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American Consulting Engineers American Consulting Engineers,Inc. /r‘ p � property description 0( V 9 • 0 V : Engineering O 3 TO �✓ s � AGREEMENT FOR PROFESSIONAL SERVICES /01 THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement"), is hereby made and entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (hereinafter, "City"); and American Consulting Engineers, Inc. (hereinafter, "Professional"). RECITALS WHEREAS, City owns and is responsible for its public works, which responsibility includes, by way of illustration and not by way of limitation, the planning, design, construction, operation and maintenance of the City's infrastructure system; and WHEREAS, from time to time, City needs professional services to assist it in effectively and efficiently fulfilling its foregoing responsibilities; and WHEREAS, Professional is experienced in providing such professional services as are covered by this Agreement; and WHEREAS, City desires to engage Professional as an independent contractor for the purpose of providing to City, on a non-exclusive basis, the professional services referenced herein; and WHEREAS, Professional is qualified and desires to provide City with such professional services. NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions set forth herein, City and Professional mutually agree as follows: SECTION 1. INCORPORATION OF RECITALS. The foregoing recitals are hereby incorporated into this Agreement and made a part hereof. SECTION 2. SCOPE OF SERVICES. 2.1 City desires to engage Professional as an independent contractor for the professional services ("Services") set forth in attached Exhibit A which is incorporated herein by this reference. Professional desires to provide the Services to City. 2.2 Professional acknowledges that it has read and understands this Agreement, and that Professional's acceptance and/or provision of any Services hereunder shall constitute Professional's acceptance of this Agreement and of all its terms and conditions. American Consulting Engineers,Inc. property description Engineering 2.3 Professional understands and agrees that City may, from time to time, request Professional, on a non-exclusive basis, to provide additional professional services to assist City in the planning, design, construction, operation and/or maintenance of its infrastructure system. The scope of such additional services to be provided by Professional to City shall be as requested and defined by the Mayor or his duly authorized representative. When City desires additional services from Professional, the Mayor or his duly authorized representative shall notify Professional and set forth the scope of such additional services desired, as well as the time frame in which such services are to be rendered. Professional shall then provide, at no cost to City, an estimated cost for such additional services, as well as the date by which such additional services will be provided. Only after City has approved Professional's time and cost estimate for the provision of such additional services shall Professional be authorized to commence same, the description of which additional services shall be set forth in documents which shall be numbered and attached hereto in the order approved. 2.4 Professional understands and agrees that City reserves the right, at any time, to direct changes, or cause Professional to make changes, in the Services and/or additional services provided, or to otherwise change the scope of the work covered by this Agreement, and Professional agrees to promptly make such changes. Any difference in price or time of performance resulting from such changes shall be equitably adjusted by City and Professional after receipt of documentation from Professional in such form and detail as City may require. 2.5 Professional expressly warrants that all Services and/or additional services covered by this Agreement will conform to the specifications, drawings, samples, instructions, directions and/or descriptions furnished to City by Professional or by Professional to and accepted by City, and that such Services and/or additional services will be performed in a timely manner, in a good and workmanlike manner and free from defects. 2.6 Professional acknowledges and agrees that it knows of City's intended use and expressly warrants that all Services and/or additional services covered by this Agreement which have been selected, provided or performed by Professional, based upon City's stated use, will be fit and sufficient for the particular purposes intended by City. 2.7 Time is of the essence of this Agreement. SECTION 3. CITY'S RESPONSIBILITIES 3.1 Upon City's request of Professional for a time and cost estimate for the Services and/or additional services to be provided hereunder, City shall provide such criteria and information with respect to same as are reasonably necessary for Professional to understand the Services and/or additional services requested and to provide a time and cost estimate thereon. 3.2 Once City has accepted Professional's time and cost estimate for the Services and/or American Consulting Engineers,Inc. property description Engineering additional services, City shall: 3.2.1 Furnish to Professional, upon request, such studies, reports and other available data in City's possession as City considers reasonably pertinent to the Services and/or additional services to be provided, and which Professional shall be entitled to rely upon in performing the Services and/or additional services, unless, in its review of same, Professional determines that such information is not consistent and fails to promptly so notify City; and 3.2.2 Arrange and make all provisions for Professional to enter upon public and private property as reasonably required for Professional to perform the Services and/or additional services; and 3.2.3 Make reasonably available to Professional for consultation, as needed, such individuals as are necessary for Professional to provide the Services and/or additional services to City. 3.3 City shall designate the Mayor or his duly authorized representative to act on City's behalf on all matters regarding the Services and/or additional services. SECTION 4. PROFESSIONAL'S RESPONSIBILITIES 4.1 Professional shall provide to City, within five (5) business days after City requests same, a time and cost estimate for the Services and/or additional services requested by City to be performed by Professional. 4.2 Once City has accepted Professional's time and cost estimate for the Services and/or additional services, such Services and/or additional services shall be performed pursuant to the terms of this Agreement, within such time and cost estimate, and pursuant to any other terms and conditions set forth or referenced herein or attached hereto. 4.3 Professional shall coordinate its performance, in the form of physical meetings and/or status reports, with the Mayor or his duly authorized representative, pursuant to a mutually agreeable schedule and/or as circumstances dictate. 4.4 Professional shall provide the Services and/or additional services by following and applying at all times the highest professional and technical guidelines and standards. SECTION 5. COMPENSATION 5.1 As full and complete compensation for the Services and/or additional services performed by Professional hereunder, and subject to the terms and conditions contained in this Agreement, including,but not limited to,the termination provisions set forth in paragraph 7.1 hereinbelow, City shall pay Professional the total sum of not more than$6,000.00. 5.2 Professional shall submit an invoice to City no more than once every thirty (30) days for American Consulting Engineers,Inc. property description Engineering Services and/or additional services provided City during the time period encompassed by such invoice. Invoices shall be submitted on a form containing the same information as that contained on the Professional Services Invoice attached hereto as Exhibit B, which is incorporated herein by this reference. City shall pay Professional for all undisputed Services and/or additional services rendered and stated on such invoice within thirty (30) days after the date of City's receipt of same. If the undisputed portion of an invoice amount is not paid within thirty (30) days of its receipt by City, Professional shall so notify City. If such undisputed portion of the invoice amount is not thereafter paid within five (5)business days after City's receipt of such notice, then a late charge in a sum equal to one percent (1%) of such unpaid and undisputed invoice amount shall accrue and be immediately due and payable by City to Professional as a separate debt for each month same remains unpaid. 5.3 In the event an invoice amount is disputed, City shall so notify Professional. If such dispute is not resolved to City's satisfaction within ten (10) business days after notice of such dispute is sent by City to Professional, City shall pay such amount, under protest, into the City Court of Carmel, which Court shall hold same until notified of a resolution signed by both parties hereto or the entry of a final judgment thereon. 5.4 City, in its sole discretion, may agree to pre-pay all or any portion of the compensation to be paid Professional as a result of its provision of the Services and/or additional services hereunder, which pre-payment shall be expressly contingent upon and subject to an accounting and reconciliation by and between the parties at such time as such Services and/or additional services are fully performed, this Agreement is terminated and/or upon City's request. Professional agrees to immediately disgorge to City any prepayment amount it has received from City for Services and/or additional services that are disputed by City and/or which constitutes an overpayment for same. 5.5 If additional professional services are required and Professional wishes to hire an outside source for the performance of same, Professional shall so notify City, in advance of the engagement of such outside source, with an explanation of the need and qualifications of same. If City consents to such outside source, which consent shall not be unreasonably withheld, City shall reimburse Professional for the actual cost of same, which reimbursement sum shall be subtracted from the amount of compensation due Professional from City hereunder. Professional understands and agrees that any and all outside sources so hired shall be employees or contractors of Professional only. Professional warrants and indemnifies City for and from any and all costs, fees, expenses and/or damages incurred by City as a direct or indirect result of the use by Professional of an outside source. This indemnification obligation shall survive the termination of this Agreement. SECTION 6. TERM Subject to the termination provisions set forth in Section 7.1 hereinbelow, this Agreement shall be in effect from the Effective Date through December 31, 1998, and shall American Consulting Engineers,Inc. property description Engineering thereafter, on the first day of January in each subsequent year, automatically renew for a period of one (1) year, unless earlier terminated in accordance with the terms and conditions hereof. SECTION 7. MISCELLANEOUS 7.1 Termination. 7.1.1 The obligation to provide Services and/or additional services under this Agreement may be terminated by City or Professional without cause upon thirty (30) days notice to the other party . 7.1.2 The obligation to provide Services and/or additional services under this Agreement may be terminated by City for cause, or upon City's failure to appropriate monies sufficient to pay for same, immediately upon Professional's receipt of City's"Notice To Cease All Services." 7.1.3 In the event of Agreement termination, and as full and complete compensation hereunder, Professional shall be paid for all Services and/or additional services rendered and expenses incurred as of the date of termination that are not in dispute. Disputed compensation amounts shall be resolved as set forth in paragraph 5.3 hereinabove. 7.2 Binding Effect. City and Professional, and their respective officers, officials, agents, partners, successors, executors, administrators, assigns and legal representatives are bound to the other and to its officers, agents, partners, successors, executors, administrators, assigns and legal representatives, in all respects as to all covenants, agreements and obligations of this Agreement. 7.3 No Third Party Beneficiaries. Nothing contained herein shall be construed to give any rights or benefits hereunder to anyone other than City and/or Professional. 7.4 Relationship. The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor any of its agents, employees, contractors, subcontractors and outside sources are or shall become employees of City. Furthermore, Professional shall have the sole responsibility to pay to or for its agents, employees, contractors, subcontractors and outside sources all statutory, contractual and other benefits and/or obligations as they become due, and City shall not be responsible for same. Rather, the compensation to be paid hereunder by City to Professional shall be the full and maximum amount of compensation and monies required of City to be paid to Professional hereunder. Professional hereby warrants and indemnifies City for and from any and all American Consulting Engineers,Inc. property description Engineering costs, fees, expenses and/or damages incurred by City as a direct or indirect result of any statutory, contractual or other claim for wages, benefits or otherwise by any agent, employee, outside source, contractor or subcontractor of Professional regarding or related to the subject matter of this Agreement. This indemnification obligation shall survive the termination of this Agreement. 7.5 Insurance. Professional shall procure and maintain, with an insurer licensed to do business in the State of Indiana and reasonably acceptable to City, Professional Responsibility Insurance and such other insurance as is necessary for the protection of City and Professional from any and all claims for damages or otherwise under workers' compensation, occupational disease and/or unemployment compensation acts, because of errors and omissions, because of bodily injury, including, but not limited to, personal injury, sickness, disease or death of any and all of Professional's employees, agents, contractors, subcontractors or outside sources, and/or because of injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage amounts shall be no less than those amounts set forth on attached Exhibit C. Professional shall cause its insurers to name City as an additional insured on all such insurance policies (except on its Professional Responsibility Insurance policy), shall, upon request, provide City with copies of all such policies, and shall provide that such policies will not be canceled without thirty(30) days prior notice to City. 7.6 Price Terms. Professional warrants and agrees that all of the prices, terms and warranties granted by Professional herein are at least as favorable to City as those offered by Professional to other customers purchasing the same or similar Services and/or additional services under the same material terms and conditions. 7.7 Force Majeure. Any delay or failure of either party to perform its obligations hereunder shall be excused if, and to the extent, it is caused by an event or occurrence beyond the reasonable control of the party and without its fault or negligence, such as, by way of example and not by way of limitation, acts of God, actions by any governmental authority (whether valid or invalid), court injunction, fires, floods, windstorms, explosions, riots, natural disasters, wars, or sabotage; provided that notice of such delay (including the anticipated duration of the delay) shall be given by the affected party to the other party within five (5) business days after discovery of the cause of such delay. During any such period of delay or failure to perform by Professional, City, in its sole option, may purchase some or all of the same or similar Services and/or additional services from other sources and reduce the Services requested of Professional hereunder by such degree, without liability to Professional, or have Professional provide some or all of the Services and/or additional services from other sources at times requested by City and at the prices set forth in this American Consulting Engineers,Inc. property description Engineering Agreement. 7.8 Liens. Professional shall not cause or permit the filing of any lien on any of City's property. In the event such a lien is filed of record and Professional fails to remove it within ten (10) days after the date of filing thereof, by payment or bonding, City shall have the right to pay such lien or obtain such bond, all at Professional's sole cost and expense. Professional shall indemnify and hold harmless City from and against any and all liabilities, losses, claims, costs, attorney fees, expenses and/or damages incurred by City in connection with any such lien or the removal thereof. This indemnification obligation shall survive the termination of this Agreement. 7.9 Default. In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this Agreement, including Professional's warranties; (b) fails to perform the Services and/or additional services as specified; (c) fails to make progress so as to endanger timely and proper completion of the Services and/or additional services and does not correct such failure or breach within five (5) business days (or such shorter period of time as is commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or breach; or (d) becomes insolvent, files, or has filed against it, a petition in bankruptcy, for receivership or other insolvency proceeding, makes a general assignment for the benefit of creditors or, if Professional is a partnership or corporation, dissolves, each such event constituting an event of default hereunder, City shall have the right to, among other things: (1) terminate all or any part of this Agreement, without liability to Professional; (2) perform or obtain, upon such terms and in such manner as it deems appropriate in its sole discretion, the Services and/or additional services which were to be provided by Professional and Professional shall be liable to City for any excess costs to City in performing or obtaining same; and/or (3) exercise any other right or remedy available to City at law or in equity. 7.10 Setoff. In addition to any right of setoff provided by law, all amounts due Professional shall be considered net of indebtedness of Professional to City; and City may deduct any amounts due or to become due from Professional to City from any sums due or to become due from City to Professional hereunder. 7.11 Government Compliance. Professional agrees to comply with all present and future federal, state and local laws, executive orders, rules, regulations, codes and ordinances which may be applicable to Professional's performance of its obligations under this Agreement, and all relevant provisions thereof are incorporated herein by this reference. Professional agrees to American Consulting Engineers,Inc. property description Engineering indemnify and hold harmless City from any and all losses, damages, costs, attorney fees and/or liabilities resulting from any violation of such law, order, rule, regulation, code or ordinance by Professional and/or any of Professional's employees, agents, outside sources, contractors or subcontractors. This indemnification obligation shall survive the termination of this Agreement. 7.12 Indemnification. Professional shall indemnify and hold harmless City and its officers, officials, employees, agents, assigns and legal representatives from any and all losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its employees, agents, outside sources, contractors or subcontractors in the performance of this Agreement, or otherwise. The failure to do so shall constitute a material breach of this Agreement. This indemnification obligation shall survive the termination of this Agreement. 7.13 Discrimination Prohibition. Professional represents and warrants that it and each of its employees, agents, contractors, subcontractors and outside sources shall comply with all existing and future laws of the United States, the State of Indiana and City prohibiting discrimination against any employee, applicant for employment and/or other person in the subcontracting of work and/or in the performance of any Services and/or additional services contemplated by this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, subcontracting or work performance hereunder because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. City reserves the right to collect a penalty as provided in IC 5-16-6-1 for any person so discriminated against. This indemnification obligation shall survive the termination of this Agreement. 7.14 Severability. If any provision or portion of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, that provision or portion thereof shall be stricken, and all other provisions of this Agreement which can operate independently of such stricken provision shall continue in full force and effect. 7.15 Notice. Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return receipt requested, addressed to the parties as follows: American Consulting Engineers,Inc. property description Engineering CITY: PROFESSIONAL: City of Carmel American Consulting Engineers, Inc. One Civic Square 4165 Millersville Road Carmel, IN 46032 Indianapolis, IN 46205-2998 ATTN: Kate Boyle (with a copy to the City Attorney, ATTN: Willis R. Conner, President Department of Law, same address) Notwithstanding the above, City may orally notify Professional to cease all Services and/or additional services and/or provide other notice pursuant to paragraph 7.1 hereinabove, provided that such notice shall also then be sent as required by this paragraph within three (3) business days from the date of such oral notice. 7.16 Effective Date. The effective date ("Effective Date") of this Agreement shall be the date on which the last of the parties hereto executes same. 7.17 Governing Law;Lawsuits. This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana, except for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel, Indiana. The parties further agree that, in the event a lawsuit is filed hereunder, they waive any rights to a jury trial they may have, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 7.18 Waiver. Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of such party to require such performance at any time thereafter. 7.19 Non-Assignment. Professional shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not delegate its obligations under this Agreement, without City's prior consent. 7.20 Entire Agreement. This Agreement contains the entire agreement of and between the parties hereto with respect to the subject matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter, written or oral, shall be effective for any American Consulting Engineers,Inc. property description Engineering purpose. No provision of this Agreement may be amended, added to or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective successors in interest. 7.21 Representation and Warranties. Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any person or entity executing this Agreement on behalf of such party has the authority to bind such party or the party which they represent, as the case may be. 7.22 Headings. All headings and sections of this Agreement are inserted for convenience only and do not form a part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof. 7.23 Advice of Counsel The parties warrant that they have read this Agreement and understand it, are fully aware of their respective rights, have had the opportunity for the advice and assistance of an attorney throughout the negotiation of this Agreement, and enter into this Agreement freely, voluntarily, and without any duress, undue influence, coercion or promise of benefit, except as expressly set forth herein. [remainder of page intentionally left blank] American Consulting Engineers,Inc. property descriptions Engineering IN WITNESS WHEREOF,the parties hereto have made and executed this Agreement as follows: CITY OF CARMEL, INDIANA AMERICAN CONSULTING ENGINEERS,INC. by and through its Board of Public Works and Safety BY: BY: James Brainard,Mayor and Presiding Officer Signature Date: Printed Name: VJ 114 ¶- Cohn Title: F+eSicletN+ Mary Ann Burke,Member Date: Date: 9— 14-9 8 Billy Walker,Member Date: ATTEST: Diana Cordray, Clerk-Treasurer Date: 09-02-98 09:23AM FROM ACE TO 98443498 P002/002 d-02-1998 9:08AM FROM P. 2 .tmertic�n Caaukini tint rI.Iao, Bagineattis IN WITNESS WHEREOF, the parties hereto have made and executed this Agrevaxnt as follows: CITY OF CARMEL,INDIANA AMERICAN CONSULTING ENGINEERS,INC. by and through its Board of Public Works and Safety i BY: BY: %Brainard,Mayor and Presi ' Officer Signattut Date: ram. 94rg ` sFP Printed iowrie�` Titre:___.fivItc t.,4* _ Mary Burke,M b Date: -- � Date• ` 98 — Bii1ertMemb>y a Date: A T: I ` Diana Cordray, Ie rk- er Date; • • 09-0,:-98 09' 1$HM P002 413 x,4ge) , r /Z AMERICAN CONSULTING J ENGINEERS INC. ! f 't ARCH TECTS 1 GINERRS • 4165 MILLERSVILLE ROAD INIMANAPOUL INDIANA August 12, 1998 46205-2998 43171547-5S80 f FAX(317)543-0270 Ms. Kate Boyle,PE City of Carmel One Civic Square Carmel,Indiana 46032 JAMES A.WURSTER,PE,MA LS WILLIS R.CONNER,f E MARK CHARRIS,PE A.KOVACS.ES Re : Professional Services Proposal for Property Description smEs GREGORY L.HENNEKL,PE WILLARD E.HALE,PE MAKP.NEWKIRK.LS Dear Kate: A.ROY SHURTtlrff,PE MICHAEL H.WINNING,PE CUNT N L SPARKS,Pt Thank you for your request for a proposal to describe property along Hazel Dell GORDON L`a;,oA DAY LS Parkway. It is my understanding this is for the purpose of annexation into the City of RICIHARD R.HOOVER,FE • WET E.STERUNG.RLA Carmel. 1 am proposing that American Consulting Engineers, Inc. (ACE) perform hnICNAEL R.FIUCJPIN M. NE ,AAA y the scope of which services is attached. MICHhEL M JONES,AIA these services on an hourly basis, IAY 1.VORJSEK,PE CYNTHIA L.FORT,PE IEFFREY A.CLAYTON,PE IA.MESM.PECK,PE I Max Newkirk, who heads up our surveying department, will be acting as the project ROSERT E.HIT•TLE,ES MARLIN A.KNOWLES,FL,PE manager and will assign other people as needed. We shall receive payment for work JAMES M.BREITINGER PE STEVEN Lo'VERSENIAN LE performed on the basis of actual hours of work performed by essential personnel done DONA „EL E NGI. S,PE exclusively on this Agreement at the billing rates shown below. MICHFRED M.FAC10ENTHAL,AEA JAMES IC Kam PE WiTTHEW D.RINK,PE EMPLOYEE CLASSIFICATION HOURLY RATE OA'40 M.CRIME,PE OCOSSEPH 1.GUIUROZ IR,AlA LA1'M.AHLBRAND,PE JAMES N.ROGERS,PE Project Manager $95 per hour Registered Land Surveyor $85 per hour CAD Technician $65 per hour I am proposing that the fee for these services shall not exceed$6,000 unless approved in writing. Please review and approve this proposal or let me know if you have any questions or comments. Very truly yours, American Consulting Engineers,Inc. 2 REC LSTRATK3N INDIANA•OHICE Grego . Henneke, PE KENTUCKY•MICHIGAN to Iu INOIS-MISSOURI MAMMAND-ARKANSAS Vice President • SOUTH DAKQTA-IOWA J� NEBRASKA-KANSAS TENNESSEE•WISCONSIN FLORIDA-WEST VIRGINIA Gr H:rnc GEORGIA-MISS5SIPP1 L.r1 PENNSYLVANIA-TEXAS VIRGNIA-MINNESOTA OAHO.LOUISIANA oaLORAtIo NSW JERSEY Enclosure CALIrORMA-APL ONA NORTH CAROLINA WASHINGTON ALABAMA-NEVAOA NEW YORK q:tpozA91311tAhdp 1d.dor TRANSPORTAT/ON ECONOMIC DEVELOPMENT CIVIL STRUCTURAL ENVARONMENTAL SURVEYING PLANNING ARCHIIICTUIiE UO/ZOQd 68fii [Z96 01 HDV ITV :60 86-IC-80 j /-1 l 8 ir-- • .AJNIERICAN CONSULTING ENGINE INC. SCOPE OF WORK Legal Description, Hazel Dell Parkway American Consulting Engineers, Inc. shall prepare one (1) Legal Description to be utilized in the annexation of Hazel Dell Parkway, in its entirety, by the City of Carmel. The Legal Description shall include a drawing depicting the Legal Description. The Legal Description should include the rights-of- way of east-west streets at their intersection with Hazel Dell Parkway including 96th Street, 106th Street, 116th Street, 126th Street, 131 a Street,and Cherry Tree Road. The City of Carmel shall provide information regarding current corporate limits in relation to Hazel Dell Parkway in order to indicate one-eight contiguity. With this information, American Consulting Engineers, Inc. shall calculate total perimeters of the annexations, indicate contiguity boundaries and percentage of contiguity. Legal Description requirements are as follows: Provide a Legal Description of Hazel Dell Parkway from the south right-of-way line of 96'h Street on the south to the south right-of-way line of 146th Street on the north including the rights-of-way of 96t Street, 106rh Street, 116th Street, 126t Street, 131 sr Street and Cherry Tree Road, both east and west segments, at their intersection with Hazel Dell Parkway. • { Opro\9811ettihdp]d doc - i CQO/caod 6C ILS6 01 E0V NOH KVH :60 86-IC-60 American Consulting Engineers,Inc. property description Engineering EXHIBIT B Professional Services Invoice Date: Name of Company: Address &Zip: Telephone No.: Fax No.: Project Name: Invoice No: Person Service Services Provided Hourly Hours Total Performing Date (Describe in detail in one- Rate Worked Service tenth hour units) GRAND TOTAL Signature Printed Name American Consulting Engineers,Inc. property description Engineering EXHIBIT C INSURANCE COVERAGES Worker's Compensation&Disability Statutory Limits Employer's Liability: Bodily Injury by Accident: $ 100,000 each accident Bodily Injury by Disease $ 500,000 policy limit Bodily Injury by Disease $ 100,000 each employee Property damage, contractual liability, products-completed operations: General Aggregate Limit(other than Products/Completed Operations): $1,000,000 Products/Completed Operations: $1,000,000 Personal &Advertising Injury Limit: $1,000,000 Each Occurrence Limit: $1,000,000 Fire Damage(any one fire): $ 50,000 Medical Expense Limit (any one person): $ 5,000 Comprehensive Auto Liability Owned, hired and non-owned each accident Bodily Single Limit: $1,000,000 injury and property damage Umbrella Excess Liability Each occurrence and aggregate $1,000,000 Maximum Deductible $ 10,000 Professional Responsibility Insurance: Per Occurrence: $1,000,000 Aggregate: $1,000,000 „Ilt1ly/l�o'.c \\`�`<4 'yip • 6 it; )..1 'jlj N//C�'ItlII ea o.• City of C September 2, 1998 Willis R. Cornier American Consulting Engineers,Inc. 4165 Millersville Road Indianapolis, Indiana 46205-2998 Mr. Conner: On September 2, 1998, the Board of Public Works and Safety approved a contract to do business with your company. Enclosed is a copy of the signed agreement. Please review the enclosed sample invoice. You do not need to use this specific form,but we do require that you submit all information requested on the sample in a similar layout. This format replaces any other form previously used by the City and is effective upon approval of your contract. Please call Clerk-Treasurer Diana Cordray at 571-2414 if you have any questions. We look forward to working with you. Sincerely, ir /2/7” "t' L-f, Rebecca L. Martin Deputy Clerk cc: file, dept ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2400 r .4of C4,44, eCC. A 4, CO cci,N ',.' ity of Cl ra �,m A la 11- * Carmel "147.ON o°. DEPARTMENT OF ENGINEERING December 21, 1998 Willis R. Conner,PE,President American Consulting Engineers,Inc. 4165 Millersville Road Indianapolis,Indiana 46205 RE: Additional Services#1*Per Contract#0902.98.01 .. Dear Rick: As we discussed,the City of Cannel has a need for additional professional services and pursuant to our current contract with American Consultants Engineers,Inc.,Contract#0902.98.01,dated September 2, 1998,I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Services#1*-Design of City of Carmel Street/Fleet Maintenance Facility Attachment"A" Phase I:Facility Need Study $33,535.00 Phase II: Site Search and Evaluation $32,785.00 Total $66,320.00 Per our contract procedural requirements,I hereby approve this additional professional services estimate,and grant you the Notice to Proceed for Phase I only of these services.The City of Carmel will grant a separate Notice to Proceed for Phase II upon completion of Phase I services. Please be advised that all invoices for work on our original and this additional service contract should be billed separately,and referenced by the original Contract#and/or Additional Services#where applicable.Thank you for your continued assistance in providing the City of Carmel with your professional,quality services.If you should have any questions,please give me a call. Sincerely, 'ii 1, 61( 6-6 7 -t/t htY M.Kate Boyle-Weese,P. . City Engineer *Please Note:The"Additional Services#1"approved on December 1,1998 for additional inspection services was a part of Contract#0806.97.01. This Additional Services#1 is a part of Contract#0902.98.01. cc: Mayor James Brainard Douglas Haney,City Attorney Diana Cordray,Clerk Treasurer Joe Staehler,Department of Administration Steve Engelking,Department of Community Services ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2441 ArPACHMCNT A " 4' AMERICAN CONSULTING ENGINEERS, INC. EXHIBIT"A" City of Carmel Fleet Maintenance Facility Action Plan PHASE I- Facility Need Study Hours Esti -. ed to Complete: I A 1. Interview the potential users of the facility. Project Manager 20 hours Architect 40 hours a) Police Department b) Utility Department c) Street Department d) Parks Department e) Fire Department f) Carmel Clay School Corp. 2. Interviewers to complete the questionnaire that will be distributed prior the interviews. a) See the attached Meeting Questionnaire. 3. Perform field investigation and document the existing Project Manager 20 hours conditions within each facility currently being used by the city Architect 32 hours of Carmel for storage and maintenance of the city's fleet. Technician 32 hours a) Evaluate the existing facilities and prepare an inventory of the equipment stored and maintained at this facility. b) Obtain physical dimensions of all equipment noted in the response to the questionnaire. c) Take field dimensions of all facilities currently being used and occupied by the City of Carmel, for storage and maintenance. d) Inventory all small equipment storage needs. e) Evaluate current functions being performed by each city department and determine the proper amount of space necessary to perform those functions, for example sign preparation and storage, preparation of new police cars with the required electronics. f) Determine the amount on site bulk storage currently provided for material, salt,topsoil and aggregate. g) Assess the adjacency relationship between functions. i) Can the Street Fleet Maintenance Facility and the Fleet Maintenance Facility be combined into one facility. q:\emp\jjg\crnil actn pin#2.doc • . N N A1CM'4ak r AMERICAN CONSULTING ENGINEERS, INC. EXHIBIT"A" 4. Compile and evaluate pertinent and historical data such as: Project Manager 40 hours Architect 55 hours a) Determine population growth of the city over the past ten to fifteen years. b) Project future population growth of the city. c) Establish the current size of all facilities combined. d) Establish the optimum size of the facility that would be required for the current size of the city. e) Establish the current number of road miles within the City of Carmel. f) Establish the current number of square miles within the city of Carmel. g) Estimate the number of road miles within the city of Carmel at build out. h) Estimate the number of square miles with the city of Carmel at build out. i) Establish the demands that seasonal needs will place upon this facility. j) Determine the employee growth and budget growth for each potential future user of this facility. 5. Prepare a Project Program and Recommendations (Report) Project Manager 40 hours Architect 40 hours a) Building Space requirements and features. Technician 40 hours b) Site size estimates 6. Prepare a Preliminary Project Budget Project Manager 20 hours Architect 20 hours 7. Phase I Meetings (3 @ 3 hours each) Project Manager 9 hours Architect 9 hours PHASE II-Site Search and Evaluation Hours Estimated to Complete Phase II 1. Identify site location and evaluation Project Manager 24 hours Technician 40 hours a) Identify the direction of the city of Carmel future growth b) Determine zone for acceptable locations c) Determine location adjacency criteria i) Screening possibilities ii) How close to a residential or commercial area is acceptable for locating this facility q:\emp\jjg\crml actn pin#2.doc OA 11TAcI4fr1JT3/€1 A LIEE.IC I C3NSLTLTING ENGINEERS, INC. EXHIBIT"A" 2. Compile and evaluate a list of potential sites. Project Manager 11 hours Architect 21 hours a) Identify potential sites,(working with the City Engineer 11 hours of Carmel) 43 x 5 =215 hours b) Evaluate potential sites. i) Current zoning ii) Environmental issues iii) Site accessibility iv) Existing Structures v) Ownership vi) Acreage available, lot dimensions vii) Land cost viii) Wetland issues ix) Availability of utilities x) Development difficulties, (terrain, easements) 3. Determine the availability/compatibility of additional Project Manager 16 hours land near the School Bus Barn. Architect 24 hours Engineer 8 hours a) Can the Fleet Maintenance Facility and the School Bus Barn be combined into one facility. 4. Determine the availability/compatibility of additional Project Manager 16 hours land near the existing Street Fleet Maintenance Facility Architect 32 hours and the fit with the proposed future development plans Engineer 8 hours of the City of Carmel. • 5. Phase II Meetings (3 @ 3 hours each) Project Manager 9 hours Architect 9 hours q:\emp\jjg\crml actn pin#2.doc A1I-ACHMeNT AMERICAN CO?''TS TIJTING ENGINEERS INC. 7 EXHIBIT"A" PHASE III - Site Selection and Design (Scope to be determined) SUMMARY PHASE I PHASE II Project Manager 149 hours x$95 $14,155 120 hours x $95 $11,400 Architect 196 hours x$75 $14,700 170 hours x $75 $12,750 Technician 72 hours x $65 $4,680 40 hours x $65 $2,600 Engineer 0 hours x $85 0 71 hours x $85 $6,035 $33,535 $32,785 TOTAL $66,320 NOTE: All work performed will be invoiced hourly in accordance to the quantity of work performed as outlined in the hourly estimate of each section of Phase I and II. • q:\emp\jjg\crmi actn pin#2.doc •• • „, • interoffice memo .................................................................... emo Date: 03/01/99 To: Diana Cordray From: Kate Boyle CC: Douglas Haney RE: Additional Services—American Consulting Engineers—Contract#0902.98.01 Attached you will find copies of the letter to American Consulting Engineers and the referenced Attachments"A" &`B"discussing their time and cost estimates for Additional Services#2&#3. These scrVices are being added pursuant to paragraph 2.4 of the above mentioned contract which discusses additional services. The additional services#2 and#3 are being added for Additional Design—Hazel Dell Parkway, Sanitary Sewer Extension, Attachment"A". and Wetland Mitigation Plan and Permitting, Attachment"B". Please include these additions to your records. If you have any questions please let me know. Thank you. LM/lm Attachments . City ■ s � of Carmel l DEPARTMENT OF ENGINEERING February 26, 1999 James Kovacs,Vice President Cynthia L.Fort,PE,Project Manager American Consulting Engineers,Inc. 4165 Millersville Road Indianapolis,Indiana 46205 RE: Additional Services#2 and#3 Per Contract#0902.98.01 Dear Jim and Cindy: As we discussed,the City of Cannel has a need for additional professional services and pursuant to our current contract with American Consultants Engineers,Inc.,Contract#0902.98.01,dated September 2, 1998,I have requested and received from you the proposed scope of services and fee estimates for the following work tasks: Additional Services#2— Additional Design-Hazel Dell Parkway,Sanitary Sewer Extension Attachment"A" Hourly Basis,Not To Exceed $4,500.00 Additional Services#3- Wetland Mitigation Plan and Permitting(City Center Property) Attachment"B" Lump Sum Fee $12,920.00 Per our contract procedural requirements,I hereby approve these additional professional services estimates,and grant you the Notice to Proceed for these services. Please be advised that all invoices for work on our original and each of these additional services contracts should be billed separately,and referenced by the original Contract#and/or Additional Services#where applicable.Thank you for your continued assistance in providing the City of Cannel with your professional,quality services.If you should have any questions,please give me a call. Sincerely, 7 ��,tt r e 14 rM.Kate Boyle-Weese, E. City Engineer cc: Mayor James Brainard Douglas Haney,City Attorney Diana Cordray,Clerk Treasurer Joe Staehler,Department of Administration Steve Engelking,Department of Community Services ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 02-19-99 04 20PI1 FROM ACE 10 95 12439 F'LIU/tiLIZ Acke4 4 K ,4 AMERICAN CONSULTING ENGINEERS INC. /4 -1 w ARCHITECTS ENGINEERS ' 4 41615 MILL MIL.E ROAD 1NDIANAPOLIS,INDIANA •G2O5-299a fits 71547-sseo Februat v 19, 1999 FAX(317)543-0270 Ms.Kate Boyle-Weese,PT City of Carmel omenw`ku o ,� Department of Engineering mARK c HARRIS,et One Civic Square Jc Y t" Pt Carmel,IN 44012 wl.u,Ru E.HALL PE MAY P.NLWKIRI(.LS Re: Sewer Extension for I Iazel Dell Road iL itoy SHURTIOF,PE MItNhUL H.WENNING,PE cull-rot.'I.SPARKS,PE rAUL MEIER,MA Dear Kate: coADOS I-R tA.AUSON.I t DAVI.O A.DAY,PE K"Akul-STERLING" €miKILIARased upon our discussion last Friday, we propose to continue the sanitary sewer from MKtuEt It,ALMA I-xi,.FONTS MA station 479+50 to approximately station 499. Our design will include the foltowin g tasks: ��AI:L�FONTS� Pp Y� � b O.I.VOR.ISEK,PE CYPTYHtA L.FORT,Pt IEF« CK,PE 1. Preparation of design plans for construction. III E.I-4TTLL,as MARUI4 A-KNOWLES,SR.,PE JAMES M. EITINGLR.,PE 2. Submittal of proposed sanitarysewer to MMEM for issuance of a construction yaw,.M.'ER.EMAN.PE p p DON LD R.MOSSON. permit.LS MCHALtLOWI .r MIC WJ.J.KCWYAK,PE r,xt.Y N REEIA VE, 3. Coordination with property owners for lateral locations and/or manhole locations I ATINEW'D.RINK,of DAVIDM.GRIFFEt,P6 W Pillow n hr,nch sewer from the east. IOSEPil 1 GUIDROz II,ALS lAY a AHLERAND.PE LAMES N.RO]GERS,PE TRACETR.TRIIrIPE,Pt 4. Coordination with water line extension design. a►l4,w D.S AUVAN,PE 5. Coordination with other utilities, 6. Preparation of easements,if necessary. 7. Preparation of c. tinuate of probable cost for constriction_ We propose to complete this work on an hourly basis (actual salary multiplied by 1.60 overhead factor plus 15% profit). We estimate the cost of this work will not exceed $►4,500. If this is acceptable, we will begin work immediately. Very truly yours, REGl -rRATIoN American Consulting Engineers,Inc It•f]IJVVA.atilt)ICINYIhCKY-MI4IIC,ANAt4 ILLINQIS-luf15S.M$ 10A.�IA4,:tlic.e..'nrdi r RVE ANIG-ARKANSAS "� ,.. grg 5QUTH QAKOTA-IOWA E+d��' NEEPA5*A- TENhIESS£E.WI •* ynthia L. Fort,PE Ft0alLSA.WEST Ct 5.CIA•AA• ",• Project Engineer PENI+ISYLVANIA- _• VIRGINIA-MIN NESOTA IGAHO-LOVISIAN co&c +a0-CALIFORNIA CLF:lls API7.0NA.NICItTH CAROLINA WA -NGTON MAMMA•NIEVADA NEW YORIC 4A.iliO.ln9Y719-hazcll,di TRANSPORTATION ECONOMIC btvELOPMEMY CIVIL STRUCTURAL ENVItONMENTAL SURVEYING PLANNING midi 7ECr1 A,_,1 AMERICAN CONSULTING ENGINEERS INC. ARC1,1 HITECTSNGINEERS 1J 4165 MILLERSVILLE ROAD INDIANAPOLIS,INDIANA February 25, 1999 46205-2998 �,�222324��• (317)547-5580 FAX(317)543-0270 Mrs. Kate Boyle-Weese, City Engineer $ City of Carmel - 1 0 One Civic Square,,. 309 Carmel, IN 46032 111CV ; JAMES A.WURSTER,PE,AIA,LS Re: Carmel Civic Plaza '4 WILLIS R.CONNER,PE MARK C.HARRIS,PE Fee Proposal —Wetland Permitting 11/ � JAMES A.KOVACS,ES P g G'16 g L GREGORY L.HENNEKE,PE WILLARD E.HALE,PE Dear Kate: MAX P.NEWKIRK,LS A.ROY SHURTLEFF,PE MICHAEL H.WENNING,PE CLINTON L.SPARKS,PE American Consulting Engineers, Inc. is pleased to submit the accompanying GORDON L.RICHARDSON,LS DAVID A.DAY,PE information, including a proposed Scope of Services and Fee Proposal, in support of JANET E.STERLING,RLA MICHAEL R.HOOPINGARNER,AIA the City's efforts to facilitate development of the Civic Plaza project. We propose to MICHAEL M.JONES,AIA Y p p p p JEFFREY A. L.FORT ON,PE accomplish the work detailed in the accompanying material for a Lump Sum fee of LE,ES MARLIN A.KNOW ESROBERT E. Q,JR.,PE 1 2,720 JAMES M.BREITINGER,PE STEVEN M.VERSEMAN,PE DONALD R.MOSSON,LS MICHAEL I.OWINGS,PE We are prepared to begin the delineation work necessary prior to making the permit MICHAEL J.KOYAK,PE FRED M.FACKENTHAL,AIA applications upon receipt of your Notice to Proceed. The anticipated project time JAMES K.KEEFE,PE MATTHEW D.RINK,PE frame is discussed in the Scope of Services. Please note the time to complete this DAVID M.GRIFFEE,PE P P JOSSPH AlA YJM.AHLBRANGUIDROZ IDA E effort is directly dependent on the City's ability to secure title to the Central Park JAMES N.ROGERS,PE STEVEN R.BRUNS,PE property, particularly the portion we discussed which fronts on College Avenue. RONALD G.JONES,PE ROBERT E.CREVISTON,JR.,RA EDWARD J.SWEETLAND,LS Please contact us with any comments or questions relative to the proposed scope or fee. We look forward to assisting the City by providing the required professional services. We believe our established relationship with the appropriate regulatory agencies will enable us to accomplish the permitting effort in a timely manner within the agencies' procedures. Very truly yours, American Consulting Engineers, Inc. le-lad-114 'Z/1- James A. Kovacs REGISTRATION Vice-President INDIANA-OHIO KENTUCKY-MICHIGAN ILLINOIS-MISSOURI JAK:REH:tls MARYLAND-ARKANSAS SOUTH DAKOTA-IOWA NEBRASKA-KANSAS TENNESSEE-WISCONSIN Enclosures FLORIDA-WEST VIRGINIA GEORGIA-MISSISSIPPI PENNSYLVANIA-TEXAS VIRGINIA-MINNESOTA IDAHO-LOUISIANA COLORADO-CALIFORNIA ARIZONA-WASHINGTON ALABAMA-NEW YORK Copyright©1999 q:\pro\99\l et\carmel.doc TRANSPORTATION ECONOMIC DEVELOPMENT CIVIL STRUCTURAL ENVIRONMENTAL SURVEYING PLANNING ARCHITECTURE AMERICAN CONSULTING ENGINEERS, INC. Proposed Scope of Services Carmel Civic Plaza Wetland Mitigation Project Carmel, Indiana The City of Carmel, Indiana is working to facilitate development of commercial and multi-family development in an area known as Carmel Civic Plaza. The project generally lies west of 3rd Avenue SW and south of the new 126th Street extension. The extension of 126th Street westward from Range Line Road was accomplished as a locally funded initial phase of the overall project. The proposed commercial and multi-family development will occupy much of what is a wooded tract containing approximately 12-15 acres of land. Portions of the wooded tract have been determined to be forested wetland. Development of the site will require a formal wetland delineation to determine the area of jurisdictional wetland subject to permitting requirements under Section 404 of the Clean Water Act. The Section 404 Permit, to be obtained from the Corps of Engineers, Louisville District, also requires Section 401 Water Quality Certification. The Indiana Department of Environmental Management is the regulatory agency having jurisdiction over the Section 401 certification process. The Indiana Department of Environmental Management policy requires mitigation for conversion of forested wetland areas at a ratio of four acres of mitigation wetland per acre of impacted wetland. That ratio is modified (increasing the mitigation ratio) under specific circumstances for factors such as distance from the mitigation area to the impacted site, location of the mitigation site is a different watershed, and biological value of the impacted wetland area. We assume the mitigation site will be located by the City. We concur the property known locally as Central Park is a good location and appears to be suitable for wetland establishment. It is understood the City of Carmel does not currently have title to this property. The City must be aware the proposed mitigation plan must be submitted concurrently with the various permit applications. It is essential for the City to have title to the land prior to submitting the plan. It will be necessary to conduct an archaeological field reconnaissance of the mitigation site prior to submitting the permit applications. We propose to prepare a formal wetland delineation of the development site using procedures required in the Corps of Engineers' 1987 Wetland Delineation Manual. Following the field delineation, any wetland areas will be surveyed to determine precise location and size. A Wetland Delineation Report will be prepared documenting the size and biological and physical characteristics of the impacted wetland areas. On the basis of the wetland delineation, the area of mitigation required will be established and preliminary mitigation plans will be prepared. The archaeological reconnaissance of the proposed mitigation site will be conducted. The permit applications will be prepared and transmitted to the regulatory agencies for review and processing. Consultation will be initiated with the agencies as necessary to facilitate permit review and approval. Final wetland mitigation design plans will be prepared during the permit review period. 1 q:\pro\99\.scope.doc 3/4,/ AMERICAN CONSULTING ENGINEERS, INC with the agencies as necessary to facilitate permit review and approval. Final wetland mitigation design plans will be prepared during the permit review period. The wetland delineation and report preparation will require approximately ten days. Once the acreage impacted is determined, preliminary mitigation plans can be initiated. Schematic wetland mitigation plans can be prepared (approximately two days) prior to field survey; however, a detailed topographic survey of the mitigation site will be required to establish the final design details. Review and processing of the Section 404 Permit and the Section 401 Water Quality Certification generally occur concurrently, as both applications are submitted at the same time. However, the Section 401 certification must be granted by IDEM prior to final permit approval by the Corps. Recent experience indicates the Section 401 certification can be received in 60 to 90 days, depending on acceptance of the mitigation plan by the agency. The Corps issues a Public Notice soliciting comments from the public and numerous agencies following their initial review of the permit application. The public comment period is 60 days. That comment period normally expires at approximately the time the Section 401 Certification is issued. The Corps of Engineers' Section 404 Permit issuance normally requires a minimum of 30 days following receipt of the Section 401 certification. In summary, the effort required to obtain the necessary permits for any development in the delineated jurisdictional forested wetland to be impacted by the proposed Carmel City Center program can be expected to require approximately 120 days. Two separate agency review/permit actions are required. Although a portion of the agencies' time will run concurrently, the final permit approval by the Corps of Engineers will not occur until the Indiana Department of Environmental Management issues Section 401 Water Quality Certification. 2 q:\pro\99\scope.doc AMERICAN CONSULTING ENGINEERS, INC. g AMERICAN CONSULTING ENGINEERS, INC. MANHOUR JUSTIFICATION PROJECT: CARMEL CIVIC PLAZA 2/25/99 DESCRIPTION: WETLAND DELINEATION AND MITIGATION DESIGN WORK Wetland CLASSIFICATION Designer Technician Survey Crew TOTAL Wetland Delineation 16 12 6 34 and Report Preparation Prepare Preliminary 8 8 16 Mitigation Plan Prepare Mitigation/ Monitoring Plan 8 8 Prepare Permit 12 4 16 Applications Prepare Final Wetland 16 24 16 56 Design Plans Coordinate with 8 8 Agencies TOTAL HOURS 68 48 22 138 HOURLY RATE $95.00 $75.00 $130.00 DIRECT SALARY COST $6,460.00 $3,600.00 $2,860.00 $12,920.00 TOTAL FEE $12,920.00 ,■ st City of Carme �*(i A le l DEPARTMENT OF ENGINEERING August 9, 1999 Willis R. Conner,PE,President Gregory L.Henneke,PE,Vice President James Kovacs,Vice President American Consulting Engineers,Inc. 4165 Millersville Road Indianapolis,Indiana 46205 RE: Additional Services#4,#5,#6 and#7 Per Contract#0902.98.01 Dear Rick,Greg and Jim: As we discussed,the City of Cannel has a need for additional professional services and pursuant to our current contract with American Consultants Engineers,Inc.,Contract#0902.98.01,dated September 2, 1998,I have requested and received from you the proposed scope of services and fee estimates for the following work tasks: Additional Services#4— Carmel City Center Wetland Permitting Additional Field Delineation Attachment"A" Lump Sum $1,800.00 Additional Services#5- Hazel Dell Parkway Wetland Mitigation Attachment"B" Preparation of Legal Description for Conservation Easement Hourly Estimate,Not to Exceed $1,500.00 Additional Services#6— Additional Inspection Services for Hazel Dell Parkway Attachment"C" Estimated Project Services Cost $50,922.38* Additional Services#7- Design of City of Carmel Street/Fleet Maintenance Facility Attachment"D" Phase II: Site Search and Evaluation Hourly Estimate,Not to Exceed $32,785.00 (Phase I of proposal under previous,separate approval) *Estimate includes inspection fees through the months of August and September,and the preparation of final paperwork documents. Per our contract procedural requirements,I hereby approve these Additional Professional Services estimates,and grant you the Notice to Proceed for these services. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 Please be advised that all invoices for work on our original and each of these additional services contracts should be billed separately,and referenced by the original Contract#and/or Additional Services#where applicable!Thank you for your continued assistance in providing the City of Carmel with your professional,quality services.If you should have any questions,please give me a call. Sincerely, M.Kate Boyle-Weese,P.E. City Engineer cc: Mayor James Brainard Douglas Haney,City Attorney Diana Cordray,Clerk Treasurer Joe Staehler,Department of Administration Steve Engelking,Department of Community Services 4/fad! eniuvi AMERICAN CONSULTING INC . Architects �� Consultants �J Engineers 2a2cl? ?7?n,, 4165 MILLERSVILLE ROAD � 9� INDIANAPOLIS, INDIANA c\i 7 46205-2998 July 23, 1999 IUI 7n (317) 547-5580 FAX (317) 543-0270 rn re('! www.amercons.com Mrs. Kate Boyle-Weese, City Engineer cx, ;.:. City of Carmel f' giv One Civic Square `Q�s Carmel, IN 46032 ! Z1 lMC0� JAMES A.WURSTER, PE,AIA,LS WILLIS R.CONNER,PE Re: Carmel Civic Plaza MARK C.HARRIS, PE JAMES A.KOVACS, ES GREGORY L.HENNEKE,PE Fee Proposal—Wetland Permitting P.FRANK O'HARE, PE WILLARD E.HALE, PE Dear Kate, MAX P.NEWKIRK, LS A.ROY SHURTLEFF,PE MICHAEL H.WENNING,PE GORDON Consulting,, LS MICHAEL R.H OOP DAVIDIN AA AI,PE A Fee Proposal to complete the wetland delineation needed for the area north of 126th MICHAEL M.JONES,AIA CYNTHIA L.FORT,PE Street in conjunction with the Civic Plaza project. We propose to accomplish the JEFFREY A.CLAYTON,PE ROBERT E.HITTLE, ES work detailed in the accompanying material for a Lump Sum fee of$1,800. As a part MARLIN A.KNOWLES,JR.,PE JAM VEN ES M.M.BVERSEMANREITINGER,PE of this, we will re-visit the area on the south side of the road to confirm our effort STE ,PE DONALD R.MOSSON, LS MICHAEL I.OWINGS, PE from this springrepresentative is re resentative of the wetland area. MICHAEL J.KOYAK, PE FRED M.FACKENTHAL,AIA JAMES K.KEEFE,PE MATTHEW D.RINK,PE We are proceeding with the field work for the delineation, based upon your verbal DAVID M.GRIFFEE, PE JOSEPH J.GUIDROZ III,AIA notice to proceed. Our field work will be done as soon as possible, and we will JAY M.AHLBRAND,PE TRACSTEVENcR BRUINS;PE survey this area in conjunction with the additional topographic work we are doing for ROBERT E.CREVD ISTON, AIA JONES,PE CSO EDWARD J.SWEETLAND, LS CASH E.CANFIELD,PE JENNIFER L.ROBERTS, PE Our February proposal included us doing mitigation plans, anticipating the Central Park property would be available. We will continue to work toward that objective, but "negotiations" with the State and Corps may not be quick. We will keep you informed about our invoice status. REGISTRATION INDIANA-OHIO KENTUCKY-MICHIGAN We look forward to assistingthe Citybyprovidingthe required professional services. ILLINOIS-MISSOURI q MARYLAND-ARKANSAS We believe our established relationship with the regulatory agencies will enable us to SOUTH DAKOTA-IOWA NEBRASKA-KANSAS TENNESSEE-WISCONSIN provide your attorneys with the information they need to obtain the permits. FLORIDA-WEST VIRGINIA GEORGIA-MISSISSIPPI PENNSYLVANIA-TEXAS VIRGINIA-MINNESOTA Very truly yours, IDAHO-LOUISIANA CARIZOOLORNAADO- -CALIFORNIANGTON American Consulting, Inc. W AS HI ALABAMA-NEW YORK NEW JERSEY ):77/?;;" e&n-GtJ James A. Kovacs Vice-President OFFICES INDIANAPOLIS,IN COLUMBUS,OH JAK:las Copyright©1999 q:\pro\99\992 1 7-00 1.doc ARCHITECTURE STRUCTURAL CIVIL ENVIRONMENTAL TRANSPORTATION PLANNING SURVEYING ECONOMIC DEVELOPMENT � m ` e? i AMERICAN C CONSULTING INC . A" Architects Consultants Engineers 4165 INDIANIAPOLIS, INDIAANAD (k�� 8 9,o/// 46205-2998 July 12, 1999 (317) 547-5580 FAX (317) 543-0270 � fl www.amercons.com Ms.Kate Boyle Weese, PE ► >� �, Carmel City Engineer s `» One Civic Square 6', • c9 Carmel, Indiana 46032 `c-4) ti� �b 9�SZ ZZtZO JAMES A.WURSTER, PE,AIA,LS Re: Hazel Dell Road Mitigation Plantings EZ WILLIS R.CONNER,PE MARK C.HARRIS, PE Hazel Landing Park JAMES A.KOVACS, ES GREGORY L.HENNEKE,PE ACE Job No. 97-525 P.FRANK O'HARE,PE WILLARD E.HALE,PE Dear Kate: MAX P.NEWKIRK, LS A.ROY SHURTLEFF,PE MICHAEL H.WENNING,PE CLINTON L.SPARKS,PE This letter is our proposal to prepare a legal description and parcel plat for the Conservation GORDON L.D AVID A.DAY, LS Easement to be acquired from Martin Marietta for a portion of the strip of land bordering the MICHAEL R.HOOPINGARNER,AIA MICHAEL M.JONES,AIA west property line of Hazel Landing Park. This area is to be used for replacement plantings CYNTHIA L.FORT,PE JEFFREY A.CLAYTON,PE for the floodplain tree mitigation program related to the Hazel Dell Road project. ROBERT E.HITTLE, ES MARLIN A.KNOWLES,JR.,PE JAMES M.BREITINGER, PE STEVEN M.VERSEMAN,PE We propose to conduct research into the existing deeds and easements in this area and DONALD R.MOSSON, LS MICHAEL I.OWINGS,PE prepare a legal description and plat for a parcel containing approximately three acres. The MICHAEL J.KOYAK, PE FRED M.FACKENTHAL,AIA parcel will be approximately 100 feet wide and approximately 1,300 feet long, extending JAMES K.KEEFE,PE MATTHEW D.RINK,PE south from near the north edge of the Hazel Landing Park property as approved by Martin DAVID M.GRIFFEE,PE JOSEPH J.GUIDROZ III,AIA Marietta. JAY M.AHLBRAND,PE TRACY A.McCORMICK,PE STEVEN R.BRUNS,PE ROBERT EONALD G.CREVIS JJVO JRS,APE We propose to provide this service on an hourly basis with a not-to-exceed fee of$1,500. IA EDW RDJ.E EETLA ND, LS LD,LS The information we have assembled to date raises several questions relative to property lines CASJENNIFER L.ROBERTS,PE and the existing sanitary sewer easement in this area. Our billing rates are $85.00 for a Land Surveyor and $70.00 for a CAD Technician. We will prepare the appropriate documents upon receipt of your authorization to proceed. Very truly yours, REGISTRATION INDIANA-OHIO American Consulting,Inc. KENTUCKY-MICHIGAN ILLINOIS-MISSOURI L n` v�JI MARYLAND-ARKANSAS SOUTH DAKOTA-IOWA NEBRASKA-KANSAS TENNE S EE-W ISCONS N Robert E.Hittle FLORIDA-WEST VIRGINIA GEORGIA-MISSISSIPPI Project Manager PENNSYLVANIA-TEXAS VIRGINIA-MINNESOTA IDAHO-LOUISIANA COLORADO-CALIFORNIA REH:mek ARIZONA-WASHINGTON ALABAMA-NEW YORK NEW JERSEY cc: Max NewKirk Jim Kovacs I hereby authorize the work proposed by this letter and issue notice to proceed. OFFICES INDIANAPOLIS,IN COLUMBUS,OH Kate Boyle Weese, City Engineer Date q:\pro\99\Ict\97525 reh.doc Copyright CO 1999 ARCHITECTURE STRUCTURAL CIVIL ENVIRONMENTAL TRANSPORTATION PLANNING SURVEYING ECONOMIC DEVELOPMEN- 11-711-46‘04/444 AMERI CONSULTING , INC . A CAN kill; Architects Consultants Engineers 4165 MILLERSVILLE ROAD 7 Jul ,23 1999 74'132425268, INDIANAPOLIS, INDIANA y 46205-2998 � (317) 547-5580 FAX (317) 543-0270Co www.amercons.com f999 Kate Weese, PE City of Carmel: Department of Engineering l.• One Civic Square f� CI L JAMES A.WURSTER, PE,AIA,LS Carmel, IN 46032 111 01 6 WILLIS R.CONNER, PE MARK C.HARRIS, PE JAMES A.KOVACS, ES GREGORY L.HENNEKE,PE P.FRANK O'HARE,PE Re: Hazel Dell Parkway: Project#98-02 ACE Job No.: 97-525 WILLARD E.HALE, PE MAX P.NEWKIRK, LS A.ROY SHURTLEFF,PE MICHAEL H.WENNING,PE Dear Kate, CLINTON L.SPARKS, PE GORDON L.RICHARDSON, LS DAVID A.DAY,PE MICHAEL R.HOOPINGARNER,AIA With the June, 1999 billing for Hazel Dell Parkway Inspection, approximately $25 000 MICHAEL M.JONES,AIA > CYNTHIA L.FORT, PE JEFFREY A.CLAYTON,PE of funds remain. This balance will be adequate for work to be performed in July, ROBERTE.NETTLE, ES A. P MARLIN A.KNOWLES,JR., PE however, it appears we will need to amend our contract to continue our inspection JAMES M.BREITINGER,PE STEVEN M.VERSEMAN,PE duties through the months of August and September. Much of the project close-out DONALD R.MOSSON, LS MICHAEL I.OWINGS, PE work was completed during the winter months, thus we expect little effort to complete MICHAEL J.KOYAK, PE FRED M.FACKENTHAL,AIA the final paperwork once construction is complete. Attached is our estimate of the JAMES K.KEEFE,PE p p p MATTHEW D.RINK,PE work required toperform these remainingservices. We if you would like DAVID M.GRIFFEE, PE q are available JOSEPH J.GUIDROZ III,AIA JAY M.AHLBRAND,PE to set up a time for Greg Henneke and me to discuss this extension with you. TRACY A.McCORMICK, PE STEVEN R.BRUNS,PE RONALD G.JONES,PE ROBERT E.CREVISTON,JR.,AIA If you have any questions, please call. EDWARD J.SWEETLAND, LS CASH E.CANFIELD, PE JENNIFER L.ROBERTS, PE Very truly yours, American Consulting, Inc. W/d REGISTRATION /411r....-:--/, ) INDIANA-OHIO KENTUCKY-MICHIGAN Marlin A. Knowles Jr. PE ILLINOIS-MISSOURI > •> MARYLAND-ARKANSAS SOUTH DAKOTA-IOWA NEBRASKA-KANSAS ,{ T� TENNESSEE-WISCONSIN 1V1AK:ah FLORIDA-WEST VIRGINIA GEORGIA-MISSISSIPPI PENNSYLVANIA-TEXAS VIRGINIA-MINNESOTA Enclosure IDAHO-LOUISIANA COLORADO-CALIFORNIA ARIZONA-WASHINGTON ALABAMA-NEW YORK NEW JERSEY OFFICES INDIANAPOLIS,IN COLUMBUS,OH q:\emp\mak\97525-002.doc ARCHITECTURE STRUCTURAL CIVIL ENVIRONMENTAL TRANSPORTATION PLANNING SURVEYING ECONOMIC DEVELOPMEN- Adt.e4,v1' /j 1, 2 G Z 0000000 co O N N ' 0 0 cam) 4 N e- 6 Cr) O CV N O) N CO T- Eft N N CD C) LI) Ch rn Q N Q Ea Ea Ea ti t- z 000000c, 0 0 O O O O O O 0 cc Cfl O O O O O CO W E13 Efl Ea Eft ER Ef) a N 69. 0 c 4 0 (t) OLnLs) co0 t l re coo N CO N N O N. t` O) LI) N .• E j � 0) T- CO a) W A E .t- C') 0 co 0 ci a tt ti _N 'r W z z Eft Eft EaEft W 2 Z W 0000 0 Ino (.0 �n 0 CD 0„0 Z W co N Co CD 0 0 0 N t` C'�) LC) IC) �► O W LU � WLL ' z N N CO CO O CO N Z Efl L!) CO CO d- N 0 V 0 r- N. O d' Ef? '� z rr►�� a W r- N Ea co V J z W Ef3 Ea Efl 49. W 1�1 Q ri a' = M LU i z oc aW in CO E cc MCOO Oc CO I ti CA CD JW W colf) N- co co 69 0) -3 z 69. O V' '4' CO CO0 0 D a uzi Ef3 Ef3 EaWEa 1..m. Cl.) V) W Z o 1 U . W Iii N f I — co i o WY UQ W W o o m.o 0 Q U) L'tn 0 p _ 5I O co D u) u j J Z > OOO � .JUI— OU — W O W O D U U N t= Qa� oa) n D 0H � W a Q 0•C �.= N='rn Q U U W LL L1J EL Q lit W W. CI W i- O ° C C n O = 2o W W o' U 0o . , CL O W0 . . F- Y au o O- E J - ~ I H I-- Q UJ U M O O �U to n ai o F- WcKWF— WcK re oEo > 2ch O > OW > j C. 3 a_ O O O a. < F- < 0 O F- LL O O W Ani-AciimeNr D AZVMERIC.A►N CONSULTING ENGIN EERS, INC. Ex nu r"a" City of Carmel Fleet Maintenance Facility Action Plan PRASE Y Facility Need Siadv flours estimated to Complete Phase I 1. Interview the potential users of the facility, Project Manager 20 hours Architect 40 hours a) Police Department b) Utility Department c) Street Dept linent d) Parks Department e) Fire Department i) Carmel Clay School Corp, 2. Interviewers to complete the questionnaire that wilt be distributed prior the interviews. a) See the attached Meeting Questionnaire. 3- Perform field investigation and document the existing Project Manager 20 hours conditions within each facility currently being used by the city Architect 32 hours of Cannel for storage and maintenance of the city's fleet. Technician 32 hours a) Evaluate the existing facilities and prepare an inventory of the equipment stored and maintained at this facility. b) Obtain physical dimensions of all equipment noted in the response to the questionnaire. c) Take field dimensions of all facilities currently being used and occupied by the City of Carmel, for storage and maintenance. d) Inventory all small equipment storage needs. e) Evaluate current functions being performed by each city department and determine the proper amount of space necessary to perform those functions, for example sign preparation and storage, preparation of new police cars with the required electronics, Determine the amount on site bulk garage currently provided for material,salt,topsoil and aggregate. g) Assess the adjacency relationship between functions. Can the Street Fleet Maintenance Facility and the Meet Maintenance Facility be combined into one facility. tumptr t -r i Actin gist#2.doc A1C' L) " AM 'RTCAN CONSULTING ENGINEERS, INC, ExinisiT"A•' 4. Compile and evaluate pertinent and historical data such as: Project Manager 40 hours Architect 55 hours a) Determine population growth of the city over the past ten to fifteen years, b) Project future population growth of the city. c) Establish the current size of all facilities combined. d) Establish the optimum size of the facility that would be required for the current size of the city. e) Establish the current number of road miles within the City of Carmel. Establish the current number of square miles within the city of Cannel, g) Estimate the number of road miles within the city of s Carmel at build out. h) Estimate the number of square miles with the city of Carmel at build out. i) Establish the demands that seasonal needs will place upon this facility. j) Determine the employee growth and budget growth for each potential future user of this facility. 5, Prepare a Project Program and Recommendations(Report) Project Manager 40 hours Architect 40 hours a) Building Space requirements and features. Technician 40 hours b) Site size estimates 6. Prepare a Preliminary Project Budget Project Manager 20 hours Architect 20 hours 7. Phase I Meetings(3 t(3 hours each) Project Manager 9 hours Arc • PHASE II-Site Search and Byaluati n Boars Estimated to Complete Phase I 1. Identify,site location and evaluation Project Manager 24 hours Technician 40 hours a) Identify the direction of the city of Cannel future growth b) Determine zone for acceptable locations c) Determine location adjacency criteria i) Screens possibilities ii) How close to a residential or commercial area is acceptable for locatmilhis facility. �__ - -' cnraielare pin#2.dot AirAcHfriemr 40ti: AMERICA.N CONSULTING ENGINEERS, INC. MCHILIIT"A" 2. Compile and evaluate a list of potential sites. Project Manager 11 hours Architect 21 hours a) Identify potential sites, (working with the City Engineer of Carmel) 43 x 5 215 hours b) Evaluate potential sites. i) Current zoning ii) Environmental issues iii) Site accessibility iv) Existing Strictures v) Ownership vi) Acreage available,lot dimensions vii) Land cost viii) Wetland issues ix) Availability of utilities x) Development difficulties,(terrain, easements) 3. Determine the availability/compatibility of additional t Project Manager 16 hours land near the school Bus Barn. Architect 24 hours Engineer S hours a) Can the Fleet Maintenance Facility and the School Bus Barn be combined into one facility. 4. Determine the availability/compatibility of additional Project Manager '16 hours land near the existing Street Fleet Maintenance Facility Architect 32 hours and the fit with the proposed future development plans Engineer 8 hours of the City of Cannel. 5. Phase II Meetings(3 to 3 hours each) Project Manager 9 hours Architect 9 hours 9.4mpv&rats ut r Pia#2.40c • Atri4cHneAJr ENGINEERS,�Mfi�,A.N CONSULTING �1G��i ERS, INC. EXHIBIT"A" PHASE Site Selettion and Design (Scope to be determined) SUMMARY PHASE I PHASE II Project Manager 149 hours x$95 $14,155 120 hours x$95 $11,400 Architect 196 hours x$75 $14,700 170 hours x$75 $12,750 Technician 72 hours x$65 $4,680 40 hours x$65 $2,600 Engineer 0 hours x$85 0 71 hours x$85 $6,035 $33,535 $32,785 TOTAL $66,320 NOTE: MI work performed will be invoiced hourly in accordance to the quantity of work performed us outlined in the hourly estimate of each section of Phase I and I1. Ocmptjiecrmt accn pin ?.doc 't\-A Or f C11-NtL4 ,9 kg A * City of no jj Carmel DEPARTMENT OF ENGINEERING November 1, 1999 Willis R.Conner,PE,President Marlin A.Knowles,Jr.,PE American Consulting Engineers,Inc. 4165 Millersville Road Indianapolis,Indiana 46205 RE: Additional Services#8 Per Contract#0902.98.01 Dear Rick and Mak: As we discussed,the City of Carmel has a need for additional professional services and pursuant to our current contract with American Consultants Engineers,Inc.,Contract#0902.98.01,dated September 2, 1998,I have requested and received from you the proposed scope of services and fee estimates for the following work tasks: Additional Services#8— Additional Inspection Services for Hazel Dell Parkway Attachment"A" Estimated Project Services Cost $25,208.00* *Estimate includes inspection fees through the months of October and November,and the preparation of final paperwork documents. Per our contract procedural requirements,I hereby approve these Additional Professional Services estimates,and grant you the Notice to Proceed for these services. Please be advised that all invoices for work on our original and each of these additional services contracts should be billed separately,and referenced by the original Contract#and/or Additional Services#where applicable!Thank you for your continued assistance in providing the City of Carmel with your professional,quality services.If you should have any questions,please give me a call. Sincerely, *74?V1 . / IZ ,I ' Ote4e M.Kate Boyle-Weese,P.E. City Engineer cc: Mayor James Brainard Douglas Haney,City Attorney Diana Cordray,Clerk Treasurer Joe Staehler,Department of Administration Steve Engelking,Department of Community Services ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 A rTA-c iiht aT A �Z AMERICAN CONSULTING INC . 11; Architects Consultants �-� Engineers 4165 MILLERSVILLE ROAD INDIANAPOLIS, INDIANA October 15, 1999 46205-2998(317) 547-5580 _ FAX (317) 543-0270a�5 i� >18�9 www.amercons.com cL\� c'Oc-f o 1999 N Kate Weese o' • City of Carmel: Department of Engineering CO Ott: JAMES AWILLIS ER, NNER,,LS One Civic Square WILLIS R.CONNER,PE JAMES ArE S A OVACS,Es Carmel, IN 46032 S�'�' (c' �� GREGORY L.HENNEKE,PE 1 l O L P.FRANK O'HARE, PE,LS Re: Hazel Dell Parkway: Project#98-02 WILLARD E.HALE,PE MAX P.NEWKIRK,LS ACE Job No.: 97-525 A.ROY SHURTLEFF,PE MICHAEL H.WENNING,PE CLINTON L.SPARKS,PE GORDON L.RICHARDSON, LS Dear Kate, A.DAY,PE MICHAEL R.HOOPINGARNER,AIA MICHAEL M.JONES,AIA JEf REYIA.IA CLAYTON,PE With the September, 1999 billing for Hazel Dell Parkway Inspection, approximately ROBERT E.HITTLE, ES MARLIN A.KNOWLES,JR.,PE $6,000 of funds remain. This balance will be adequate for the remaining inspection of JAMES M.BREITINGER,PE STEVEN M.VERSEMAN,PE the punch list for the road project; however, it appears we will need to amend our DONALD R.MOSSON, LS MICHAEL I.OWINGS,PE contract to finish the final records on the road ro ect and to continue our inspection MICHAEL J.KOYAK,PE p p FRED M. duties through the months of October and November with respect to the landscape JAMESAMESK.KEEFE,PE g p 1)FACKENTHAL,AIA K. MATTHEW D.RINK,PE DAVID M.GRIFFEE,PE project. Attached is our estimate of the work required to perform these remaining JOSEPH J.GUIDROZ III,AIA JAYM.AHLBRAND, PE services. We are available if you would like to set up a time for me and Greg Henneke TRACY A.McCORMICK, PE STEVEN R.BRUNS, PE to discuss this extension with you. RONALD G.JONES, PE ROBERT E.CREVISTON,JR.,AIA EDWARD J.SWEETLAND, LS CASH E.CANFIELD, PE ROBERTS,L.ROBERTS, PE l If you have any questions, please call. DONALD G.CORSON, PE KARL W.HOLLOWAY,PE Very truly yours, American Consulting, Inc. REGISTRATION INDIANA-OHIO KENTUCKY-MICHIGAN ILLINOIS-MISSOURI MARYLANNSAS SOUTH DADKOTA-IIOWA Marlin A. Know es, Jr., PE NEBRASKA-KANSAS TENNESSEE-WISCONSIN FLORIDA-WEST VIRGINIA GEORGIA-MISSISSIPPI MAK:ah PENNSYLVANIA-MAINE VIRGINIA-MINNESOTA VERMONT-LOUISIANA COLORADO-CALIFORNIA Enclosure ARIZONA-WASHINGTON ALABAMA-NEW YORK NEW JERSEY-OKLAHOMA NORTH CAROLINA-IDAHO • OFFICES INDIANAPOLIS,IN. COLUMBUS,OH SOUTH BEND,IN q:\emp\mak\97525-003.doc ARCHITECTURE STRUCTURAL CIVIL ENVIRONMENTAL TRANSPORTATION PLANNING SURVEYING ECONOMIC DEVELOPMENT Y rn DOmHOD > -I N o-Ooo '13 mH rnH � o* 1 =I mrnm ' p. w0 , O > � � m ° u) r-H al � = myroo a)0 np rn rnmo D � m a )=0x m " " = 0 ;° -;i a -13 pDO a � 5 � rn xi 00 > 0 c = OCDm - Q x C ica ^. (,) 0 (D 0 CD > `I K n CO "< 73 p an ° a0 rn2c � � = ` Z rrn 0 � O_ = 0-v rnn -Iv, vX oo0 rn — rn n o 3 D rn 10 cD �' 0 U) F Z rn m z >C •••••• i _ n I Oo N W tO W Eft O Q O ZCO = m r CT1 O W -, U1 0) Imo rn /"� 0 v 0 0 0 0 0 0 rn 0 - � N r N CO m ? n NNWO O 03 a) -D+ Q rn W m m hi a tV O IF) O O O (71 O . . . . m 171 �f l z - -I EA Efl z Z ..a 63 _' -CO 63 m 0 1 V N (.0 Cn Ef3 1 01. N O W CWO CD 41, CO 700 t?t O W N iv iv 0) 00 O 00 O O O 01 N N a EA 0 fA Efl Efl Ef) ER Efl - 1e 0 CD O O O C) N o O O O O O O O O z -1 o _ .tea Efl EA 0 C>7 EA I.3 W ka -t W CO - N r co N ) CO W Cn co 0 EA EA 03 N (O -NI O O --.I (0 W CT) :1 O O c0 03 03 O `••l O O -I O O O of Cq1 �v C illy NM of C armel .7'4 TON c° DEPARTMENT OF ENGINEERING January 10,2000 Willis R. Conner,PE,President Michael Hoopingarner,AIA American Consulting Engineers,Inc. 4165 Millersville Road Indianapolis,Indiana 46205 RE: Additional Services#9 Per Contract#0902.98.01 Dear Rick and Mike: As we discussed,the City of Carmel has a need for additional professional services and pursuant to our current contract with American Consultants Engineers,Inc.,Contract#0902.98.01,dated September 2, 1998,I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Services#9— Appraisal Services on Potential Sites for the City of Carmel Street/Fleet Maintenance Facility Attachment"A" Fee Estimate: $6,250.00 Per our contract procedural requirements,I hereby approve these Additional Professional Services estimates,and grant you the Notice to Proceed for these services. Please be advised that all invoices for work on our original and all additional services contracts should be billed separately,and referenced by the original Contract#and/or Additional Services#where applicable! Thank you for your continued assistance in providing the City of Cannel with your professional,quality services.If you should have any questions,please give me a call. Sincerely, iitthWaLe M.Kate Boyle-We%,P.E. City Engineer cc: Mayor James Brainard Douglas Haney,City Attorney Diana Cordray,Clerk Treasurer Joe Staehler,Department of Administration Steve Engelking,Department of Community Services ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 AiYAcMMJVT AMERICAN CONSULTING INC. Architects 4165 Millersville Road,Indianapolis,IN 46205 Consultants (317)547-5580 FAX: (317)543-0270 info@amercons.com Engineers AUTHORIZATION FOR SUPPLEMENTAL SERVICES Date: December 30, 1998 ACE Project No.: 98-492 Project Name: Street Fleet Maintenance Facility Application No. One TO: Name: Mr. Joseph Staehler Company: City of Carmel Address: 1 Civic Square City State Zip: Carmel,Indiana 46032 FROM: Mike Hoopingarner,ACE American Consulting, Inc. has been requested to provide the following services for the above referenced project. These services fall outside of our scope of services and are not included in our base fee. Following is a description of supplemental services requested along with the fee to perform the work. Upon receipt of your written authorization, we will proceed. Please sign this form and return it to our office. SERVICES TO BE PROVIDED ESTIMATED FEE For the purpose of an accurate land cost comparisons, American Consulting, Inc. has been $6,250.00 requested to provide an appraisal on each of the four properties under review for the Street Fleet Maintenance Facility. These four parcels are comprised of approximately 38 different parcels, most with buildings or other improvements constructed on the property. A professional appraiser is necessary to properly assess the property and to provide a realistic market value. American Consulting, Inc. is prepared to hire Dennis Otto to review the four sites. To keep the cost of the appraisals reasonable , he will provide a Limited Restricted Appraisal. This type of appraisal is adequate for estimating purposes, but would not be a valid appraisal in court for condemned property. Dennis is prepared to begin immediately upon notice to proceed. The fee at right includes time for our co ination effort with Dennis Otto. Submitted by: erica Con ltin:, Accepted by: Date: c:\document\carmel mnt\supp-1.doc p. 2 ‘ ATT-Aa-imoNvi- A ,i-, o o pa Aa ' m wO\E. o p n cr G. 03 5 r) `yo. in• �; o‘ N y �' cn �'. .y cD ,oa o CM/ d d °' cn a Cl, � ti Y Ya a .. ¢• PZJ CDo > 0) w 01 CD CD CD < r. H r- _., kb E. Cs ,� ~.) C/] G3. W G "' C CD v* a a > 5• ' v can d ►r ..-i w ti CO C O O O C O O G o 0 0 0 0 66 • O '"'i cocz V► \o w to w \D 00 Q �n 4 - ►-• w ►-� 0 0 0 0 O O O O C - O O _O 0 9. O O O O'o0 O O " ao O .r is-) L.,.)► J .-- .-► G o C O 6 o P O O ►-. D ON EA 46 O O � O O O •O W a s H9 64 b9 v, a. r2"Cjal: 0 �rp" C) I C1 N wwr < C) N w < < �' 5 5 R �°y oR. 9. Q0 7 C .r. 0 ..o 'd CD ... ►.. ►� r CD p ar o o N G �'J C�1 p; `-� a �� q VJ o.. c o. -, 0 0 w C o -' ►oi con Gi p � � r1 i a. F. R 0 o n a' a' O In aCif O GG' 0 a) aa � a co 5. ayugcn Cm co -. .- cr o 0 d R. 0 co G as Fo an ,- N N J W n g 7r CD I 0 0 5 (D 41 a cD 0 CD ..ti N a: ,. N co ,--, (ID CO ON Vi •:- w N I- i p. 3 A-7rctMWrA Limited Restricted Appraisal Reports Limited Restricted Use appraisals will be provided the City of Carmel for the attached sites. The appraisals are Limited in scope and Restricted in nature and the Departure Rule* will be invoked. A Limited Restricted appraisal is to provide the user with an understanding of approximate value while keeping the cost or fees for reporting to a minimum. The opinions and conclusions of the of the appraiser are stated but not supported with in- depth research These appraisals are curbside inspections and are NOT walk through inspections. The use of these appraisals is for estimating purposes only. The use of these appraisals is by the City of Carmel only. The Market Data approach will be the approach to value most heavily utilized. The Cost approach to value will be utilized to limited degree. Information provided by the Hamilton County Auditor, Assessor and Recorder will be utilized to identify ownership, and for land areas and building sizes. *Departure Rule: An appraiser may enter into an agreement to perform an assignment in which the scope of work is less than, or different from, the work that would otherwise be required by the specific requirements. 11, yg Dennis O. Otto 5920 Castleway Drive W., Suite 122 Indianapolis,Indiana 46250 Telephone 317-598-8780 FAX 317-598-8740 Real Estate Appraiser#CR49600157-Indiana Real Estate Broker# IB58800198-Indiana Experience and Background in Real Estate Appraising,Right-of-Way Acquisition and Real Estate: For the past nineteen years I have worked in the Real Estate Industry as a Real Estate Appraiser, Review Appraiser, Right-of-Way Buyer and Real Estate Broker. This background and experience give me a thorough understanding of the appraisal and acquisition process. I enjoy resolving the many unique issues that arise in the Appraisal of Real Estate and the Acquisition of Right-of-Way. Professional Experience: Independent Fee Appraiser for single family residential properties. Appraiser Indiana Department of Transportation,Division of Land Acquisition: Duties,writing and review of appraisal reports, obtaining cost estimates and arriving at severance damages. Presented the proposed Right-of-Way improvement plans to business and homeowners. Fee Buyer for State and Local Projects for INDOT, Division of Land Acquisition: Duties, preparing transfer documents and contacting property owners,presenting the proposed project, getting the transfer documents signed and resolving the many unique issues that arise. Types of property appraised throughout Indiana: Conunercial Industrial Special Purpose Residential Retail Storage Recreational Undeveloped Service Distribution Religious Multifamily Office Refining Institutional Single Family Financial Manufacturing Agricultural Approval and Training: 1NDOT Approved Fee Appraiser for State and Local Projects. INDOT Approved Fee Buyer for State and Local Projects. # 320 General Applications, Appraisal Institute course of study. Fundamentals of Rural appraisal American Society of Rural Appraisers Written communication,Appraisal Institute course of study. # 510 Advanced Income Capitalization, Appraisal Institute course of study. Office Building Valuation,Appraisal Institute course of study. # 310 Basic Income Capitalization, Appraisal Institute course of study. Uniform Standards of Professional Practice,Appraisal Institute course of study. # 110 Appraisal Principles. Appraisal Institute course of study. # 120 Valuation Procedures, Appraisal institute course of study. Graduate Realtors Institute "GRI" State Licensing Exam, Received Real Estate Appraisal License. State Licensing Exam, Received Real Estate Brokers License. of Cq ti , *„.0, A ie BO City ® C sa ne DEPARTMENT OF ENGINEERING /214 January 19,2000 q /gijitt Willis R. Conner,PE,President ,12? Marlin A.Knowles,Jr. PE ' American Consulting Engineers,Inc. 4165 Millersville Road Indianapolis,Indiana 46205 RE: Additional Services#10 Per Contract#0902.98.01 Dear Rick and Mak: As we discussed,the City of Carmel has a need for additional professional services and pursuant to our current contract with American Consultants Engineers,Inc.,Contract#0902.98.01,dated September 2, 1998,I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Services#10: Additional Inspection for Hazel Dell Parkway Attachment"A" Fee Estimate: S57,503.39 Per our contract procedural requirements,I hereby approve these Additional Professional Services estimates,and grant you the Notice to Proceed for these services. Please be advised that all invoices for work on our original and this additional service contract should be billed separately,and referenced by the original contract#and/or Additional Services#where applicable. Invoices received without the Additional Services#referenced may be returned. If you should have any questions,please give me a call. Thank you for your continued assistance in providing the City of Carmel with your professional,quality services. If you should have any questions,please give me a call. Sincerely, 02,(2Aje M.Kate Weese,P.E. City Engineer cc: Mayor James Brainard Douglas Haney,City Attorney Diana Cordray,Clerk Treasurer Joe Staehler,Department of Administration Steve Engelking,Department of Community Services ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 �r��e,►.�- P %) 1 / 3 A AMERICAN CONSULTING INC. ;Lip, A rehitects lJ Consultants Elh;iiieerti 4165 MILLERSVILLE ROAD January27, 2000 INDIANAPOLIS,INDIANA 46205-2998 (317)547-5580 40,1282930 FAX(317)543-0270 Kate Weese ff2 '\ www.amercons.comCity of Carmel: Department of EngineeringOne Civic Square � Carmel, IN 46032 ‘- RECEIVED CITY _ �r JAMES A.WURSTER,PE,AIA,LS Re: Hazel Dell Parkway: Project#98-02 6� ER!<',Ir„"'r b WILLIS R.CONNER,PE MARK C.HARRIS,PE ACE Job No. IN19970525 JAMES A.KOVACS,ES `' GREGORY L.HENNEKE,PE \ P.FRANK O'HARE,PE,LS Dear Kate WILLARD E.HALE,PE MAX P.NEWKIRK,LS The December, 1999 billing for Hazel Dell Parkway Inspection has exhausted the A.ROY SHURTLEFF,PE MICHAEL H.WENNING,PE remaining inspection funds. We apologize for the inaccuracy of our previous CLINTON L.SPARKS,PE GORDON L.RICHARDSON,LS estimation to Jmagnitude complete the required work. Fora project of this it is DAVID A.DAY,PE l) qp MICHAEL R. GARNER,AIA MICHAELICHAEL M.JONES,AIA difficult to predict the amount of effort required to resolve punch list issues and CYNTHIA L.FORT,PE JEFFREY A.CLAYTON,PE quantity issues with the contractor. We have spoken with Milestone and they expect ROBERT E.HITTLE,ES MARLIN A.KNOWLES,JR.,PE to have their books completed and all outstandingissues resolved toward the end of STEVEN M.VERSEMAN,PE p DONALD R.MOSSON,LS March, 2000 or the beginning of April. We believe we also will have the MICHAEL I.OWINGS,PE MICHAEL J*NTH KOYAK,PE FRED M.FACKENTHAL,AIA construction record final at that time; however, considerable effort remains in JAMES K.KEEFE,PE MATfHEW D.RINK,PE finalizing the quantities with Milestone and taking cross sections of Hazel Dell from DAVID M.GRIFFEE,PE JOSEPH J.GUIDROZ III,AIA CherryTree Road to 146th Street. TRACY A.McCORMICK,PE STEVEN R.BRUNS,PE RONALD G.JONES,PE ROBERT E.CREVISTON,JR.,AIA EDWARD J.SWEETLAND,LS Attached is Exhibit A which is our estimate of the work required to perform these CASH E. PE JENNIFER L ROBERTS,PE remaining services. Also attached is Exhibit "B", which is our manhour justification. DONALD G.CORSON,PE KARL W.HOLLOWAY,PE ERIC W.PENLAND,PE MICHAEL B.CLINE,PE We are available if you would like to set up a time for Greg Henneke and me to discuss this extension with you. If you have any questions, please call. Very truly yours, REGISTRATION American Consulting, Inc. INDIANA-OHIO KENTUNKYOI- MISSOUN RI /J ILLINOIS-MISSOURI MARYLAND-ARKANSAS SOUTH DAKOTA-IOWA NEBRASKA-KANSAS TENNESSEE-WISCONSIN 77); FLORIDA-WEST VIRGINIA Marlin A. Knowles Jr. PE GEORGIA-MISSISSIPPI > > PENNSYLVANIA-MAINE VIRGINIA-MINNESOTAVERMONT-LOUISIANA _ COLORADO CALIFORNIA MAK:j d ARIZONA-WASHINGTON ALABAMA-NEW YORK NEW JERSEY-OKLAHOMA NORTH CAROLINA-IDAHO Enclosure NEVADA OFFICES INDIANAPOLIS,IN COLUMBUS,OH SOUTH BEND,IN m:\ctr\97525\in 1997525-001.doc ARCHITECTURE STRUCTURAL CIVIL ENVIRONMENTAL TRANSPORTATION PLANNING SURVEYING ECONOMIC DEVELOPMEF" aI3 AMERICAN CONSULTING, INC. EXHIBIT "A" ENGINEER: Administration and management 15 weeks @ 1 hour/week = 15 hours RESIDENT PROJECT REPRESENTATIVE (RPR): Construction activities to final completion: • Miscellaneous punch list issues 20 hours Project close out: • 12/17/99 to 12/31/99 = 2 weeks • 01/03/00 to 03/31/00 = 13 weeks 15 weeks @ 40 hours/week = 600 hours Miscellaneous coordination beyond March 31, 2000 20 hours Total Resident Project Representative 640 ours INSPECTOR: Final cross sections 2 weeks @ 40 hours/week x 2.0 inspectors = 160 hours Quantity calculation checks 2 weeks @ 40 hours/week x 1.0 inspector = 80 hours Total Inspector 240 hours m:\ctr\97525\in 1997525-001.doc 313 Y. O O • p Ln 7:1); i O ch a, O O OOZ O M 0 0OO � � 'n CO M O O O O h o v N �} } Efl • -ti 0 0 0 0 0 O O 0 ' 11111111 0 O 0 O 0 0 0 I000 q' ° 0 LO 0 0 0 L.0 t to N N 0 0 0 Co NOiOit()o r QO Q) COI`w (& co1. 0w Z ft U Z w 000 hLr) I° 0i OOCOCOCO �./ Z W >Z w III OT' d" 0 CC a & I` cOCOU W a Q w - ci) Z w IFOL ILii ° coo.CO & t0Y) ram+ a w W U � � VI w o - W E- w — N o U) 0 Z a 0 O O .r V Q i A , w W -� cn L � D Q I- V W �, ocao O � O � � .r r w W J > c .n o J O I— OO Cn O z :� }- (nIll N CC a ¢ : o s _ : < O ° CC w o- s voc � c ' .c 0 = Q0CC WX W — ti cl) � w W u) < 2 W 1-- F- vi i o = o o u- cr O , W 0 �- ~ < O J � vcv � U � JQU � Q �[ W 2 LU U o L EUj O cx o com 0 > > 0 > - CO p i p > o L cn — < O O H O 0 W ate„ � � UOUo- `S _._......_.._. . , oF CqR rg A so s� C fry of sane toK Go* DEPARTMENT OF ENGINEERING May 1,2000 Willis R. Conner,PE,President Marlin A.Knowles,Jr.,PE American Consulting Engineers,Inc. 4165 Millersville Road Indianapolis,Indiana 46205 RE: Additional Services#11 Per Contract#0902.98.01 Dear Rick and Mak: As we discussed,the City of Carmel has a need for additional professional services and pursuant to our current contract with American Consultants Engineers,Inc.,Contract#0902.98.01,dated September 2, 1998,I have requested and received from you the proposed scope of services and fee estimates for the following work tasks: Additional Services#11—Additional Inspection Services for Hazel Dell Parkway Attachment"A" Estimated Fee $24,000.00* *Estimate includes all inspection fees and services to complete final paperwork documents and records for the road and landscaping projects. Per our contract procedural requirements,I hereby approve these Additional Professional Services estimates,and grant you the Notice to Proceed for these services. Please be advised that all invoices for work on our original and each of these additional services contracts should be billed separately,and referenced by the original Contract#and/or Additional Services#where applicable! Thank you for your continued assistance in providing the City of Cannel with your professional,quality services.If you should have any questions,please give me a call. Sincerely, wow M.Kate Weese,P.E. City Engineer cc: Mayor James Brainard Douglas Haney,Department of Law Diana Cordray,Clerk Treasurer Joe Staehler,Department of Administration Steve Engelking,Department of Community Services ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 ff , � '477 , -c ',4Ellr- '3 AMERICAN CONSULTING INC. Architects • LJ Consultants Engineers 4165 MILLERSVILLE ROAD INDIANAPOLIS,INDIANA 46205-2998 (317)547-5580 April 28, 2000 FAX(317)543-0270 www.amercons.com Kate Weese, City of Carmel JAMES A.WURSTER,PE,AIA,LS Department of Engineering WILLIS R.CONNER,PE MARK C.HARRIS,PE One Civic Square DORY L. KOVACS,ES Carmel, IN 46032 GREGORY L.HENNEKE,PE P.FRANK O'HARE,PE,LS WILLARD E.HALE,PE,LS Re: Hazel Dell Parkway: Project#98-02 MAX P.NEWKIRK,LS A.ROY SHURTLEFF,PE ACE Job No. IN 19970525 MICHAEL H.WENNING,PE CLINTON L.SPARKS,PE GORDON L.RICHARDSON,LS DAVID A.DAY,PE MICHAEL R.HOOPINGARNER,AIA Dear Kate, MICHAEL M.JONES,AIA CYNTHIA L.FORT,PE JEFFREY A.CLAYTON,PE E.MARLIN A.BERT KNOW EST,JR.,LE PE With the March, 2000 billing for Hazel Dell Parkway Inspection, approximately JAMEDONA LD R.MOSGER,LS $5,000 remain. The final construction record for the road project is near completion. DONALD R.MOSSON,LS MICHAEL J.KOYAK,PE FRED M.FACKENTHAL,AIA The earthwork items are the only.major work involved to complete the record. At the JAMES K.KEEFE,PE > P MATTHEW D.RINK,PE DAVID M.GRIFFEE,PE completion of the record, we will still need to meet with Milestone to discuss any JOSEPH J.GUIDROZ III,AIA TRACY A.McCORMICK,PE discrepancies. Additionally, we still need to compile the remaining records for the STEVEN R.BRUNS,PE RONALD G.JONES,PE project. landscape ROBERT E.CREVISTON,JR.,AIA P EDWARD J.SWEETLAND,LS CASH E.CANFIELD,PE JENNIFER L.ROBERTS,PE DONALD G.CORSON,PE Attached is our estimate of the work required to perform these remaining services. KARL W.HOLLOWAY,PE ERIC W. ALEN FETAHAGICD,RE We are available if you would like to set up a time for Greg Henneke and me to JAMIE L.POCZEKAY,PE MICHAEL B.CLINE,PE discuss this extension with you. KEVIN P.EMMERT,PE M.SEAN PORTER,PE If you have any questions,please call. REGISTRATION Very trulyyours, INDIANA-OHIO KENTUCKY-MICHIGAN ILLINOIS-MISSOURI American Consulting, Inc. MARYLAND-ARKANSAS SOUTH DAKOTA-IOWA NEBRASKA-KANSAS TENNESSEE-WISCONSIN FLORIDA-WEST VIRGINIA GEORGIA-MISSISSIPPI PENNSYLVANIA-MAINE VIRGINIA-MINNESOTA VERMONT-LOUISIANA COLORADO-CALIFORNIA ARIZONA-WASHINGTON Marlin A. Knowles PE ALABAMA-NEW YORK > Jr., NEW JERSEY-OA-IDAHA �n3 678 70, , NORTH CAROLINA N DAHDA Y MAK:mc Enclosure gi NAY 2000 RECEIVED OFFICES /�GI vINDIANAPOLIS,INRCOLUMBUS,OH ': cITy SOUTH BEND,IN �EZZZLZ�� d:\ctr\carmel\hd\amd 6 It.doc ARCHITECTURE STRUCTURAL CIVIL ENVIRONMENTAL TRANSPORTATION PLANNING SURVEYING ECONOMIC DEVELOPMENT 3'3 AMERICAN CONSULTING, INC. ENGINEER: Administration and management 8 weeks @ 1 hour/week = 8 hours RESIDENT PROJECT REPRESENTATIVE (RPR): Project close out: 04/17/00 to 06/09/00 = 8 weeks 8 weeks @ 40 hours/week = 320 hours Miscellaneous coordination beyond June 9, 2000= 20 hours TOTAL 348 hours d:\ctr\carmel\hd\amd 6 It.doc 3/3 X E R 0 f- N- Co 0 0 CO �, r rCo00) 00 Ol © , I _ _ CO ' c Od- cMC) EREA 0 t o -J O In Co O N- Q 13 oho 1-- vN-- N EA N t v O ER Efl ER N t i y i 1 1 z 0 0 0 0 0 0 0 O / 0 0 0 0 0 0 0 0 ' A a EEREAEAER ER ' `f N / Q __" M 0 Z 0 Li) 00000 0 cv00000 0 0-4 ^ °C CO 0 0 0 0 0 0 CO T- EA EA- EA Eft EA EA w W ER a cn W F- Z W z W o H Z w UW CO 00MMc00 0 V O W w > M M f's- I%-- dt I,- O N W - a. TThh U a W w ta _ EA N `.�/ in w 49 ER EA ... L I- `'n0 LLI CC Cam) Z Q - CO CO co. co N- coO O 1-1 co CD C3) Ef} .4' O EA CL w EA E 0. CO Z Z a w 0 W 0 Q U W CL M c 1 w - 0 0 Q O ° co - 4. °' U cc c E a o O cc o cn W o W W cn � U = a (j � ��- t- ❑ a o� o OCCOL- cn 2 0 Zc .ao I JUF- O - w --� W o0v v ICC >• cnU z 0 N F= Qa) oo JJccOI- W cc Q a � � �- �� a DOQUU CrW a = v2c � coc Or I --jFW a' 0- ❑ u, — , — a� 3 Q CC �WX W �... CO -.QIoo � cc oc) Woo W 2 F- W Uo � o � UO _.J a0I -J � � U < O Y O O t n aoi .5 I-- W ir W I- W W - 1- CC o2' o > o2en O > > OW > cn a � aOOUa. < 1-- < o O I-- W O o w fa of Cq iity in 'A ofCarmel TON �� DEPARTMENT OF ENGINEERING August 8t,2000 Michael R.Hoopingarner,AIA American Consulting Engineers,Inc. 4165 Millersville Road Indianapolis,Indiana 46205 RE: Additional Services#12 Per Contract#0902.98.01 Dear Mike: As we discussed,the City of Carmel has a need for additional professional services and pursuant to our current contract with American Consultants Engineers,Inc.,Contract#0902.98.01,dated September 2, 1998,I have requested and received from you the proposed scope of services and fee estimates for the following work tasks: Additional Services#12—Supplemental Services—Street/Fleet Maintenance Project Attachment"A" Proposed Fee $8,360.00 Per our contract procedural requirements,I hereby approve these Additional Professional Services estimates,and grant you the Notice to Proceed for these services. Please be advised that all invoices for work on our original and each of these additional services contracts should be billed separately,and referenced by the original Contract#and/or Additional Services#where applicable! Thank you for your continued assistance in providing the City of Carmel with your professional,quality services. If you should have any questions,please give me a call. Sincerely, ,'Afas ‘1,)UJQA M.Kate Weese,P.E. City Engineer cc: Mayor James Brainard Douglas Haney,Department of Law Diana Cordray,Clerk Treasurer Joe Staehler,Department of Administration Steve Engelking,Department of Community Services ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 JUL-2O AMI1(1CAN AMEPICAN CnNSULTINO INC. 3175430270 P.r�3 Ilia Architects 4165 Millersville Road,Indianapolis,IN 46205 ,. Consultants (317)547-5580 FAX: (317)543-0270 A TrA-cH /� f%J T & info@amercons.com Engineers �"t �+ AUTHORIZATION FOR SUPPLEMENTAL SERVICES Date: July 20,2000 ACE Project No.: 98-492 Project Name: Street Fleet Maintenance Facility Application No. Two TO: Name: Ms. Kate Weese and Mr.Joseph Staehler Company: City of Carmel Address: 1 Civic Square City State Zip: Carmel,Indiana 46032 FROM: Mike Hoopingarner, ACE_ American Consulting, Inc. has been requested to provide the following services for the above referenced project. These services fall outside of our scope of services and are not included in our base fee. Following is a description of supplemental services requested along with the fee to perform the work. Upon receipt of your written authorization, we will proceed. Please sign this form and return it to our office. SERVICES TO BE PROVIDED FEE American Consulting Inc. has been requested to provide Schematic Site Layouts for the $3,360.00 Maintenance Facility within the Central Park Site. The work will consist of the following: I. Attend 3 meetings with Carmel representatives and Park staff 2. Attend I meeting with Carmel Park Staff to receive park criteria 3. Prepare 2 Schematic Designs and Presentation Drawings: a. Maintenance Facility on the West Side of Central Park Site b. Maintenance Facility on expanded Central Park Site.Add the land to the north. 4. Prepare Final Schematic Design and Presentation based on comments from meeting with Cannel representatives and Park staff. Submitted by: 7, - AArneric Consulti g, Accepted by: Date: dmocumenn\carmel mnt\supp•2.doc TOTAL P.03 �\�y oF..CAq�A 16 City of Carmel oN"cR DEPARTMENT OF ENGINEERING August 241 2000 Michael R. Floopingarner,AIA American Consulting Engineers,Inc. 4165 Millersville Road Indianapolis,Indiana 46205 RE: Additional Services#13 Per Contract#0902.98.01 Dear Mike: As we discussed,the City of Cannel has a need for additional professional services and pursuant to our current contract with American Consultants Engineers, Inc., Contract#0902.98.01,dated September 2, 1998, 1 have requested and received from you the proposed scope of services and fee estimates for the following work tasks: Additional Services#13—Conceptual Site Planning Services Attachment`A" Street/Fleet Maintenance Project Proposed Fee S3,108 75 Per our contract procedural,requirements, I hereby approve these Additional Professional Services estinwles, and grant you the Notice to Proceed for these services. Please he advised that all invoices for tvork on our original and each of these additional services contracts should he billed separately,and referenced by the original Contract#and/or Additional Services#where applicable. Previous invoices have been received without this information noted. Invoices received in the future without the Additional Services#referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Cannel with your professional, quality services. If you should have any questions,please give me a call. Sincerely, M. Kate Weese,P.E. City Engineer cc: Mayor fames Brainard Douglas I-Iance, Department of Lath Diana Cordray,Clerk Treasurer ,toe Stachler, Department of Administration Steve f:ngelking, Department of Community Services ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 ,el AMERICAN CONSULTING, INC. ire/tiler's 1—J ('onsultuttls !Ttt/4ineel's 4165 MILLERSVILLE ROAD INDIANAPOLIS,INDIANA 46205-2998 (317)547-5580 August 23, 2000 FAX(317)543-0270 W NVNN'.arnerCOIS.COn1 Ms. Kate Weese City Engineer TAMES A.WURSTER,PE,AIA,LS A WILLIS R.CONNER,PE City of Carmel / to MARK C.HARRIS,PE ^. TAMES A.KOVACS,Es 1 Civic Square '^ /iF GREGORY L.HENNEKE,PE P.FRANK O'HARE,PE.LS Carmel, Indiana 46032 n Cln `-• c/Az r , WILLARD E.HALE,PE,LS �cR AJ MAX P.NEWKIRK,LS Re: Fee Proposal for Conceptual Site Planning Services ` 40 A.ROY SHURTLEFF,PE MICHAEL H.WENNING,PE Carmel Fleet Maintenance Facility 'N. • CLINTON L.SPARKS,PE \' GORDON L.RICHARDSON,LS Carmel, IndianaDAVID A.DAY,PE MICHAEL R.HOAELN I.IONER,AIA NES,AIA MICHAEL M.T ACE Project Number: IN 19980492 CYNTHIA L.FORT,PE IEFFREYA.CLAYTON,PE Billing Group Number: 003 ROBERT E.HITTLE,ES MARLIN A.KNOWLES.IF.,PE LAMES M.BREITINGER,PE DONALD R.MOSSON,LS Dear Kate, MICHAEL I.KOYAK,PE FRED M.FACKENTHAL,AIA MATTHE AMES DKRINK,PE American Consulting, Inc., (ACE) is pleased to provide the following proposal for DAVID Ni.GRIFFEE,PE IOSEPHI.GUIDROZ III,Ain Conceptual Site Planning Services pursuant to our conversation and meeting on TRACY A.McCORMICK,PE RONALD io ES,PE Tuesday, August 22, 2000, with Mr. Joe Staehler. ROBERT E.CREVISTON,IR.,ALA EDW D E.CANLAND,LE SCOPE OF SERVICES: Pursuant to our conversation, we have included the CASH E.CROBERLD,PE JENNIFER L.ROBERTS,PE DONALD G.CORSON,PE following scope of services: KARL W.HOLLCWVAY.PE P ALEN FETAHAGIC,PE I MICHAEL A B.CLINE,PE 1. Staff Meeting(s): We have included the cost of attending one (1) meeting B.CLINE,PE M,SSE P.PORTER PE with City of Carmel Representatives and Carmel Parks Department Staff. PAUL A.ENDRIS II,RA 2. Conceptual Site Planning: Based on the information received from the City, we have included the cost of preparing one (I) Conceptual Site REGISTRATION Design and Presentation Exhibit on the specified parcel of land. INDIANA-OHIO KENTUCKY-MICHIGAN FEE PROPOSAL: Our fee proposal for completing the Conceptual Site Planning ILLINOIS-MISSOURI SOUTHD°OTA'IOWAA Phase described above is $3,740. A fee balance of$631.25 remains from a previous NEBRASKA-KANSAS TENNESSEE-WISCONSIN phase of the project and will be applied to this phase as follows: FLORIDA-WEST VIRGINIA GEORGIA-MISSISSIPPI PEN"IYLVANIAN MAINS Staff Meeting(s) and VIRGINIA- LOUISIANAOTA VERADO-MONT O Conceptual Site Planning $3,740.00 ARIZONDO-ASHNG ON ARIZONA-WASHINGTON ALABANMA-NEWYORK Fee Balance ($631.25) NEW JERSEY-OKLAHONMA EC IUACETO CONNCT-M SSHUSTS TOTAL $3,108.75 SOUTH CAROLINA ADDITIONAL SERVICES: Any additional services authorized in writing by the Owner or the Owner's Representative will be performed on a Time and Material Basis using the following rate schedule: OFFICES Project Manager $110/hour t Is,ON i 11./jL.GI t�LL.lil LVJc vP,C- F JLii •SOUTI BEND,IN CAD Technician $80/hour Copyright©2000 q:AproAOOVetA980492-OOl.tloc ARCHITECTURE STRUCTURAL CIVIL ENVIRONMENTAL TRANSPORTATION PLANNING SURVEYING ECONOMIC DEVELOPMEN AMERICAN CONSULTING, INC. Ms. Kate Weese September 8, 2000 Page 2 SCHEDULE: American Consulting, Inc., is prepared to begin work immediately upon receipt of a signed proposal. Our proposed schedule for the project is as follows: Initial Meeting August 22 Conceptual Site Planning August 23- 30 Staff Meeting August 31 Please feel free to call me with any questions, comments or concerns regarding this proposal. We look forward to working with you on this project. Very truly yours, American Consulting, Inc./ f. Michael R. Hoopingarner, AIA Project Manager MRH:ah copyright©2000 q:AproA00A let A980492-001.doc P `,7.‘ C ity C ar mel ma si 'yy\l o" ca DEPARTMENT OF ENGINEERING October 31,2000 Michael R.Hoopingamer,AIA American Consulting Engineers,Inc. 4165 Millersville Road Indianapolis,Indiana 46205 RE: Additional Services#14 Per Contract#0902.98.01 Dear Mike: As we discussed,the City of Cannel has a need for additional professional services and pursuant to our current contract with American Consultants Engineers. Inc.,Contract#0902-98.01,dated September 2, 1998, I have requested and received from you the proposed scope of services and fee estimates for the following work tasks: Additional Services#14— Carmel Street/Fleet Maintenance Project—Survey/Floodway Delineation Services Attachment"A" Proposed Pee l3reakdown: 'topographic Survey $9,700.00 I and'fitle Survey $9,200.00 Floodway Delineation $ 950.00 TOTAL FEE S 19,850.00 Per our contract procedural requirements, 1 hereby approve these Additional Professional Services estimates,and grant you the Notice to Proceed for these services. Please be advised that all invoices for work on our original and each of these additional services contracts should be billed separately, and referenced by the original Contract#and/or Additional Services#where applicable. Previous invoices have been received without this information noted. Invoices received in the future without the Additional Services#referenced will be returned for proper identification. 'thank you for your continued assistance in providing the City of Cannel with your professional,quality services. If you should have any questions,please give me a call. Sincerely, It..4 Woo M. Kate Weese, City Engineer co. Mayor James I3rainard Douglas I laney Diana Curdrav Joe Stachler David Klingensmith ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 ATTACNN4EN'T- ,AP A AMERICAN CONSULTING, INC. Architects 1_./ Consultants Engineers 4165 M LLERSVILLE ROAD INDIANAPOLIS,INDIANA 46205-2998 (317)547-5580 October 20, 2000 FAX(317)543-0270 October 24, 2000 (Revised) W Ww,amaaconS.COM Ms. Kate Weese LAMES A WOMEN PE AIA LS City Engineer WILDS R.CONNER.PE ,A ,iro Atea;Fs` City of Cannel GPR PRANK`O' REARS,E PEPE,S I Civic Square Carmel, Indiana 46032 WILLARD E.HALE PE LS MAX P.NEWKIRK,LS A,Roy sHurEnIFF MICHAEL H.WINNING..PE Re: Fee Proposal for Survey PTI CLON L SPARKS,PE CORDON L RICHARDSON,LS Carmel Fleet Maintenance Facility DAVID A DAY,PE MICHAEL R HOONNGARNER AIA Cannel,Indiana MICHAEL M IONES.AlA IETFQfla WCAttO.PE ACE Project Number: IN19980492 ROBERT E.MITRE ES MARLIN A KNCWLES,IR.,PE DAMES M.MENDER,PE DONALD R.AWOSSON,L.5 Dear Kate MICHAEL J.WEAK,PE I r FRED M,PACXEMHAL,AR IAMB K KEEFE.PC DDAAVIDMCRIIFFFEE.RE American Consulting, Inc., is pleased to provide the following proposal for KJSEPH I.GUIDROZ R4 ALA TRACY"ACC°Wielt Pe topographic and land title survey work. This work will be performed on the three STEVEN R.BRUNS.PE RONALDEVIST N,IR.. PE parcels discussedon Friday, October13,ROBERT R. C. DONE,AR 2000. EDWARD 1.SWEETLAND,LS CASH E.CANFIELD PE IFNNIFER L RO$EERt'$,PE SCOPE OF SERVICES: DONALD G,CORSON.PE �LEN�"OLL aAcPE Pursuant to our conversation, we have included the following scope of services: JAMIE L.POO:EKAY PE MICHAEL S.CLINE PE KEVIN P.EMMERT,PE PAU LSEA FI PORTER,1 K,PEA 1. Topographic Survey: $9,700 2. Land Title Survey- $9,200 ' 3. Floodway Delineation: $950 REGISTRATION a. Review existing floodway maps and interpolate to site INDIANA•OHIG KEMUCKY.MICHIGAN ILLIN MtSSOURI MARYLAAND-ARKArSASS FEE PROPOSAL: SOUTH DAKOTA-K)WA NEBRASKA-KANSAS Our fee for completing the services listed above will be $19,850. The fee reflects a TENNESSEE-WISCONSN FLORIDA-WEST VIRGNIA GEORGIA-MIsSIPPI savings of$2,800 for doing the topographic and Land Title Survey simultaneously. PENNSYLVANIA-AMINE VIRGINIA-MINNESOTA VERMONT-LOUISIANA ARI ONA-W.HINGTON" ADDTTIONAL SERVICES: YORK NEwA oea-oo' Any additional services authorized in writing by the Owner or the Owner's NORTH CAROLINA-IOAHO GCNNEQCUT•' „ACH US" Representative will be performed on a Time and Material Basis using the following UTrate schedule: Project Manager $110/hour OFFICES Project Architect $95/hour INDIANAPOLIS,IN CAD Technician $80/hour COLUMBUS,OM SurveyCrew $150/hour SOUTH BEND.IN Copyright®2000 q:\pro10011et1980492-002r.dM ARCHITECTURE cTRI IRI IPAI n�m ckJ,mna...,,T., To..�=....�.�.... ..........._ ___.._. __ - . • A- rrAcHM6Nr A AMERICAN CONSULTING, INC. Ms. Kate Weese October 20, 2000 October 24, 2000(Revised) Page 2 SCHEDULE: American Consulting, Inc., is prepared to begin work immediately upon receipt of a signed proposal. Our proposed schedule for the project is as follows: Survey: Three weeks from notice to proceed Title Research: One week from receipt of title work(title work furnished by owner) Floodway Determination: Two weeks from notice to proceed Please feel free to call me with any questions, comments, or concerns regarding this proposal. We look forward to working with you to complete this project. Very truly yours, American Cons ing, c. • .t.,rsq Michael R. Hoopin and, AIA Project Manager MRH:ah • Copyright®2000 q:\pro\WUet\980d92-002r.doc + A �� M6N� M CD 11 _a MgM _ °� 'bi 1 r - i ii sicl 1. ^^ Ir. �'7 %�'� i#Leecile I p al e Pi $ _ - . P ca i r L 14 CM a 1E] R` CO e a 1t •• n 0 IS, gi 44 '1l CI C c v -. I �_ _ ,� Eck:,• , Bt. 1;3 . - a It n -----' `— s s- . k • k a h . 1 • 5. _ r TOTAL PM4 of CAA? A I& City of Carmel • DEPARTMENT OF ENGINEERING November 27, 2000 Max P. NewKirk,L.S. American Consulting Engineers,Inc_ 4165 Millersville Road Indianapolis,Indiana 46205 RE: Additional Services#15 Per Contract#0902.98.01 Dear Max: As we discussed, the City of Cannel has a need for additional professional services and pursuant to our current contract with American Consultants Engineers, Inc., Contract#0902.98.01,dated September 2, 1998,I have requested and received from you the proposed scope of services and fee estimates for the following work tasks: Additional Services#15— Easement Description/Exhibit for The Retreat Property Attachment"A" Fee: SI,900.00 Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates,and grant you the Notice to Proceed for these services. Please be advised that all invoices fix work on our original and each of these additional services contracts should be billed separately. and referenced by the original Contract# and/or Additional Services#where applicable. Previous invoices have been received without this information noted. Invoices received in the future vyithout the Additional Services#referenced will be returned for proper identification_ "thank you for your continued assistance in providing the City of Cannel ivith your professional,quality services. If you should have any questions, please give Inc a call. Sincerely, (Gate WwL M. Kate Weese, P.E. City E'ngine:r cc: Mayor James I3rainard Doug I lane" Joe Staehler Steve I'.ngelking David Klingensmith hammy Haney ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 47 IA04MEN I f4 AMERICAN CONSULTING, INC. tti Architects .L/ Consultants Engineers 4165 MILLERSVILLE ROAD INDIANAPOLIS,INDIANA 46205-2998 November 13, 2000 (317)547-5580 FAX(317)543-0270 VA Vw,amerCUns.COm Kate Boyle-Weese Department of Engineering WAFSA.WURSTER.PEAK LS 1 Civic Square MARK C. *RERPE PE Carmel,IN 46032 GREGO Y l HENNEKEKACS,ES E R FRANK EYHARE,PE LS WILLARD E HALE,PE,LS RE: The Retreat MAX P.NLWKIRIC LS A.RCA,SHURTtEEF,Pt MICHAEL H,WENNING,PE CLINTON L SPARKS,PE CORDON L,DANDAO,LS LS MICHAELR,HOOPINGARNERAN Dear Kate: HCHAELMTHIA L Au j6FREY A.CATION.PE ROBERT E WTTLE,ES MARLIN A.KNOwLES,RL,PE In response to your request of November 9, 2000,we are submitting this proposal for WASS M.BREITMGER,PE DONALD I. PE ICHAK,LS your consideration. MICHAELRED M.FACKENTHAL,AIA LAMES K KEEFE PE MATTHEW D.RINK P DDAVID M.GRIME,PE We propose to provide an Easement Description and Exhibit.through the above IOSEPH J.GLRDROZ III,NA TRACYAMCCORMICKE referenced property for a lump sum amount of$1900.00. We estimate that this work STEVEN R.BRUNS,E RONALD C.TONES,PE ROBERT E.CREVRTON, AU will will require 6 working days to complete. Rt., EDWARD L SWEETLAND LS CASH E CANFIELD,PE IENNIFER 6 ROBERTS,E DONND G.CORDON,E Thanks again for considering American Consulting,Inc. If you have any questions or KARL W.HOLLOWAY,PE ALEN.PTA"A�PE comments please feel free to call. WW1 L.P CCUNE,,PE > MICHAEL B.CLINE,E KEViN P.(mMERT E PORTER .DEAN E PAVI A.ENORIS d,RA Very truly yours, REGISTRATION American Consulting,Inc. • INOIMA KEN -MICHIGAN M/SSOURI MARYLAND -ARKNSS SOUTH RAKOTA•' WA Max P.NewKirk,L.S. NEE KA•KANSS TENNESSEE •WYONSIN LORIOA•WTSPVA CEOA ,.ENLVNIA-- t MPN/jab VIRGINIA-AYNNESOTA VERKONT•LOUISIANA COLORADO-CALIFORNIA ARIZONA-WASHINGTON ALABAMA-NEW YORK NEW JERSEY-OKIAHOMA NORTH CAROLINA-IDA O CONNECTICW-MA SACHUSETTS SOUTH CAROLINA OFFICES INDIANAPOLIS,IN COLUMBUS,OH SOUTH BEND,IN TOTRL P.02 ADDENDUM An agreement for professional services between the City of Cannel,Indiana and American Consulting,Inc.,effective August 18, 1999,for GPS related services SCOPE OF WORK Water and Wastewater Collection System Numbering A. Engineer shall provide assistance to City of Carmel personnel on an on-call basis to assist in planning and numbering water and wastewater structures in the GIS. Structure numbers shall be unique and follow the numbering convention established by the City of Carmel. Any numbering system shall be compatible with the GIS technology in use. B. Engineer shall provide assistance to City of Carmel personnel in planning and identifying data that will be linked to structure numbers and make recommendations as to field type and format to achieve GIS goals. C. Engineer shall provide assistance evaluating maintenance management software. APPROVED BY: ./i ,�,/. 17•hn D o f, City of Carmel q:\pm\OOVet\990 5 3 8-0 0 1.doe ENGINEER'S COMPENSATION Engineer shall be compensated for services to be performed under this agreement in accordance with the Basis for Payment and Schedule of Hourly Prices listed below. The final quantities may vary from the estimated quantities shown below. The total obligation under this agreement shall not exceed $7,760 unless approved in writing by the Owner. Partial payments will be made monthly to the Engineer upon the Engineer's presentation to the Owner of an itemized claim for services performed. Basis of Payment Assistance in planning and numbering of Water and Wastewater structures Project Technician 40 hours @ $75/hour $3,000 Project Manager/Engineer 8 hours @ $110/hour $880 Planning Data Linking Technician 24 hours @ $75/hour $1,800 Project manager/engineer 4 hours @ $110/hour $440 Management Software Evaluation Technician 16 hours @ $75/hour $1,200 Project manager/engineer 4 hours @ $110/hour $440 Totals $7,760 q:AproA00AletA990538-00I doc AMERICAN CONSULTING, INC. Architects 4765 Millersville Road,Indianapolis,IN 46205 (317)547-5580 FAX (317)543-0270 1 Consultants nfo@amercons.com Engineers LETTER OF TRANSMITTAL To: John Duffy Date: 05/30/00 Carmel Utilities Project Name: CARMEL, CITY OF-GPS SERVICES One Civic Sq. Project Number: IN19990538 PO Box 1399 Carmel, IN 46032 We are ® Enclosed ® Mail N As Requested sending you: ❑ Separately via ❑ Messenger ❑ For Your Information Deliver by: ❑ Overnight ❑ For Your Review&Comment Time: El ❑ Date: QTY. TYPE DESCRIPTION 1 Addendum Addendum to contract for collection system numbering assistance Remarks: Please return: Copies to this office Copies of: Trans: Enclosure: To: Very truly yours American Consulting, Inc. By: Marcus Turner