbursable expenses and services are not included in the above stated fee and will be
invoiced at actual cost. Additional subcontractor work if required will be invoiced at 1.15 times the
actual cost. These reimbursable expenses or services include, but are not limited to the following:
2.
3.
4.
5.
6.
Printing and reimbursable cost
Permit fees
Geotechnical services
Fax transmission and copies
Mileage
Record drawings of existing buildings and facilities
As we have discussed, we have already begun work on the following: _
· Architectural, survey and civil due diligence
· Architectural standards ·
· Legal and financing research . . .
Paul I. Cripe, Inc. is enthusiastic for this opportunity to assist the City' of Carmel with the exciting'
project and the opportunity to continue working with the City of Carmel. Please call with any
questions or comments you may have regarding this proposal. I look fortNard to hearing from you in
the near future regarding this proposal, .." '
Sincerely, , - ... ','.
Fredrick J. Green
Architectural Department Head '-
This Proposal accepted this day of November. 1999.
CITY OF CARMEL
Authorized Signature
O:\1999\990488\99904\DOCS\p~oposal .doc
Pdnted
PAUL I. CRIPE, INC.
Architects · Engineers · Landscape Architects · Land Planners · Land Surveyors
Environmental Consultants · Transpodation Engineers
PAUL I. CRIPE, INC.
October 19, 1999
7172 Graham Road
Indianapolis, Indiana 46250
317-842-6777
FAX# 317-841-4798
www.picripe.com
Ms. Kate Boyle-Weese
City Engineer, City of Carmel
Department of Engineering
One Civic Square
Carmel, Indiana 46032
EXECUTIVE DRIVE EXTENSION
Dear Ms. Boyle:
AT'FAc M
Enclosed is Paul I. Cripe, Inc.'s estimated fee proposal, scope of services, manhour justification,
schedule and support documents for the above-referenced project. This work will be completed
in accordance with our current on-call contract with the city.
The Scope of Services for this project are broken into Phases and include the following:
Task 1
Task 2
Task 3
Task 4
Task 5
Task 6
Task 7
Services to be
Road Design, including preparation of Contract Documents, Engineer's
Estimate and Construction Plan and Profile
Traffic Signal Modification
Public Hearings/Meetings
Field Survey
Bidding Assistance
Right-of-way Engineering
Soil Investigation
provided to Paul I. Cripe, Inc.:
· Boiler plate contract documents '-
Our fee proposal includes fee for land acquisition from two (2) parcels. Pay rates shall be as
listed in the On-Call Agreement with the city of Carmel.
We thank you for the opportunity to provide our services for this project and'welcome the
opportunity to work with you. Please do not hesitate to contact me if you have any questions
regarding the above.
Sincerely,
PAUL I. CRIPE, INC.
Manager, Transportation Department
PLK/b
Enclosures
0:\1999\990522\99902~FEEPROP.DOC
Architects · Engineers · Landscape Architects · Land Planners · Land Surveyors · Environmental Consultants · Transpodation Engineers
Task 1
Road Design
Anticipated work elements to be accomplished and assumptions regarding design are as
follows:
· Evaluation of existing drainage patterns, design or replacement of new drainage structures
· Design to provide for access to all properties. Rangeline and Executive Drive to remain
open during construction
· Design per City of Carreel Street Standards, provided by the Department of Engineering
· Design to be in English using INDOT Standards and Specifications
· Design pavement markings. Revisions to existing markings on Rangeline required.
· Prepare design and Detail Construction Plans
· Quantity Calculations
· Technical Specifications contract documents and Engineer's Estimate
· Traffic maintenance and signage plan
Task 2
Traffic Signal Modification at Rangeline Road and Executive Drive
Anticipated work elements to be accomplished as follows:
· Determination of proposed signal heads. New spanwire required.
· Handholes, manholes, conduit, new signal heads may be required
· Quantity calculations, specifications and details
Task 3
PUBLIC HEARINGS/MEETINGS
Anticipated work elements to be accomplished are as follows:
· Meetings with City of Carmel.
· No public hearing anticipated.
Task 4
FIELD SURVEY
Anticipated work elements to be accomplished as follows:
· Topographic survey of Rangeline Road, Executive Drive and portions of Municipal Center
· Prepare field book.
· Work to be completed in accordance with INDOT guidelines.
Task 5
CONSTRUCTION ADMINISTRATION ASSISTANCE
Anticipated work elements to be accomplished as follows:
· Prepare bid tabs.
· Assist City Engineer with Contractor qualifications and selection.
· Attend pre-bid/pre-construction meetings to answer design/contract documents and related
questions.
Task 6
RIGHT-OF-WAY ENGINEERING
Anticipated work elements to be accomplished as follows:
· See attached.
Task 7
SOILS INVESTIGATION
· Subgrade analysis required (minimum 2 locations).
FEE PROPOSAL SUMMARY
EXECUTIVE DRIVE EXTENSION
SCOPE OF SERVICES
Task 1
Road Design Fee (See attached)
$ 12,000.00
Task 2 Signal Design Fee
Traffic Signal Design 12 hrs x $86/hr.- Engineer
Traffic Signal Details 6 hrs x $86/hr.- Engineer
12 hrs. x $70/hr. - Technician
Signal Specifications 3 hrs x $86/hr- Engineer
Quantities 2 hrs. x $86/hr- engineer
:]'ask 3 Meetings
8 hrs. x $86/hr.- Engineer
2 hrs. x $70/hr- Technician
I hrs. x $48/hr.- Administrative
Task 4
Task 5
Task 6
Task 7
Survey Fee (See attached)
Construction Administration/Bidding Services
5 hrs. x $86/hr.- Engineer
Right-of-way Engineering (See attached)
Soil Investigation (Estimated fee)
Reimbursable Expenses
Subtotal
Subtotal
$ 2,818.00
$ 876.00
$ 6640.00
$ 430.00
$ 12730.00
$ 4000.00
$ 539.00
TOTAL Estimated FEE
$ 40033.00
Use $ 40000
REIMBURSABLE EXPENSES
Fee Proposal
Anticipated reimbursable expenses are as follows:
13 Field Check
(15) sheets x 3 sets =
GI Final Plans
(20) x 1 set =
I~ Tracings
(20) x 1 set =
121 Bid Submittal
20 sets x 10 sheets =
1211 Contract Documents =
45 blueline sheets x $.60 = $
20 blueline sheets x $.60 = $
20 mylar sheets x $12.00 = $
200 sheets x $.60
=$
10 sets x $14 = $
27.00
12.00
240.00
120.00
140.00
TOTAL $ 539.00
PROJECT SCHEDULE
EXECUTIVE DRIVE EXTENSION
· Anticipated Notice to Proceed
· Survey Complete
· Preliminary Plans
· Utility Notification
· Field Review
· Right-of-way Engineering Complete
· Land Acquisition Services
· Final Plans
· Tracings/Bid Documents
· Anticipated Bid Date
November 1, 1999
November 12, 1999
December 3, 1999
December 3, 1999
December 17, 1999
1 mo. after prelim plan appr.
TBD
30 days after NTP
2 weeks after final plan appr
TBD
Z
ILl
13
13
0
0
0
c-
o
(D
X
_J
ill
<
03 0
0
imi
UJ
I--
LU
III
-r'
i!
ri-
D
0
0
Iii
Sheet1
19-Oct-99 ~
Route Survey
Carmel Executive Drive Extension
Approx. 3.25 ac. of topo/cross sections
I
TASK DESCRIPTION
I
Project Coordination & Management
Scheduling I ~ I ....
Horizontal Control
Reference ties for survey points (approx. 4 points)
Vertical Control I I
Coordinate with Utility Companies
Cross Section / topo of approx. 3.25ac.
Locate Section Corners I ~
Reference Ties for Section Corners (approx. 2 points)
Locate property lines/corners 1
Locate utilities I
Obtain current deeds of record (approx 3 deeds)
Prepare field books ~ I
Stake Centerline
Reference ties for Centerline (approx 5 points)
Structure details for approx. 3 strs
Coordinate with City Engineer
TOTAL SURVEY
Dept. Manager
10
Manhours for Field survey
Project Surveyor Crew - PC Crew man ~ Crew man
5 4 4 4
2
I 4 4
I 2 2
I 2 2
I I 1
10 10 10
I 2 2
0.5 1 1
0.5 0.5 0.5
I I 1
3
I 1
2 5 5
I 2 2
1 1.5 1.5
TOTAL
2
2
9
5
5
3
30
5
2.5
1.5
3
3
2
12
5
4
1
0
0
27 33 32 0 95
Carreel exec drive extension survey 2.xls Prepared by B.Wood 10/19/99 Page I
Sheet2
ESTIMATED DIRECT EXPENSES
Vehicle Charges:
0 Trips,
0 miles / trip at $0.25 / mile
COUNTY RECORDER'S OFFICE
Recording fee for Location Control Route Survey Plat
Copies of deeds at $2 per deed for 3 deeds
$0.00
$22.0O
86.00
TOTAL
$28.00
Salary Estimated Average
Classifications Staff Hours Hourly Rate
10 Depatment Manager
5 Project Surveyor
4 Survey Crew (PC)
4 Survey Crow (#2 man)
4 Survey Crew (#3 man)
2 Administrative Support #2
I Administrative Support #1
Total Direct Salary Cost
Direct Expenses
3 130.00
27 86.00
33 60.00
32 60.00
0 45.00
Direct
Salary Costs
390.00
0.00
2322.00
0.00
1980.00
1920.00
0.00
0.00
0.00
0.00
6,612.00
28.00
TOTAL ESTIMATED FEE
USE
6,640.00
6,640.00
Carmel exec drive extension survey 2.xls Prepared by B.Wood 10/19~99 Page 1
RIGHT-OF-WAY ENGINEERING SCOPE OF SERVICES
Estimated Fee Proposal- Executive Drive Extension for City of Carmel
Scope of Work
· Prepare
· Prepare
· Prepare
· Provide
· Provide
· Provide
· Provide
· Provide
· Provide
· Provide
· Provide
location control route survey plat
final fight-of-way plans
individual plats for each parcel
legal descriptions for all parcel takings
legal instruments
field stake-out of new right-of-way line
abstracting for each parcel
appraising of parcel takings
review appraising of parcel takings
buying of parcel takings
management of abstracting, appraising and buying
Fee Proposal Summary
Right-of-Way Engineering Services 1. Route Survey Plat
2. Legal Descriptions, Transfer Documents
Parcel Plats, RJW Plans and R/W Staking
2 Parcels x $2,440.00
3. *Abstracting - 2 Parcels x $300.00
4. **Appraising - 2 Parcels x $1,200.00
5. Review Appraising - 45% of Appraising Fee
6. ***Buying - 2 Parcels x $900.00
TOTAL ESTIMATED RIGHT-OF-WAY ENGINEERING FEE
$ 1,970.00
$ 4,880.00
$ 600.00
$ 2,400.00
$ 1,080.00
$ 1,800.00
$ 12,730.00
*The fee DOES NOT include title insurance. The title insurance is available at an additional fee based on
the dollar amount required.
**The fee assames all short forms, with no cost to cure. Assumes that no parking is affected and that there
is no damage as a result of the acquisition. If properties do have damages associated with the project, the
individual parcel fees would be in the $6,500 to $7,500 range. These would have to be evaluated on an
individual basis. The above cost estimates assume that no second appraisal is required. The lowest the fees
could be is $1,800.00 (all value findings, no short forms, and no review).
* * *The fee assumes the properties being commercial in nature and NOT encumbered by mortgages and/or
other liens. If encumbered by mortgages and/or other liens the individual parcel fee would be $1000.00.
Sheet1
19-Oct-99 ~ I ~
City of Carmel - Executive Drive Extension
Route Survey Plat
TASK DESCRIPTION
I
Project Coordination & Management
Plot Property Lines
'Refrefence Ties
Route Plat Drawing
Surveyors Report
Quality control/review
TOTAL SURVEY
I
Manhours
Dept. Manager SeniorSurveyor ProjectSu~eyor Crew- PC Crewman #2 Crewman #3
2 3 4 13 13 13
2
1
3
12
I 2
1
0 4 18 0 0 0 22
TOTAL
Manhour2.xls Prepared by B.Wood 10/19/99 Page I
Sheet2
ESTIMATED DIRECT EXPENSES
Vehicle Charges:
0 Trips,
0 miles / trip at $0.25 / mile
ATTORNEY
Reviewing fee for tranfer documents
COUNTY RECORDER'S OFFICE
Recording fee for legal documents
$0.00
$0.00
$0.00
TOTAL
$0.00
Salary
Classifications
2 Depatment Manager
3 Senior Surveyor
4 Project Surveyor
13 Survey Crew (PC)
13 Survey Crew (#2 man)
13 Survey Crew (#3 man)
Estimated
Staff Hours
4
18
Average
Hourly Rate
130.00
105.00
86.00
60.00
60.0O
45.00
Direct
Salary Costs
0.00
0.00
420.00
1548.00
0.00
0.00
0.00
0.00
Total Direct Salary Cost
1,968.00
1,968.00
Direct Expenses
TOTAL FEE
Use per pacel fee of
1,968.00
1,970.00
Manhour2.xls Prepared by B.Wood 1.0/19~99 Page 1
Sheet1
19-Oct-991 I I
City of Carreel - Executive DH.ve Extension
R/VV Engineering {per parcel}
TASK DESCRIPTION
I
Management of appraisal and buying
Deed and R/W Research
Review current deeds of record
Parcel Plats1
Legal Descriptions
Area Sheets
Calculation sheets
L10's I
Transfer documents
Quality control/review
I
TOTAL SURVEY
I
Manhours
Dept. Manager Senior Surveyor Project Surveyor Crew - PC Crew man #2 Crew man #3
2 3 4 13 13 13
6
1
1
0.5 5
0.5 2
0.5
0.5
0.5 1
0,5 1
I 1
I 9 12
2 2
2 2 0 26
TOTAL
6
1
1
5.5
2.5
0.5
0.5
0
1.5
1.5
4
2
Manhour. xls Prepared by B.Wood 10/19/99 Page I
Sheet2
ESTIMATED DIRECT EXPENSES
Vehicle Charges:
0 Trips,
0 miles / trip at $0.25 / mile
ATTORNEY
Reviewing fee for tranfer documents
COUNTY RECORDER'S OFFICE
Recording fee for legal documents
$0.00
$75.00
$22.OO
TOTAL
$97.00
Salary
Classifications
2 Depatment Manager
3 Senior Surveyor
4 Project Surveyor
13 Survey Crew (PC)
13 Survey Crew (#2 man)
13 Survey Crew (#3 man)
Estimated
Staff Hours
9
12
Average
Hourly Rate
130.00
105.00
86.00
60.00
60.00
45.00
Direct
Salary Costs
130.00
0.00
945.00
1032.00
0.00
120.00
120.00
0.00
Total Direct Salary Cost
2,347.00
2,347.00
Direct Expenses
97.O0
TOTAL FEE
Use per pacel fee of
2,444.00
2,440.00
$2,440.00 per parcel for 2 parcels = a total of
$4,880.00
Manhour.xls Prepared by B.Wood 10119~99 Page 1
REIMBURSABLE EXPENSES
Fee Proposal
Anticipated reimbursable expenses are as follows:
C3 Field Check
(8) sheets x 3 sets =
C:31 Final Plans
(10) x I set =
1:::31 Tracings
(12) x 1 set =
1:::31 Bid Submittal
10 sets x 10 sheets =
I:::]1 Contract Documents =
TOTAL
24 blueline sheets x $.60 = $
10 blueline sheets x $.60 = $
12 mylar sheets x $12.00 = $
100 sheets x $.60 = $
10 sets x $14 = $
14.40
6.0O
144.00
60.O0
140.00
364.40
PROJECT SCHEDULE
EXECUTIVE DRIVE EXTENSION
Anticipated Notice to Proceed
Survey Complete
Preliminary Plans
Utility Notification
Field Review
Right-of-way Engineering Complete
Land Acquisition Services
Final Plans
Tracings/Bid Documents
Anticipated Bid Date
November 1, 1999
November 12, 1999
December 3, 1999
December 3, 1999
December 17, 1999
1 mo. after prelim plan appr.
TBD
30 days after NTP
2 weeks after final plan appr
TBD
Ci:y 02: Carme'_
DEPARTMENT OF ENGINEERING
January 31, 2000 (Revised)
Rich Kelly, PE
Paul I. Cripe, Inc.
7172 Graham Road
Indianapolis, IN 46250
RE: Additional Services ~ #6 Per Contract # 0415.98.04
Dear Phil:
As we discussed, the City of Cannel has requested additional professional services from your tinn. Pursuant to our current
contract with Paul I. Cripe, Inc., Contract # 0415.98.04, dated April 15, 1998, I have requested and received from you the
proposed scope of services and fee estimates for the following work tasks:
Additional Services ~ #6 - Sanitary Sewer Design Services for Pennsylvania Street
Task A: Construction Documents for Sanitary Sewer Improvements
Task B: Video Inspection of Approximately 350 L.F. of Existing
Sewer at Penn Mark Plaza
Reimbursable Expenses
Fee Total
Attachment "A"
$ 3,650.00
$620.00
$1,500.00
$5,770.00
As I understand it, your time estimate is to begin immediately following the Notice to Proceed, and final plans will be
completed within 20 days. I hereby approve this additional professional services estimate, and grant you the Notice to
Proceed on providing these services. Please understand that Task C and Task D of your proposal are not included in this
Additional Services Contract, and each will require a separate "Notice to Proceed".
Please be advised that work on the original and this Additional Services contract should be billed on separate invoices. All
invoices should be referenced to the original Contract # and/or Additional Services # where applicable. Thank you for your
continued assistance in providing the City of Cannel with your professional, quality services. If you should have any
questions, please give me a call.
Craig M. Parks
Assistant City Engineer
Mayor James Brainard
Kate Boyle-Weese, City Engineer
Douglas Haney - City Attorney
Diana Cordray - Clerk Treasurer
Steve Engelking - Department of Community Services
Joe Staehler - Department of Administration
Robert Hicks - Hall, Render, Killian, Heath & Lyman
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
DEPARTMENT OF ENGINEERING
January 31,2000
Rich Kelly, PE
Paul I. Cripe, Inc.
7172 Graham Road
Indianapolis, IN 46250
RE: Additional Services #7 Per Contract # 0415.98.04
Dear Phil:
As we discussed, the City of Cannel has requested additional professional services from your firm. Pursuant to our current
contract with Paul I. Cripe, Inc., Contract # 0415.98.04, dated April 15, 1998, I have requested and received from you the
proposed scope of services and fee estimates for the following work tasks:
Additional Services #7 - Sanitary Server Design Services for Pennsylvania Street
Task A: Construction Documents for Sanitary Sewer Improvements
Task B: Video Inspection of Approximately 350 L.F. of Existing
Sewer at Penn Mark Plaza
Reimbursable Expenses
Fee Total
Attachment "A'
$ 3,650.00
$620.00
$1,500.00
$5,770.00
As I understand it, your time estimate is to begin immediately following the Notice to Proceed, and final plans will be
completed within 20 days. I hereby approve this additional professional services estimate, and grant you the Notice to
Proceed on providing these services. Please understand that Task C and Task D of your proposal are not included in this
Additional Services Contract, and each will require a separate "Notice to Proceed".
Please be advised that work on the original and this Additional Services contract should be billed on separate invoices. All
invoices should be referenced to the original Contract # and/or Additional Services # where applicable. Thank you for your
continued assistance in providing the City of Cannel with your professional, quality services. If you should have any
questions, please give me a call.
Sincerely,
Assistant City Engineer
Mayor James Brainard
Douglas Haney - City Attomey
Diana Cordray - Clerk Treasurer
Steve Engelking - Department of Community Services
Joe Staehler - Department of Administration
Robert Hicks - Hall, Render, Killian, Heath & Lyman
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571o2441
A'rTNC .NT
8-flU8
7172 GfcJltarn r~oad
Indionupohs. IndL<~na 46250
317-842-6777
FAX~/317-84 ~-4 IQ~
www picf,po.corn
Mr. Craig Parks
Assistant City Engineer
cib/of Carreel
One Civis Square
Carmel, indiana 46032
SANITARY SEWER DESIGN SERVICES ASSOCIATED WITH MERIDIAN PENN PLAZA OFFICE
COMPLEX AT 116TM STREET AND PENNSYLVANIA STREET, CARMEL INDIANA
Dear Mr. Parks:
Paul I. Cripe, Inc. is pleased to submit this proposal for englneedng, surveying and Inspection
services associated with the sanitary sewer improvements for Meridian Penn Plaza to be included in
the City's Pennsylvania Street Improvements project. Our proposed scope of work to complete this
project is as follows:
A. Construction Documents for Sanitary Sewer Improvements.:
· Prepare construction plans and specfficati0ns in accordance with the requirements of Clay
Regional Waste Distdct for sanitary sewer Improvements located within the right-of-way of
Pennsylvania Street to be included by change order in the Pennsylvania Street improvement
project presently undenNay. The plans will be prepared based upon AutoCAD information
previously provided to our office by the City.
· Prepare and submit a permit appfication to the Indiana Department of Environmental
Management for the required sanitary sewer construction permit,
· Coordinate the design with the Clay Regional Waste District.
· Construction p]ans will be completed within twenty (20) days from written notice to proceed.
Is, Video Inspection of Approximately 350 L.F. of Existi.ng Sewer at Penn' Mark Plaza:
· Flush and clean that portion of the sewer as Identified by Clay Regional Waste DiStrict where
minimal slope ha, sbeen identified by that agency. ·
· Televise the subject sewer and provide copies of the video tape to the City, the Owner, and
the waste district.
Ce
As-Built Survey of Existing Sewer at Meridian Mark:
Prepare as-built survey Information for submittal to the waste district for approximately 1800
L.F. of sewer on the west side of Pennsylvania Street serving Meridian Mark Office Complex..
A~chilects * Enginee=s J, t.ondscape Arc!~ilects ~ Land Planners X !.end Surveyors J E'nvironmental Consullonts A Tronsporlalion Engir'~eefs
ATTIkCq EI T
,Z
Mr. Craig Parks
January 28, 2000
Page 2
D. Easement Preparation for Dedication of the Meridian Mark Sewer:
· Prepare a legal description and land plat exhibit as required for the dedication of the existing
Meridian Mark sewer to the waste district.
Paul I. Cdpe, Inc. shall perform the scope of work outlined above at a not-to-exceed fee as follows:
. Plans, Specifications and Permits for Proposed Sewers
· Video Inspection arfd Cleaning
· Sewer As-Built Drawings
· Easement Description and Land Plat
Total Fee
$3,650.00
$ 620.00
$2,300.00
$1,500.00
$8,070.00
Our subconsultant can begin work on the video Inspection on or about February 1, 2000, with results
provided within 24 hours· Please note, however, that the fee associated with this servlce assumes
that there are no blockages in the line and that the manholes Bre accessible. Should access
difficulties be encountered in the field, the fee for the video inspection will require adjustment.
Reimbursable expenses incurred In connection With the above scope of services are in addition to
the fee stated above. These expenses include, but are not limited to fax°s, mileage, photography,
postage, pen~It/revlew fees and blueprints. We estimate that the cost of reimbursables for this
project .should not exceed $1,500.00. This cost Includes a total of ten (10) sets of blueprints for the
sewer plans, and it also Includes an estimated cost of $1000,00 to cover the costs of inspections by
Clay Township Regional Waste District.
Paul I. Cdpe, Inc. anxiously looks forward to your acceptance of this proposal. Please have the
appropriate party sign below indicating your acceptance of thls proposal and assignment of the
project under the on-call contract between Paul I. Cdpe, Inc. and the City of Carmel. Upon recelpt of
an executed copy, Paul I. C~pe, Inc. will proceed with the above Scope of Services. If you have any
questions or need clarification concerning any of the Information contained hereln, please contact
me at your convenience. 'Thank you for this opportunity and we look forward to hearing from you
soon. .
Sincerely,
This Proposal accepted this . day of January, 2000.
CITY OF CARMEL
""~u~'i~F{zed Signature
O',lt~9~904~el2OOOO/pennparl~ta Doc
' Printed
PAUL I. CRIPE, INC.
Architect--. & t:ng]neers I Landscape Architecls ,i Land Planners i Land Surveyors
Env~rons'ncntol Cont, ullantS i TranspOrlaliOn Engineers
April 7, 2000
Phillip L. Kuntz, PE
Paul I. Cripe, Inc.
7172 Graham Road
Indianapolis, IN 46250
DEPARTMENT OF ENGINEERING -- '\
RE: Additional Services #7 Per Contract # 0415.98.04
Dear Phil:
As we discussed, the City of Cannel has requested additional professional sen'ices from your fits. Pursuant to our
current contract with Paul I. Cripe, Inc., Contract # 0415.98.04, dated April 15, 1998, I have requested and received
from you the proposed scope of services and fee estimates for the following work tasks:
Additional Sen'ices #7: Meridian Comers Boulevard - West Landscaping Plan
Proposed Fee $2,600.00
Attachment "A"
I hereby approve this additional professional services estinaate, and grant you the Notice to Proceed on providing these
services.
Please be advised that all invoices for work on our original and this additional sen'ice contract should be billed
separately, and referenced by the original contract # and/or Additional Services # where applicable. Invoices
received without the Additional Sen'ices # referenced may be returned.
Thank you for your continued assistance in providing the City of Carmel with your professional, quality services. If you
should have any questions, please give me a call.
Sincerely,
M. Kate Weese, P.E.
City Engineer
Mayor James Brainard
Diana Cordray, Clerk Treasurer
Steve Engelking, Department of Community Services
Joe Staehler, Department of Administration
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
'M~R-23-O0 THU 08:44
P/IUL I. CRIPE, INC.
FRX NO,
7172 Ofal~rn ~o~d
IndianapOh~, Indicmu 46250
317-842-6777
FAX# 317-B4~ 4798
O1
March 23, 2000
Ms. Kate Boyle-Weese, PE
City Engineer
Carreel City Engineer's Office
One Civic Square
Carmel, Indiana 46032
MERIDIAN CORNERS BOULEVARD - WEST LANDSCAPING PLAN
Dear Ms. Boyle-Weese:
Enclosed is Paul I. Cripe, Inc,'s estimated hourly not-to-exceed fee proposal, scope of services,
man-hour justification and support documents for the above-referenced project.
We anticipate this work will take 15 days to complete. This work will be contracted under our
current on-call agreement with the city of Carreel.
Should you have any questions concerning Paul l. Cripe, [nc.'s fee proposal, please do not
hesitate to contact me. We are excited to be assisting the city in the beautification of Meridian
Corners Blvd. We have already contacted Blair Carmoslno at Duke and look forward to
submitting the "Meridian Corners Boulevard -West Landscaping and Improvement Plan" for
your approval.
Sincerely,
PAUL I. CRIPEj INc.
Philip L. Kuntz, PE
Transportation Engineering Department Head
O ~.199~990522~70OO0~OCSV~rdnc~rn Supplerachel doe
ArchileClS Ik Engineers & L.¢u'~d--cape ArchitoClS A Lend Planners · Land Surveyors · Envlronmcntal Consultants A Tronsportation Engtnoors
-M~R-23-O0 THU 08:46 ~M F~X NO. P. 02 ~\ 3
Anticipated Work Elements are as Fo~ows:
· Coordination with Blair Carmosin o at Duke
· Coordination with City of Carreel
· Draft and submit "Meridian Comers Boulevard .- West Landscaping Plan"
· Submittal to include title sheet, plan view, and misc. construction details
, Revise "Meridian Corners Boulevard - West Landscaping Plan" per Carme!'s
markups
· Contract documents are not required.
, Carreel to submit plans to Duke
City of Carmel to provide the loftowing to Paul !. Cripe, Inc,:
· Information regarding placement of fence and a right of entry on homeowners
property.
P/IUL I. CRIPE, INC.
'MAR-23-O0 THU 08:45 AM FAX NO, P, 03
0
-,]
0
0
0
~frn
rrl..o
z~
zrn
mO
ITI
nl
mo
z
Z
~)oooo0
oz
'~O
0
<
August 7th, 2000
Cky Carme'_
DEPARTMENT OF ENGINEERING
Phillip L. Kuntz, PE
Paul I. Gripe, Inc.
7172 Graham Road
Indianapolis, IN 46250
RE: Additional Services #8 Per Contract # 0415.98.04
Dear Phil:
As we discussed, the City of Carmel has requested additional professional services fi'om your finn. Pursuant to our
cun'cnt contract with Paul I. Cripe, Inc., Contract # 0415.98.04, dated April 15, 1998, I have requested and received
from you the proposed scope of services and fce estimates ti3r the lbllowing xvork tasks:
Additional Sen4ces #8: 116~h Street and Monon Trail Crossing
Proposed Fee $9,800.00
Attachment "A"
I hereby approve this additional prolbssional scrviccs cstimatc, and grant you the Notice to Proceed on providing these
services.
Please be advised that all invoices fi, r work on our original and this additional sen'ice contract should be billed
separately, and referenced by the original contract # and/or Additional Sen'ices # where applicable. Invoices
received without the Additional Sen'ices # referenced may be returned.
Thank you for your continued assistance in providing the City of Carreel xvith your professional, quality scrviccs. If you
should have any questions, please give me a call.
Sincerely,
t
M. Kate Weese, P.E.
City Engineer
Mayor James Brainard
Diana Cordray, Clerk Treasurer
Steve Engelking, Department of Community Services
Joe Staehler, Department of Administration
Randy Auler, Pro'ks Department
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
PAUL I. CRIPE, INC.
July 22, 2000
7172 Graham Road
Indianapolis, Indiana 46250
317-842-6777
FAX# 317-841-4798
www.picripe.com
A
Ms. Kate Weese
City Engineer, City of Carmel
Department of Engineering
One Civic Square
Carmel, Indiana 46032
11 6th STREET AT MONON TRAIL
Dear Ms. Weese:
Enclosed is Paul I. Cripe, Inc.'s lump sum fee proposal, scope of services, manhour justification,
schedule and support documents for the above-referenced project. This work will be completed
under our current on-call contract with the City of Carmel.
The Scope of Services for this project are broken into Phases and include the following:
Task 1
Task 2
Task 3
Task 4
Road Design, including preparation of Contract Documents, Engineer's
Estimate and Construction Plan and Profile
Flashing pedestrian crossing design
Meetings
Construction Administration and Bidding Assistance
Services to be provided to Paul I. Cripe, Inc.:
· Boiler plate contract documents
· Completed field survey from Farrar Garvey
We do not anticipate the need for, nor does our proposal include fees for soils investigation,
public hearings, permit applications or right-of-way acquisition. Pay rates shall be as listed in the
on-call agreement with the City of Carmel.
We thank you for the opportunity to provide our services for this project and welcome the
opportunity to work with you. Please do not hesitate to contact me if you have any questions
regarding the above.
Sincerely,
PAUL I. CRIPE, INC.
Manager, Transportation Department
PLK/b
Enclosures
O:\1999\990488\99901 \DOCS\FEEPROP116manon. DOG
Architects · Engineers · Landscape Architects · Land Planners · Land Surveyors · Environmental Consultants · Transportation Engineers
Task I :
Road Design
Anticipated work elements to be accomplished and assumptions regarding design are as
follows:
· Evaluation of existing drainage patterns, design or replacement of new drainage structures
· Design to provide for access to all properties. 116th Street to remain open during
construction
· Design per City of Carmel Street Standards, provided by the Department of Engineering
· Design to be in english using INDOT Standards and Specifications
· Design of pedestrian refuge island on 116th Street. Roadway to taper out at crossing similar
to design at Carmel Drive.
· Retaining wall is not anticipated to stay within existing right-of-way.
· Design pavement markings for safe pedestrian crossing.
· Coordinate design plans with potential pedestrian overpass/underpass.
· Prepare design and detail construction plans
· Quantity calculations
Technical specifications, contract documents, and engineer's estimate
Traffic maintenance and signage plan
Task 2
Pedestrian Crossing Warning Signal Design
Anticipated work elements to be accomplished as follows:
· Determination of proposed signs.
· Handholes, manholes, conduit, flashing warning signs required
· Quantity calculations, specifications and details
Task 3
PUBLIC HEARINGS/MEETINGS
Anticipated work elements to be accomplished are as follows:
· Coordinate design with Monon Trail architects (Schmidt Assoc)
· Meetings with City of Carmel.
· No public hearing anticipated.
Task 4
CONSTRUCTION ADMINISTRATION ASSISTANCE
Anticipated work elements to be accomplished as follows:
· Prepare bid tabs.
· Assist City Engineer with contractor qualifications and selection.
· Attend pre-bid/pre-construction meetings to answer design/contract documents and related
questions.
F~E PROPOSAL SUMMARY
116 STREET AT MONON TRAIL
SCOPE OF SERVICES
Task 1
Road Design Fee (See attached)
6,400.00
Task 2 Pedestrian Signal Design Fee
Traffic Signal Design 8 hrs x $86/hr. - Engineer
Traffic Signal Details 4 hrs x $86/hr. - Engineer
6 hrs x $70/hr. - Technician
Signal Specifications 2 hrs x $86/hr- Engineer
Quantities 1 hrs x $86/hr- Administrative
Task 3 Meetings
8 hrs. x $86/hr. - Engineer
2 hrs. x $70/hr - Technician
1 hrs. x $48/hr. - Administrative
Task 5
Construction Administration/Bidding Services
5 hrs. x $86/hr. - Engineer
Reimursable Expenses
Subtotal
Subtotal
1,710.00
876.00
43O.0O
387.20
TOTAL Estimated Not to Exceed FEE
Use
9803.20
9800.00
0
0
Z
!11
0
0
0
O
0
0 (o e~
I--
W
W
I
Ii
0
~ 0
0
0
00
0
0
REIMBURSABLE EXPENSES
Fee Proposal
Anticipated reimbursable expenses are as follows:
IZ1 Field Check
(10) sheets x 3 sets =
121 Tracings
(12) x 1 set =
g Bid Submittal
10 sets x 12 sheets =
121 Contract Documents =
Travel =
TOTAL
30 blueline sheets x $.60 = $
12 mylar sheets x $12.00 = $
120 sheets x $.60 = $
10 sets x $14 = $
40 miles * $0.33/mile = $
18.00
144.00
72.00
140.00
13.20
387.20
PROJECT SCHEDULE
CARMEL DRIVE AND 116TM STREET AT THE MONON TRAIL
· Anticipated Notice to Proceed
· Preliminary Plans
· Utility Notification
· Field Review
· Tracings/Bid Documents
· Anticipated Bid Date
July 24, 2000
August 14, 2000
August 14, 2000
August 15, 2000
August 21, 2000
TBD