Fink Roberts & Petrie, Inc.Fink Roberts & Petfie, Inc.
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OPPi OBV AS 1'0
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement"), made this
~ dayof ~//~a,~-~_ ,1997, by and between the City of Carmel, Indiana,
d hro B of Public Works
acting by an t ugh its oard and Safety, hereinaeter referred to as "City";
and Fink Roberrs & Petfie, Inc., hereinaeter referred to as "Professional".
WHEREAS, City owns and is responsible for public works which includes by way of
illustration and not for purposes of elimination; the construction and operation of much of the
infrastructure system in the City including its municipal water and sewer utilities; the street
system including pavements, curbs, sidewalks, street trees, and alleys; the storm drainage
system including pipes and open ditches; and is responsible for the planning, design,
construction, operation and maintenance of said infrastructure systems; and
WHEREAS, City is also responsible for the zoning, planning, annexation, adoption of
construction standards, and enforcement thereof throughout its corporate limits and within
Clay T ownship through a joinder agreement; and
WHEREAS, from time to time City needs professional consulting sentices to assist it
in determining how to effectively and efficiently fulfill the foregoing responsibilities; and
WHEREAS, Professional is experienced in providing professional sentices relating to
the planning, design, construction, operation, and maintenance of municipal infrastructure
systems including municipal water/sewage systems, street systems, drainage systems, and
zoning matters; and
WHEREAS, City desires to hire Professional as an independent contractor for the
purpose of providing to City on a non-exclusive basis the above referenced professional
sentices; and
WHEREAS, Professional desires to provide to City all or a portion of said
professional sentices as City may request in writing from time to time.
NOW THEREFORE, in consideration of the foregoing recitals and the mutual
covenants and conditions set forth herein, City and Professional mutually agree as follows:
SECTION 1.
INCORPOKATION OF RECITALS.
The foregoing recitals are hereby incorporated into this Agreement and
made a part thereof.
SECTION 2.
SCOPE OF SERVICES.
2.1
The City desires to hire Professional as an independent contractor for the
sentices set forth in Appendix A, (the "Services"). Professional desires to
provide to City said Sentices as set forth herein.
2.2
By and through its Mayor, the City may, from time to time, request
Professional on a non-exclusive basis, to provide additional professional
sentices to assist City in its planning, design, construction, operation, and
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maintenance of its infrastructure system for which it is responsible,
including but not limited to municipal water and sewage works, streets,
curbs, sidewalks, alleys, storm drainage, and zoning. The scope of
additional services to be provided by Professional to City shall be as
requested and defined, in writing, by the Mayor or his duly authorized
representative. When City desires additional services from Professional,
the Mayor or his authorized representative shall notify Professional and set
forth the scope of services desired as well as the time frame in which
services are to be rendered. Professional shall then provide to City, at no
cost to City, an estimated cost for that specific assignment as well as the
time in which the assignment can be completed. Only after the City has
approved of Professional's time and cost estimate for such assignment shall
Professional be released to commence work on such assignment, the
description of such assignment to be numbered and attached hereto in the
order approve&
SECTION 3.
CITY'S RESPONSIBILITIES
3.1 Upon request for a time and cost estimate, City shall:
3.1.1 Provide all criteria and information with respect to City's
assignment request reasonably necessary for Professional to understand the
specific assignment request and provide a time and cost estimate; and
3.1.2 Designate a person with authority, if not the Mayor, to act on City's
behalf on all matters concerning any and all assignments.
3.2
Once City has accepted Professional's time and cost estimate for any
assignment, City shall:
3.2.1 Furnish to Professional all studies, reports and other available data
in City's possession pertinent to the assignment in addition to the
information previously supplied to help with the time and cost estimate,
and obtain additional, existing reports and data as reasonably required for
Professional to perform the assignment upon all of which Professional shall
be entitled to rely in performing services hereunder unless in its review,
Professional determines that such information is not consistent and fails to
so notify City; and
3.2.2 Arrange and make all provisions for Professional to enter upon
public and private property as reasonably required for Professional to
perform the assignment.
SECTION 4.
PROFESSIONAL'S RESPONSIBILITIES
4.1
Once City has requested Professional's time and cost estimate for an
assignment, Professional shall provide, within five (5) business days, a time
and cost estimate and/or a request for specific information necessary to
provide a time and cost estimate.
4.2
Once City has accepted Professional's time and cost estimate for an
assignment, the assignment shall be performed pursuant to the terms of this
Agreement and to the accepted time and cost estimate, and to any
other terms specifically enumerated in the assignment description and
approval to be attached hereto and incorporated herein by this reference.
4.3
Professional shall coordinate its performance, in the form of physical
meetings and/or written status reports, with the Mayor or his duly
authorized representative, pursuant to a mutually agreeable schedule to be
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outlined in the assignment request or as circumstances of the assignment
dictate.
SECTION 5.
COMPENSATION
5.1
As full compensation for the Services performed by Professional hereunder,
City shall pay to Professional as set forth below:
5.1.1 The fee for the Services will be a lump sum mount which is
included in the attached Appendix A. When necessary in the event of
additional Services, Appendix A will be revised on an annual basis and
effective upon acceptance and approval by the City's appropriate governing
entity, usually, the Board of Public Works and Safety following receipt of
such revised schedule.
5.1.2 City will pay Professional reasonable reimbursable expenses based
upon actual costs for items including, but not limited to, travel,
reproduction, printing, etc. Mileage charges will be billed at the then-
current rate in effect by the Professional, not to exceed the Internal
Revenue Service allowable rate.
5.1.3 If additional professional services are required and Professional
needs to hire outside sources for performance of same, Professional shall
so notify City in writing with an explanation of the need and the
qualifications of the outside sources and if City is agreeable, City shall
reimburse Professional for the actual cost of such outside services.
5.1.4 Professional will submit invoices to City on a four-week period
basis. City shall pay Professional for services rendered within thirty (30)
days after date of Professional's invoice. If the invoice amount is not paid
within thirty (30) days of receipt Professional shall so notify the City and if
the amount is not disputed and not paid within thirty-five (35) days after
the date of the invoice, then a late charge in a sum equal to one percent
(1%) of such unpaid invoice amount shall accrue and be immediately due
and payable as a separate debt for each month it remains unpaid. In the
event that the mount is disputed, City shall so notify Professional and if
such dispute is not resolved to City's satisfaction within ten (10) business
days after notice of such dispute, City shall pay such mount under protest
into the City Court of Carmel which Court shall hold the money until
notified of a resolution signed by both parties hereto.
SECTION 6. TERM
Subject to the termination provisions set forth in Section 7 herein, this Agreement
shall be in effect for the calendar year 1997 and shall thereafter, on the first day of January in
each subsequent year, automatically renew for a period of one ( 1 ) calendar year unless
otherwise agreed by the parties hereto.
SECTION 7.
MISCELLANEOUS
7.1 CityProperty.
Any and all documentation (other than original tracings and original calculations)
generated by Professional pursuant to this Assignment shall be considered City's
exclusive property and shall be disclosed only to City and to no other person without
the City's prior written permission Professional shall keep confidential all working
and deliberative material pursuant to IC 5-14-3-4.
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7.2 Termination.
The obligation to provide services under this Agreement may be terminated by City
or Professional without cause upon thirty (30) days' written notice to the other party
and with cause upon receipt of notice to cease all services. In the event of
termination, Professional will be paid for all services rendered to date of termination
and will be paid other expenses, as herein provided, incurred to date of termination.
For purposes of clarification, Professional shall be paid the percentage of the lump
sum estimate that City determines in good faith to be the same percentage of work
performed pursuant to the terms of this Agreement.
7.3 Binding Effect.
City and Professional and their respective partners, successors, executors,
administrators, assigns and legal representatives of each are bound by this agreement
to the other party to this agreement, and to the partners, successors, executors,
administrators, assigns and legal representative of such other party in all respects of all
covenants, agreements and obligations of this agreement.
7.4 No Third Party Beneficiaries.
Nothing contained herein shall be construed to give any rights or benefits
hereunder to anyone other than City or Professional.
7.5 Relationship.
The relationship of the parties hereto shall be as provided for in this agreement, and
Professional shall in no fashion be deemed to be an employee of City. In that regard,
Professional and all of its employees shall not be employees of City. Furthermore,
Professional shall have all responsibility to pay to or for its employees, all statutory
benefits and obligations and any other benefits or obligations at its discretion. The
City shall not be responsible for same, but rather the compensation to be paid
hereunder by City to Professional shall be the full compensation and moneys required
of City.
7.6 Insurance.
Professional shall procure and maintain with an insurer licensed to do business in
Indiana reasonably acceptable to City, insurance ("Insurance"), for protection from
claims under workers' compensation acts, claims for damages because of errors and
omissions, and bodily injury including personal injury, sickness or disease or death of
any and all employees or of any persons other than such employees, and from claims
or damages because of injury to or destruction of property including loss of use
resulting therefrom. Professional shall secure and maintain Professional
Responsibility Insurance and such insurance as will protect the Professional and the
City from claims resulting from Professional's errors and omissions. The coverage
amounts shall be no less than those amounts set forth in Appendix B which is attached
hereto. Professional shall cause its insurers to name City as an additional insured on
all insurance policies (other than on the Professional Responsibility policy) and to
provide that such policies will not be canceled without thirty (30) days prior notice to
City.
7.7 Indemnification.
Professional shall indemnify and hold harmless the City and its respective officers,
employees, and agents from all loss, liability, claims, judgments, and liens, including
costs and expenses and attorney fees, arising out of any negligent act or omission of
Professional or any of its colleagues, associates, agents, employees, or subcontractors
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in the performance of this Agreement. The failure to do so shall constitute a material
breach of this Agreement.
7.8 Discrimination Prohibition.
Professional represents and warrants that it and its professionals shall comply with all
existing laws of the United States and the State of Indiana prohibiting the
discrimination against any employee or applicant for employment or subcontract work
in the performance of any project contemplated by this Agreement with respect to
hire, tenure, terms, conditions, or privileges of employment or any matter directly or
indirectly related to employment or subcontracting because of race, religion, color,
sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era
veteran status.
The City reserves the right to collect a penalty as provided in IC 5-16-6-1 for
any person discriminated against.
7.9 Severability.
If any provision of this Agreement is held to be invalid, illegal, or
unenforceable by a court of competent jurisdiction, the provision shall be
stricken, and all other provisions of this Agreement which can operate
independently of such stricken provision shall continue in full force and effect.
7.10 Notice.
Any notice, invoice, order or other correspondence required to be sent under
this Agreement shall be in writing and either hand delivered or sent by first-class U.S.
mail addressed to the parties at the following addresses:
CITY:
PROFESSIONAL:
City of Carreel
One Civic Square
Cannel, IN 46032
Attention: Steve Engelking,
Mayor (with a copy to the City Attorney,
Department of Law, same address)
Fin_k Roberts & Petrie, Inc.
3307 West 96m Street
Indianapolis, Indiana 46268
7.11 Approval Date.
The Approval Date is the date in which the last of the parties hereto approves and executes
this Agreement.
7.12 Governing Law.
This Agreement shall be govemed by and construed in accordance with the laws of the State
of Indiana and all municipal ordinances and codes of the City of Carreel, Indiana, as the same
shall be in full force and effect upon the Approval Date.
7.13 Waiver.
The delay or partial inaction on the part of City in exercising or pursuing its right and
remedies provided hereunder or by law shall not operate to waive any such rights or
remedies.
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7.14 Exhibits.
All exhibits and/or appendices referenced herein, whether marked "Exhibit",
"Appendix", or some other title, shall be considered a part of this Agreement.
7.15 Prior Agreements.
This Agreement contains all of the agreements of the parties hereto with respect to
any matter covered or mentioned in this Agreement, and no prior agreement,
understanding or representation pertaining to any such matter shall be effective for
any purpose. No provision of this Agreement may be mended or added to except by
an agreement in writing signed by the parties hereto or their respective successors in
interest.
7.16 Representation and Warranties.
Parties represent and warrant that they are authorized to enter into this Agreement
and the party executing the Agreement has the authority to bind the party which they
represent.
7.17 Entire Agreement.
This Agreement represents the entire understanding between Professional and City
with respect to the subject matter and supersedes all prior negotiations,
representations, and/or contracts, either oral or written.
7.18 Headings.
All heading and sections of this Agreement are inserted for convenience only and do
not form part of this Agreement or limit, expand or otherwise alter the meaning of
any provisions hereof.
IN WITNESS WHEREOF, the parties hereto have made and executed this agreement on the day and
year first written above.
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
__!na
Bill'y~er, Member ,,,7
ATYEST:
Fink Roberts & Petfie, Inc.
BY:
Printed Name and Title
Diana Cordray, Clerl~;Fr~'u~'
7
Engineers · Architects · Surveyors
APPENDIX A
FINK ROBERTS & PETRIE, INC.
Established in 1944
3307 West 96th Street
Indianapolis
Indiana
46268
317-872-8400 Telephone
317-876-2408 Fax
December 12, 1996
Mr. Mike Hollibaugh
Carmel Department of Community Services
One Civic Square
Carmel, IN 46032
Re: Carmel Pedestrian Bridge
Dear Mike:
Fink Roberts & Petrie, Inc. is pleased to submit this proposal for preliminary design of a
Pedestrian Bridge over Keystone Avenue at Carmel Drive.
SCOPE OF WORK
1. Preliminary site plan showing location.
2. Concept plan and elevations of the pedestrian bridge.
3. Assist in the submittal process for preliminary approval by Indiana Department of
Transportation.
4. Preliminary Cost Estimate
5. Provide assistance to the Department of Community Services in application for a grant.
FEE
Our fee for the above scope of work shall be a lump sum in the amount of $3,000.
We appreciate the confidence you have expressed in Fink Roberts & Petrie and look forward
to working with you on this important project.
Sincerely,
Salim K. Najj
President & CEO
If this proposal is acceptable to you, please sign below and return a copy to our office.
Carmel Department of
Community Services
Title
L96142.PRO
Date
APPENDIX A
1997
FEE SCHEDULE
HOURLY RATES
Professional hourly rates, which include in-town travel expenses, in-house reproductions,
overhead and profit, are based on the following classifications:
Principal/Department Manager ................ $110.00/hr
Group Manager ........................... 100.00
Senior Project Manager ....................... 90.00
Project Manager ............................ 80.00
Senior Engineer/Architect ............ ' ......... 75.00
Project Engineer/Project Architect/Senior Designer .... 65.00
Staff Engineer/Architect/Designer ................ 58.00
Technician ................................ 55.00
Survey Party Chief .......................... 50.00
Drafter .................................. 45.00
Survey Crewman ........................... 40.00
Clerical .................................. 40.00
REIMBURSABLE EXPENSES
Proposals or Agreements normally specify certain out-of-pocket expenses are reimbursable.
The following are in addition to Contract Amount, and are to be reimbursed as follows:
CAD Mylar Plot .......................... $ 25.00/Plot
CAD Paper Plot ............................ 15.00/Plot
Out-of-town automobile travel ................... 0.30/Mile
Airfare, meals, lodging & car rental ............ Cost Plus 5%
Major printing and reproductions by outside service. Cost Plus 5%
Special deliveries ........................ Cost Plus 5%
Filing Fees for': permits ........... . .............. at Cost
: variances/reviews .................. at Cost
: recording ........................ at Cost
Charges made by outside consultants (previously approved by client) are billed at actual
invoices + 10 percent.
If enacted, State or Federal sales tax on professional design services shall be billed'at
actual rates.
Note: This fee schedule shall apply for work performed during the year 1997.
015.FOR
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APPENDIX B
INSURANCE COVERAGES
Workers Compensation & Disability
Statutory Limits
Employer's Liability:
Bodily Injury by Accident:
Bodily Injury by Disease
Bodily Injury by Disease
$100,000 each accident
$ 500,000 policy limit
$100,000 each employee
Property damage, contractual liability, products-completed operations:
General Aggregate Limit (other than
Products/Completed Operations):
Products/Completed Operations:
$2,000,000
$2,000,000
Personal & Advertising Injury
Limit:
Each Occurrence Limit:
Fire Damage (any one fire):
Medical Expense Limit
(any one person):
$1,000,000
$1,000,000
$ 50,000
$ 5,000
Comprehensive Auto Liability
Owned, hired and non-owned
Bodily Single Limit:
injury and property damage
each accident
$1,000,000
Umbrella Excess Liability
Each occurrence and aggregate
Maximum Deductible
$5,000,000
$ 10,000
OWNER's Protective Insurance:
Per Occurrence:
$5,000,000
Aggregate:
$5,000,000
February 7, 1997
Salim K. Najjar
Fink Roberts & Petrie, Inc.
3307 West 96th Street
Indianapolis, Indiana 46268
Re: Agreement for Professional Services
Enclosed is a copy of the signed contract approved by the Carmel
Board of Public Works February 5, 1997. Please call if you have
any questions.
Sincerely,
Rebecca L. Wolf
Chief Deputy Clerk
cc: file, city atty, DOCS
To:
From:
Re:
Date:
Charlene Kelsey, DOCS
Rebecca Wolf, Clerk-Treasurer's Office, Ext. 413
Agreement for Professional Services
February 7, 1997
Enclosed is a copy of the signed contract approved by the Carmel
Board of Public Works February 5, 1997. A copy was mailed to Fink
Roberts & Petrie, Inc. February 7, 1997. Please call if you have
any questions.
cc: file
September 12, 1997
Ci:y of Carme'-
DEPARTMENT OF ENGINEERING
David T. Lash, P.E.
Fink Roberts & Pettie, Inc.
3307 West 96th Street
Indianapolis, Indiana 46268
RE: Additional Services # 1 Per Contract #0205.97.06
Dear David:
As we discussed, the City of Cannel has a need for additional professional services and pursuant to paragraph
2.2 of Section 2 of our current contract with Fink Robera & Petfie, Inc., Contract # 0205.97.06, dated
February 54, 1997, I have requested and received from you the proposed scope of services and fee estimates
for the following work task:
( 1 ) Site Location Study - Overhead Bicycle/Pedestrian Walkway, over Keystone Avenue. (Attachment "A")
As I understand it, your time estimate is 120 days from the Notice to Proceed, and the cost estimate is for a
Lump Sum "Not to Exceed Total" of $15,500.00.
Per our contract procedural requirements, I hereby approve this additional professional services estimate, and
grant you the Notice to Proceed on providing these services.
Please be advised that work on this contract should be billed on a separate invoice, and should be referenced
to the Additional Services # 1. Thank you for your continued assistance in providing the City of Cannel with
your professional, quality services. If you should have any questions, please give me a call.
Sincerely,
M. Kate Boyle, P.E.
City Engineer
cC:
Mayor Brainard
Deb Grisham, City Attomey
Diana Cordray, Clerk Treasurer
Steve Engelking, Mike Hollibaugh, Debartment of Community Services
Fink Roberts & Petrie, Inc. 3307 West 96th Street, Indianapolis, Indiana 46268 317.872.8400 317.876.2408 fax
FRP ENGINEERS ARCHITECTSA-mA
itA/!
August 15, 1997
Mr. Michael Hollibaugh, Department of Community Services
Ms. M. Kate Boyle, City Engineer
One Civic Square
Carreel, Indiana 46032
Fee Proposal for Site Location Study
Overhead BicycleJPe~lestrian Walkway
Over Keystone Avenue (State Road 431 )
Dear Ms. Boyle:
Enclosed is FRP Engineers/Architects' proposed scope of services and fee proposal for the referenced
project. This document has been prepared to enumerate those services to be performed by FRP. This
proposal is based on the following:
A. Meeting with Ms. M. Kate Boyle, City Engineer, and Mr. Mike Hollibaugh, Department of
Community Services, on June 16, 1997.
B. The Transportation Enhancement Activity (TEA) application for the project, prepared by FRP
C. Discussions with Bruno Canzian, INDOT Local Transportation Section
D. The project will propose to utilize federal funds
PROJECT DESCRIPTION:
This project consists of performing a site location study and report for the proposed overhead
bicycle/pedestrian walkway over Keystone Avenue (State Road 431), to be located between 116th Street
and 1261h Street in Carreel. The location study will result in the recommendation of the final site for the
proposed walkway. Establish design parameters and integrate input from local residents, the business
community, the City Departments of Community Services and Engineering, and the Indiana Department
of Transportation with developmental, social, economic and environmental factors to make the final
selection.
SCOPE OF FRP'S SERVICES:
Early Coordination and Research
FRP will schedule a meeting with the INDOT Greenfield District, which oversees State Road 431, to
establish INDOT requirements for an overhead walkway spanning a State facility. FRP will coordinate
with the City to establish preliminary design standards in order to lay out the proposed walkway and
approaches. The City of Carreel will pwvide its most recent base mapping to FRP for use in study
exhibits.
FRP ENGINEERS ARCHITECTS
Mr. Michael Hoilibaugh
~a. M. KateBoyle
August 1~, 1997
Re: Fee Proposal for Site Lood~on Sinely
Overhead B~ycle/Pedestrian Walkway
Over Keystone Avenue (State Ro~d 431)
PaSe 2
FRP will contact businesses and developers adjacent to the study area to determine existing and planned
pedestrian destinations. Also, a meeting with appropriate City staff regarding planned and proposed
developments in the vicinity of the project will be scheduled.
FRP will contact appropriate federal, state and local regulatory agencies, in writing, requesting
identification of natural and cultural areas of significance and agency concern. Regulatory agencies
include the U.S. Fish & Wildlife Service, U.S. Soil Conservation Service, Indiana Geological Survey,
Indiana Department of Natural Resources, Indiana Department of Environmental Management, U.S.
Environmental Protection Agency, and U.S. Department of Housing and Urban Development. Response
comments from the regulatory agencies will serve as the basis for the environmental report.
FRP will obtain an areheological records check of the project area.
Property ownership at each location alternate will be determined from existing records. All utilities will
be contacted to locate their facilities.
Draft Site Location Study
FRP and the City of Carreel will identify 4 possible locations for the overhead walkway for detailed
study. Preliminary typical cross sections and construction materials will be selected in coordination with
the City. FRP will analyze and evaluate each alternate site location, giving consideration and weight to
such key factors as:
· Connectivity with and ease of access from the existing pedestrian system of sidewalks
· Pedestrian destination patterns related to existing, proposed and potential business development
· Compatibility with existing, proposed and potential business land development
· Connectivity with both the Carreel and Hamilton County alternative transportation plans
· Existing and projected pedestrian and bicycle counts
· Safety aspects and conflicts with existing and projected vehicle congestion
· Conflicts with existing buildings and parking lots
· Use of existing open space
· Amount and approximate costs of right-of-way acquisition
,Estimated total project cost, including costs for design, right-of-way, construction and inspection
· Aesthetics, public acceptance
· Environmental constraints
A Draft Site Location Study Report will be prepared, summarizing the evaluation of results for each
location alternate. The pros and cons of each alternate will be presented along with preliminary estimates
of cost. An initial recommended location alternate will be identified. The report will be submitted to the
City Council and the City Departments of Community Services and Engineering for review.
Following submission of the Draft Site Location Study Report, a presentation will be made to the City
FRP ENGINEERS ARCHITECTS
]dr. Michael Hoihlmugh
Ms. M. Kate Boyle
August 15, 1997
Re: Fee Proposal for Site Location Study
Ovethesd Bicycle/Pedestrisn Walkway
Over Keystone Avenue (State Road 43 l)
Page 3
Council at its next scheduled meeting. Public review and comment on the project and the study locations
will be invited at that time.
Final Site Location Study
The site location study report will be ~nalized, incorporating comments from Council and public review.
The Final Site Location Study Report will be prepared, with the recommendation of one site location
based on FRP's assessment and evaluation of all factors analyzed. The Final Site Location Study Report
will be presented to the City Council. Once the site location study is approved by the City Council, the
project may progress to the design and plan development stage. At that time, an environmental review
document would be prepared for review and approval by the Indiana Department of Transportation and
the Federal Highway Administration so that federal funds could be utilized for project construction.
EXCLUSIONS:
The following items are excluded from the scope of services described herein:
· Design and Plan Development
· Preparation of Environmental Document for Federal-Aid Funding
PROPOSED CONTRACT FEE:
FRP proposed the following LUMP SUM FEE to perform the described scope of services (see attached
fee breakdown):
Site Location Study .......................................... $15,500.00
SCHEDULE:
FRP proposes the following schedule to develop the site location study and report:
Notice to Proceed
Ea~y Coordination and Research Complete
Draft Site Location Study Complete
Final Site Location Study Complete
September 1, 1997
November 1, 1997
December 1, 1997
February 1, 1998
FRP ENGINEERS ARCHITECTS
1~. M. Kate Boyle
CMmei City Engineer
August IS, 1997
Re: Fee Proposal for Site Loftion Study
Overhemt Bkycle/Pede~rhn Walkway
Over Keystoae Avenue (S~a2 ~ 45 l)
Pa~e ~
We appreciate the opportunity to submit this proposal and look forward to working with you on this
project. Please contact us if you have any questions or need additional information.
Sincerely,
David T. Lash, P.E.
Vice President Transportation
H:\DATA\DRC\CARMELBR\LOC ST P. ROP
OVERHEAD PEDESTRIAN/BICYCLE WALKWAY
Over Keystone Avenue (S.R. 431 )
FINK ROBERTS & PETRIE, INC.
June 19, 1997
Page I of 2
FEE JUSTIFICATION
SITE LOCATION STUDY AND REPORT
Work Item
Group Project Project Tech./
Manager Manager Engineer Draftsman Clerical
Total
Hours
EARLY COORDINATION AND RESEARCH
13 27 20 7 6 73
DRAFT LOCATION STUDY REPORT
14 53 0 17 8 92
FINAL LOCATION STUDY REPORT
8 20 0 2 7 37
Totals 35 100 20 26 21 202
Hourly Rate
Labor Cost
100.00 80.00 65.00 55.00 40.00
3,50O.00 8,00O.00 1,300.00 1,430.00 840.00 $15,070.00
Non-Salary Direct Costs (See Page 2)
Amheological Records Check (Ball State University) @ Cost + 10%
384.60
89.10
Total
$15,543.70
USE:
$15,500.00
H;~I~ATA~DR~I~a..CC~TUDLWIO
OVERHEAD PEDESTRIAN/BICYCLE WALKWAY
Over Keystone Avenue (S.R. 431)
FINK ROBERTS & PETRIE, INC.
June 19, 1997
Page 2 of 2
ESTIMATE OF NON-SALARY DIRECT COSTS
SITE LOCATION STUDY AND REPORT
Photo Copies:
Req'd. Sheets Total
Sets Each Set Sheets
Draft Site Location Study Report ........ 10 50
Council Meeting Handouts ........... 100 4
Final Site Location Study Report ........ 10 60
Subtotal, Photo Copies ..........................
500
400
600
1,500
$0.15
$225.0O
Blue Line Prints:
Report Exhibits ................. 40 2
Public Information Meeting Exhibits ...... 4 4
Subtotal, Blue Line Prints ........................
80
$0.50
$48.00
No. of Miles
Mileafie: Trips Per Trip
Total
Miles
Scope of Work Meeting with INDOT ......
Site Inspection with City Officials / Engineer . .
Coor. Meeting with Businesses / Developers..
Coord. Meeting with INDOT Greenfield District.
Coord. Meeting with City Officials / Engineer..
City Council Meetings .............
Review Meeting with City Engineer ......
I 36 36
I 20 20
5 20 100
2 68 136
2 16 32
2 16 32
I 16 16
372
Subtotal, Mileage ............................
@ $0.30
$111.60
TOTAL ESTIMATED NON-SALARY DIRECT COSTS =
$384.60
!-!:~DAT A~DRC~LIIR~ION_ $AL ffi
FRP ENGINEERS ARCHITECTS
1997
FEE SCHEDULE
HOURLY RATES
Professional hourly rates, which include in-town travel expenses, in-house reproductions, overhead and
profit, are based on the following classifications:
Principal/Department Manager .................. $110.00/hr
Group Manager .............................. 100.00
Senior Project Manager ......................... 90.00
Project Manager ............................. 80.00
Senior Engineer/Architect ....................... 75.00
Project Engineer/Project Architect/Senior Designer ....... 65.00
Staff Engineer/Architect/Designer .................. 58.00
Technician ................................. 55.00
Survey Party Chief ............................ 50.00
Drafter ................................... 45.00
Survey Crewman ............................. 40.00
Clerical ................................... 40.00
REIMBURSABLE EXPENSES
Proposals or Agreements normally specify certain out-of-pocket expenses are reimbursable. The
following are in addition to Contract Amount, and are to be reimbursed as follows:
CAD Mylar Plot ............................ $ 25.00/Plot
CAD Paper Plot ........... * ................... 15.00/Plot
Out-of-town automobile travel ...................... 0.30/Mile
Airfare, meals, lodging & car rental .............. Cost Plus 5%
Major printing and reproductions by outside service .... Cost Plus 5 %
Special deliveries .......................... Cost Plus 5 %
Filing '~AA. for: permits at Cost
$,'v~,n~D o ° , ° , ° o ° ° , ° ° ° o ° , ° ° ° o o ° ° ° ° ° o
: variances/reviews ..................... at Cost
: recording ........................... at Cost
Charges made by outside consultants (previously approved by client) are billed at actual invoices + 10
percent.
If enacted, State or Federal sales tax on professional design services shall be billed at actual rates.
Note: This fee schedule shall apply for work performed during the year 1997.
015.FOR
September 16, 1997
Ci:y Carme'_
DEPARTMENT OF ENGINEERING
David T. Lash, P.E.
Fink Roberts & Petfie, Inc.
3307 West 96th Street
Indianapolis, Indiana 46268
Additional Services # 1 Per Contract #0205.97.06
Bicycle/Pedestrian Walkway over Keystone Avenue
Dear David:
On behalf of the City of Carmel, I am writing to inform you that we are requesting you hold off on the
additional engineering services for the Site Location Study - Overhead Bicycle/Pedestrian Walkway over
Keystone Avenue referred to in the letter from this office dated September 12th, 1997. We expect a
postponement period of 2-3 weeks before we ask that you re-start your work on this study. We will submit a
new "Notice to Proceed" to inform you of the exact date for which we wish the study to begin.
In addition, the original letter referred to above stated a time estimate of 120 days from the Notice to Proceed.
I understand that this was incorrect according to your original proposal, and that the schedule for this work
will be revised to be 150 days from the Notice to Proceed. This change will be reflected in the new Notice to
Proceed letter.
I appreciate your attention to this matter, and will be in contact with you in the coming weeks to communicate
how and when we may continue our efforts on this project. If you have any questions, please give me a call.
Sincerely,
M. Kate Boyle, p.E~
City Engineer
Mayor Brainard
Deb Grisham, City Attomey
Diana Cordray, Clerk Treasurer
Steve Engelking, Mike Hollibaugh, Department of Community Services
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
Fink Roberts & Petrie, Inc. 3307 West 96th Street, Indianapolis, Indiana 46268 317.872.8400 3t7.876.2408 fax
FRP ENGINEERS ARCHITECTS
June 23, 1997
Mr. Mike Hollibaugh
City of Camel
Depaament of Community Services
One Civic Square
Camel, Indiana 46032
Fee Proposal for Feasibility Study
Keystone Way Frontage Road
Dear Mr. Hollibaugh:
Enclosed is FRP Engineers/Architects' proposed scope of services and fee proposal for the referenced
project. This document has been prepared to enumerate those services to be performed by FRP. This
proposal is based on the following:
A. Meeting with Ms. M. Kate Boyle, City Engineer, and Mr. Mike Hollibaugh, Depaament of
Community Services, on June 16, 1997.
PROJECT DESCRIPTION:
Additional development proposed along Keystone Way, noah of Camel Drive, promises to worsen the
already congested traffic condition at the Camel Drive intersection. The intersection, located
immediately west of the Camel Drive / Keystone Avenue intersection, has stop control on Keystone
Way. Free running traffic on Camel Drive backs up from the signalized Keystone Avenue intersection,
preventing thru and left-turn movements from Keystone Way onto Camel Drive during both peak and
non-peak hours. Also, opposing traffic often prevents left-turn movements from Carmel Drive onto
Keystone Way.
This project will consist of a feasibility study to identify viable alternate access to Carmel Drive for
vehicles utilizing Keystone Way. At first glance, the most desirable alternate would be to link Keystone
Way to the existing signalized intersection at Camel Drive / Woodland Way, approximately 900 feet west
of Keystone Way.
SCOPE OF FRP'S SERVICES:
The feasibility study consists of 2 work phases:
1. Geometric Layout:
Using existing aerial mapping of the project area provided by the City of camel, FRP will lay out
alternate roadway connections from Keystone Way, noah of Carmel Drive, to Carmel Drive. Horizontal
alignment of alternate connections will be in accordance with City design standards and geometric design
standards of the American Association of State Highway and Transportation Officials (AASHTO).
EXHIBIT C page 1 of 3
FRP ENGINEERS ARCHITECTS
Mr. Mike Hollibaugh
Cannel Dept. of Community Services
June 23, 1997
Re: Fee Proposal for Feasibility Study
Keystone Way Frontage Road
Page 2
Consideration will be given to impacts to overall traffic movements, parking configurations, access to
surrounding businesses, and conflicts with existing buildings and utilities.
Once alternate connections from Keystone Way are identified and plotted, FRP will meet with the City
Departments of Community Services and Engineering to review and assess the alternates. If one or more
alternate connections are determined to be viable, the City will direct FRP to proceed with Part 2 of the
study.
2. Traffic Analysis and Report:
The City of Carreel will provide all available traffic counts and projected future traffic volumes for
Carreel Drive, Keystone Avenue (S.R. 431), Keystone Way and Woodland Way to FRP. The City will
also provide FRP with all available traffic studies and projections for proposed new business development
on Keystone Way and Woodland Way. FRP will conduct a survey of traffic movements at Keystone Way
and Woodland Way.
FRP will analyze the effect and impact of proposed traffic volume on selected alternate connections.
Impacts on surrounding parking and business access will also be evaluated. Necessary changes to existing
traffic signals and controls will be recommended.
A Feasibility Study Report will be prepared, summarizing each location alternate. The pros and cons of
each alternate will be presented along with preliminary estimates of cost. The report will be submitted to
the City Council and the City Departments of Community Services and Engineering for review.
EXCLUSIONS:
The following items are excluded from the scope of services described herein:
· Aerial Mapping
PROPOSED CONTRACT FEE:
FRP proposed the following LUMP SUM FEE to perform the described scope of services for the
proposed feasibility study:
Part 1, Geometric Layout ....................................... $ 3,000.00
If one or more viable alternate connections from Keystone Way to Carreel Drive are identified in Part 1 of
the study, a fee to perform Part 2, Traffic Analysis and Report, will then be determined since the
remaining scope of work can be more precisely defined at that time.
EXHIBIT~_~page 2 of 3
FRP ENGINEERS ARCHITECTS
Mr. Mike Hollibaugh
Cannel Dept. of Community Services
June 23, 1997
Re: Fee Proposal for Feasibility Study
Keystone Way Frontage Road
Page 3
SCHEDULE:
FRP proposes the following schedule to complete the feasibility study:
Part 1, Geometric Layout 2 Weeks
The schedule to complete Part 2, Traffic Analysis and Report, will be determined after Part 1 is complete
and remaining scope of work can more precisely defined.
We appreciate the opportunity to submit this proposal and look forward to working with you on this
project. Please contact us if you have any questions or need additional information.
Sincerely,
David T. Lash, P.E.
Vice President Transportation
H:\DATA\DRC\PROP\KEYSTONE.WAY
EXHIBIT~ page 3 of 3