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CSO Architects Engineers
CSO Architects 126th Street Extension Engineering cxc o\ AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement"), is hereby made and entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (hereinafter, "City"); and CSO Architects Engineers & Interiors (hereinafter, "Professional"). RECITALS WHEREAS, City owns and is responsible for its public works, which responsibility includes, by way of illustration and not by way of limitation, the planning, design, construction, operation and maintenance of the City' s infrastructure system; and WHEREAS, from time to time, City needs professional services to assist it in effectively and efficiently fulfilling its foregoing responsibilities; and WHEREAS, Professional is experienced in providing the professional services covered by this Agreement which relate to the planning, design, construction, operation and/or maintenance of City' s infrastructure systems; and WHEREAS, City desires to engage Professional as an independent contractor for the purpose of providing to City, on a non-exclusive basis, the professional services referenced herein; and WHEREAS, Professional is qualified and desires to provide City with such professional services as City may request in writing from time to time. NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions set forth herein, City and Professional mutually agree as follows: SECTION 1. INCORPORATION OF RECITALS. The foregoing recitals are hereby incorporated into this Agreement and made a part hereof. SECTION 2. SCOPE OF SERVICES. 2.1 City desires to engage Professional as an independent contractor for the professional services ("Services") set forth in Exhibit A, as attached hereto and incorporated herein. Professional desires to provide to City said Services. 2.2 Professional understands and agrees that, notwithstanding anything to the contrary CSO Architects 126th Street Extension Engineering set forth herein, no Services or work of any kind shall be commenced by Professional under or pursuant to this Agreement until Professional receives a written Notice To Proceed from City, and that no compensation will be due or paid to Professional by City for any Services or work performed prior to the date on which such Notice To Proceed is provided to Professional by City. 2.3 Professional acknowledges that it has read and understands this Agreement, and that Professional's written acceptance and/or provision of any Services hereunder shall constitute Professional's acceptance of this Agreement and all of its terms and conditions. 2.4 Professional understands and agrees that City may, from time to time, request Professional, on a non-exclusive basis, to provide additional professional services to assist City in the planning, design, construction, operation and/or maintenance of its infrastructure system. The scope of such additional services to be provided by Professional to City shall be as requested and defined, in writing, by the Mayor or his duly authorized representative. When City desires additional services from Professional, the Mayor or his duly authorized representative shall notify Professional and set forth the scope of such additional services desired as well as the time frame in which such services are to be rendered. Professional shall then provide, at no cost to City, an estimated cost for such additional services, as well as the date by which such additional services will be provided. Only after the Mayor and/or his duly authorized representative as approved Professional's time and cost estimate for the provision of such additional services shall Professional be authorized to commence same, the description of which additional services shall be set forth in written documents which shall be numbered and attached hereto in the order approved. 2.5 Professional understands and agrees that City reserves the right, at any time, to direct changes, or cause Professional to make changes in the Services provided, or to otherwise change the scope of the work covered by this Agreement, and Professional agrees to promptly make such changes. Any difference in price or time of performance resulting from such changes shall be equitably adjusted by City and Professional after receipt of documentation from Professional in such form and detail as City may require. 2.6 Professional expressly warrants that all Services covered by this Agreement will conform to the specifications, drawings, samples, instructions, directions and/or descriptions furnished to or by City to Professional, and that such Services will be performed in a timely, good and workmanlike manner and free from defects. 2.7 Professional acknowledges and agrees that it knows of City's intended use and expressly warrants that all Services covered by this Agreement which have been selected, provided or performed by Professional, based upon City's stated use, will be fit and sufficient for the particular purposes intended by City. CSO Architects 126th Street Extension Engineering 2.8 Time is of the essence of this Agreement. SECTION 3. CITY'S RESPONSIBILITIES 3.1 Upon its request of Professional for a time and cost estimate for the Services and/or additional services to be provided heretrader, City shall provide such criteria and information with respect to the Services and/or additional services as are reasonably necessary for Professional to understand the specific Services and/or additional services requested and to provide a time and cost estimate thereon. 3.2 Once Professional's time and cost estimate for the Services has been accepted, City shall: 3.2.1 Fumish to Professional, upon request, such studies, reports and other available data in City's possession that City considers reasonably pertinent to the Services to be provided, and which Professional shall be entitled to rely upon in performing the Services unless, in its review of same, Professional determines that such information is not consistent and fails to promptly so notify City; and 3.2.2 Arrange and make all provisions for Professional to enter upon public and private property as reasonably required for Professional to perform the Services; and 3.2.3 Make available to Professional for consultation, as needed, such individuals as are necessary for Professional to provide the Services to City. 3.3 City shall designate the Mayor or his duly authorized representative to act on City's behalf on all matters regarding the Services. SECTION 4. PROFESSIONAL'S RESPONSIBILITIES 4.1 Once requested by City, Professional shall provide, within five (5) business days thereafter, a time and cost estimate and/or a request for specific information necessary to provide same to City. 4.2 Once City has accepted Professional's time and cost estimate for the Services, such Services shall be performed pursuant to the terms of this Agreement, within such time and cost estimate, and pursuant to any other terms and conditions specifically enumerated in any Services description which may be attached hereto. 4.3 Professional shall coordinate its performance, in the form of physical meetings and/or written status reports, with the Mayor or his duly authorized representative, pursuant to a mutually agreeable schedule and/or as circumstances dictate. CSO Architects 126th Street Extension Engineering 4.4 Professional shall provide the Services by following and applying at all times the highest professional and technical guidelines and standards. SECTION 5. COMPENSATION 5.1 As full and complete compensation for the Services performed by Professional hereunder, and subject to the terms and conditions contained in this Agreement, including, but not limited to, the termination provisions set forth in paragraph 7.2 hereinbelow, City shall pay Professional the amounts set forth in Exhibit A. 5.2 Professional shall submit an invoice to City every thirty (30) days for Services provided City during the time period encompassed by such invoice. City shall pay Professional for all undisputed Services rendered and stated on such invoice within thirty (30) days after the date of City's receipt of same. If the undisputed portion of an invoice amount is not paid within thirty (30) days of its receipt by City, Professional shall so notify the City, in writing. If such undisputed portion of the invoice amount is not thereafter paid within five (5) business days after City's receipt of such written notice, then a late charge in a sum equal to one percent (1%) of such unpaid and undisputed invoice amount shall accrue and be immediately due and payable as a separate debt for each month same remains unpaid. 5.3 In the event an invoice amount is disputed, City shall so notify Professional. If such dispute is not resolved to City's satisfaction within ten (10) business days after notice of such dispute is sent by City to Professional, City shall pay such amount, under protest, into the City Court of Cannel, which Court shall hold such money until notified of a resolution signed by both parties hereto or the entry of a final judgment thereon. 5.4 City, in its sole discretion, may agree to pre-pay all or any portion of the compensation to be paid Professional as a result of its provision of the Services hereunder, which pre-payment shall be expressly contingent upon and subject to an accounting and reconciliation by and between the parties at such time as the Services are fully performed, this Agreement is terminated and/or upon City's request. Professional agrees to immediately disgorge to City any prepayment amount it has received from City for Services that are disputed by City. 5.5 If additional professional services are required and Professional wishes to hire outside sources for the performance of same, Professional shall so notify City, in writing and in advance of the engagement of such outside sources, with an explanation of the need and the qualifications of same. If City consents to such outside sources, which consent shall not be unreasonably withheld, City shall reimburse Professional for the actual cost of such outside services, which reimbursement sum shall be subtracted from the amount of compensation due CSO Architects 126th Street Extension Engineering Professional from City hereunder. Professional understands and agrees that any and all outside sources so hired shall be employees or contractors of Professional only. Professional warrants and indemnifies City for and from any and all costs, fees, expenses and/or damages incurred by City as a direct or indirect result of the services or use by Professional of outside sources. This indemnification obligation shall survive the termination of this Agreement. SECTION 6. TERM Subject to the termination provisions set forth in Section 7.2 hereinbelow, this Agreement shall be in effect through December 31, 1997, and shall thereafter, on the 1 st day of January in each subsequent year, automatically renew for a period of one (1) year, unless earlier terminated in accordance with the terms and conditions hereof. SECTION 7. MISCELLANEOUS 7.1 City Property. Any and all documentation (other than original tracings and calculations) generated by Professional pursuant to this Agreement shall be considered City's exclusive property and shall be disclosed only to City and to no other person without City's prior written consent. Professional shall keep confidential all working and deliberative material pursuant to IC 5-14-3-4. 7.2 Termination. 7.2.1 7.2.2 7.2.3 The obligation to provide Services under this Agreement may be terminated by City or Professional without cause upon thirty (30) days' written notice to the other party. The obligation to provide Services under this Agreement may also be terminated by City for cause, or upon City's failure to appropriate moneys sufficient to pay for all of the Services to be rendered hereunder, immediately upon Professional's receipt of City's notice to cease all Services. In the event of Agreement termination, and as full and complete compensation hereunder, Professional shall be paid for all Services rendered and expenses incurred to date of termination that are not in dispute, less any reasonable attorney fees, costs and other damages incurred by City in the enforcement of its termination rights hereunder. Disputed compensation amounts shall be resolved as set forth in paragraph 5.3 hereinabove. CSO Architects 126th Street Extension Engineering 7.3 Binding Effect. City and Professional, and their respective officers, officials, agents, partners, successors, executors, administrators, assigns and legal representatives are bound to the other and to its officers, agents, partners, successors, executors, administrators, assigns and legal representatives, in all respects as to all covenants, agreements and obligations of this Agreement not illegal nor otherwise unenforceable in law or equity. 7.4 No Third Party Beneficiaries. Nothing contained herein shall be construed to give any fights or benefits hereunder to anyone other than City and/or Professional. 7.5 Relationship. The relationship of the parties hereto shall be as provided for in this Agreement, and Professional shall in no fashion be deemed to be an employee of City. In this regard, Professional and all of its agents, employees, contractors, outside sources and other persons shall not be employees of City. Furthermore, Professional shall have the sole responsibility to pay to or for its agents, employees, contractors, outside sources and other persons all statutory, contractual and other benefits and/or obligations as they become due, and City shall not be responsible for same. Rather, the compensation to be paid hereunder by City to Professional shall be the full and maximum amount of compensation and moneys required of City to be paid to Professional hereunder. Professional hereby warrants and indemnifies City for and from any and all costs, fees, expenses and/or damages incurred by City as a direct or indirect result of any statutory, contractual or other claim for wages, benefits or otherwise by any agent, employee, outside source, contractor or other person of Professional regarding or related to the subject matter of this Agreement. This indemnification obligation shall survive the termination of this Agreement. 7.6 Insurance. Professional shall procure and maintain, with an insurer licensed to do business in the State of Indiana and reasonably acceptable to City, Professional Responsibility Insurance and such other insurance as is necessary for the protection of City and Professional from any and all claims for damages or otherwise under workers' compensation, occupational disease and/or unemployment compensation acts, because of errors and omissions, because of bodily injury, including, but not limited to, personal injury, sickness, disease or death of any and all of Professional's employees, agents, contractors, outside sources and other persons, and/or because of injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage amounts shall be no less CSO Architects 126th Street Extension Engineering than those amounts set forth on attached Exhibit B. Professional shall cause its insurers to name City as an additional insured on all such insurance policies (except on its Professional Responsibility Insurance policy), promptly provide City with copies of all such policies, and provide that such policies will not be canceled without thirty (30) days' prior written notice to City. 7.7 Price Terms. Professional warrants and agrees that all of the prices, terms and warranties granted by Professional herein are at least as favorable to City as those offered by Professional to other customers purchasing similar services under the same material terms and conditions. Professional agrees that it will pass on to City all discounts, rebates and/or savings that it receives as a result of this Agreement or the Services hereunder provided. 7.8 Force Majeure. Any delay or failure of either party to perform its obligations hereunder shall be excused if, and to the extent, that it is caused by an event or occurrence beyond the reasonable control of the party and without its fault or negligence, such as, by way of example and not by way of limitation, acts of God, actions by any governmental authority (whether valid or invalid), fires, floods, windstorms, explosions, dots, natural disasters, wars, sabotage, labor problems (including, but not limited to, lockouts, strikes and slowdowns), inability to obtain power, material, labor, equipment or transportation, or court injunction; provided that written notice of such delay (including the anticipated duration of the delay) shall be given by the affected party to the other party within five (5) business days after discovery of the cause of such delay. During any such period of delay or failure to perform by Professional, City, in its sole option, may purchase some or all of the Services from other sources and reduce the Services requested of Professional hereunder by such degree, without liability to Professional, or have Professional provide some or all of the Services from other sources at times requested by City and at the prices set forth in this Agreement. 7.9 Liens. Professional shall not cause or permit the filing of any lien on any of City's property. In the event such a lien is filed of record and Professional fails to remove it within fifteen (15) days after the date of filing thereof, by payment or bonding, City shall have the right to pay such lien or obtain such bond, all at Professional's sole cost and expense. Professional shall indemnify and hold harmless City from and against any and all liabilities, losses, claims, costs, attorney fees, expenses and/or damages incurred by City in connection with any such lien or the removal thereof. This indemnification obligation shall survive the termination of this Agreement. CSO Architects 126t" Street Extension Engineering 7.10 Default. In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this Agreement, including Professional's warranties; (b) fails to perform the Services as specified; (c) fails to make progress so as to endanger timely and proper completion of the Services and does not correct such failure or breach within five (5) business days (or such shorter period of time as is commercially reasonable under the circumstances) after receipt of written notice from City specifying such failure or breach; or (d) becomes insolvent, files, or has filed against it, a petition in bankruptcy, for receivership or other insolvency proceeding, makes a general assignment for the benefit of creditors or, if Professional is a partnership or corporation, dissolves, each such event constituting an event of default hereunder, City shall have the right to, among other things, (1) terminate all or any part of this Agreement, without liability to Professional; (2) perform or obtain, upon such terms and in such manner as it deems appropriate in its sole discretion, the Services which were to be provided by Professional and Professional shall be liable to City for any excess costs to City in performing or obtaining the same or similar Services; and/or (3) exercise any other fight or remedy available to City at law or in equity. 7.11 Setoff. In addition to any right of setoff provided by law, all amounts due Professional shall be considered net of indebtedness of Professional to City; and City may deduct any amounts due or to become due from Professional to City and its subsidiaries from any sums due or to become due from City to Professional hereunder. 7.12 Government Compliance. Professional agrees to comply with all present and future federal, state and local laws, executive orders, rules, regulations, codes and ordinances which may be · applicable to Professional's performance of its obligations under this Agreement, and all relevant provisions thereof are incorporated herein by this reference. Professional agrees to indemnify and hold harmless City from any and all losses, damages, costs, attorney fees and/or liabilities resulting from any violation of such law, order, rule, regulation, code or ordinance. This indemnification obligation shall survive the termination of this Agreement. 7.13 Indemnification. Professional shall indemnify and hold harmless City and its officers, officials, employees, agents, assigns and legal representatives from any and all losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, CSO Architects 126th Street Extension Engineering costs, expenses and attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its employees, agents, outside sources, contractors or other persons in the performance of this Agreement, or otherwise. The failure to do so shall constitute a material breach of this Agreement. This indemnification obligation shall survive the termination of this Agreement. 7.14 Discrimination Prohibition. Professional represents and warrants that it and each of its employees, agents, contractors, outside sources and other persons shall comply with all existing laws of the United States, the State of Indiana and City prohibiting discrimination against any employee, applicant for employment and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, subcontracting or work performance hereunder because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. City reserves the right to collect a penalty as provided in IC 5- 16-6-1 for any person so discriminated against. This indemnification obligation shall survive the termination of this Agreement. 7.15 Severability. If any provision or portion of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, that provision or portion thereof shall be stricken, and all other provisions of this Agreement which can operate independently of such stricken provision shall continue in full force and effect. 7.16 Notice. Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement shall be in writing and either hand-delivered or sent by first-class U.S. mail, postage prepaid, addressed to the parties at the following addresses: CITY: PROFESSIONAL: City of Carmel One Civic Square Carmel, IN 46032 ATTN: M. Kate Boyle, PE (with a copy to the City Attomey, Department of Law, same address) CSO Architects 9100 Keystone Crossing Suite 200 Indianapolis, Indiana 46240 ATTN: Les S. Olds, AIA CSO Architects 126th Street Extension Engineering Notwithstanding the above, City may orally notify Professional to cease all Services pursuant to paragraph 7.2.2 hereinabove, provided that such notice shall also then be sent as required by this paragraph. 7.17 Effective Date. The effective date ("Effective Date") of this Agreement shall be the date on which the last of the parties hereto executes same. 7.18 Governing Law: Lawsuits. This Agreement shall be govemed by and construed in accordance with the laws of the State of Indiana, except for its conflict of laws provisions, as well as by all municipal ordinances and codes of the City of Carmel, Indiana, as the same may be in full force and effect upon the Effective Date. The parties further agree that, in the event a lawsuit is filed hereunder, they waive any rights to a jury trial they may have, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 7.19 Waiver. Any delay or inaction on the part of City in exercising or pursuing its rights and/or remedies hereunder or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of City to require such performance at any time thereafter. 7.20 Exhibits. All exhibits and/or appendices referenced herein, whether marked "Exhibit", "Appendix", or by some other title, shall be considered a part of this Agreement as though fully set forth herein. 7.21 Non-Assignment. Professional shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not delegate its obligations under this Agreement, without City's prior written consent. 7.22 Prior Agreements. This Agreement contains the entire agreement of and between the parties hereto with respect to the subject matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter, written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, CSO Architects 126th Street Extension Engineering added to or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective successors in interest. 7.23 Representation and Warranties. Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any person or entity executing this Agreement on behalf of such party has the authority to bind such party or the party which they represent, as the case may be. 7.24 Headings. All headings and sections of this Agreement are inserted for convenience only and do not form a part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof. 7.25 Advice of Counsel The parties warrant that they have read this Agreement and understand it, are fully aware of their respective fights, have had the opportunity for the advice and assistance of an attorney throughout the negotiation of this Agreement, and enter into this Agreement freely, voluntarily, and without any duress, undue influence, coercion or promise of benefit, except as expressly set forth herein. 7.26 Entire Agreement. This Agreement represents the entire understanding and agreement between Professional and City with respect to the subject matter hereof and supersedes all prior negotiations, representations and/or contracts, either oral or written, regarding same. [balance of page intentionally left blank] CSO Architects 126th Street Extension Engineering IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety: CSO ARCHITECTS, ENGINEERS & INTERIORS: BY: Printed Name: Title: Date: ATTEST: Date: ,&7¢'/97 " 12 Carmel City Center. This work will provide the City of Carmel the necessary construction documents to publicly bid the road work, as well as to be able to provide the basis for the balance of the design and engineering effort on the Carmel City Center as it proceeds. PHASE I - SURVEY WORK Woolpert will be responsible for survey work consisting of aerial photogrammetry methods with supplemental ground control. The entire area to be developed (160 acres) including Range Line Road (3,800 feet) and the extension of 126th Street (3,400 feet) will be mapped at a scale of 1"=50' with 1' contours. Also, high altitude photography (1"=1,000' contact prints) will be obtained of an area extending from Keystone Avenue to US 31 approximately 1 mile in width. This will show how the future extension of 126th Street and the east/west continuity may be accomplished as development occurs. Services include: Property Research LS Review Utilities Coordination Section Corner Ties Bench Circuit Survey Control Set & Reference Survey Lines Aerial Photography Control Centerline Profiles Existing Sewer and Utilities Property Line & R/W Determination Mapping Development Site Survey Fee Roadways Survey Fee $15,015.00 $11,275.00 PHASE II- DESIGN AND PROJECT MANAGEMENT The final schematic design studies for the parking deck, as well as the surface and parking areas, for the space to determine the building pads for the various buildings to be constructed either by the development community or by the City of Carmel. The architectural schematic plan will reflect in detail the sections through the site and the necessary elevations of the parking garage, along with framing and bay sizes for the most economical layout. Included will be the focus on the necessary parking, as well as recommended curb cuts off of Range Line Road and 126th Street. Also included will be a streetscape study of Range Line Road with the necessary islands, walks, recommended lighting, and intersection design concepts. 126th Street will be laid out to reflect the various anticipated traffic flows with islands, lighting, walks. Page 1 of 3 EXHIBIT "A" (Continued) Also included will be landscape concepts for the area and the recommended phasing of the various site construction tasks, as well as statement of probable cost for construction of the proposed mixed use development. Schematic Design Fee Model $45,000.00 $10,000.00 PHASE III- ENVIRONMENTAL An environmental document will be prepared as an overview identifying potential environmental concerns. The report will consider the wetland issue in the northwest area of the project site. The report will also evaluate potential archeological sites and any other conditions present will be discussed and recommendations made for dealing with potential problems. Archeological Records Check/Reconnaissance Wetland Delineation (Note: Wetland mitigation is not included) Environmental Overview Development Site Fee $4,840.00 Roadways Fee $6,160.00 PHASE IV- DESIGN DEVELOPMENT OF ROADWAYS Road/street plans will be prepared for the extension of 126th Street to approximately 2,800 feet west of Range Line Road and for reconstruction of Range Line Road approximately 1,000 feet north of and 2,800 feet south of 126th Street. Plans will be developed for a four-lane facility with 16-foot minimum median, curbs, storm drainage, etc. Sidewalks, bikeways and landscaping will be incorporated into the plans per direction of CSO. Signalization plans will be necessary for the revised intersection at 126th Street and Range Line Road. Proper crossings/intersections with the Monon Trail and Third Avenue will be incorporated into the plans. Preliminary Plans - Preliminary Plotting Alignment Determination Grade/Drainage Review Coordination with Utilities Preliminary Signal Plans Preliminary Field Review Design Public Hearing or Information Meeting Fee $74,800.00 Page 2 of 3 EXHIBIT "A" (Continued) PHASE V - FINAL ROADWAY CONSTRUCTION PLANS Final Plans- Final Drainage Plans Final R/W Plans (Except R/W Engineering) Final Signal Plans Final Field Review Final Office Review Submit Originals Fee $41,800.00 In addition to the above will be the normal reimbursable expenses for printing, documentation, travel, courier, etc., per the attached sheet. The cost of these expenses is estimated to be $15,000.00. Total Project Estimated Cost $223,890.00 The cost breakdown for the City Center work and roadway work is as follows for internal city accounting formats: Street and Road Work Design and Construction Documents $ 11,275.00 (survey) 6,160.00 (environmental) 74,800.00 (design) 41,800.00 (const. doc.) 6,000.00 (reimbursable) $140,035.00 o Carmel City Center Design Efforts: $ 15,015.00 (survey) 4,840.00 (environmental) 45,000.00 (design) 9,000.00 (reimbursable) 10,000.00 (model) $ 83,855.00 = This proposed fee does not include post design services or bidding services, although these items can be added as additional services. Page 3 of 3 HOURLY RATE SCHEDULE Effective through 6/30/97 AlE Principal/Associate Principal AlE Project Manager Interior Design Principal Project Engineer Interior Design Project Manager Project Architect Technician l Technician II Technician III Technician IV Administrative Services $95.00 85.00 85.00 85.00 75.00 75.00 65.00 55.00 45.00 35.00 30.00 per hour per hour per hour per hour per hour per hour per hour per hour per hour per hour per hour CSO Architects 126th Street Extension Engineering EXHIBIT B INSURANCE COVERAGES Worker's Compensation & Disability Statutory Limits Employer' s Liability: Bodily Injury by Accident: Bodily Injury by Disease Bodily Injury by Disease $100,000 each accident $ 500,000 policy limit $100,000 each employee Property damage, contractual liability, products-completed operations: General Aggregate Limit (other than Products/Completed Operations): Products/Completed Operations: $2,000,000 $2,000,000 Personal & Advertising Injury Limit: Each Occurrence Limit: Fire Damage (any one fire): Medical Expense Limit (any one person): $1,000,000 $1,000,000 $ 50,000 $ 5,000 Comprehensive Auto Liability Owned, hired and non-owned Bodily Single Limit: injury and property damage each accident $1,000,000 Umbrella Excess Liability Each occurrence and aggregate Maximum Deductible $2,000,000 $ 10,000 Owner's Protective Insurance: Per Occurrence: Aggregate: $2,000,000 $2,000,000 o, I CONTRACT CIIECKLIST (for contracts NOT resulting from Bid Procedures) Deisartment: '~ ~ ~ ~ C~-,K~ no.: ~ ~ ~ Vendor name, contact, telephone/fax .numbers and address: Requested BPW Contract Type: Date & Initials (Dept.) (Dept.) (circle one) (Clerk-Treas.) fl -fW£- 7- o0 a. Materials (supplies, equipment, etc.) ~).ervice (consulting, training, etc.) 1.Contract approved as to business terms by Department Director or his/her designee; 2. Sf'~ '-/~/~,..~ne item and major budget classification, or b. Request Board. approval on condition precedent that sufficient funds are appropriated (for Service Contracts only); 3. a. Sufficiency of Funds ~pproved by Clerk-Treasurer or b. Line item and major budget classification if different than 2(a) above or c. Prior appropriation required; ., cL~j~~.0riginai of contract and two (2) copies and this checklist delivered to DOL; ~q~'~'~f'S. Contract approved as to form by DOL; 6. Contract returned to sponsoring Department (to obtain' vendor's signatures); (Clerk-Trcas.) Signed contract submitted to Clerk-Treasurer for placement on BPW agenda (with copy to DOL); (Clcrk-Treas.) 8. BP~r consideration: Approved or Disapproved (Clerk-Treas.) 9. Fully executed contract copy and completed checklist sent to DOL and Department ir approved. June 20, 1997 Leo S. Olds CSO Architects 9100 Keystone Crossing Suite 200 Indianapolis, Indiana 46240 Re: 126th Street Extension Enclosed is a copy of the contract signed by the Carmel Board of Public Works and Safety on June 18, 1997. Please call if you have any questions. Sincerely, Rebecca L. Wolf Deputy Clerk cc: file, city atty, engr arme_ DEPARTMENT OF ENGINEERING October 24th, 1997 Les S. Olds, AIA CSO Architects Engineers & Interiors 9100 Keystone Crossing, Suite 200 'Indianapolis, Indiana 46240 RE: Additional Services #1, #2 and #3 Per Contract #0618.97.01 Dear Les: As we discussed, the City of Carmel has a need for additional professional services, and pursuant to paragraph 2.4 of Section 2 of our current contract with CSO Architects Engineers & Interiors, Contract ~0618.97.01, dated June 18th, 1997, ! have requested and received from you the proposed scope of services and fee estimates for the following work task, "Additional Services #1, #2 and #3": (1) Urban Model Streetscape Design/Survey (See Attachment "A") (2) Development of Design and Planning Guidelines for Old Town Area (See Attachment "A") (3) Additional Design for Pedestrian Tunnel under 126th Street Extension (See Attachment "A") As I understand it, your cost estimate for Additional Services #1 will be a "Not to Exceed Total" of $139,100.00, for Additional Services #2 will be a "Not to Exceed Total" of $22,300.00 and for Additional Sentices #3 will be a "Not to Exceed Total" of $27,360.00, for a Grand Total of $188,760.00. These fees are based upon the projected hourly estimates included on the Task Breakdown tables included in the Attachment "A". Per our contract procedural requirements, I hereby approve this additional professional sentices estimate, and grant you the Notice to Proceed on providing these services. Please provide this office with the updated schedule of the time estimate for this work. Please be advised that work on each of these areas should be billed on a separate invoice, and should be referenced to the appropriate Additional Services number. Thank you for your continued assistance in providing the City of Carreel with your professional, quality services. If you should have any questions, please give me a call. Sincerely, / M. Kate Boyle, P.E. C City Engineer Mayor Brainard Doug Haney, City Attorney . Diana Cordray, Clerk Treasurer Steve Engelking, Department of Community Sentices ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 C,SOArchitects Engineers&Interiors Architecture Engineering Land Planning Historic Architecture Landscape Architecture Interior Design Space Planning 9100 Keystone Crossing Suite 200 Indianapolis, Indiana 46240 317,848.7800 FAX 317.574.0957 www.cso-arch.com . Principals: Lester S. Olds, AIA Michael F. Conly, AIA Lynn Hynes Foster, IIDA Daniel T. Moriarity, AIA James A. Schellinger, AIA David J. Halvorson, AIA Associate Principals: Robert J. Erikson, AIA Associates: Eric L. Atkins, AIA T. Brent Davis, AIA James W. Ganey, PE Thomas R. Miller, RA Cinda Z. Terry. IIDA Sam F. Miller, AIA Alan R. Tucker, AIA Jeffrey L. Watson, CPA Ross D. Maue Haowei Yu R. Randall Schumacher, RA Doff L. Hochstedler ATrACP, MeN1" "A" September 9, 1997. Revised October 6, 1997 The Honorable James Brainard City of Carreel One Civic Center Carmel, IN 46032 RE: Additional Services - 126th Street and Rangeline Road Contract Dear Mayor Brainard: Based on our previous discussions and a series of meetings, we have attempted to outline the additional services of work to be carried out by CSO Architects in conjunction with Woolpert LLP for additional streetscape work, as well as conceptual design planning and programming for the continued urban redevelopment of the City of Carmel. We have attempted to outline our understanding of the scope of work and, per the attached drawings, have prepared a series of addenda with the requested fees for this additional work per our contract dated June.8', 1997, Section 5, P-d~y~aph 5.5. The breakdown of the effort is as follows: II5 ~:e¢~o- 2 ~ p....nuJre/d.. Z. ~ Additional Services #1 Urban model streetscape design and survey work for Main Street from the Monon Trail east to the new library, for Rangeline Road from 1 st Street N E south to 1000'-0" north of 126th Street, and for Rangeline Road from Carmel Drive north to 2800'-0" south of 126th Street. 1. Survey work by Woolpert LLP (5,900 LF) $ 19,800.00 2. Streetscape design work 21,000.00 3. Construction documents for bidding 45,000.00 4. Construction administration 9, 100.00 5. Reimbursables 3,000.00 $ 97,900.00 Residential model streetscape design and survey work for Rangeline Road from 1st Street N E north to 136th Street. 1. Surveywork byWoolpert LLP (2,400 LF) $ 8,100.00 2. Streetscape design work 8,600.00 3. Construction documents for bidding 19,300.00 4. Construction administration 3,700.00 5. Reimbursables · 1,500.00 $41,200.00 Mayor James Brainard Revised October 6, 1997 Page Two Additional Services fr2 Land planning study for area bounded by the Monon Trail on the west, 126th Street on the south, Rangeline Road on the east, and 3rd Street SW to the north. Approximately 40 acres. Development of design and planning guidelines for the Old Town area and the Carmel City Center/Monon Trail district. 1. Conceptual design work $ 8,500.00 2. Guidelines for Carmel City Center/Monon Trail distdct 6,000.00 3. Guidelines for Old Town Economic Development area 6,000.00 4. Additional survey work by Woolpert LLP to align centedine 300.00 of green space (mall) with City Hall Reimbursables 5. 1,500.00 $22,300.00 Additional Services #3 Preliminary design work for new pedestrian tunnel connecting the Monon Trail .under the 126th Street expansion. $14,960.00 Provide complete engineering to include structural and electrical construction documents for bidding. 10,900.00 3. Reimbu~ables 1,500.00 $27,360.00 Our current contract has the provision for these additional scopes of work subject to the approval of the City of Carmel. We have conducted field walk-throughs of both the Main Street area and the expanded Rangeline Road area to determine where the basic problems are. However, it is imperative that we release Woolpert LLP on the necessary field survey work which will be required due to the grade changes, especially at the walk areas on the east side of North Rangeline Road. Should you have any questions regarding any of the above issues, please do not hesitate to contact me. Pdncipal Enclosures cc: Kate Boyle, Dan Moriadty, Andy Guljas, File 97259-1 CARMEL- MAIN STREET & NORTH RANGELINE STREETSCAPE RENOVATION OCTOBER 6, 1997 Item No. Sheet No. Task or Sheet Title Additional Services No. One Estimated Hours: Estimated Hours: Arch. and Civil Electrical A1 NA A2 NA A3 NA A4 NA A5 NA A6 NA A7 NA A8 C100 A9 C101 A10 C102 All C103 A12 C104 A13 C105 A14 C106 A15 C107 A16 C108 A17 C109 A18 Cl10 A19 Clll A20 Cl12 A21 Cl13 A22 Cl14 A23 Cl15 A24 Cl16 A25 Cl17 A26 Cl18 A27 Cl19 DESIGN PHASE Site Analysis Field Work Survey Verification (3 people x 1 day) Preliminary Design Final Design Field Review (2 people x 2 days) Community and Review Board Presentations Design Meetings and Reviews Bidding SUBTOTAL CONSTRUCTION DOCUMENT PHASE Cover Sheet, Signatures and Maps Surveys (two plans 3er sheet ~ 1 "=20'-0") Surveys (two plans Surveys (two plans Surveys (two plans Surveys (two plans Surveys (two plans 3er sheet ~ 1 "=20'-0") 3er Sheet ~ 1 "=20'-0") 3er sheet @ 1 "=20'-0") }er sheet ~ 1 "=20'-0") ~er sheet @ 1 "=20'-0") Civil - Plans (two plans per sheet ~ 1 "=20'-0) Civil - Plans (two plans per sheet ~ 1 "=20'-0) Civil - Plans (two plans per sheet ~ 1 "=20'-0) Civil - Plans (two plans per sheet @ 1 "=20'-0) Civil - Plans (two plans per sheet @ 1 "=20'-0) Civil - Plans (two plans per sheet ~ 1 "=20'-0) Civil- General Notes Civil- Details Civil- Details Civil- Details Civil- Details Civil- Details Civil- Details 48 16 16 8 120 40 32 0 16 0 48 10 40 0 320 74 24 10 10 10 10 10 10 40 40 40 40 40 40 32 40 40 40 40 40 40 CARMEL- MAIN STREET & NORTH RANGELINE STREETSCAPE RENOVATION OCTOBER 6, 1997 Item No. Sheet No. Task or Sheet Title Additional Services No. One Estimated Hours: Estimated Hours: Arch. and Civil Electrical A28 E101 A29 E102 a30 E103 A31 E104 A32 E105 A33 E106 A34 E1 O7 A35 E108 A36. NA A37 NA A38 ' NA A39 NA a40 NA 40 Items 28 Shts. CONSTRUCTION DOCUMENT PHASE (cont.) Electrical - Plans (two plans per sheet @ 1 "=20'-0) Electrical - Plans (two plans per sheet @ 1 "=20'-0) Electrical - Plans (two plans per sheet @ 1 "=20'-0) Electrical - Plans (two plans per sheet @ 1 "=20'-0) Electrical - Plans (two plans per sheet @ 1 "=20'-0) Electrical - Plans (two plans per sheet @ 1 "=20'-0) Electrical - General Notes and Details Electrical - Details Civil and Electrical- Specifications SUBTOTAL CONS TRUC TION ADMINISTRATION PHASE Consultation 10 Progress Meetings (5 hours each) Shop Drawing Review Punch List (additional time will be calculated hourly) SUBTOTAL TOTAL GRANDTOTAL Additional Services No. One 30 626 24 50 40 24 138 1,084 1,423 24 24 24 24 24 24 40 40 8 232 12 5 8 8 33 339 CARMEL- MAIN STREET & NORTH RANGELINE STREETSCAPE RENOVATION OCTOBER 6, 1997 Item No. Sheet No. Task or Sheet Title Additional Services No. Two Estimated Hours: Arch. and Civil B1 NA B2 NA B3 NA B4 A-01 B5 NA B6 NA B7 ' NA B8 NA B9 NA B10 NA B11 NA B12 NA B13 NA B14 NA B15 NA 15 Items NA LAND PLANNING STUDY: CONCEPTUAL DESIGN PHASE Site Analysis Field Work and Research Survey Verification (1 person x ~ day) Preliminary Design Preliminary Design Site Plan Design Meetings and Reviews SUBTOTAL DEVELOPMENT GUIDELINES: CARMEL CITY CENTER/ MONON TRAIL DISTRICT Site Analysis Field Work Guideline Research Guideline Development Guideline Illustrations Design Meetings and Reviews SUBTOTAL DEVELOPMENT GUIDELINES: OLD TOWN ECONOMIC DEVELOPMENT AREA Site Analysis Field Work Guideline Research Guideline Development Guideline Illustrations Design Meetings and Reviews SUBTOTAL GRAND TOTAL Additional Services No. Two 8 4 80 16 6 114 12 12 32 20 4 80 12 12 32 20 4 80 274 MONON TRAIL ADDITIONAL SERVICES FEE JUSTIFICATION PROJECT: 126TH STREET EXTENSION DESCRIPTION: PROVIDING A PEDESTRIAN TUNNEL iJNDER 126TH STREET WOOLPERT LLP/CSO ADDITIONAL SERVICES NO. 3 DESCRIPTION M III Footing Design & Coordination Profile Revisions Drainage Alignment Special Provisions Cross Sections Details Coordination w/Monon Consult:ant Additional Meetings Lighting & Electrical Project Coordination · TOTAL·HOURS .. PERSON HOURS BY CLASSIFICATION P P P T .. V : IV III V TOTAL T HOURS IV /TASK 2 0 62 0 60 0 124 0 2 0 8 0 4 14 0 4 0 8 0 4 16 0 2 0 4 0 8 14 0 1 0 2 0 0 3 0 0 0 4 0 8 12 0 I 0 4 0 8 13 1 4 0 4 0 0 9 December 18, 1997 City of Carme'_ DEPARTMENT OF ENGINEERING Les S. Olds, AIA CSO Architects Engineers & Interiors 9100 Keystone Crossing, Suite 200 Indianapolis, Indiana 46240 RE: Additional Services #4 through #8 Per Contract ~0618.97.01 Dear Les: As we discussed, the City of Cannel has a need for additional professional services. Purmant to paragraph 2.4 of Section 2 of our current contract with CSO Architects Engineers & Interiors, Contract ~)618.97.01, dated June 18th, 1997, I have requested and received from you the proposed scope of services and fee estimates for the following work task, "Additional Services ~4, #5, ~6, #7 and #8": Additional Senrice Description Attachment* Fee ~4 Adams Street Sketches "B" $500.00 #5 3~d Avenue Widening Design "B' $18,250.00 #6 Signal Design 3~a Ave./City Center "B" $6,770.00 #7 Geotechnical Services "B" $7,760.00 #8 Storm Water Design Services "B" $6.200.00 TOTAL FEES $39,480.00 *Additional Services #I, 2, and 3 ar~ included as Allaehment "A" These fees are based upon the projeet~ hourly estimates included on the T ask Breakdown tables included in the Attachment "B". Per our contract procedural requirements, I hereby approve this adr!i_tional professional services estimate, and grant you the Notice to Proceed on providing these services. Please provide this office with the updated schedule of the time estimates for this work. Please be advised that work on each of these areas should be billed on a separate invoice, and should be referenced to the appropriate Additional Services number. Thank you for your continued assistance in providing the City of Carreel with your professional, quality services. If you should have any questions, please give me a call. · Sincerelif/C,/.~ M.~at'e Boyle, P.E. City Engineer CC: Mayor James Brainard Doug Haney, City Attorney Diana Cordray, Clerk Treasurer Steve Engelking, Department of Community Services ONE CIVIC SQUARE CARMEL. INDIANA 46032 317/571-2441 rchitects ers&lnteriors A + Architecture Engineering Land Planning Historic Architecture Landscape Architecture Interior Design Space Planning 9100 Keyszone Crossing Suite 200 Indianapolis, Incliana 46240 317.848.7800 FAX 317.574.0957 www.cso-arcn.com PrinCipalS: Lester S. O!os. AtA Michael F. Conly, AIA Lynn Hynes Foster, IIDA Daniel T. Monari~y, AIA James A. Scneilinger, AIA OavtcI J. HaivorSon, AIA Associate Principals: RoDerr J. Erikson. AIA Associates: Eric L. A~kins. AIA T. Brent Davis, AIA James W. Gane,/, PE Thomas R. Miller, RA Cincla Z. Terry, IIDA Sam F. Miller, AIA Alan R. Tucker. AIA Jeffrey L. Watson, CPA Ross O. Maue Haowei Yu R. Ranclalt Scnumacher. RA Oori L. Hocnstecller December 17, 1997 The Honorable James Brainard City of Carreel One Civic Center Carreel, IN 46032 RE: Additional Services 4 through 8 - 126t" Street and Rangeline Road Contract Contract#(:)618.97.01, Dated June 18, 1997 Dear Mayor Brainard: Based on our discussions at previous meetings, we have outlined the additional services to be carded out by CSO Architects, in conjunction with Woolpert LLP. The additional services include the Carmel Station renderings along Adams Street, design work for widening Third Avenue SW (extended to the south boundary of the Cannel City Center - Corporate Campus complex), design work for traffic signalization along City Center Ddve and Third Avenue SW, geotechnical services for the City Center Drive extension and Third Avenue SW widening projects, and design work for a detention pond facility and revised storm sewer in the west portion of the Carreel City Center. We have outlined our understanding of the scope of work and have prepared a series of additional service proposals showing the requested fees for this additional work, per our Contract #0618.97.01, dated June 18, 1997; Section 2, Paragraph 2.4. The breakdown of the effort is as follows: Additional Services #4 - CSO Project #97537 Adams Street Sketches: The scope of Additional Services #4 includes completing two renderings of a proposed wood fence, screening the Carreel Station property from City Center Ddve. One rendering shall be viewed from City Center Drive and the other viewed from a residential back yard. 1. Pre-Design Phase $ 85.00 2. Schematic Design Phase 390.00 3. Reimbursables 25.00 $ 500.00 Mayor James Brainard December 17, 1997 Page Two Additional Services #5 - CSO Project #97566 Third Avenue SW Widening: The original contract included improving Third Avenue SW to a point approximately 600'-0" south of the City Center Ddve (126th Street) centedine. The scope of Additional Services #5 includes extending the improved and widened version of Third Avenue SW an additional 600'-0", to a point near the south boundary' of the Carreel City Center complex. In addition to the 600'-0" extension, the new work will also include new road tapers, necessary to tie back into the existing pavement at each end. It is our intent to provide detailed construction drawings for the additional Third Avenue SW widening, based on the standards for the City Center Drive extension. 1. Pre-Design Phase: includes survey work required by increasing $ 1,750.00 Third Avenue SW from a 3-lane approach to a 5-lane approach. 2. Schematic Design Phase 2,350.00 3. Design Development Phase 6,950.00 4. Construction Document Phase 6,200.00 5. Reimbursables 1,000.00 $18,250.00 Additional Services ~f~ - CSO Project #97638 Third Avenue/City Center Drive Signalization: It is anticipated that, due to the new pavement widths on Third Avenue SW, a traffic signal will be required at the aforementioned intersection. The scope of Additional Services ~E5 includes the following items: the design of one new traffic signal installation at the intersection of City Center Drive and Third Avenue SW, the use of video detection, the specification of a traffic signal controller able to accommodate fiber optic interconnection as well as video detection, and the use of a 35 mph design speed. Traffic signal timings shall be programmed into the controllers by others. 1. Pre-Design Phase $ 1,170.00 2. Schematic Design Phase 2,235.00 3. Design Development Phase 1,655.00 4. Construction Document Phase 1,210.00 5. Reimbursables 500.00 $ 6,770.00 Mayor James Brainard December 17, 1997 Page Three Additional Services #7 - CSO Project fP97567 Geotechnicai Services: The scope of Additional Services #7 includes geotechnicai exploration of the City Center Ddve (1 26t" Street extension) project and the Third Avenue SW widening and improvement project. The actual invoiced fee number may be less than that listed below, depending upon the amount of clearing required to access the sample pit locations. 1. Pre-Design Phase: includes geotechnical services. $7,260.00 2. Reimbursables 500.00 $7,760.00 Additional Services #8 - CSO Proiect fJ7637 Storm Water Management (SWM) Design: The scope of Additional Services #8 includes a revision of the proposed storm sewer design, and the design of a detention pond facility within the Carmet City Center property, south of City Center Ddve and west of Third Avenue, Southwest. 1. Pre-Design Phase $ 500.00 2. Schematic Design Phase 1,500.00 3. Design Development Phase 1,200.00 4. Construction Document Phase 2,500.00 5. Reimbursables : 500.00 $6,200.00 Our current contract has the provision for these additional services, subject to the approval of the City of Carmel. The fees are based on the fast track development of construction documents for bidding purposes. Therefore, it is important to release Woolpea LLP as soon as possible on these additional services. We 'appreciate the opportunity to provide these additional services on the Cannel project. Should you have any questions regarding any of the above issues, please do not hesitate to contact this office. Very truly yours, Les S. Olds, AIA Principal Enclosures cc: Kate Boyle, City of Carmet; Dan Moriarity, CSO; Andy Guijas, CSO; File 97259-1 Carmel- 126th Street Project CSO Project Number 97259 Contract ~0618.97.01, dated June 18, 1997 Date: 12/17/97 Additional Fee Justification - Wooipert LLP DESCRIPTION ADDITIONAL SERVICES NUMBER 8 Storm Water Management (SWM) Desiqn - CSO Project #97637 PERSON HOURS BY CLASSIFICATION Dept. Project Sr. Project Jr. Sr. Eng. Eng. Head Mngr. Eng. Eng. Eng. Tech Tech REVISE STORM SEWER DESIGN Revise Structure Locations 0 Resize Pipes 1 Develop Outlet Ditch 0 Develop Temporary Ditch 0 1 CADD Oper. DESIGN DETENTION POND FACILITY Watertable Elev. & Max. Cut Depth 0 StoraCJe Calculations &Routing 1 Outlet Ditch &Outlet Pipe Criteria 0 Pond Sect., Cross Slopes & Limits 0 1 I 0 I 0 0 I 1 I I 2 O 0 1 2 I 1 1 0 0 1 2 I 1 1 0 0 I 2 4 ~ 3 5 0 0 4 7 Clerical TOTAL 4 8 6 6 24 1 1 2 0 0 2 4 0 10 I 1 2 0 0 2 2 1 10 I I 2 0 0 2 4 0 10 I 1 2 0 0 2 4 0 10 4 4 8 0 0 8 14 I 40 Additional Fee Justification Page 1 97259addserv4-8.xls Carreel- 126th Street Project CSO Project Number 97259 Contract ~3618.97.01, dated June 18, 1997 Date: 12/17/97 Additional Fee Justification - CSO DESCRIPTION ADDITIONAL SERVICES NUMBER 4 Adams Street Sketches - CSO Proiect #97537 PERSON HOURS BY CLASSIFICATION Principal/Project Project Project Tech. Tech. Tech. Tech. Assoc. Prin. Mngr. Eng. Arch. I !1 I!1 IV Pre-Design Phase 0 I 0 0 0 0 0 0 Schematic Design Phase 0 0 5 0 0 0 0 0 Subtotal: 0 1 5 0 0 0 0 0 Admin. Services TOTAL 0 1 DESCRIPTION Pre-Design Coordination Schematic Coordination Design Develop. Coordination Construct. Doc. Coordination Subtotal: ADDITIONAL SERVICES NUMBER 5 Third Avenue SW WideninCl - CSO Proiect ~<~7566 PERSON HOURS BY CLASSIFICATION Principal/Project Project Project Tech. Tech. Tech. Tech. Assoc. Prin. Mngr. Eng. Arch. I II II! IV I 2 0 0 0 0 0 0 I 3 0 0 0 0 0 0 2 8 0 0 0 0 0 0 2 "'- 7 0 0 0 0 0 0 6 20 t 0 0 0 0 t 0 0 Admin. TOTAL Services 0 3 0 4 0 10 0 9 ~ 0 ~ 26 DESCRIPTION Pre-Desi,an Coordination Schematic Coordination Design Develop. Coordination Construct. Doc. Coordination Subtotal: ADDITIONAL SERVICES NUMBER 6 Third Avenue / City Center Ddve Signalization - CSO Proiect ~37638 PERSON HOURS BY CLASSIFICATION Principal/Project Project Project Tech. Tech. Tech. Tech. Assoc. Prin. Mngr. Eng. Arch. I II II! IV I 1 O 0 0 O 0 0 O 2 0 0 0 0 O O 0 1' 0 0 O 0 0 0 0 2 0 0 0 0 0 0 I 6'. 0 0 ~ 0 0 0 0 Admin. TOTAL Services 0 2 0 2 0 1 0 2 t 0 ~ 7 Additional Fee justific3tion Page 1 97259addser'/4-8 .xis DESCRIPTION Pre-Design Coordination Subtotal: ADDITIONAL SERVICES NUMBER 7 Geotechnical Services - CSO Pmiect ~J7567 PERSON HOURS BY CLASSIRCATION Principal/Project Project Project Tech. Tech. Tech. Tech. Assoc. Prin. Mngr. Eng. Arch. I II III N t I I I I I I '~ 171010101o1010 171olololololo Admin. Services I t o I o TOTAL DESCRIPTION Pre-Desiqn Coordination Schematic Coordination Desiqn Develop. Coordination Construct. Doc. Coordination Subtotal: ADDITIONAL SERVICES NUMBER 8 Storm Water Management (SWM) Design - CSO Pmiect ~7637 PERSON HOURS BY CLASSIFICATION Principal/Project Project' Project Tech. Tech. Tech. Tech. Assoc. Pdn. Mngr. Eng. Arch. I II !11 IV I I I I t I I I I 0 0 0 0 0 0 3 0 0 0 0 0 0 2 0 0 0 0 0 0 2 0 0 0 0 0 I 8 0 0 0 0 0 Admin. TOTAL Services I t 0 2 0 3 0 2 0 2 0 9 Additional Fee Justification Page 2 97259addserr4-8 .xls City Carme'_ DEPARTMENT OF ENGINEERING December 19, 1997 Les S. Olds, AIA CSO Architects Engineers & Interiors 9100 Keystone Crossing Suite 200 Indianapolis, Indiana 46240 RE: Additional Services #9 Per Contract $K)618.97.01 Dear Les: As we discussed, the City of Carreel has a need for additional professional services. lhamamat to paragraph 2.4 of Section 2 of our current contract with CSO Architects Engineers & Interiors, Contract $/0618.97.01, dated June 18m, 1997, I have requested and received fi'om you the proposed scope of services and fee estimates for the following work task: Additional Services #9 - Carreel Drive Streetscape Total Fee $78,900.00 (Survey, Schematic Design, Final Design, Construction Documents) Please submit the hourly estimates used to determine the fees shown on Attachment "C", along with the updated schedule of the time estimates for this work Per our contract procedural requirements, I hereby approve this additional professional services estimate, and will provide you with the Notice to Proceed on providing these services immediately following the sehednling of the "kick- off' meeting with this office, the Department of Community Services, and David C. Klauba & Associates. Please be advised that work on these sei'vices should be billed on a separate invoice, and should be referenced to the appropriate Additional Services number. Thank you for your continued assistance in providing the City of Cannel with your professional, quality services. ffyou should have any questions, please give me a call. Sincerely, M. Kate Boyle, P.E. city Engineer Mayor James Brainard Doug Haney, City Attorney Diana Cordray, Clerk Treasurer Steve Engelking, Department of Commun~.'ty Services ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 C$OArchitects Engineers& Interiors A-I z AC I4ME--'N Architecture Engineering Land Planning Historic Architecture Landscape Architecture Interior Design Space Planning 9100 Keystone Crossing Suite 200 Indianapolis, Indiana 46240 317.848.7800 FAX 317.574.0957 www.cso-arch.com Principals: Lester S. DIals, AIA Michael F. Conly, AIA Lynn Hynes Foster, IIDA Daniel T. Moriarity, AIA James A. Schellinger, AIA David J. Halvorson, AIA Associate Principals: Robert J. Erikson, AIA - Associates: Eric L Atkins, AIA T. Brent Davis, AIA James W. Ganey, PE Thomas R. Miller, RA Cinda Z. Terry, IIDA Sam F. Miller, AIA Alan R. Tucker, AIA Jeffrey L. Watson, CPA Ross D. Maue Haowei Yu R. Randall Schumacher, RA Dod L. Hochstedler December 18, 1997 The Honorable James Brainard City of Carmel One Civic Center Carmei, IN 46032 RE: Additional Services 9 - 126th Street and Rangeline Road Contract Contract V~e0618.97.01, Dated June 18, 1997 Dear Mayor Brainard: Based on the request of Ms. Kate Boyle, we have outlined the following additional services to be carded out by CSO Architects, in conjunction with Woolpert LLP. The additional services include the development of streetscape construction documents along Carreel Ddve, west from Keystone Avenue to Rangeline Road. We have outlined our understanding of the scope of work and have prepared an additional service proposal with the requested fees for this additional work, per our Contract #0618.97.01, dated June 18, 1997; Section 2, Paragraph 2.4. The breakdown of the effort is as follows: Additional Services #9 - CSO Project #97642 Carmei - Carmel Driv.e Streetscape: The scope of Additional Services ~e9 includes survey work and construction document preparation for a streetscape design along East Carmel Ddve, from Keystone Avenue to and includ!ng the intersection at Rangeline Road. This encompasses approximately 3,700 linear feet of street frontage along East Carmei Ddve. It is our understanding that the base map preparation, inventory and assessment, concept design work, design development work, plant material selection, and construction observation will be performed by David C. Klauba & Associates, Incorporated. This aforementioned base map preparation, inventory and assessment data, concept design work, design development work, and plant matedal selection data will, in turn, be provided to CSO Architects Engineers & Interiors for our use in completing the construction documents. The Honorable James Brainard December 18, 1997 Page Two .. . addition, it is our understanding that scope section of East Camel Drive: gateway columns and ligh~ng~tffie'Keystone Avenue inteme~ion, ~ Way interse~ion and Rangeline Road inteme~ion;~te~ur~d paVement. aetai!ing atthe Keystone" Avenue intersection, ~ Way interse~ion and Rangeline Road inteme~on; new ~ncrete ddvew~ .. aprons; new cuffi and gu~er; new sidewalks; new stmet~ ligh~ng~' new' signage;"'neW landsaping; and improvements to the sto~ sewer system along East c~el:'~dve:~it is dUr int~;nt'~0 provide ..".v" ;~:'-::-.- detailed constm~ion drawings for ~e s~eets~pe design alo~g:;EaS~ Ca~eiDdy~;~'based on Our ._.~;',,, standards for the Old Town Streets~pe proje~. We am prepared t0'~b~ace;'~ David C. ~auba '& Associates, Incomorated during the design phase' 0f ~ p~je~.";~~~~;~:~'-::~ ~:~:.,.:~ ~:~77j-~. 1. Pre-Design Phase: includes su~ey wo~ for'~'p~~'~te~'?::'~-:~'-:'.~}j',:~:-,~jf~,-::':.:' ~%~:FT;/E."F% 3,700 linear feet of East Camel Ddve. '..,~::,~:~:%;::C:~:.'~:S~%Tz~":":::'~'~z~::':~'~;~.$ !7,400.00 2. Schematic Design Phase :,' ........ · ~U' :".:._ ........ . ~",~,".~,~"'~',: 4. Construction Document Phase , . · - ' "' ", ~,:~:.' ;"":, ":-,:: ':~ ':60,000:00, .... .~ -::.- ,-...---... ,~t: ..-.. ......;~.'. :.' .--~..· ,, .='.-: ~. 5. Reimbursables ..: ...,..,~- .,,~ .:-. ,..: ,,-,...t,~,-,,, .'1,500.00::,;-:-:> :.- ':. L.:::~..', :":"::':~ .'.:..:~7-Z $ 78,900.00 . .: '. ....· .L~": ~ · .. :'. :. :-..::: ..?:, ,-.,: :-,- '... ,: ..~.. ',.' .. '.-~ ...... ......, * . Our cu~ent contract has the provision for ~ese addi~0nal se~i~s, subje~ to ~e approvai 0~'~e "~.~':.~:::.'~:~.:.~¥; ci~ of Camel. The fees are based on the fast ~ck development of cons~ion documents for ,::-,L,,:.t' '~ · ', ~.. 7" ' bidding pu~oses. Therefore, it is impo~ant to release Woolpe~ .LLP on the su~ey wo~, as soon as ' possible. - - * ,. :: , · . . We appreciate the oppo~uni~ to provide these additional se~i~s on ~e Ca=el proje~. Should .... you have any questions regarding any of the above issues,' please do not hesitate to conta~ ~is ....... .... office. · . . Very truly yours, Les S. Olds, AIA Principal Enclosures cc: Kate Boyle, City of Carreel; Dan Moriarity, CSO; Andy Guljas, CSO; File 97259-1 September 17, 1998 o: arme_ DEPARTMENT OF ENGINEERING Les S. Olds, AIA CSO Aa'chitects Engineers & Interiors 9100 Keystone Crossing, Suite 200 Indianapolis, Indiana 46240 1RE: Additional Services #10 and #11 Per Contract #0618.97.01 Dear Les: As we discussed, the City of Carmel has a need for additional professional services. Pursuant to paragraph 2.4 of Section 2 of our cun'ent contract with C SO Architects Engineers & Interiors, Contract #0618.97.01, dated June 18% 1997, I have requested and received from you the proposed scope of services and fee estimates for the following work task, "Additional Services # 10 and # 11 "' Additional Service Description Attachment Fee #10 Cannel Drive Additional Survey "A" $1,430.00 # 11 Streetscape Additional Electrical Design "B" $4,200.00 TOTAL FEES $5,630.00 Per our contract procedural requirements, I hereby approve this additional professional services estimate, and giant you the Notice to Proceed on providing these services. Please be advised that work on each of these areas should be billed on a separate invoice, and should be referenced to the appropriate Additional Services number. Thank you for your continued assistance in providing the City of Cannel with your professional, quality services. If you should have any questions, please give me a call. Sincerely, M. Kate Boyle, P.E. CiD' Engineer CO: Mayor James Brainard Doug Haney, City Attorney Diana Cordray, Clerk Treasurer Steve Engelking, Department of Communi.ty Services ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 (:;SO Architects Engineers & Interiors Architecture Engineering Interior Design Space Planning Graphic Design Land Planning Historic Architecture Landscape Architecture North 91 O0 Keyston e C rossing Suite 200 Indianapolis, Indiana 46240 317.848.7800 FAX 317.574.0957 www.cso-arch .com Downtown 30 Monument Circle Indianapolis. Indiana 46204 317.229.7000 FAX 317.229.7010 www.cso-aroh .corn April 16, 1998 The Honorable James Brainard City of Carmel One Civic Center Carmel, IN 46032 RE: Additional Services No. 10 " 126th Street and Rangeline Road Contract Contract#0618.97.01, Dated: June 18, 1997 Dear Mayor Brainard: Based on the request of Mr. Mike Hollibaugh and Ms. Kate Boyle, we have outlined the following additional services to be carried out by CSO Architects, in conjunction with Woolpert LLP. Additional Services No. 10 includes the completion of additional survey work along Carmel Drive, adjacent to the Kahn's and Burger King properties. We have outlined our understanding of the scope of work and have prepared a proposal with the requested fees for this additional work, per our Contract #0618.97.01, dated June 18, 1997; Section 2, Paragraph 2.4. The breakdown of the effort is as follows: Additional Services #10 - CSO Proiect #97642 Carreel - Carmel Drive Streetscape: The scope of Additional Services #10 includes additional survey work along East Carmel Drive, adjacent to the Burger King and Kahn's properties, as shown in the attached aerial photography. The additional survey includes the parking lot north of each applicable property. The additional survey at Kahn's is required to relocate the entry drive from Carreel Drive to the potentially reconfigured Medical Court. The additional survey at the Burger King is required to reconfigure the parking spaces south of the Carmel Drive right-of-way line; this is due to the addition of a sidewalk between the parking area and curb. It is our intent to provide this additional survey work in accord with the previous guidelines established for Carmel Drive survey work. 1. Additional Pre-Design Phase: Additional Survey Work $ 1,300.00 2. Additional Pre-Design Phase: CSO Survey Administration 130.00 Additional Pre-Design Phase: Total $ 1,430.00 Our current contract has the provision for these additional services, subject to the approval of the City of Carmel. The fees are based on the fast track development of construction documents for bidding purposes. Therefore, it is important to release Woolpert LLP on the survey work, as soon as possible. The Honorable James Brainard April 16, 1998 Page Two We appreciate the opportunity to provide these additional services for the Carmel Drive Streetscape project. Please return one of the accepted contract proposals at your earliest convenience. Should you have any questions regarding any of the above issues, please do not hesitate to contact this office. Very truly yours, Les S. Olds, AIA Principal Enclosures CC: Mike Hollibaugh, City of Carmel Kate Boyle, City of Carreel Dan Moriarity, CS© Andy Guljas, CSO File 97259-1 Accepted by: Date: C,$0 Architects · Engirfeers & Interiors Architecture Engineering Interior Design Space Planning Graphic Design Land Planning Historic Architecture Landscape Architecture Lee S, Olds, AIA Principal Iolds@csoarchitects.com North 9100 Keystone Crossing Suite 200 Indianapolis, Indiana 46240 317.848.7800 FAX 317,574.0957 www.cso-arch.com Downtown 30 Monument Circle Indianapolis, Indiana 46204 317,229.7000 FAX 317.229,7010 www,cso-arch ,corn September 14, 1998 The Honorable James Brainard City of Carmel One Civic Center Carmel, Indiana 46032 Re: Additional Services 126th Street and Rangeline Road Contract Contract No. 0618.97.01, Dated June 18, 1997 CSO Project No. 97453-X Dear Mayor Brainard: Based on the request of Ms. Kate Boyle, we have outlined the following additional services carried out by CSO Architects. The additional services include the development of supplemental electrical drawings prepared as part of Addendum No. 2, dated August 17, 1998; for the second bid sequence of the Carmel Main Street and North Rangeline Road Street Renovation. We have outlined our understanding of the scope of work and have prepared an additional service proposal with the requested fees for this additional work, per our Contract No. 0618.97.01, dated June 18, 1997; Section 2, Paragraph 2.4. The breakdown of the effort is as follows: ADDITIONAL SERVICES -C~S/~ PROJECT NO. 97453-X Carmel - Streetscape Renovation Additional Services: The scope of these additional services includes the design and preparation of two supplemental electrical drawings, showing the electrical power connections to each of the new street light poles shown on Main Street and North Rangeline Road. The scope also includes new pad-mount distribution panels, power connection, wire and conduit to each of the new street light poles from four connection points. CS0 views this as additional services to our previous contract due to the fact that Cinergy had previously gone-on-record stating that they would be responsible for power connection to each of the street light poles. Just prior to Addendum No. 2, Cinergy stated that they would no longer be willing to bear the cost of this electric connection and asked the City of Carmel and CSO to design the appropriate power distribution network. CSO proposes to bill this additional service work as an hourly invoice, not to exceed $4,000.00. In addition, we estimate reimbursables to total $200.00. The Honorable James Brainard September 14, 1998 Page Two Our current contract has the provision for these additional services, subject to the approval of the City of Carmel. The fees are based on the fast track development of the construction documents and Addendum No. 2, in particular. We appreciate the opportunity to provide these additional services on the Carmel project. Should you have any questions regarding any of the above issues, please do not hesitate to contact this office. Very truly yours, Principal /rm CC: Kate Boyle - City of Carmel Dan Moriarity - CSO Architects Andy Guljas - CSO Architects File-97453-X C DEPARTMENT OF ENGINEERING Les S. Olds, AIA CSO Architects Engineers & Interiors 9100 Keystone Crossing, Suite 200 Indianapolis, Indiana 46240 RE: Additional Services # 12 and # 13 Per Contract #0618.97.01 Dear Les: As we discussed, the City of Cannel has a need for additional professional services. Pursuant to paragraph 2.4 of Section 2 of our current conU'act with CSO Architects Engineers & Interiors, Contract #0618.97.01, dated June 18th, 1997, I have requested and received from you the proposed scope of services and fee estimates for the following work task, "Additional Services #12 and #13": Additional Service Description Attachment Fee #12 Lighting Design - City Center Drive "A" $ 4,100.00 c['7- u> .--i r~#13 Cannel Drive Marketing Package "B" $ 6,000.00 q'!-io-- i ~,l TOTAL FEES $10,100.00 Please submit a detailed breakdown listing the work tasks and hourly estimates for these services, including your time estimate to complete. Per our contract procedural requirements, I hereby approve this additional professional services estimate, and grant you the Notice to Proceed on providing these services. Please be advised that work on each of these services should be billed on a separate invoice, and should be referenced to the appropriate Additional Services number. Thank you for your cominued assistance in providing the City of Cannel with your professional, quality services. If you should have any questions, please give me a call. Sincerely, e City Engineer cc: Mayor James Brainard Doug Haney, City Attorney Diana Cordray, Clerk Treasurer Steve Engelking, Department of Commtmity Services ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 10:15 FAX 317 FR I 03:49 R1 CS0 LX/=J UUz F. UZYUJ SERVICES PROJECT CLIENT E.TZ~' , PROJECT ND, INITIATED BY DATF- _'._, lz:4 _ DESCRIPT]DN F.aLD-, ¢DDL-.P'F__-F----,'~._ t~ provid~ me following a=l~tjonal ~,..u3 IF,-.F--- . Pl~T"lz=,.l P. OTm~_~ the terms Of our cerrtmct, v~ coJnslder these services 1~ be ~cklPdonal ~snd are traddng c~ur time fur ~u~re 11~ order for us to proceed, we w~'ll need your wTffien ~uthbrizali0n, Piease mt=n ~ ~X one ~)gned cow ~ this to~ for our ~;e~. If you ~sagr~ ~ our p~on, ~se n~ '~ immedately. ESTIMATE OF HOURS COMPENSATION SUMMARY W~ es~mate ~e number o: huurs ~ camiJs~m th~ t~k I~ b~: Principal Projec-'t Manager Praj~ Archhe~l ~echani~{ Et~ Plumbin9 ~u~ra] GlVl~ands~e~ lineriot D~gn Sp~ Planning To~l Hou~ ~Z, DO _. Approved By; _ CSO Architects FnDine,=r-~ & Interiors 9100 Keystone Crossing, Suite 200 Indianapolis, Indiana 46240 317.848.7800 fax 317.574.0957 [north] www.cso-aroh.cotr, 30 Monument Circle Indianapolis, Indiana 46204 317.859.2555 fax 317.859.2550 [downtown] "B* !ADDITIONAl SERVICES PROJECT ('/~%A~i4F_-L-- PizB. t~_-- ~i"P-, E-E-'T"¢ (-A f;' F__- PROJECT NO. CLIENT /'~ITY ~F'/",-A~HF-,J--- INITIATED BY LOCATION f/A:~d'-( [~-'[-; l F,,!. DATE )764-z-1 F'(. F.bL, L--I ~AO614' DESCRIPTION We have been asked by 5 IT'f' DP (/'~A~F--.H EF--L.--- to provide the following additional services: bA't/bc)'F A..K3P ~F-zPPL)~'FIr~I,-.%/PF' .~ /--AvI~P[E-I, H AfL v- P_,-f~ M (~ tPA,',C-A e P--- > -~ 1 HI 1L-A 7--- TD "F~A-f lPpo pd According to the terms of our contract, we consider these services to be additional and are tracking our time for future in order for us to proceed, we will need your written authorization. Please return by fax one signed copy of this form for our files. If you disagree with our position, please notify us immediately. ESTIMATE OF HOURS We estimate the number of hours to complete this task to be:. Principal ~ Sent by: Project Manager Project Architect Mechanical Electrical Plumbing Structural Civil/Landscape Interior Design Space Planning Total Hours 2..O ~OL- COMPENSATION SUMMARY Flat Fee Hourly Additional Reimbursables Total Compensation cc: Approved By: December 21, 1998 Cky o( Carme'_ DEPARTMENT OF ENGINEERING Les S. Olds, AIA CSO Architects Engineers & Interiors 9100 Keystone Crossing, Suite 200 Indianapolis, Indiana 46240 RE: Additional Services #12 and #13 Per Contract #0618.97.01 Dear Les: As we discussed, the City of Cannel has a need for additional professional services. Pursuant to paragraph 2.4 of Section 2 of our current contract with CSO Architects Engineers & Interiors, Contract/g)618.97.01, dated June 18th, 1997, I have requested and received from you the proposed scope of services and fee estimates for the following work task, "Additional Services #12 and #13": Additional Service Description Attachment Fee # 12 Lighting Design - City Center Drive "A" $ 4, 100.00 #13 Carmel Drive Marketing Package "B" $ 6,000.00 TOTAL FEES $10, 100.00 Please submit a detailed breakdown listing the work tasks and hourly estimates for these services, including your time estimate to complete. Per our contract procedural requirements, I hereby approve this additional professional services estimate, and grant you the Notice to Proceed on providing these services. Please be advised that work on each of these services should be billed on a separate invoice, and should be referenced to the appropriate Additional Services number. Thank you for your continued assistance in providing the City of Cannel with your professional, quality services. If you should have any questions, please give me a call. Sincerely, M. Kate Boyle-Weese, P.~ City Engineer cc: Mayor James Brainard Doug Haney, City Attorney Diana Cordray, Clerk Treasurer Steve Engelking, Department of Community Services ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 I)E0-04-98 10:15 FAX 317 291 5805 WOOLPERT INDY FR I 03: 49 Fil OSO 3~7.~8.78Q~ ~x 317.574.0~7 ~7.ESg~555 ~x t~l I~=wnt~w~] I~002 r, U~'/U~ SERVICES CLIENT DESCRIPTJDN provide mefoll0wing addrrjena[ setvicee,: T:~:~..u3 E,..F-- PlUVial f5 OTmDfd AcCOrdrig ~ the terms Of our contm~ we consider these seMces ~m ~ ~c~onal and are tm~ng our ~me far ~re ~ ordeT for us to pmcse~t, we ~ll need your vvl~en ~uth orizatiofi. Ptease ~e~L~r~ ~ bX one sighed copy of this t~rm for our ~es. if you disagree with our pos~on, plrase ncrtif), 'us immediately. ~.$TIMATE OF HOUt~S COMPENSATION SUMMARY We e~m~e ~e n~m~be.r ~f haurs ~0 com1~et~ thi~ t~k t:o b~: PriT~cipal Pruje~t ManaGer Proj~=~t Architect Mechanical Plumbing 51~ructUm1 Clvll/t. andscape lmerior Design :Sp~ce Planning Tat~l Hou~ Approved By; _ CSO ArchitPct-~ FnDinePr~ ~. Interinr~ 9100 Keystone Crossing, Suite 200 Indianapolis, Indiana 46240 317.848.7800 fax 317.574.0957 [_north] www.oso-aroh.com 30 Monument Circle Indianapolis, Indiana 46204 317.859.2555 fax 317.859.2550 [downtown] IADi~ITIQNAI SERVICES PROJECT (//~H~,,-L- ~::~lzlv'~_.- ~1'~__e~e--f,~ArE- PROJECT NO. CLIENT ~IT~ ~P 5A'~HF~ INITIATED BY LOCATION ~PHCL >l~ ... DATE H. ~ bb. l i~Ad6 !-4- DESCRIPTION We have been asked by 5 IT'T' zCP/~AC-H ~L--' to provide the following additional services: HApv-fSfI~6 !~Ar'A/-A~I5- > '~IHI UA, Iz- 17p 'I'H'A,-I' F'F-o According to the terms of our contract, we consider these services to be additional and are tracking our time for future In order for us to proceed, we will need your written authorization. Please return by fax one signed copy of this form for our files. If you disagree with our position, please notify us immediately. ESTIMATE OF HOURS We estimate the number of hours to complete this task to be:. Principal ~ Sent by: Project Manager Project Architect Mechanical Electrical Plumbing Structural Civil/Landscape Interior Design Space Planning Total Hours COMPENSATION SUMMARY Flat Fee Hourly Additional Reimbursables Total Compensation CC: Approved By: -~;5i ~~;~''2:/f DEPARTMENT OF ENGINEERING January 28, 1999 Les S. Olds, AIA CSO Architects Engineers & Interiors 9100 Keystone Crossing, Suite 200 Indianapolis, Indiana 46240 RE: Additional Services #14 and #15 Per Contract ~)618.97.01 Dear Les: As we discussed, the City of Carmel has a need for additional professional services. Pursuant to paragraph 2.4 of Section 2 of our current contract with C SO Architects Engineers & Interiors, Contract 4/0618.97.01, dated June 18th, 1997, I have requested and received from you the proposed scope of services and fee estimates for the following work tasks, "Additional Services # 14 and # 15": Additional Service #14 #15 Description Right-of-Way Engineering (Cannel Drive Streetscape) Traffic Signal Modernization (Cannel Drive Streetscape) Attachment Fee "A" $22,665.00' "B" $ 9,315.00 TOTAL FEES $31,980.00 *The fees for the Right-of-Way Engineering are based on a per-parcel estimate, up to a maximum of 33 parcels, plus the route survey fee and the CSO administrative fee of 15%. Invoices for this task should include the total number of parcels for which the right-of-way work was completed. Please submit your time estimate to complete these services. Per our contract procedural requirements, I hereby approve this additional professional services estimate, and grant you the Notice to Proceed on providing these services. Please be advised that work on each of these services should be billed on a separate invoice, and should be referenced to the appropriate Additional Services number. Thank you for your continued assistance in providing the City of Cannel with your professional, quality services. If you should have any questions, please give me a call. Sincerely, · M. Kate B yle- eese, P.E. City Engineer cc: Mayor James Brainard Doug Haney, City Attorney Diana Cordray, Clerk Treasurer Steve Engelking, Department of Community Services Mike Hollibaugh, Department of Community Services ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 A-t I CSO Architects Fnginee. rs g, tnterior~ 9100 Keystone Crossing, Suite 200 indianapolis, Indiana 46240 317.848.7800 fax 317.574.0957 www.cso-aroh.oom If A It 30 Monument Circle I AID D I T I O N A ! Indianapolis, indiana 45204 31 7.859.2555 fax 317.859.2550 [downtown] SERVICES PROJECT CLIENT LOCATION PROJECT NO. INITIATED BY DATE A. ~OL. 3A e DESCRIPTION We have been asked by H% V--P_, ~IL01,-L,% ~/afO6~4 to provide the following additional services: According to the terms of our contract, we consider these seNices to ~ addi~onal and are tracking our 'm for future t~ e In order for us to proceed, we will need your written authorization. Please return by fax one signed copy of this form for our files. If you disagree with our position, please notify us immediately. ESTIMATE OF HOURS L~I~C-+~IT~---CT We estimate the number of hours to complete this task to be: Principal Project Manager Sent by: Project Architect Mechanical Electrical Plumbing Structural Civil/Landscape Interior Design Space Planning Total Hours At,3 pY Approved By: COMPENSATION SUMMARY Flat Fee Hourly L/~__)~Adj}j~o_aal R,:;imbursabl_e~ Total Compensation co: '-FH F_-~ E - FE-F_. nO 0 A'il CPrM kh"' _~' r- ,-o d o + ~ ~- '1' ~- I" 0 C C CD c~ I1A If SFNT BY: 12-17-88; 6:13:~M;. C ,,.un,,r,:b~l & M,,b i-F ~mily 3UL~d ,North l'a.t Ran,| In,liaaap,4i,. IN 4~2b.-GS/II 8175740857;~ 2/8 L.~li~.|ti. hq 4LI.'t2 tctll fre~. 3 17-1191141282 phontt 3 ['fdP.$.M~O IV December 16, 1 .~.)8 Mr. Andy Guljas CSO Architccts Engineers 9100 Keystone Crossing, Suite 200 Indianapolis, IN 46240 Via Fax: 574-0957 Carreel Drive Streetscape Pruj cot R/W Enginccring Proposal Dzar Mr. Ouljas: In response to your request for proposal to ~tmish right of way engineering and land surveying services for the above referenced project I am pleased to submit the following: The Schneider Corporation will filrnish up to three (31 land dcscriptions per each pare. el of land adjoining Camel Drive as contemplated by your proposed construction documents and as outlined in your Memorandum dated December 8 - 10, 1998. It is m~ticipated that each parcel will require d Permanent Right-o Pway descfil3tion~ Temporary Construction Easement description., and may also require a Permanent .Landscape Easement description; In addition to the mentioned legal desm-ipfions, one (1) exhibit drawing (8 ¼" x 14") for each parcel showing the proposed right-of-way and easement boundaries will be ~mished. Our work to prepaxe the above documents will include research and retrieval of current deed of record of each allotted parcel of land and the compilation and insertion of said ownership (deed) information into the sttrvey base drawing and construction drawing to be furnished by CSO in electronic (Autocad release 14) format. (hr fee :for' this base scope of servic~ shall be $450 per land parcel.. Based upon our preliminary review of the proposed project limits we estimate that this work will involve preparation of the above documents and exhibits for approximately 33 .separate parcels.. We will provide CSO with a preliminary composite drawing depictbig .the proposed fight-of-way and casement lines, to be described in the documents for your approval prior to their final ~reation. ~ subsequent revisions to descriptions or exhibit drawings .requested by CSO or the owner shall be an additional service and such work will be invoiced to the owner on a time and material basis at our current hourly rates. If it is discovered during the course of our execution of tim above outlined basic services that parcel dccd discrepancies or ambiguities exist which prohibit a reasonable resolution of the parcel locations with respect to the right-of-way of Carreel Drive or 'with the survey lines shown on the prior survey base drawing as furnished by the owner we will S~NT BY: 12-17-88; 6:lSAM; t[A It 3175740957:~ 3..' 3 Mr. AMy Guljas December 16, 199g Page 2 notify CSO to determine an appropriate course of action. Such action may involve a new Route Survey of Carreel 'Drive performed in accordance with 865 IAC 1-12-20 which includes ties to the prior topofgaphic survey famished by the owner. If a new Route .Survey i.s determined to be necessary our fee for such additional services will be $5,300., All of the above described work, including the Rome Survey if necessary, will be completed by January 30, 1999. Thank you for the opporttmity to submit our pmlx,sal on this project. If you have any questions please call me at your earliest convenience. Sincerely, The Schneider Corporation Richard H. Miller, PI,S Senior Project Manager Copies: .Bob Olson Gary Kent Kris Conover J:\COMMERCL\PROPOSAL\1998\98402~98402prop2.doc 9100 Keystone Crossing, Suite 200 indianapolis, indiana 46240 317.848.7800 fax 317.574.0957 [north] www.cso-arch.com 30 Monument Circle Indianapolis, indiana 46204 317.859.2555 fax 317.859.2550 [downtown] PROJECT ~--/AF-HF..L- '[~w'e_./-2~F.F_f~/_-,a,f'~ PROJECT NO. CLIENT ~:~ ITy ~pF- d/AY--HF--U, INITIATED BY LOCATION (/A~I'4, F,-L-- ) [F~] DATE IADDITIONAI SERViCE~/' DESCRIPTION We have been asked by HI Y"~--- i'~['D[,'[-' I I~.AL)[-~lq - to provide the following additional services: _L"'-ZP. A~ Ar F/Z~F3z2UL-T~T FOta "F~E-- UJOla,~---~ According to the terms of our contract, we consider these seaices to be additional and are tracking our ~me for future In order for us to proceed, we will need your written authorization. Please return by fax one signed copy of this form for our files. If you disagree with our position, please notify us immediately. ESTIMATE OF HOURS We estimate the number of hours to complete this task to be: Sent by: Principal Project Manager Project Architect Mechanical Electrical Plumbing Structural Civil/Landscape Interior Design Space Planning Total Hours Approved By: COMPENSATION SUMMARY Flat Fee Hourly ]V~"~;~c~d~onal Reimbursables Total Compensation A~ F: FF--F_- : "~TA-U- : cc: "T"i H L-F-z- A & F ENGINEERING CO.', INC. CONSULTING ENGINEERS WILLIAM J. FEHR1BACH, P.E. PRESIDENT STEVEN J. FEHRIBACH, P.E. V1CEP~IDE3tT December 18, 1998 'rP, ANSPOI~rA'T1GN ENGINEERING STUDIES · TRAFFIC IMPACT ANALYSES STREET DESIGN · HIGHWAY DESIGN · TRAF'RC ENGINEERING PAF~ClNG LOT DESIGN ,' TRANSPORTATION R.ANNING STUDIES CONSTRUCTION ENGINEERING · CONSI"RUCTION OBSERVATION REGISTRATION INDIANA ILUNOIS IOWA KENTUCKY MICHIGAN OHIO Mr. Bob Olsen CSO Architects 9100 Keystone Crossing Indianapolis, IN 46240 Re: Proposal - Traffic Signal Modernization , ~'Ale-H~L- pfzlqE 4 16th Streeat and AAA Drive ~AgHr--,,-- p~lqP---- 44-6t-h--S~-e.~ and Rangeline Road Dear Mr. Olsen: Enclosed with this letter is our proposal to prepare traffic signal modernization plans for traffic signals at the above named intersections. If this proposal is acceptable, please sign the acceptance at the bottom of this letter and return one copy to us. Thank you for the opportunity to submit this proposal. Sincerely, A&F Engineering Co., Inc. ill~ia~J~p./E. L President /mik This proposal is accepted and A&F Engineering Co., Inc. is authorized to proceed. for CSO Architects 5172 EAST 65TH STREET INDIANAPOLIS, INDIANA 46220 TELEPHONE (317) 842-0864 FACSIMILE (317) 849-6816 PROPOSAL TRAFFIC SI'GNAL MODERNIZATION CSO ARCHITECTS C,A~--L- V~I~/~_- -446t-h STREET & AAA DRIVE d-Ae..M E~t-.. p~/E. 4-~6th STREE~P & RANGELINE ROAD OBJECTIVE The objective of this project is: To prepare a traffic signal modernization plan for the following intersections: ~A~Hv~ IZ~mv~- a. -1 t6th 8t~r-eet-and AAA Drive b. -1-1-6t:h-gt-r~ and Rangeline Road SCOPE The scope of work for this project will be: 1. Preparation of traffic signal modernization plans: a. Prepare preliminary traffic signal modernization detail plans. be Submit the preliminary traffic signal modernization plans to the Carmel City Engineer for preliminary review. c. Attend a preliminary field check if required. de ee Prepare final traffic signal modernization plans.' Prepare a set of special provisions. f. Attend meetings to review plans and specifications. Provide construction inspection services: a. Attend preconstruction conference. b. Prepare minutes of preconstruction conference. c. Review shop drawings. d. Make daily inspection when contractor is working. e. Prepare final records. f. Prepare an as-built plan. s FEE Provide any additional services that may be required by the City of Carmel. The fees to provide the services as outlined in the scope of work are as follows: 1. The lump sum fee to provide the services outlined in Section 1 is $8,100.C'0 ([5:.".. ,050 each). The lump sum fee to provide the services ou~ined in Section 2 is $4,025.00. s s The fees to provide additional services, if required, will be billed on the basis of an hourly rate as shown in the hourly rate schedule. However, a lump sum or maximum fee will be offered if the scope of work for any additional services can be defined. All meeting time, over and above those times shown in each work item will be billed on an hourly basis as shown in the hourly rate schedule. 5. Hou~y rate schedule: a. Principal/Chief Traffic Engineer $135.00 b. Traffic Engineer 105.00 c. 'Design Engineer 70.00 d. Transportation Engineer 65.00 e. Cadd Technician 55.00 March 29, 1999 C*.:'y o2: Ca me: I r DEPARTMENT OF ENGINEERING Les S. Olds, AIA CSO Architects Engineers & Interiors 9100 Keystone Crossing, Suite 200 Indianapolis, Indiana 46240 RE: Additional Services # 16 Per Contract #0618.97.01 Dear Les: As we discussed, the City of Cannel has a need for additional professional services. Pursuant to paragraph 2.4 of Section 2 of our current contract with CSO Architects Engineers & Interiors, Contract #0618.97.01, dated June 18th, 1997, I have requested and received from you the proposed scope of services and fee estimates for the following work task, Additional Services # 16 Survey Work - Carmel Retail Building No. 1 Attachment "A" Fee Total $13,013.00 Per our contract procedural requirements, I hereby approve this additional professional services estimate, and grant you the Notice to Proceed on providing these services. Please be advised that work on each of the Additional Service contracts should be billed on a separate invoice, and should be referenced to the appropriate Additional Services number. Thank you for your continued assistance in providing the City of Carmel with your professional, quality services. If you should have any questions, please give me a call. Sincerely, M. Kate e City Engineer CC: Mayor James Brainard Doug Haney, City Attorney Diana Cordray, Clerk Treasurer Steve Engelking, Department of Community Services ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 ~CSO ,Architects Engineers & Interiors Architecture Engineering Interior Design Space Planning Graphic Design Land Planning Historic Architecture Landscape Architecture Les S. Olds, AIA Principal Iolds@csoarchitects.com North 9100 Keystone Crossing Suite 200 Indianapolis, Indiana 46240 317.848.7800 FAX 317.574.0957 www.cso-arch.com Downtown 30 Monument Circle Indianapolis. Indiana 46204 317.229.7000 FAX 317.229.7010 www.cso-arch.com February 22, 1999 The Honorable James Brainard City of Carmel One Civic Center Carmel, Indiana 46032 Re: Additional Services No. 16 - 126th Street and Rangeline Road Contract Contract #0618.97.01, Dated: June 18, 1997 CSO Project No. 98403.1 Dear Mayor Brainard: Based on your previous request and that of Kate Boyle-Weese, we have outlined the following additional services to be carried out by CSO Architects Engineers & Interiors, in conjunction with American Consulting Engineers, Inc. Additional Services No. 16 includes the completion of additional survey work adjacent to the Sitzmark, Schwinn Bicycle and Fitness Center, Kroger Plaza, Fire Station, Police Station, and the Civic Center Fountain. We have outlined our understanding of the scope of work and have prepared this proposal, with the requested fees for our additional work, per our Contract #0618.97.01, dated June 18, 1997; Section 2, Paragraph 2.4. The breakdown of the effort is as follows: Additional Services No. 16- CSO Proiect No. 98403.1 Carmel - Retail Building No. 1: The scope of Additional Services No. 16 includes additional survey work adjacent to the Sitzmark, Schwinn Bicycle and Fitness Center, Kroger Plaza, Carmel Fire Station, Carmel Police Station, and the Civic Center Fountain, as shown in the attached exhibits. This additional survey work is required to expand the boundaries of the previously completed Carmel City Center master plan survey. This portion of the survey will aid in developing the first Carmel City Center retail building (Retail Building No. 1, just east of the Sitzmark property - see Exhibit No.l) and the new arterial road west of Rangeline Road, which will connect to the Fountain circle road (see Exhibit No.2). It is our intent to provide this additional survey work in accordance with the previous guidelines established for the Carmel City Center survey work. 1. Additional survey work (Exhibit Nos. 1 and 2) $11,830.00 2. CSO survey administration $1,183.00 Survey Total $13,013.00 Mayor James Brainard February 22, 1999 Page Two Our current contract has the provision for these additional services, subject to the approval of the City of Carmel. This pre-authorized work has beer~ completed by American Consulting Engineers, Inc.; therefore, it is important to approve this additional services contract as soon as possible. We appreciate the opportunity to provide these additional services for the Carmel City Center project. Please sign and return one of the accepted contract proposals at your earliest convenience. Should you have any questions regarding any of the above issues, please do not hesitate to contact this office. Very truly yours, Les S. Olds, AIA Principal /rm Enclosures CC: Kate Boyle-Weese, City of Carmel Dan Moriarity, CSO Architects Andy Guljas, CSO Architects Bob Olson, CSO Engineers File 98403-1 File 97259-1 ACCEPTED B Y: Name Date --,--~ Carreel Fire Station ~-~u I I/'-,PPAF'IEE D 0 ,_! August 9, 1999 City oq Carme'_ DEPARTMENT OF ENGINEERING Les S. Olds, AIA ..:.' .. . ors 9100 Keystone Crossing, Suite 200 Indianapolis, Indiana 46240 RE: Additional Services # 18 & # 19 Per Contract #0618.97.01 Dear Les: As we discussed, the City of Carmel has a need for additional professional services. Pursuant to paragraph 2.4 of Section 2 of our current contract with CSO Architects Engineers & Interiors, Contract #0618.97.01, dated June 18th, 1997, I have requested and received from you the proposed scope of services and fee estimates for the following two work tasks: Additional Sen'ices #18 Carreel City Center/Kroger Demolition Attachment "A" Development of the bid package necessary for the demolition of the old Kroger site Fee Total $ 5,920.00 Additional Sen'ices #19 Carmel City Center Site Engineering Site Engineering, Drainage, Design and Drawings for: Project #1/Parcel #1 Project #2/Parcel #2 Project #3/Parcel #3 (included with Project # 10) Project #4/Parcel #4 Project #5/Parcel #5 Project #6/Parcel #6 Project #7 (Carrnel Common Area Space) · Project #8 (Overall Drainage Master Plan) Project #9 (Street Project, between Parcel #5 and Carn~el Common Area Space) SubTotal Architectural Design Services Project # 10 Design/Construction plans for Parcel #3 site Project # 11 Update Master Plan/Below Grade Garage Preliminary Design * Project # 12 Request for Proposal and Review of Bidders* * SubTotal Attachment "B" $ 13,600 13,600 -0- 13,600 26,860 13,600 28,600 36,550 35,020 $181~30 64,500 20,000 7,500 92,000 Reimbursable Expenses Estimate SubTotal $10,000 Project Total $283,430 * Provide breakdown of hourly estimate or tasks for this portion showing total design fees equaling $20,000. * *Confirm that this task is the equivalent of Construction Administration for the bidding of the site plans developed under Project # 11, and provide similar breakdo~vn or hourly estimate used to determine fees. Per our contract procedural requirements, I hereby approve this additional professional services estimate, and grant you the Notice to Proceed on providing these services. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 Please be advised that work on each of the Additional Service contracts should be billed on a separate invoice, and should be referenced to the appropriate Additional Sen'ices number! Thank you for your continued assistance in providing the City of Cannel with your professional, quality services. If you should have any questions, please give me a call. Sincerely, M. Kate Boyle-Weese, P.E. City Engineer CC: Mayor James Brainard Doug Haney, City Attorney Diana Cordray, Clerk Treasurer Steve Engelking, Department of Community Services Engineers ,& Interiors ArChltesture Engineering Interior D~ign Space Planninc~ Graphic C)esigr Land Pianning Historic ArchiteCture L nd At , a scope c ;itecture 9100 Keystone Drossing Suite 200 Indianapolis, indiana 46240 317.848.7800 Downtown 30 Monument Circle Indianapolis. In,~iana 46204 317,229,7000 FAX 317.229.7610 www.cso-arch.eom May 24, 1999 The Honorable James Brainard City of Carmel One Civic Center Carreel, IN 46032 RE: Additional'Services No. 18- Carmel City Center/Kroger Demolition Contract#0618.97.01, Dated: June 18, 1997 CSO Project No':~9'9~:~ 1' Dear Mayor Brainoral: Based on a meeting with the Mayor, we have decided to proceed with preparing the necessary bid package for the demolition of the existing Kroger store portion of the retail center now owned by the City of Carmel. This bid package will include the complete demolition of the Kroger and the parking lot adjacent to it leaving in place the balance of the occupied retail center. This package will also require the demolition contrador to build a weather-tight temporary wail along the south side of the retail space once the Kroger store has been removed. Additional Services No. 18 - CSO Proiect No. 99211 The bid package Will be configured for public bidding using the City of Carmel standard front end format for the specifications. We anticipated the cost of preparing the bid package will be as follows: Principal 8 hrs @ $95.00/hr $ 760.00 Site Engir~eer 36 hrs @ $75.00/hr 2,700.00 Specification Writer 16 hrs @ $75.00/hr 1,200.00 Subtotal 5,710.00 The cost of reimbursable expenses for printing the documents for this work will be: 750.00 Total "':: :::'~:'-185';-920,~:~t.:::' It would seem appropriate that this ~dditional work be added to the existing contract currently' in effect between CSO Architects Engineers & Interiors and the City of Carmel. One issue that needs to be covered is any existing environmental problems with the existing building, We assume that when the City of Carreel purchased the structure, an environmental report was provided by the sellers of the property, ~he Honorable James Bralnard ~Fre will need to incorporate a copy of this report within the bid package. if there is hazardous aterial within the site, the City of Carmel then will be required to separately contract to have ~at material removed prior to the demolition of the structure. ~.ur current contract has,,the pro.vlsion for these additional services, subject to the approval of the City of Carreel. "e appreciate.the opportunity to provide these additional services for the'Carme~ City Center .roject. Pl'ease sign and return one of the accepted contract proposals at your earliest ~nvenience. If you should hav~ any questions regarding above part of this, please do not I~,esitate to contact me personally.' ~fery truly yours, Les S. Olds, AIA ~dncipal Kate Boyle-Weese Bob Olson Andy Guljas File 99211-I ACCEPTED BY DATE CSO Architects Engineers & Interiors Architecture Engineering Interior Design Space Planning Graphic Design Land Planning Historic Architecture Landscape Architecture North 9100 KeyStone Crossing Suite 200 Indianapolis, indiana 46240 317,848.7800 FAX 317.574.0957 www.cso~arch,com June 3,1999 The Honorable James Brainard City of Carmel One Civic Center Carmel, IN 46032 RE: Carmel City Center Site Engineering Dear Mayor Brainard: Based on our meeting, CSO Engineers is most pleased to present a propo~L~~ provide site engineering and overall drainage concepts for the approximately 56 acre Carmel City Center project. It is our understanding that the City of Carmel will be offering under a request for proposal to developers the sale of parcels of ground located within the proposed master plan. There are currently seven parcels of ground that have been designated for sale or for exchange with existing prope~y owners. Based on a series of meetings with the Mayor, the City has made certain commitments to provide buildable sites to the various developers who have expressed interest in the project. CSO has currently designated deftnod tracts of ground designated parcels 1 through 6 in various sizes. It is anticipated that the City of Carmel will need to prepare these sites to include the necessary infrastructure drainage and storm water detention. CSO Engineers proposes that the project be broken up into a series of individual projects with a defined scope of work for each project. We see the projects as follows: 1, Project #1 (Parcel #1): AJ Prepare site engineering drawings for future residential living units to include: Design of adequate storm water detention pond and details providing the geometrics of pond required. Common connecting link between Parcel #1 and Parcel #2. Walks and street lighting along City Center Drive to include the necessary curb cuts for the proposed development. Downtown 30 Monument Circle Indianapolis, Indiana 46204 317.229.7000 FAX 317.229.7010 www.oso-aroh .com The Honorable James Brainard June 3, 1999 Page Two Project #2 (Parcel #2): A. Prepare site engineering drawings for future office buildings to include: 1. Design of reflecting pond and details 2. Connecting link 3. Walks and street lighting along Carmel City Center Drive Project #3 (Parcel #3): A. Prepare necessary site engineering drawings to establish building pad for proposed ski shop with surface parking and develop relationship between elevated street right-of-way and necessary fill for Parcel #3 for building pads. B. Develop walks and street lighting along Carmel City Center Drive. C. Develop necessary connections to storm water detention system. Project #4 (Parcel #4): A. Develop the necessary building pad and curb cut arrangements for the future branch bank to be built on site. B. Provide necessary curb cut along with lighting and sidewalks along 126th Street. C. Provide necessary storm water hook-ups to drain site to common detention area. Project #5 (Parcel #5): A. Develop overall master site plan and engineering drawings to reflect the relationship and elevations of the building pad for the project to include: 1. The underground parking garage configuration and layout 2. The necessary storm water drainage system 3. Utility arrangements and lines 4. Completion of any walks, sidewalks and streetscapes along Range Line Road as well as Carmel City Center Drive. The Honorable James Brainard June 3, 1999 Page Three t Project A. #6 (Parcel #6): Prepare the necessary site engineering drawings to include the development of the rough building pad for the project with: 1. Proposed curb cut locations 2. Street lighting and sidewalks along Carmel City Center Drive B. Development of storm water program to include the necessary hook-ups to the common detention areas. Project #7 - Carmel City Common Area Space to include the Amphitheater, Surface Parking, Performing Arts, City Center Green, and Museum Building A. Site work to include the necessary setting of floor elevations of the project to determine the amount of fill necessary for the building pads. B. Develop all utilities to serve all of the buildings in the areas. C. Develop storm water management to serve the area. D. Schematic design of Amphitheater and tie into new Village Green. Project #8: Overall master drainage analysis for entire 50 acre site and related adjacent properties. This portion must be completed first before individual sites can be designed as separate drainage elements. Project #9: This project is to design the following items that are a part of 126th Street and 3rd Avenue that was not included during the road project. This road is between Parcel #5 and the Carmel City Center land. A. Street design B. Utilities C. Streetscape D. Lighting and walks E. Landscaping' The Honorable James Brainard June 3, 1999 Page Four 10. Project #10- Provide design and construction documents for the new two level 16,000 square foot bike shop on the Monon Trail to include necessary site engineering and construction services. We believe the above is the following scope of work to carryout the City of Carmel's portion of the work that has been committed to the various interested developers. The cost for this work is as follows: Site En.qineerin~ 1. Project #1 - 160 hours Engineering $13,600.00 2. Project #2 - 160 hours Engineering 13,600.00 3. Project #3 ~ (included in Project #10) 0.00 4. Project #4 - 160 hours Engineering 13,600.00 5. Project #5 - 316 hours Engineering 26,860.00 6. Project #6 - 160 hours Engineering 13,600.00 7. Project #7 - 160 hours Engineering = 13,600.00 28,600.00 200 hours Architectural = 15,000.00 8. Project #8 - 430 hours Engineering 36,550.00 9. Project #9 - 412 hours Engineering 35,020.00 181,430.00 Architectural Design Services 10. Project #10 - 860 hours 64,500.00 11. Update Master Plan/Below Grade Garage Preliminary Design 20,000.00 12. Request for Proposal and Review of Bidders 7,500.00 92,000.00 13. Estimate of Reimbursable Expenses 10,000.00 PROJECT TOTAL $283,430.00 Please note this proposal does not include any building structures (except Project #10) or structural engineering for the below grade parking structure on Parcel #5. In addition to the above work will be the normal reimbursable expenses as indicated per the attached sheet. We estimate that the cost of these expenses will be approximately $10,000.00 plus the cost of any additional field survey work that may be needed for the project. It appears that we have a great deal of survey work in hand; however, there may be certain pieces that were missed and might have to be added to the project. An additional budget of $20,000.00 should be set aside for field survey work. The Honorable James Brainard June 3, 1999 Page Five Should you have any questions on the above, please do not hesit te to contact me personally. We look forward to your comments and anticipate that this wc i~[I be added to our current ongoing contract with the City of Carmel. ~/~~ Very truly yours, Robert R. Olson Principal Manager of Civil Services /cdj CO: Kate Boyle-Weese, PE Andy Guljas File '/ October 7, 1999 Cky Carme'_ DEPARTMENT OF ENGINEERING Les S. Olds, AIA CSO Architects Engineers & Interiors 9100 Keystone Crossing, Suite 200 Indianapolis, Indiana 46240 RE: Additional Services #20 Per Contract #0618.97.01 Dear Les: As we discussed, the City of Carmel has a need for additional professional services. Pursuant to paragraph 2.4 of Section 2 of our current contract with C SO Architects Engineers & Interiors, Contract #0618.97.01, dated June 18'h, 1997, I have requested and received fi'om you the proposed scope of services and fee estimates for the foilroving work task, Additional Services #20 Miscellaneous City Center Sen'ices (see below) Attachment "A" Task (1) Fire Department Storage/Public Restroom Building - Design, Engineering, Construction Documents and Construction Administration Task (2) City Center Soil Borings by Earth Exploration - Parcels 1 through 6, plus 10% CSO administrative costs Task (3) Addition Survey Work by American Consulting Engineers - Parcels 1 and 2, plus 10% CSO administrative costs Fee Total $ 38,000.00 $19,638.00 $14,740.00 $ 72,378.00 Per our contract procedural requirements, I hereby approve this additional professional services estimate, and grant you the Notice to Proceed on providing these services. Please be advised that work on each of the Additional Service contracts should be billed on a separate invoice, and should be referenced to the appropriate Additional Services number. (It is not necessary to identif>; the Task No. shox~ above.)Thank you for your continued assistance in providing the City of Camel with your professional, quality services. If you should have any questions, please give me a call. Sincerely, M. Kate Boyle-Weese, P.E. City Engineer CC: Mayor James Brainard Doug Haney, City Attorney Diana Cordray, Clerk Treasurer Steve Engelking, Department of Cogunit3' Services ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 CSO' Architects Engineers & Interiors Architecture Engineering Interior Design Space Planning Graphic Design Land Ptanning Historic Architecture Landscape Architecture North 9100 Keystone Crossing Suite 200 Indianapolis, indiana 46240 317.848.7800 FAX 317.574.0957 www.cso-arch.com September 20, 1999 The Honorable James Brainard City of Carmel One Civic Center Carmel, Indiana 46032 Re: Additional Services No. 20 - 126th Street and Rangeline Road Contract Contract #0618.97.01, Dated: June 18, 1997 CSO Project No. 99290 Dear Mayor Brainard: Based on your meeting and your review of proposed Carmel fire station storage expansions, as well as public rest rooms to serve the Carmel City Center and the Monon Trail, we offer the following proposal for architectural, engineering and construction services for the project. The estimated cost for the one story structure will be $400,000.00 to $450,000.00. Included also in the work will be the revisions to the existing parking west of the fire station truck doors that will allow space for fire vehicles to be parked outside the building for regular maintenance and equipment checks. We have outlined our understanding of the scope of work and prepared this proposal with requested fees for additional work for Contract No. 0618.97.01 dated June 18, 1997, Section 2, Paragraph 2.4. The breakdown of effort is as follows: Additional Services No. 20 - CSO Project No. 99290 Carmel - Fire Department Storage/Public Rest Room Building: 2. 3. 4. 5. Schematic Design Site Planning and Engineering Construction Drawings Ready for Bidding Construction Services Reimbursable Expenses for Printing Bidding Documents $ 5,000.00 5,000.00 21,000.00 4,000.00 3,000.00 Survey Total $38,000.00 Downtown 30 Monument Circle Indianapolis, Indiana 46204 317.229.7000 FAX 317.229.7010 www.cso-arch.com The Honorable James Brainard September 20, 1999 Page Two Carmel City Center - Subsurface Borings by Earth Explorations for Analysis Necessary to Complete Storm Water Drainage Program and to Provide Purchasers of the Land with the Necessary Subsurface Information that is Normally Required Prior to Purchase (see attachment): Parcel No. 1 Parcel No. 2 Parcel No. 3 Parcel No. 4 Parcel No. 5 Parcel No. 6 SUBTOTAL CSO Administration - 10% $3,040.50 3,520.50 2,350.50 2,350.50 4,270.50 2,320.50 17,853.00 1,785.00 TOTAL $19,638.00 Additional Survey Work for Parcels No. 1 and No. 2. This work was carried out by American Consulting Engineers to provide the necessary information to complete the City portion of site engineering, as well as preparation for Parcel No. 2 public offerirlg (see attachn-~ent). Additional Survey Work CSO Survey Administration - 10% $13,400.00 1,340.00 TOTAL $14,74O. 00 TOTAL AMOUNT OF ADDITIONAL SERVICES NO. 2O $72,378.00 Our current contract has provisions for the additional services subject approval of the City of Carmel. This pre-authorized work has been completed by American Consulting Engineers, as well as Earth Explorations, Inc. Therefore, it is important to gain approval of this additional services contract as soon as possible. The Honorable James Brainard September 20, 1999 Page Three We appreciate the opportunity to provide these additional services for the City of Carmel. Please sign and return one copy of the accepted contract proposals at your earliest convenience. Should you have any questions regarding any part of this, please do not hesitate to contact this office. Les S. Olds, AIA Principal /cdj Enclosures cc: Kate Boyle-Weese, City of Carmel Dan Moriarity, CSO Architects Andy Guljas, CSO Architects Bob Oison, CSO Engineers File 99290 ACCEPTED B Y: 'Name Date August 11, 1999 Messrs. Robert R. OIson and James R. Hoicombe CSO Architects Engineers & Interiors This estimate assumes that the borings will be backfilled with auger cuttings at the completion of the exploratory field activities and capped at the surface with concrete .where necessary. The estimated fee for the field portion of the work is also dependent on the borings being accessible to truck- or ATV:mounted equipment without any brush or tree cleari.n~. EEl will contact Indiana · Underground Plant Protection Services and the city of Carmel to locate and identify underground utilities in the vicinity of the locations. CLOSURE Thank you for the opportunity to submit this proposal. We look forward to providing our services to you on this project. Should you have a.ny questions or if you require additional information, please feel free to contact us. As formal authorization for us to proceed with the services offered, please sign and return one copy of the enclosed proposal. Sincerely, EARTH EXPLORATION, INC. W. Charles McGee, LPG President Enclosure: 7683.CSO jmg Appendix A- Corporate Summary Appendix B - Scope of Subsurface Exploratory Program Appendix C - Unit Rate' Fee Schedules Appendix D - Projedt Team Summary Appendix E- General Terms and Conditions ACCEPTANCE OF EEl PROPOSAL NO. 1-7683 Accepted by (Signature):/~f ~ ' ' Name (Printed): Title: Representing: Date:, ~'ARTfl ~PL ORATION .J 0 0 OCO O OCD ncSdddddd JC C~,,-.',.-- CO LL! 0 0 0 LUi ~ ~0 0 o o 0 o o ~o00CO O0 000 O0 OddSrid ' d ~ ' ddd ' ' dd 000~00~0 ~OOO Oo ooooooo~o qqo oo ~~00000 m~O0 ~ l-- rr (.D LiJ (D3 0 0 ca C.8 O or} LU LU _<DO:O i ~ COLU LU ~ m.u LuE , kV_.°-'--'Lu c:::: ,rn z ~ rr.LU LU' Z ~ C,,O ,(rr~0 cr'J ~ 0:: '0 ,rr'.¢_ x. LU I-- 0 0 0 I.- 0 4165 MILLERSVILL~ ROAD INDIANAPOLIS, INDIANA 4620~-299B (]lZ) 547-55B0 FAY (317J 543.0270 WWW.~crCorILCO~ 1,vILLA~D [. I'IALF... P[ I b~,A.X P. NC, VKIRK, LS ~, ROT 5HURTLCFF, PE MIt,I-IA[L H. WCNNINGf PE CLINTON ',.. 5PAR.,r~,, RE GORDON L. R;CHAROSON, tJ DAVID A. DAY. PC M;OIAL M. IONES. AIA CYNTHIA L. ro,~L I~FKJ. Y A. CLAYTON, PC hIO~E.KT E. rIITTLC, C~ MAXLIN A. KNL,'WL[~, JR., PC J DONALD R. MOSSON, MIC~IA'.L 1. OWINGS, PE ' &tICHACr. I. KOYAK, PE i fRr. O M. ?AC.<rNTFiAL. AIA , IA,'¢,~S K. ,'(Eff[, FE i ~aA1THEW ~. ;~NY-.. P[ DAVID .M. C, RIFFCC, P[ JAY M. AIM RnANn. PC TR.A(.'Y A..~CC()~,VIICK. PC STcVI:N R. fiRUN~, P[ [DW.A R.D I. ~WF. ETLANf). CASH L CA,N,"I~D, PE IUIN;rC-R L. I~OBC~T~, PE I~EC;I~TRATION IN DIANA - OHIO KCNTUC<Y. MICI IIGAN MARYLAND. ARJ~NSAS }OL)TH DAKOTA · IOWA NC,~RASKA. KANSAS TENNE55U- · WISCONSIN FLORIDA · W~S'f VIKC:INIA GEO~G;A · MISSISSIPPI fiNNSYLVANIA - VIRGINIA, MINN~OTA Ig~O, LOUISIANA AK;ZQNA. WASHINGTON ALABAMA - NEW YO~ NEW JE~ EY AMERIC.AN CONSULTING, INC. Architects Consuhants Englnee,-s July 30, 1999 Robert R. Olson CSO Engineers .9100 Keystone Crossing, Suite 200 Indianapolis, IN 46240 ~E: Carreel City Center Project Dear Robert: In response to your request of July 20, 1999, we are submitting this proposal for your consideration. We propose to provide a combined ALTAJACSM and Topographic Survey for the above referenced project for a lump sum amount of $13,400.00. We estimate that this work will require 3 weeks to complete. Thanks again for considering us for this work. Very truly yours, ~x P. Newark, L.S. /vI?N/jab OFFICES INDIANAPOLIS, IN COLU~4~US, OH ARCHITECTURE STRUCTURAL CIVIL ENVIRONMENTAL TRANSPORTATION PLANNING SURVEYING ECONOMIC DEVELOPMENT Ci:y o2: Carme'_ DEPARTMENT OF ENGINEERING October 25, 1999 Les S. Olds, AIA, Principal CSO Architects Engineers & Interiors 9100 Keystone Crossing, Suite 200 Indianapolis, Indiana 46240 RE: Additional Services #21 Per Contract #0618.97.01 Dear Les: As we discussed, the City of Camel has a need for additional professional services. Pursuant to paragraph 2.4 of Section 2 of our current contract with CSO Architects Engineers & Interiors, Contract #0618.97.01, dated June 18th, 1997, I have requested and received from you the proposed scope of services and fee estimates for the following work task, Additional Services #21 Landscape Renovation at City Hall Building Attachment "A" Fee Total $ 3,770.00 (plus reimbursables) Per our contract procedural requirements, I hereby approve this additional professional services estimate, and grant you the Notice to Proceed on providing these services. Please be advised that work on each of the Additional Service contracts should be billed on a separate invoice, and should be referenced to the appropriate Additional Services number. Thank you for your continued assistance in providing the City of Carmel with your professional, quality services. If you should have any questions, please give me a call. Sincerely, City Engineer Mayor James Brainard Joe Staehler, Department of Administration Doug Haney, City Attorney Diana Cordray, Clerk Treasurer Steve Engelking, Department of Community Services ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 0CT-20-1999 WED O1:29 PH CSO Engineers FAX NO. ,4 7'7A c4d M dN F' 02/06 Civil Englneeri~g Elcctrical Engineering Encrgy Managemeni Landscape ArchiteClure Mcchanica~ Engineering Site Engineering Struclural EngFneoring Robert R. OI5on Associate botson@csoengineers.com North 9100 Kcystone Crossing Suite 200 Indianapolis, Indiana 46240 3 ! 7.848.7800 FAX 317,574.0957 www.cso-arch.corn Downtown 30 MOnum(~nt Circle Indianapolis, Indiana 46204 317229.7000 FAX 317.229.7010 www .c~o--arch, corn October 19, 1999 Mr. Joe 8taehler City of Carmel One Civic Square Carmel, IN 46032 RE: Landscape Renovation at City Building Carmel, Indiana Dear Mr. Staehler: On behalf of CSO Architects Engineers & Interiors, Inc., we would like to express our gratitude for the opportunity to submit this proposal for consulting fees for the landscape renovation at the City Building. We have worked to format this per our recent meeting and are hopeful this is consistent with your request. 1. CSO SCOPE OF WORK 1.1 CSO will field verify existing site footprint for implementation on the site/landscape drawings. 1.2 CSO is to develop a landscape plan in CAD format based on the requirements per our meeting. The City of Carreel is to provide CSO with site plans on file, CSO will return the plans when completed, 1,3 CSO will provide a complete landscape plan depicting the renovation of the landscape plan materials and bardscape, 1.4 CSO will provide two civil/site visits. One site visit will be a field observation report during construction. The other, site visit wil{ be a punch list conducted at the completion of construction per CSO's plans. 2. ANTICIPATED SCHEDULE 2.1 CSO can begin the design one week after receiving approval to begin, The plans will be completed two weeks after com.m.,encement of drawings. 00T-20-1999 NED O1:30 PN FaX NO. 03/06 Mr, Joe. Staehler October 19, 1999 Page Two 3. GOMPENSATION 3.1 CSO has reviewed the scope of work required per our meeting with you as follows; Meetings with owner to review design, total 2 Research and design Construction drawings 1, Demolition plan 2. Site/landscape layout plan 3. Site details Specifications SUBTOTAL 4 hours 16 hours 6 hours 16 hours 8 hours 2 hours 52 hours Field measurements Field observation and report (2 site visits) SUBTOTAL 4 hours 2 hours 6 hours TOTAL 58 hours 3.2 Total sum of 58 hours x $65,00/hour = $3,770.00 Reimbursable expenses should also be anticipated and would be billed according to the attached reimbursable schedule. Local fees for permitting are not included in our consulting fees and will be considered as a reimbursable expense. 3,3 Invoices will be submitted on a monthly basis as services are rendered, InvoiCes over 30 days will be charged interest of 1,5% per month. ADDITIONAL SERVICES 4.1 CSO will provide/participate in any additional meetings and/or field observations above and beyond that previously noted in CSO's scope of work when and as directed by the City of Cannel based on an hourly rate per the attached hourly rate schedule, 0CT-20-1999 NED 01:30 PH F~X NO. P. 04/06 Mr. Joe. 8taehler October 19, 1999 Page Three Once again, we are most pleased to have the opportunity to provide you with this proposal and for the opportunity to provide the resources of CSO Architects Engineers & Interiors. Please review the information contained herein and do not hesitate questions or if we can ' be of any further ass~stanc . soon. Les S. OIds, AIA Principal tact us if you have any ~orward to hearing from you , Robert R. Olson Associate/Manager of Civil Engineering /cdj ACCEPTED B Y DATE Mr. Joe Staehler OCT-20-1999 NED 01: 30 PM F~× NO, 05/O6 REIMBURSABLE BILLING AMOUNTS Effective through 6/30/00 Blueline Reproductions Plain Paper Reproductions Bond Vellum Paper Sepias Mylar Sepias Color Plots Drymounted Boards (Per Square Foot) (Each Unit) Photocopies Fax Transmittals Black & White Plots Color Copies Travel Expenses, Parking Fees, Long Distance Telephone Charges, Bubble Jet Copies, Shipping & Courier Service, Film $0.15 0.90 1.00 0.65 2.40 3.50 4.85 0.15 0.25 3.00 1.95 1.10 x cost 00T-20-1999 NED 01:30 PM FRX NO, P, 06/06 HOURLY RATE.SG.H.E. DUL_E_ Effective through 6/30/00 Principal Associate Principal Senior Design Engineer Projecl Manager Lead Designer Project Engineer Project Architect Senior Design Project Manager Interior Project Manager Technician l Technician II Project Interior Designer Technician I!1 Administrative Services $110.00 95.00 95,00 85.00 85.00 85.00 75.00 75.00 65.00 65.00 55.00 55.00 45.00 35.00 per per per per per per per per per per per per per per hour hour hour hour hour hour hour hour hour hour hour hour hour hour Cky Carme'_ DEPARTMENT OF ENGINEERING December 13, 1999 Les S. Olds, AIA Lynn Hynes Foster, IIDA, Principal CSO Architects Engineers & Interiors 9100 Keystone Crossing, Suite 200 Indianapolis, Indiana 46240 RE: Additional Services//22 and #23 Per Contract #0618.97.01 Dear Les and Lynn: As we discussed, the City of Carmel has a need for additional professional services. Pursuant to paragraph 2.4 of Section 2 of our current contract with CSO Architects Engineers & Interiors, Contract #0618.97.01, dated June 18th, 1997, we have requested and received from you the proposed scope of services and fee estimates for the following work tasks, Additional Services #22 Task 1: Architectural Design Task 2: Acoustical Consultant Task 3: 3D Imaging Video Task 4: Document and Marketing Reproduction Task 5: Travel Expenses FEE TOTAL (Additional Services #22) Carmel City Center Performing Arts Center Attachment "A" $165,000.00 50,000.00* 25,000.00 10,000.00 10.000.00'* $260,000.00 Additional Services #23 Interior Design/City Hall Offices A. Basic Services B. Additional Services BI. Mayor's Office B2. Third Floor Suite FEE TOTAL (Additional Services #23) Attachment "B" $ 3,835.00 2,600. O0 (not included with this approval) 3,315. O0 (not included with this approval) $ 3,835.00 (Basic Services, Part A only) Per our contract procedural requirements, I hereby approve this additional professional services estimate, and grant you the Notice to Proceed on providing these services. Please be advised that work on each of the Additional Service contracts should be billed on a separate invoice, and should be referenced to the appropriate Additional Services number. Also, please refer to the original contract for a copy of the information required on each invoice. Thank you for your continued assistance in providing the City of Carmel with your professional, quality services. If you should have any questions, please give me a call. Sincerely, .*~/~ ~"~ M. Kate Boyle-Weese, P.E.' City Engineer Mayor James Brainard Joe Staehler, Department of Administration Diana Cordray, Clerk Treasurer Steve Engelking, Department of Community Services *Please provide documentation of proposal from acoustical consultant **Please provide full breakdown of expected number of trips, meetings, and travel expenses. used in the determination of this estimate. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 C$0 Architects Engineers & Interiors A 17 ACHMeA[T' A Architecture Engineering Interior Design Space Planning Graphic Design Land Planning Historic Architecture Landscape Architecture North 9100 Keystone Crossing Suite 200 Indianapolis. Indiana 46240 317.848.7800 FAX 317.574.0957 www.cso-arch.com Downtown 30 Monument Circle Indianapolis, Indiana 46204 317.229.7000 FAX 317,229.7010 www.cso-arch.com November 1, 1999 The Honorable James Brainard City of Carmel One Civic Square Carmel, IN 46032 RE: Carmel City Center Performing Arts CSO Project No. 97496 Dear Mayor Brainard: CSO Architects Engineers & Interiors is pleased to provide preliminary design services for the new proposed Performing Arts Center to be located in the Carmel City Center complex. The project is a facility to seat 1,500 to 1,800 people for instrumental type performances with a focus on meeting the needs of both the Carmel Symphony Orchestra and the Indianapolis Symphony OrChestra. In order to insure an acoustically correct facility, CSO will retain under our contractual agreement a nationally recognized acoustical consultant who will be involved in all phases of the project from the programming phase through the completion of construction· A request for proposal has been sent out to four nationally acclaimed acoustical experts from which one will be selected to be a part of the CSO design team. It is our understanding that the Mayor will appoint a committee for the programming and use of the facility from the various Carmel Arts groups. The bulk of the decision making process will be left in the hands of the Executive Committee consisting of the Office of the Mayor, CSO Architects and representatives of both the Carmel Symphony Orchestra and the Indianapolis Symphony Orchestra. While there have been initial site studies prior to locating the building, it is now important that CSO develop a formal first phase preliminary program and schematic design for the project to determine the total scope and cost of the · project. The preliminary design phase for the project will consist of the following: Conduct preliminary conferences with the Executive Committee to establish scope, quality and budget. 2. Establish the building program. 3. Complete program analysis and validation. The Honorable 3ames Brainard November 1, 1999 Page Two 4. Conduct on site ambient acoustical analysis. Study utility service to the building. Our mechanical and electrical will state likely systems and propose square footage requirements for M & E spaces, including HVAC fan rooms, boiler rooms, fire pump room, likely penthouse requirements, electrical switchgear room, electrical panel closets, and telecommunications rooms. 6. Prepare Architect-Acoustical Consultant Agreement. 7. Prepare concept diagrams to determine the likely percentage of circulation/open space. Prepare schematic studies to interpret program, mutually agreed upon by Owner and Architect. Provide three dimensional video of the project reflecting the interior layout and exterior feel of the building. The format will allow you to walk through the front door of the building and move through the important areas. 10. Break budget into separate building systems categories to serve as guide during the remainder of the design. Upon completion of the preliminary design phase, a definitive program concept and budget should be in place along with the necessary graphics and marketing materials that can be used to raise funds, and create public awareness of the project. The cost for the above first phase effort including the estimated cost of the acoustical consultant and expenses is as follows: 1. Architectural design $165,000.00 2. Acoustical consultant 50,000.00* 3. 3D imaging video for the project 25,000.00 4. Cost of reproduction of documents and marketing materials 10,000.00 5. Expenses for travel and visits to various locations, as well 10,000.00 as acoustical consultant's travel expenses TOTAL $ 260,000.0O *Estimate This design effort is necessary to determine the exact scope and cost for the project and will create the necessary documentation for the future development of the facility. The Honorable James Brainard November 1, 1999 Page Three We value the trust that the City of Carmel has placed in CSO Architects and we will endeavor to meet all of your needs for both the present and the future. Very truly yours, Les S. Olds, AIA Principal /cdj CC: Kate Weese Dan Moriarity File 97496-1 CSO Interiors Master Planning Programming Space Planning Interior Design Architecture Engineering Graphic Design Facilities Management Lynn Hynes Foster, IIDA Principal Ifoster(~csointeriors.com North 9100 Keystone Crossing Suite 200 ,7 Indianapolis, Indiana 46240 317.848.2800 FAX 317,571.7623 www.cso-arch.com Downtown 30 Monument Circle Indianapolis, Indiana 46204 317.229.7000 FAX 317.229.7010 www.cso-arch.com July 26, 1999 Revised November 8, 1999 Mr. Joe Staehler City of Carmel One Civic Square Carmel, IN 46032 Re: Proposal for Interior Design/City of Carmel Office Renovation Dear Mr. Staehler: CSO Interiors respectfully re-submits this proposal of interior design services for the City of Carmel offices as discussed on July 23, 1999· The following are the services that we discussed as well as the items the Mayor discussed with me. A. BASIC SERVICES Re-carpet all areas except the public area carpet (large-scale pattern on stairs and in the rotunda). The Utilities Department may not receive new carpet at this time. 2. Re-paint several of the office areas and the Courtroom. Loose sketches and finish selections will be reviewed before documenting the finish and furniture selections. Once all selections are approved, CSO will specify and document clearly all decisions so that the documents can be bid for competitive pricing. Once bids are assembled, CSO and the City of Carmel will develop a phasing plan. The fee for the aforementioned work will be $3,835·00. CSO Interiors will bill the City of Carmel on a monthly basis for percentage of work completed at that time and payment is due within thirty (30) days. Any outstanding balance over thirty (30) days is subject to a 1.5% interest charge. Reimbursable expenses are in additional to our fee. See attached list of expenses. B. ADDITIONAL SERVICES Mayor's Office: a. Add a trophy case for awards and memorabilia and photos. b. Develop a desk arrangement that is more functional and houses a computer and rear workspace. Mr. Joe Staehle~ July 26, 1999 Revised November 8, 1999 Page Two Develop a low seating area for informal discussions. Add shear drapery treatment at windows. 2. Third Floor Suite: Review reception desk set-up and make suggestions for a more functional work area. Make suggestions for new wall treatments. In paneled area outside Mayor's office, add furniture and a new light fixture. Review possibilities for installation of a music system and speakers. Enlarge pantry to the south to include a built-in dishwasher and oven. Should you desire the above services, CSO Interiors would be glad to provide these services for the following fees: Part B. 1. - $2,600.00 Part B.2. - $3,315.00 If you agree to this proposal, please sign a copy and return this to our offices. I look forward to working together. Please feel free to call me with any comments or questions. VeEy truly .~urs, Ly: yne~ Principal Attachments c: Laura Moriarity, Dianne Kessnick, Becky Jolly, Lori Horvath, Les Olds, File A UTHORIZA TION TO PROCEED: Mr. Joe Staehler Date HOURLY RATE SCHEDULE Effective through 6~30~00 Principal Associate Principal Senior Design Engineer Project Manager Lead Designer Project Engineer Project Architect Senior Design Project Manager Interior Project Manager Technician l Technician II Project Interior Designer Technician III Administrative Services $110.00 95.00 95.00 85.00 85.00 85.00 75.00 75.00 65.00 65.00 55.00 55.00 45.00 35.00 per per per per per per per per per per per per per per hour hour hour hour hour hour hour hour hour hour hour hour hour hour REIMBURSABLE BILLING AMOUNTS Effective through 6~30/00 Blueline Reproductions Plain Paper Reproductions Bond Vellum Paper Sepias Mylar Sepias Color Plots Drymounted Boards (Per Square Foot) (Each Unit) Photocopies Fax Transmittals Black & White Plots Color Copies Travel Expenses, Parking Fees, Long Distance Telephone Charges, Bubble Jet Copies, Shipping & Courier Service, Film $0.15 0.90 1.00 0.65 2.40 3.50 4.85 $ 0.15 0.25 3.00 1.95 1.10 x cost Ci:y of Carme'_ DEPARTMENT OF ENGINEERING June 13, 2000 Les S. Olds, AIA Lynn Hynes Foster, IIDA, Principal CSO Architects Engineers & Interiors 9100 Keystone Crossing, Suite 200 Indianapolis, Indiana 46240 RE: Additional Services #24 and #25 Per Contract #0618.97.01 Dear Les and Lynn: As we discussed, the City of Carmel has a need for additional professional services. Pursuant to paragraph 2.4 of Section 2 of our current contract with CSO Architects Engineers & Interiors, Contract #0618.97.01, dated June 18th, 1997, we have requested and received from you the proposed scope of services and fee estimates for the following work tasks, Additional Sen'ices #24 Carreel Drive Streetscape Additional SWM and Storm Line Work Additional ROW Line Work Additional Regrading/Topping Work Additional Turn Lane Work FEE TOTAL (Additional Sen'ices #24) Attachment "A" $ 6,000.00 1,500.00 1,000.00 1,500.00 $10,000.00 Additional Services #25 Interior Design/City Hall Offices Basic Services Additional Services B 1. Mayor's Office B2. Third Floor Suite FEE TOTAL (Additional Services #25) Attachment "B" ('$3,835. O0 not inchtried, previously apptvved) $ 2,600.00 3,315.00 $ 5,915.00 Per our contract procedural requirements, I hereby approve this additional professional services estimate, and grant you the Notice to Proceed on providing these services. Please be advised that work on each of the Additional Service contracts should be billed on a separate invoice, and should be referenced to the appropriate Additional Services number. Invoices received without the referenced ADDITIONAL SERVICE # will be returned to your office for proher !abelin~,. Also, please refer to the original contract for a copy of the information required on each invoice. Thank you for your continued assistance in providing the City of Camel with your professional, quality services. If you should have any questions, please give me a call. e . City Engineer Mayor James Brainard Doug Haney, Department of Law Joe Staehler, Department of Administration Diana Cordray, Clerk Treasurer Steve Engelking, Department of Community Services ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-24,~1 C$0 Architects Engineers & Interiors Architecture Engineering Interior Design Space Planning Graphic Design Land Planning Historic Architecture Landscape Architecture Les S. Olds, AIA Principal / Chairman Iolds@csoarchitects .com April 8, 2000 Ms. Kate Weese, P.E. City Engineer City of Carmel One Civic Center Carmel, IN 46032 RE: Additional Services No. 24 - 126th Street and Rangeline Road Contract Contract #0618.97.01, Dated: June 18, 1997 Dear Ms. Weese: Based on a discussion Les Olds had with Mayor Brainard and Joseph Staehler, we have outlined the following additional services carried out by CSO Architects Engineers & Interiors, during completion of the Carmel Drive Streetscape project (CSO Project No. 97642). We have outlined our understanding of the scope of work and have prepared a proposal with the requested fees for this additional work, per our Contract #0618.97.01, dated June 18, 1997; Section 2, Paragraph 2.4. The breakdown of the effort is as follows: Additional Services #24 - CSO Project #97642 Carmel - Carmel Drive Streetscape: The scope of Additional Services #24 includes additional storm water management (SWM) and storm line design work along East Carmel Drive, additional design work at the Burg'er King and Kahn's properties associated with relocating the right-of-way (ROW) line, design work associated with regrading and asphalt topping along East Carmel Drive in order to alleviate water ponding, and design work associated with the addition of turn lanes near Keystone Avenue' and Executive Drive. North 9100 Keystone Crossing Suite 200 Indianapolis, Indiana 46240 317.848.7800 FAX 317.574.0957 www.cso-arch.com Downtown 30 Monument Circle Indianapolis, Indiana 46204 317.229.7000 FAX 317.229.7010 www.cso-arch.com Ms. Kate Weese April 8, 2000 Page Two 1. Additional CD Phase: Additional SWM and Storm Line Work $ 6,000.00 2. Additional CD Phase: Additional ROW Line Work $1500.00 3. Additional CD Phase: Additional Regrading and Topping Work $1000.00 4. Additional CD Phase: Additional Turn Lane Work $1500.00 Additional CD Phase: Total $10,000.00 Our current contract has the provision for these additional services, subject to the approval of the City of Carmel. The fees are based on the fast track development of construction documents for bidding purposes. We appreciate the opportunity to provide these additional services for the Carmel Drive Streetscape project. Please return one of the accepted contract proposals at your earliest convenience. Should you have any questions regarding any of the above issues, please do not hesitate to contact this office. Very truly yours, Les S. Olds, AIA Principal Enclosures /nck CO: Mayor James Brainard, City of Carmel Joseph Staehler, City of Carmel Mike Hollibaugh, City of Carmel Dan Moriarity, CSO Andy Guljas, CSO File 97259-1 File 97642-1 ACCEPTED BY: DATE: C$0 Interiors Master Planning Programming Space Planning Interior Design Architecture Engineering Graphic Design Facilities Management Lynn Hynes Foster, IIDA Principal Ifoster@csointeriors.com North 9100 Keystone Crossing Suite 200 Indianapolis, Indiana 46240 317.848.2800 FAX 317.571.7623 www.cso-arch.com Downtown 30 Monument Circle Indianapolis, Indiana 46204 317.229.7000 FAX 317.229.7010 www.cso-arch.com July 26, 1999 Revised November 8, 1999 Mr. Joe Staehler City of Carmel One Civic Square Carmel, IN 46032 Re: Proposal for Interior Design/City of Carmel Office Renovation Dear Mr. Staehler: CSO Interiors respectfully re-submits this proposal of interior design services for the City of Carmel offices as discussed on July 23, 199'9. The following are the services that we discussed as well as the items the Mayor discussed with me. A. BASIC SERVICES Re-carpet all areas except the public area carpet (large-scale pattern on stairs and in the rotunda). The Utilities Department may not receive new carpet at this time. 2. Re-paint several of the office areas and the Courtroom. Loose sketches and finish selections will be reviewed before documenting the finish and furniture selections. Once all selections are approved, CSO will specify and document clearly all decisions so that the documents can be bid for competitive pricing. Once bids are assembled, CSO and the City of Carmel will develop a phasing plan. The fee for the aforementioned work will be $3,835.00, CSO Interiors will bill the City of Carmel on a monthly basis for percentage of work completed at that time and payment is due within thirty (30) days. Any outstanding balance over thirty (30) days is subject to a 1.5% interest charge· Reimbursable expenses are in additional to our fee. S~e attached list of expenses· B. ADDITIONAL SERVICES Mayor's Office: a. Add a trophy case for awards and memorabilia and photos. b. Develop a desk arrangement that is more functional and houses a computer and rear workspace· Mr. Joe Staehle~ July 26, 1999 Revised November 8, 1999 Page Two Develop a low seating area for informal discussions. Add shear drapery treatment at windows. 2. Third Floor Suite: Review reception desk set-up and make suggestions for a more functional work area. Make suggestions for new wall treatments. In paneled area outside Mayor's office, add furniture and a new light fixture. Review possibilities for installation of a music system and speakers. Enlarge pantry to the south to include a built-in dishwasher and oven. Should you desire the above services, CSO Interiors would be glad to provide these services for the following fees: Part B.1. - $2,600.00 Part B.2. - $3,315.00 / If you agree to this proposal, please sign a copy and return this to our offices. I look forward to working together. Please feel free to call me with any comments or questions. Very truly y~urs, Ly Principal Attachments c: Laura Moriarity, Dianne Kessnick, Becky Jolly, Lori Horvath, Les Olds, File' A UTHORIZA TION TO PROCEED: Mr. Joe Staehler Date HOURLY RATE SCHEDULE Effective through 6~30~00 Principal Associate Principal Senior Design Engineer Project Manager Lead Designer Project Engineer Project Architect Senior Design Project Manager Interior Project Manager Technician l Technician il Project Interior Designer Technician III Administrative Services 10.00 per hour 95.00 per hour 95.00 per hour 85.00 per hour 85.00 per hour 85.00 per hour 75.00 per hour 75.00 per hour 65.00 per hour 65.00 per hour 55.00 per hour 55.00 per hour 45.00 per hour 35.00 per hour REIMBURSABLE BILLING AMOUNTS Effective through 6/30/00 Blueline Reproductions Plain Paper Reproductions Bond Vellum Paper Sepias Mylar Sepias Color Plots Drymounted Boards (Per Square Foot) (Each Unit) Photocopies Fax Transmittals Black & White Plots Color Copies Travel Expenses, Parking Fees, Long Distance Telephone Charges, Bubble Jet Copies, Shipping & Courier Service, Film $0.15 0.90 1.00 0.65 2.40 3.50 ~,.85 $ 0.15 0.25 3.00 1.95 1.10 x cost