Crossroad Engineers, P.C.Crossroad Engineers, PC
Old Towne Infrastructure
Engineering
AGREEMENT FOR PROFESSIONAL SERVICES
APPROVED, AS TO
FORM
acting by and through its BoarToof Public Works and Safety, hereina~er referred to as "City";
and CrossRoad Engineers, PC, hereinaf~er referred to as "Professional".
RECITALS
WHEREAS, City owns and is responsible for public works which include, by way of
illustration and not by way of limitation, the construction, operation and maintenance of
much of the infrastructure system in the City including, but not limited to, its municipal water
and sewer utilities; the street system including, but not limited to, pavements, curbs,
sidewalks, street trees and alleys; the storm drainage system including, but not limited to,
pipes and open ditches; and is also responsible for the planning, design, construction,
operation and maintenance of said infrastructure system; and
WHEREAS, City is also responsible for the zoning, planning, annexation, adoption of
construction standards and enforcement thereof throughout its corporate limits and within
Clay Township through a joinder agreement; and
WHEREAS, from time to time City needs professional services to assist it in
effectively and efficiently fulfilling the foregoing responsibilities; and
WHEREAS, Professional is experienced in providing the professional services
covered by this Agreement and relating to the planning, design, construction, operation
and/or maintenance of such municipal infrastructure systems; and
WHEREAS, City desires to hire Professional as an independent contractor for the
purpose of providing to City, on a non-exclusive basis, the professional services referenced
herein; and
WHEREAS, Professional is qualified and desires to provide City with said
professional services as City may request in writing from time to time.
NOW THEREFORE, in consideration of the foregoing recitals and the mutual
covenants and conditions set forth herein, City and Professional mutually agree as follows:
Crossroad Engineers, PC
Old Towne Infrastructure
Engineering
SECTION 1.
INCORPORATION OF RECITALS.
The foregoing recitals are hereby incorporated into this Agreement and
made a part hereof.
SECTION 2.
SCOPE OF SERVICES.
2.1
The City desires to hire Professional as an independent contractor for the
services set forth in Appendix A, as attached hereto and incorporated
herein. Professional desires to provide to City said Services as set forth
herein.
2.2
By and through its Mayor, the City may, from time to time, request
Professional, on a non-exclusive basis, to provide additional professional
services to assist City in its planning, design, construction, operation and/or
maintenance of its infrastructure system. The scope of additional services
to be provided by Professional to City shall be as requested and defined, in
writing, by the Mayor or his duly authorized representative. When City
desires additional services from Professional, the Mayor or his authorized
representative shall notify Professional and set forth the scope of such
additional services desired as well as the time frame in which such services
are to be rendered. Professional shall then provide to City, at no cost to
City, an estimated cost for such additional services as well as the date by
which such additional services will be provided. Only after City has
approved Professional's time and cost estimate for the provision of such
additional services, shall Professional be authorized to commence such
additional services, the descriptions of which shall be set forth in written
documents which shall be numbered and attached hereto in the order
approved.
SECTION 3.
CITY'S RESPONSIBILITIES
3.1 Upon request for a time and cost estimate, City shall:
3.1.1 Provide aH criteria and information with respect to City's services
request reasonably necessary for Professional to understand the specific
services requested and to provide a time and cost estimate; and
3.1.2 Designate the Mayor or his duly authorized representative to act on
City's behalf on all matters concerning any and all such services.
Crossroad Engineers, PC
Old Towne Infrastructure
Engineering
3.2
Once City has accepted Professional's time and cost estimate for such
services, City shall:
3.2.1 Furnish to Professional all studies, reports and other available data
in City's possession that City considers reasonably pertinent to the services
to be provided in addition to the information previously supplied to help
Professional with its time and cost estimate, and obtain additional existing
reports and data as are reasonably required for Professional to perform the
services, all of which Professional shall be entitled to rely upon in
performing such services unless in its review of same, Professional
determines that such information is not consistent and fails to promptly so
notify City; and
3.2.2 Arrange and make all provisions for Professional to enter upon
public and private property as reasonably required for Professional to
perform such services..
SECTION 4.
PROFESSIONAL'S RESPONSIBILITIES
4.1
Once City has requested Professional's time and cost estimate for requested
services, Professional shall provide, within five (5) business days, a time
and cost estimate and/or a request for specific information necessary to
provide a time and cost estimate.
4.2
Once City has accepted Professional's time and cost estimate for such
services, they shall be performed pursuant to the terms of this Agreement
and within the accepted time and cost estimate, and pursuant to any other
terms specifically enumerated in the services description and approval to be
attached hereto and incorporated herein by this reference. Time is of the
essence of this Agreement.
4.3
Professional shall coordinate its performance, in the form of physical
meetings and/or written status reports, with the Mayor or his duly
authorized representative, pursuant to a mutually agreeable schedule to be
outlined in the services request or as circumstances dictate·
4.4 Professional has read and understands this Agreement, and agrees that Professional's
written acceptance or commencement of any work or services under this Agreement shall
constitute Professional's acceptance of its terms and conditions.
4.5 Professional agrees to provide the services necessary to perform the requirements of
this Agreement and to execute its responsibilities hereunder by following and applying at all
times the highest professional and technical guidelines and standards. City reserves the right
Crossroad Engineers, PC
Old Towne Infrastructure
Engineering
at any time to direct changes, or cause Professional to make changes in the services provided,
or to otherwise change the scope of the work covered by this Agreement, and Professional
agrees to promptly make such changes· Any difference in price or time of performance
resulting from such changes shall be equitably adjusted by City at~er receipt of documentation
from Professional in such form and detail as City may require.
4.6 Professional expressly warrants that all services covered by this Agreement will
conform to the specifications, drawings, samples, instructions, directions and/or descriptions
furnished to or by City to Professional, and that such services will be performed in a timely
manner, in a good and workmanlike manner and free from defects· In addition, Professional
acknowledges that Professional knows of City's intended use and expressly warrants that all
services covered by this Agreement which have been selected, provided or performed by
Professional, based upon City's stated use, will be fit and sufficient for the particular purposes
intended by City.
SECTION 5.
COMPENSATION
5.1
As full compensation for the services performed by Professional hereunder,
City shall pay to Professional as set forth below:
5.1.1 The fee for the services will be either a lump sum amount or will be
based upon the costs enumerated in Appendix A as attached hereto and
incorporated herein. When necessary during the provision of additional
services, Appendix A may be revised to accommodate such additional
services.
5.1.2 City will pay Professional reasonable reimbursable expenses 'based
upon actual costs for items including, but not limited to, travel,
reproduction, printing, etc. Mileage charges will be billed at the then-
current rate in effect for Professional, not to exceed the Internal Revenue
Service' s allowable rate.
5.1.3 If additional professional services are required and Professional
needs to hire outside sources for performance of same, Professional shall
so notify City in writing with an explanation of the need and the
qualifications of the outside sources. If City is agreeable, City shall
reimburse Professional for the actual cost of such outside services.
Professional understands and agrees that any and all outside sources so
hired shall be employees or contractors of Professional only. Professional
warrants and indemnifies City for and from any and all costs, fees, expenses
and/or damages incurred by City as a direct or indirect result of the services
or use by Professional of outside sources.
Crossroad Engineers, PC
Old Towne Infrastructure
Engineering
5.1.4 Professional will submit an invoice to City every four (4) weeks for
services provided City during the time period encompassed by such
invoice. City shall pay Professional for all undisputed services rendered
and stated on such invoices within thirtyI (3 0) days after the date of its
receipt of such invoices. If all undisputed portions of an invoice mount
are not paid within thirty (30) days of its receipt by City, Professional shall
so notify the City in writing. If all undisputed portions of such invoice
amount are not thereafter paid within five (5) business days after City' s
receipt of such written notice, then a late charge in a sum equal to one
percent (1%) of such unpaid and undisputed invoice amount shall accrue
and be immediately due and payable as a separate debt for each month
same remains unpaid.
5.1.5 In the event an invoice amount is disputed, City shall so notify
Professional. If such'dispute is not resolved to City's satisfaction within ten
(10) business days after notice of such dispute is sent by City to
Professional, City shall pay such amount, under protest, into the City Court
of Carmel, which Court shall hold such money until notified of a resolution
signed by both parties hereto or the entry of a final judgment thereon.
SECTION 6. TERM
Subject to the termination provisions set forth in Section 7 herein, this Agreement
shall be in effect for the calendar year 1997 and shall thereafter automatically renew for a
period of one ( 1 ) calendar year unless otherwise agreed by the parties hereto.
SECTION 7.
MISCELLANEOUS
7.1 City Property.
Any and all documentation (other than original tracings and original calculations)
generated by Professional pursuant to this Agreement shall be considered City's
exclusive property and shall be disclosed only to City and to no other person without
the City's prior written permission. Professional shall keep confidential all working
and deliberative material pursuant to IC 5-14-3-4.
7.2 Termination.
7.2.1 The obligation to provide services under this Agreement may be terminated
by City or Professional without cause upon thirty (30) days' written notice to the
other party and with cause immediately upon receipt of notice to cease all services.
In the event of termination, Professional will be paid for all services rendered and
expenses incurred to date of termination and not in dispute. For purposes of
clarification, Professional shall be paid the percentage of the lump sum estimate that
/
Crossroad Engineers, PC
Old Towne Infrastructure
Engineering
City determines in good faith to be the same percentage of work performed pursuant
to the terms of this Agreement and not in dispute. Disputed invoice amounts shall be
resolved as set forth in paragraph 5.1.5 hereinabove.
7.2.2 Professional understands that the City reserves the right to terminate this
Agreement during any of the phases of work for any reason, including availability of
adequate funding.
7.3 Binding Effect.
City and Professional and their respective officers, agents, partners,
successors, executors, administrators, assigns and legal representatives are
bound to the other party to this Agreement, and to the officers, agents,
partners, successors, executors, administrators, assigns and legal
representative of such other party in all respects as to all covenants,
agreements and obligations of this Agreement not illegal nor otherwise
unenforceable in law or equity.
7.4 No Third Party Beneficiaries.
Nothing contained herein shall be construed to give any fights or benefits
hereunder to anyone other than City or Professional.
7.5 Relationship.
The relationship of the parties hereto shall be as provided for in this Agreement, and
Professional shall in no fashion be deemed to be an employee of City. In this regard,
Professional and all of its employees, contractors, outside sources and other persons
shall not be employees of City. Furthermore, Professional shall have all responsibility
to pay to or for its employees, contractors, outside sources and other persons, all
statutory and contractual benefits and obligations and any other benefits and/or
obligations as due and at its discretion. The City shall not be responsible for same,
but rather the compensation to be paid hereunder by City to Professional shall be the
full compensation and monies required of City to be paid to Professional.
Professional hereby warrants and indemnifies City for and from any and all costs, fees,
expenses and/or damages incurred by City as a direct or indirect result of any
statutory, contractual or other claim for wages, benefits or otherwise by any
employee, outside source, contractor or other person of Professional regarding or
related to the subject matter of this Agreement.
7.6 Insurance.
Professional shall procure and maintain with an insurer licensed to do business in
Indiana and reasonably acceptable to City, Professional Responsibility Insurance and
such other insurance as is necessary for the protection of City and Professional from
any and all claims under workers' compensation and unemployment compensation .
acts, claims for damages because of errors and omissions, and bodily injury claims
including, but not limited to, personal injury, sickness, disease or death of any and all
of Professional's employees, contractors, outside sources and other persons, and from
all claims and/or damages because of injury to or destruction of property, including,
but not limited to, loss of use resulting therefrom. The coverage amounts shall be no
less than those amounts set forth in Appendix B, which is attached hereto and
incorporated herein. Professional shall cause its insurers to name City as an additional
insured on all insurance policies (other than on its Professional Responsibility
Insurance policy), promptly provide City with copies of all such policies, and provide
that such policies will not be canceled without thirty (30) days prior written notice to
City.
7.7 Price Terms.
Professional warrants and agrees that all of the prices, terms and warranties granted
by Professional herein are at least as favorable to City as those offered by Professional
to other customers purchasing similar services under the same material terms and
conditions. Professional agrees that it will pass on to City any discounts, rebates and
savings for prompt payments, or otherwise, that it receives.
7.8 Force Majeure.
Any delay or failure of either party to perform its obligations hereunder shall be
excused if, and to the extent, that it is caused by an event or occurrence beyond the
reasonable control of the party and without its fault or negligence, such as, by way of
example and not by way of limitation, acts of God, actions by any governmental
authority (whether valid or invalid), fires, floods, windstorms, explosions, riots,
natural disasters, wars, sabotage, labor problems (including, but not limited to,
lockouts, strikes and slowdowns), inability to obtain power, material, labor,
equipment or transportation or court injunction; provided that written notice of such
delay (including the anticipated duration of the delay) shall be given by the affected
party to the other party within ten (10) days after discovery of the cause of such
delay. During any such period of such delay or failure to perform by Professional,
City, at its option, may purchase services from other sources and reduce the services
requested of Professional hereunder by such degree, without liability to Professional,
or have Professional provide such services from other sources at times requested by
City and at the prices set forth in this Agreement.
7.9 Liens.
Professional shall not cause or permit the filing of any lien on any of City's property.
In the event any such lien is filed and Professional fails to remove such lien of record
Crossroad Engineers, PC
Old Towne Infrastructure
Engineering
within thirty (30) days after the filing thereof, by payment or bonding, City shall have
the right to pay such lien or obtain such bond, all at Professional's sole cost and
expense. Professional shall indemnify and hold harmless City from and against any and
all liability, loss, claims, costs, attorney fees, expenses and/or damages incurred by
City in connection with any such lien.
7.10 Default.
In the event Professional: (a) repudiates or breaches any of the terms of this
Agreement, including Professional's warranties; (b) fails to perform services as
specified by City; (c) fails to make progress so as to endanger timely and proper
completion of services and does not correct such failure or breach within ten (10)
days (or such shorter period of time as is commercially reasonable under the
circumstances) after receipt of written notice from City specifying such failure or
breach; or (d) becomes insolvent, files, or has filed against it, a petition in bankruptcy,
for receivership or other insolvency proceeding, makes a general assignment for the
benefit of creditors or, if Professional is a partnership or corporation, dissolves, each
such event constituting a Default hereunder, City shall have the fight to (1) terminate
all or any part of this Agreement, without liability to Professional; (2) perform or
obtain, upon such terms and in such manner as it deems appropriate in its sole
discretion, the services which were to be provided by Professional and Professional
shall be liable to City for any excess costs of City in performing or obtaining such
services; and/or (3) exercise any other fight or remedy available to City at law or in
equity.
7.11 Setoff.
In addition to any right of setoff provided by law, all amounts due Professional shall
be considered net of indebtedness of Professional to City; and City may deduct any
amounts due or to become due from Professional to City and its subsidiaries from any
sums due or to become due from City to Professional.
7.12 Government Compliance.
Professional agrees to comply with all present and future federal, state and local laws,
Executive Orders, rules, regulations, codes and ordinances which may be applicable
to Professional's performance of its obligations under this Agreement, and all
provisions required thereby are hereby incorporated herein by reference. Professional
agrees to indemnify and hold harmless City from any loss, damage, costs, attorney
fees and/or liability resulting from any such violation of such laws, rules, regulations,
codes or ordinances.
Crossroad Engineers, PC
Old Towne Infrastructure
Engineering
7.13 Indemnification.
Professional shall indemnify and hold harmless City and its officers, employees,
agents, assigns and legal representatives from all loss, liability, claims, judgments and
liens, including, but not limited to, damages, costs, expenses and attorney fees, arising
out of any intentional or negligent act or omission of Professional or any of its
colleagues, associates, agents, employees, outside sources, subcontractors or other
persons in the performance of this Agreement. The failure to do so shall constitute a
material breach of this Agreement.
7.14 Discrimination Prohibition.
Professional represents and warrants that it and its professionals, contractors,
employees, outside sources and other persons shall comply with all existing laws of
the United States, the State of Indiana and the City prohibiting discrimination against
any employee or applicant for employment in the subcontracting of work and/or in the
performance of any services contemplated by this Agreement with respect to hire,
tenure, terms, conditions or privileges of employment or any matter directly or
indirectly related to employment, subcontracting or work performance hereunder
because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled
veteran status or Vietnam era veteran status.
The City reserves the right to collect a penalty as provided in IC 5-16~6-1 for
any person so discriminated against.
7.15 Severability.
If any provision or portion of this Agreement is held to be invalid, illegal or
unenforceable by a court of competent jurisdiction, that provision or portion thereof
shall be stricken, and all other provisions of this Agreement which can operate
independently of such stricken provision shall continue in full force and effect.
7.16 Notice.
Any notice, invoice, order or other correspondence required to be sent under
this Agreement shall be in writing and either hand-delivered or sent by first-class U.S.
mail, postage prepaid, addressed to the parties at the following addresses:
CITY: PROFESSIONAL:
City of Cannel
One Civic Square
Carreel, IN 46032
Attention: Kate Boyle, City Engineer
(with a copy to the City Attorney)
CrossRoad Engineers, PC
1615 Main Street
Beech Grove, IN 46107
Attn: Chip Charles, PE
Crossroad Engineers, PC
Old Towne Infrastructure
Engineering
Notwithstanding the above, City may orally notify Professional to cease all services pursuant to
paragraph 7.2 hereinabove, provided that such notice shall also then be sent as required by this
paragraph.
7.17 Approval Date.
The Approval Date is the date on which the last of the parties hereto approves and executes
this Agreement.
7.18 Governing Law.
This Agreement shall be governed by and construed in accordance with the laws of the State
of Indiana and all municipal ordinances and codes of the City of Carreel, Indiana, as the same
shall be in full force and effect upon the Approval Date, except for the conflict of laws
provisions thereof.
7.19 Waiver.
Any delay or inaction on the part of City in exercising or pursuing its rights and remedies
provided hereunder or by law shall not operate to waive any such rights or remedies nor in
any way affect the rights of City to require such performance at any time thereat~er.
7.20 Exhibits.
All exhibits and/or appendices referenced herein, whether marked "Exhibit",
"Appendix", or by some other title, shall be considered a part of this Agreement as
though fully set forth herein.
7.21 Non-Assignment.
Professional shall not assign or pledge this Agreement whether as collateral for a loan
or otherwise and shah not delegate its obligations under this Agreement without
City's express prior written consent.
7.22 Prior Agreements.
This Agreement contains the entire agreement of and between the parties hereto with
respect to the subject matter hereof, and no prior written or oral agreement,
understanding or representation pertaining to such subject matter shall be effective for
any purpose. No provision of this Agreement may be mended, added to or
subtracted from except by an agreement in writing signed by all parties hereto or their
respective successors in interest.
10
Crossroad Engineers, PC
Old Towne Infrastructure
Engineering
7.23 Representation and Warranties.
The parties represent and warrant that they are authorized to enter into this
Agreement and that each person or entity executing this Agreement has the authority
to bind such party or the party which they represent, as the case may be.
7.24 Entire Agreement.
This Agreement represents the entire understanding between Professional and City
with respect to the subject matter hereof and supersedes all prior negotiations,
representations, and/or contracts, either oral or written.
7.25 Headings.
All heading and sections of this Agreement are inserted for convenience only and do
not form part of this Agreement nor limit, expand or otherwise alter the meaning of
any provision hereof.
[balance of page intentionally lePt blank]
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Crossroad Engineers, PC
Old Towne Infrastructure
Engineering
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement.
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
BY:
Brainard, Mayor
Date: ""3Zt ~' /ct 7
B1 /
CrossRoad Engineers, PC
BY:
Date:
~ C dr_ay, C1 hTr r
12
APPENDIX A
SERVICES FOR:
OLD TOWN INFRASTRUCTURE IMPROVEMENTS
CrossRoad Engineers, PC
Am
PROJECT DESCRIPTION
Four streets within the Old Town Section will be improved. In general the work will consist
of pavement rehabilitation/reconstruction. drainage improvements, and the installation of
aidels, curbs and street lighting. More specifically, the following areas/items are
ig, cluded:
a. 2rid Avenue NE, from 1st Street NE to 7th Street PiE -- 2,000 feet
Due to the condition of the existing pavement and the fact that it is too high relative
to the adjacent yards, total reconstruction is required. All of the pavemeaxt, ond any
existing curbs and walks will bc rmnoved. A new street with curbs and gutters (26
fcct back-to-back curb) will be constructed at a sligh~y lower elevation to better
accommodate yard drainage. A storm sewer network will be insla!led, including yard
drains where needed. This network will be connected into the tnmk line that will bc
installed as described in A.b. below. New five foot wide sidewalks will bc
constrticted on both sides of the street htmcdiatcly adjacent to the curbs. Street
lighting will be included. The preliminary estimated construction cost is $452,G00.
:2rid Street, from 2rid Avenue N'tY to 4th Avenue NE -- :2,100 feet
Due to the condition of the existing pavement and the fact that it is too high relative
to the adjacent yards, total reco~on is required. All of the pavement, and all
of the aiming curbs and walks, except approximately 900 feet on the south side at
the ca,st end of the strcct, will be removed. A new sired with curbs and gmlters (23
feet back-to-back curb) will be constntcted at a slighfiy lower elevation to better
accommodate yard drainage, Yard drains will be installed whet~ needod. A storm
sewer trunk linc will also bc installed which will extend the full length of this
roadway and will ~rve as the discharge point for other storm sewers, both existing
and proposed, in this part of the City. Connecting into the abovc-dcscribcd walk that
will remain in place will be a new five foot wide sidewalk. It will be cosineted on
the south side of the street immediately adjacent to thc curb. Street lighting will be
included. The prcliminm3r estimated construction cost is $398,000.
i~i ULj~,I'H_IdlJ 1_1 i!j [IIUUI'L:, i d.;'L' Oj. (' ( (;iJ L}~.,',:_k) i'lLll j.L,' .-;':
Avenue NE, from 1st Street NE to 8th Street NE -,, 2300 feet
Since the existing pavement is at or somewhat below the clevation of the adjacent
yards for a majority of the length, pavement rehabilitation will be sufficient for all
but approximately 600 feet. For this 600 foot length which starts south of 4th Street
and extends to north of 5th SWeet, all of the pavement, and any existing curbs and
walks will bc moved. For the remainder of this segment, the existing pavement
will bc milled and a leveling course and overlay come will k applied. Also, duc
to the existing curbs and walks being too low with ~t to the pavement elevation,
they must bc rnnoved and replaced with new curbs, gutters sad sidewalks. The new
street will be 26 feet wide back-to-back of curbs. A storm sewer network will be
installed, including yard drains where needed. This network will bc connected into
the trunk line that will be installed as described in A.b. above. The n~v sidewalks
will be five feet wide and con.~lructed on both sldcs of the street immediately
adjacent to the ourbe. Stre~ lighting will be included. The preliminary estimated
construction cost is $470,000.
1st Street, from 3rd Avenue West to 4th Avenue NE - 2,500 feet
Due to the condition of tim existing pavement and the fact that it is too high relative
to the adjacent yards, total reconstruction is reA:luired. All of the pavement, and all
of the existing curbs and walks will be rexnovcd. A new street with curbs and gut~rs
(23 feet back-to-back curb) will be cansln~cted at a sligh~y lower elevation to better
accommodate yard drainage. A storm sewer network will be installed, including yard
drains where needed. This network will be connected into the tnmk line that will be
installed as described in A.b. above. A new five foot wide sidewalk will be
constructed on only one side of the stre~ and it will be immediately adjacent to the
curb. Street lighting will be included. The preliminary estimated constmotion cost
is $363,000.
Bf
SCOPE OF PROFESSIONAL SERvICES
The proposed work will bc combined into two constm~-'tion contracts. The work dcsaibed
in Article A.a. and A.b. above will be prepared as the first project for bidding ptu-posos. The
work described in Article A.c. and A.d. above will bc prep.,vA as the second project for
bidding purposes. The professional services will include tl~ following:
a. Field Survey
The Field Survey for each section will include the ~llcction of properly owners'
identification, location of property lines and section lines only where ncccssary.
Property addresses and public right-of-way will be identified.
Fk e 2
Topography and cross-section coverage will be to approxhnately 15 feet beyond the
right-of-way line on both sides. Howecur, ~ov~rage will extend to the front cornen
of the resid~ces and will include the drainage areas that may bc coffeetable by the
proposed work, as well as all utility locations.
Cross-sections will be at 50 foot intervals, plus '*breaks" in the ground line.
Range profiles will b~ obtained at public road apl~achcs, driveways, drainage ways,
etc. Range profiles at all public road approaches will extend 50 feet from the
centerline.
Inverts on all storm and sanitary sewers and on all culverts.
Design and Preparation of Bidding Documents
Preliminary design plans will bc prepared in accordance with the City of Carmei's
standards, guidelines and directions, and using INDOT standards where applicable.
CrossRoad Enginccn will submR the plans for revic~v by the City, conduct a field
cheek meeting, and attend a public information meeting, if required.
Final plans will be prepared, including .project specifications and final engineer's
estimate.
Bidding docttmcnts will be prepared using "from end" information and documents
provided by the City. CrossRoad Engineers will also attcnd the pro-construction
C. PROPOSED I~EES
ACTIVITY
Field Sun'oy
Preliminary Plans
Final Plans
Bidding Documents
TOTAL I~EE
FIRST PROJECT
(2nd Avc/2nd St)
,;
$21,800
,.
_
90,600
,,
...
15,700
,.
......
3,000
.....
· ._
attached Manhour Ju~cation
SECOND PROJECT
(lst Avc/lst St)
$24,000
32,400
16,700
3,200
$76,300
TOTAL FEE
$ 45,800
63,000
32,4O0
6,200
$147,400
L.i Ll:_~bi~dJdLl LLi i!::1LIIUtJI b I d.,',. · O1 I' ": UUl LL,.,:.J liLd j,.~' 21
CrossRoad Eng ineers
Fax:317-780-6525
Mar 10 ' 97 16: 59 P. 06
O.LD TOWN INFRASTRUCTURE IMPROVEMENTS
CITY OF CARMEL
FIRST PROJECT - 2nd Aveand St
Manhour Justlfi;atlon for Field Survey
DESCRIPTION PRINCIPAL PROJECT 8URVEYOR'S TOTAL
SURVEYOR ASSISTANT HOURS
Pmjed Management/Field Coordination
- Survey reamewch & data downloading
16 16
Establish Horizontal Control
-- for topography of approx. 4,200 R
24 48
Establish Vertical Control
- run bench cimult (approx. 8,0D0 ft)
-- elev. on horizontal control points
16 32
Tapography
- utilities, driveways, elks, curbs,
storm/sanitary structures, etc.
80 80
Cross Sectbns
- at 50 ft intervals plus grade breaks
40 40
Additional Struoture Detail Information
- sketches, measure downs. sic.
on slorrn/sanitany structures
16 18
Right-of-Way Research
TOTAL HOURS
2 16 24
18 208 240 466
HOURLY BILLING RATE
$95.00 $60.00 $30.00
TOTAL ,SALARY COSTS
If ·
$1,710.00 $12A80.00 $7,200.00
DIRECT NON-SALARY COSTS
Mileage (24 trips, 60 miles, $O.3Olmi)
TOTAL
USE
$21.390.00
$4~2-00
$21,822.00
CROSSROAD ENGINEERS, PC
I 6 15 MAIN STREET, BEECH GRovE, INDIANA 46 107
I~FLISSKI~c:].I.] r_~ 1.131~1~1"~s rdX ,O.L (-f~U'-DZ),_/:3 i"lcl. I ~u ~, · i
OLD TOWN INFRASTRUCTURE IMPROVEMENTS
CITY OF CARMEL
FIRST PROJECT -- 2rid Aver2nd St
Manhour Justi~cal~on For DesiOn
DESCRIPTION
PRINCIPAL PROJECT PROJECT CADD ' "TOTAL .........
MANAGER ENGINEER MANAGER HOURS
'Project Management/Meetings
32 8 16
PRELIMINARY FIELD CHECK PLANS
Prelim Title & Index Sheets
Prelim Tyl~ical Cross Section
Prelim Plan & Profile Sheets
Prelim Pavement Marking Sheets
Prellm Maintenance of
Palira Cross Sections
Drainage/Hydraulic Design
Pmlim Construction Cost Estimate
1 4
2 4 8
24 64 192
1 8 16
2' 16 24
2 24' 60
16 16
2 4 t
FINAL PLANS & SPECIFICATIONS
Prepare for & Attend Field Check
Final Title & Index Sheets
Final Typical Cross Section
Final Plan & Profile Sheets
Final Maintenance of Traffic
Final Miscellaneous Details
Final Cross Sections
Quantity Calculations & Tables
Final Construction Cost Estimate
Bid Documents
4 8 8
I 2
2 4 4
!t 32 40
I 8 8.
2 8 8
4 12 24
4 16 4
2 4
4 12 24
TOTAL HOURS
I-IOURLY BILLING RATES
TOTAL SALARY COSTS
40 100 270 395
$95.00 $80.00 $60.00 148.00
'~3,eoo.00: $8,000.00 $16,200.00 '$16,960.00
805
H6,fto.0o .
DIRECT NON-SALARY COSTS
Mileage (e trips, 60 miles {~ $0.3Otmile)
Mylar & Cross Section Sheets (52 shts. e) $5.001sht.)
Blueprlnrm (52 shts., 25 sets e} $1.501sht.)
$108.00
$260.00
$I ,950.00
TOTAL
$49,278.00 '
USE
CROSSROAD ENGINEERS. PC
I 6 15 MAIN STREET, BEECH GROVE, INDIANA 46 107
OLD TOWN INFRASTRUCTURE IMPROVEMENTS
CITY OF CARMEL
SECOND PROJECT - 1st Avel~st St
Manhour Juetificetton for Field Survey
DESCRIPTION
PRINCIPAL PROJECT SLIRVEYOR'S TOTAL
SURVEYOR ASSISTANT HOURS
Project Management/Field Coordination
- Survey research & dete downloading
16 16
Establish Horizontal Control
-- for topography of epprox. 4,800 ft
28 54
Eslablish Vertical Control
- run bench circuit (approx. 8,00Q R)
- elev, on horizontal control potrrts
18 36,
TopoBraphry
- utirdies, driveways, walks, curbs,
stomVsenitery structures, etc.
90 90
Cross Sadions
· - at 50 ft intervals plus grade breaks
45 45
Additional Structure Detail Inforrrmt~n
- sketches, measure downs, etc.
on storm/sanitary struclures
18 18
Right-of-Way Research
2 16 24
TOTAL HOURS
t8 231 267 516
HOURLY BILLING RATE
$95,O0 $60.00 $30.00
TOTAL SALARY COSTS
$1,710.00 $13,860.00 $8,010.00. $23,580.00
DIRECT NON-SALARY COSTS
Mileage (24 lrips, 60 miles, $0.3Olmi)
$432.00
TOTAL $24,012.00
CROSSROAD ENGINEERS, PC
i 6 I 5 MAIN STREET, BEECH GROVE, INDIANA 46 107
OLD TOWN INFRASTRUCTURE IMPROVEMENTS
DESCRIPTION
Proj.e~._Uanage~..ent/Meetin.,gs
PRELIMINARY FIELD CHECK PLANS
Pre/im tfile & Index Sheets
Prolira Typical Cross Section
Prelim Plan & Proffie Sheets
Prelim Pavement Marking Sheets
Prelim Maintenance of Traffic
Prolira Cross Sections
Drainage/Hydraulic Design
Pretim Conslmclion Cost Estimate
FINAL PLANS & SP!~CIFICATIONS
Prepare for & Attend Field Check
Final Title & Index Sheets
Final Typical Cross Section
Final Plan & Profile Sheets
Final Maintenance of Traffic
Final Miscellaneous Details
Final Cross Sections
Quantity Calculations & Tables
Final Construction Cost Estimate
Bid Documents
TOTAL HOURS
H0 URLY BI LLI NG RATES
TOTAL SALARY COSTS
CITY OF CARMEL
SECOND PROJECT - let AveHat St
Manhour Jultlfleltiort for
PRINCIPAL PROJECT PROJECT CADD TO:~,L':"
MANAGER ENGINEER MANAGER HOURS
32 8 16
.I
1 4
2 4 8
24 72 216
I 8 16
2 20 30
2 28 70
8 16
2 4 t
4
2
12
8 8
I 2
2 4 4
8 36 45
I 8 B
2 8 B
12 24
16 4
4
24
40 92 290 440 862
$95,00 $ 80.00 $60.00 $48.00
$3,800.00 $7,360.00 $17,400.00 j21,120.00 $,49,680.00
DIRECT NON-SALARY COSTS
Mileage (6 trips, 60 miles O $0,30tmile)
Mylar & Cross Section Sheets (60 shts. ~g} $5.001sht.)
Blueprints (60 shts., 25 sets i~ $1.50/sht.)
$108.00
$300.00
$2,250.00
TOTAL
USE
$52,338.00
CROSSROAD F'NCtlNE;ERS, PC
I 6 I 5 MAIN STREET, BEECH GROVE, INDIANA 46 107
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION
DESIGN
HOURLY RATE
Principal/Director $ 95.00
Project Manager 80.00
Project Engineer 60.00
CADD Mauager 48.00
CADD Technician 38.00
INSPECTION
Project Manager 63.00
Project Inspector 48.00
SURVEY
Surveyor 60.00
2 Man Survey Crew 90.00
Mileage
Other Direct Costs
$0.30/mile
at cost +15%
CROSSROAD ENGINEERS, PC
1615 MAIN STREET
BEECH GROVE, INDIANA 46107
Rates Effective tlirouKh December, 1997
Crossroad Engineers, PC
Old Towne Infrastructure
Engineering
APPENDIX B
INSURANCE COVERAGES
Workers Compensation & Disability
Statutory Limits
Employer's Liability:
Bodily Injury by Accident:
Bodily Injury by Disease
Bodily Injury by Disease
$100,000 each accident
$ 500,000 policy limit
$100,000 each employee
Property damage, contractual liability, products-completed operations:
General Aggregate Limit (other than
Products/Completed Operations):
Products/Completed Operations:
$2,000,000
$2,000,000
Personal & Advertising Injury
Limit:
Each Occurrence Limit:
Fire Damage (any one fire):
Medical Expense Limit
(any one person):
$1,000,000
$1,000,000
$ 50,000
$ 5,000
Comprehensive Auto Liability
Owned, hired and non-owned
Bodily Single Limit:
injury and property damage
each accident
$1,000,000
Umbrella Excess Liability
Each occurrence and aggregate
Maximum Deductible
$1,000,000
$ 10,000
OWNER' s Protective Insurance:
Per Occurrence:
Aggregate:
$1,000,000
$1,000,000
14
March 20, 1997
Chip Charles
CrossRoad Engineers, PC
1615 Main Street
Beech Grove, Indiana 46107
Re: Agreement for Professional Services
Enclosed is a copy of the signed contract approved by the Carmel
Board of Public Works and Safety March 19, 1997. Please call if
you have any questions.
Sincerely,
Rebecca L. Wolf
Chief Deputy Clerk
cc: file, city atty, engr
September 16, 1997
City of Carmel
Ms. Kate Boyle, City Engineer
One Civic Square
Carmel, IN 46032
RE: 2nd Ave NW & 2nd St NE/NW- Undercutting for 2nd St NE/NW
Change Order # 1
Dear Kate:
CROSSROAD
ENGInEERS,PC
With concems of failing subgrade, a proof roll was conducted by order of CC&T on Tuesday,
September 2nd. This preliminary roll included the blocks along 2nd St NE between N. Range Line and
2nd Ave NE. Three blocks, however, were not included in the proof roll of 2nd St. Two were due in
part to the concurrent water line project along 2nd St NE, and one along 2nd St NW was not widened or
ready for spot checking. With as many areas that were not widened or excavated to grade, the proof roll,
in our opinion, was premature. However, to aid in the contractor' s desire to check subgrade condition
before proceeding, we agreed to administer the proof roll, but to accept it only as a check for areas which
may need close anention. Another proof roll will be administered, as a final check, prior to the
application of the 5" compacted aggregate base #2.
Results of the proof roll indicated that areas which may need undercutting would require approximately
300 tons of #2 stone. Upon visual review, an estimate of 150 tons of #2 may be required to finish off the
three blocks which were not proof rolled. Therefore, it is our recommendation to approve the
undercutting of 2nd St NE/NW in necessary areas, but limit the quantity of additional #2 stone so as it
does not exceed 115% of the 450 ton total estimate (i.e. 518 tons). This stone should be placed as Item
51 and be paid for at the submitted price of $21.00 per ton for 2nd St NE/NW only. Areas undercut and
backfilled per this change order which are disturbed and require replacement should be done so at the
cost of the Contractor and not be charged again under Item 51. Subsequent undercutting along 2nd Ave
NE should follow this same approval procedure and be separate from any additional work along 2nd St
NE/NW.
(-
Please call if you have any questions regarding this recommendation.
Sincere ,
Project Inspector
cc: Jay Keevers; File
............... 1615MainStreet · Beech Grove, IN46107 · Tel 317.780-1555 · Fax 317-780o65~5 ...........................
TO:
CITY OF CAR1MRT,
CONTRACT CHANGE ORDER NO.:
CITY KEQ. NO.:
CITYP.O. NO.:
CITY P.O. DATE:
I. You are directed to make the following changes in this Contract:
(Brief Description)
SCHEDUT.RD ADJUSTMENT
ITEM AMOUNT (+) OR (-) DAYS
II. The following referenced Documents further describe the changes outlined in Paragraph I, and are
to be considered a part of this Change Order: R.F.P.: W.D.C. No.:
Other:
The changes result in the following adjustment of Contract Price and Contract Time:
Contract Price prior to this Change Order
Contract Price will bcC~creased/St~creased by this Change Order
New Contract Price including this Change Order
Contract Time Prior to this Change Order N/h- Days
Net increased/decreased resulting from this Change Order ~/A Days
Current Contract Time including this Change Order g/A- Days
$
Completion Date
Completion Date
This Change Order is for full and final settlement of all direct, indirect, impact costs and time
extensions incurred at any time resulting from the performance of the changed work.
The Above Changes Are The Above Changes Are
D~/ C)L~,,/qt~~.~~) Date:
-SEP--11--97 THU ll:el AM CCT $17 $56 6587 P.el
C C & T CONSTRUCTION
5051 Prospect Street
IndianeqDolis, IN 46203
356-6646
Page No. of
P~'*ON[, OAT(
FAX 780--6525 9/11/97
JOB NAM{
City of Carmel 2nd Ave/2nd St
REV£ S I~0 PRICE
f2 stone to fill undercut - $21.00 per Ton ~
JOl PHONF.
Pails
.... ....I 'f I . -
-
ge ~rg 09~ hereby to furnish material and lair- Complete in acc~dance with a~ove specifications, tot the sum of:
Payment io'~e made aS fOllOWS:
dollars ($ . )
All mataraai It luaranteed tO bl IS spot,file. AN ~l~fl tO be Compklted m · workmanlike
Planet aCcordtall tO Ikl~lf~ ~l~e~l, Any alteration 6f dWi~fOn from I~e
t,OAI ,~VONdn( extra COSf. I W,lJ be e=ecuted only u~ wf~e~ oree~. inn Will Nco~e
extrl ~lrle ev~ and abe the ettimltl. All ;FN~R~ ce~t~leet u~ strikes. aceinlets
er 4ell~ ~e~ our ~ntrot. ~het tO eer~ ~fe, tor~de arid ~hef ~eele~
Our ~rkea ire ~f~ covef~ ~ ~e~'l ~t~
,nd condltto~qs are satisfactory an~ are hereby accepted. You are lut.hq,~zed
to do the work as specified. Payment will be aide
Date o~ Accei;Xsnce:
Note: T is preCg4'Lr'may e
w~th4fewn by us if not accepted within - da~.
Silnature <; .... r
,S;Ineture
September 18, 1997
City of Carmel
Ms. Kate Boyle, City Engineer
One Civic Square
Carmel, IN 46032
RE: 2nd Ave NW & 2nd St NE/NW - Undoroutting fo-- ~ &t NE/NW
Change Order #2
CROSSROAD
ENGINEERS,PC
Dear Kate:
As installation of Structure No. 14 was taking place on Thursday, September 11 th, it was discovered that
the intended outlet drainage pipe was in poor condition. The existing pipe is 24" VCP installed in 3 LFT
sections with butt joints. As a precautionary measure, the City of Carmel conducted a video taping of
the pipe to check its condition throughout the run. Approximately 230 LFT north of Structure No. 14, a
collapsed section of the 24" VCP was discovered.
It was decided that the north running 24" VCP be abandoned in place, and existing drainage from the
south as well as the new drainage would outlet from existing Structure No. 13 into the 72" RCP running
parallel with the Monon Trail. In order to size the new run from Structure No. 13 to the 72" RCP, a
check was made to estimate the mount of storm water that would be coming from the existing 24" VCP
entering Structure No. 13 from the south. It was discovered that the 24" VCP coming from the south
was receiving only ground water and that its upstream drainage had already been diverted into the 72"
RCP along 1 st Street NW.
Therefore it is our recommendation that a 250 LFT run of 15" RCP be installed at a slope of 0.35% from
Structure No. 13 and connect to the existing 72" RCP manhole at the west end of 2nd Street NW by the
Monon Trail. This pipe, since the depth is considerably more than the other 15" RCP, will have a
different trait price and will be considered separate from existing Item 15. This run is to be installed as
Item 15A at the submitted price of $44.00 per LFT. The cost of B-borrow backfill is to remain at the
original contract price.
Please call if you have any questions regarding this recommendation.
Sincerely,
/
Gre
Project Inspector
cc: Jay Keevers; File
................. 1615MainStreet · BeechErove, IN46107 · Tel 317.780.1555 · Fax t17.780.65t5
TO:
CITY OF CARM~,t,
CO~CT CHANGE ORDER NO.:
DATE:~ ~,,.,.~O~r--
PROtaCT ~Ai~: ?_J A ~"- ~ f99 '7
CITY REQ. NO.:
CITYP.O. NO.:
crrY p.o.
I. You are directed to make the following changes in this Contract:
(Brief Description)
SCHEDUIY3) ADJUSTMENT
ITEM AMOUNT (+) OR (-) DAYS
II. The following referenced Documents further describe the changes outlined in Paragraph I, and are
to be considered a part of this Change Order: I~F.P.: W.D.C. No.:
The changes result in the following adjustment of Contract Price and Contract Time:
Contract Price prior to this Change Order
Contract Price will ~ incre~-qed/,~.creased by this Change Order
$ [~
New Contract Price including this Change ~5/~ $ "1 ? O
Contract Time Prior to this Change OrderDays Completion Date ~
Net increased/decreased resulting fore this Change Order ~/~ Days
Currein Contract Time including this Change Order/~/~ Days CompletionDate
/
This Change Order is for full and final settlement of all direct, indirect, impact costs and time
extensions incurred at any time resulting from the performance of the changed work.
The Above Changes Are
Recommended
flpvs~' ~---,,~ ~. ff_/v~.~ . '~.(-.
ENG~F-R
Address
tyT/Sm Zip _/~~
Phone: '~.~iT~'O-
The Above Changes Are
ci~ip Bmy~
ved:
er,
~ SEP-- 18-97 THU I 2: I 1 PM CCT
Attn: Greg Ilko
e~opo$~t 5vBMlrr[o ~0
Crossroad En~ineer, ing
ctTY. STA"'~r ANO ZIP CO'O(
We herally subrn~( 51CX, clflCattons and est~m:ates for
C c & T CONSTRUCTION
5051 Prospect Street
Indianapolis, IN 46203
356-6646
PaEe No. of
PHONE DAlE
FAX 780.-6525 9/1_8/97
joe N~t~iE
City of Carm=.l 2nd Ave/2nd St
JOB LOCATION
P.el
PaStes
Installation of approximately 250 LF of 15"
con=rete pipe with approxLmate depth of 7-12'.
Reason for change, not in orgina! specs.
Price $44.00
Backfill at original contract price for B/barrow.
"REVISED"
Price for engineering no~t included; will follow.
hereby to furnish material and labor -- coreDtote ~n accordance w,th above sOeCifications, tot the Sum of:
Payment to 13e"~ac~e as follows:
dollars ($ ...... )
All matefill ,S luaranteecl to ta II li)4C~fled. ALl work to be complef. eG In · wOrkmanliNe
manner a~cCld iiqi I0 stl~dt~l ~ractice$. Af~y alteration Or ~leviatio~ !~Om aSo~e a¢Ac;liCl- Authorized
ex~l Cha,le over lea abo~ the ei~imale AH Ilreeme~ts COh~mlent u~ t~,~ee. acedentS
or 4em~ ~ron~ ~t control. ~r to car~ tim. lateHe mill ether nKtlII~ leariMe
Our ~rker~ are ful~ c~efed by Wo~me~'e ComN~llon insurance. withdflwfi
ard condet, On~ are satisfacto~ end are Nreby aceeDit. YOU Ire authorized Sienatufa
to d~ ~h work es specified, Plyme~l ~ll h m~e Is outline a~ve. ~
Date of ActeDElect: .- -. , S;Inatu~e-
_. -.
MEMORAND UM
TO: Rebecca Wolf
Deputy Clerk
FROM: Billie Riley
BPW Secretary
RE:
CrossRoad Engineers Contract
DATE: October 21, 1997
Please add the attached document as an appendix to the existing contract between the
City Utilities Department and CrossRoad Engineers.
Thank you.
CrossRoad Engineers Fax:317-780-6525 Oct 8 '97 10:55 P. 02
APPENDIX A
SERVICES FOR:
WATER MAIN REPLACEMENTS
CrossRoad Engineers, PC
PROJECT DESCRIPTION
The existing water mains, hydrants, service connections, et~. will be replaced along I st
Avenue SE from the existin~ main at 6th Street SE to the existing 12" main at Main Street;
along 1st Street NE from th~ alley just east of Range Lint Road to the existing 8" main east
ofNE 4th Avenue; and along 7th Street NE and I st Avenue NE from ~e recently installed
main at 7th Street NE and 2rid Avenue NE to the existing main at 8th Street NE. Also, the
existing mains that cross 1st Avenue NE from Main Street to 8th Avenue NE, and the
existing mains that cross I st Street NW from 2ncl Avenue NW to Range Line Road will be
replaced.
This construction will consist of approximately 4,S00 li~ of 8" DIP Water Main and will
either be accomplished in conjunction with, or immediately prior to, th~ reconstruction/
rehabilitation of the above wadways. The preliminavy estimated construction cost is
$300,000 if the construction is performed in conjunction with the reconstruction/
rehabilitation of the above roadways. This would enable the contractor to install the water
line and s~rvices after portions of the roadway and/or sidewalks have been removed and
would allow for minimum roadway and/or sidewalk patching at the completion of the water
main installation. Although this scenario will demand much coordination between the two
conU'acWrs, the savings in constnwtion costs should make this additional effort worthwhile.
SCOPE OF PROFESSIONAL SERVICES
Field Survey
The Field Survey will include supplementing the existing survey data, previously
collected for the road improvement project, where necessary. The existing service
connection locations will be incorporated into this survey data after they are field
looated by City personnel.
E)cHIBIT A PAGE 1 of 3
CrossRoad En9 ineers Fax :317-780-6525 Oct 8 '97 10:55 P. 03
be
Design and Preparation of Bidding Documents
Preliminary design plans will be prepared in accordance vdth the City of Carreel' s
standards, guidelines and directions. CrossRoad En~neers will submit ~he plans for
review by the City, conduct a field check meeting, and auend a public information
meeting, if requircd.
Final plans will be prepared, including project specifications and final engineer's
esthnatc.
Bidding documents will be prepared using "Front end" information and documents
provided by the City. CrossRoad Eng/neers will also attend the pre-construction
meeting.
C$
PROPOSED FEES
We proposed to provide the above services on a lump sum basis in accordance with
~he following schedule. Attached to this proposal is a listing of Hourly Billin~ Rams
that could be used for any additional services ~hat may be ~quircd in conjunction
wi~ this project.
ACTIVITY
Field Survey
Preliminary Plans
Final Plans ~ Bidding Documen;s
TOTAL FEE
$ 1 ,ooo
10,000
1~.800
TOTAL LUMP SUM FEE
$ 9,soo
E~HIBIT A PAGE 2 of 3
CrossRoad Engineers Fax:317-780-6525 Oct 8 '9? ~0:56 P. 04
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION
HOURLY RATE
DESIGN
Principal/Director $ 95.00
Project Manager 80.00
Project Engineer 60.00
CADD Manager 48.00
CADD Technician 38.00
iNSPECTION
Proj~t Manager
Resident Project Engineer
Project Inspector
63.00
55.00
48.00
SURVEY
Surveyor
2 Man Survey Crew
60.00
90.00
Miloag~
Other Direct Costs
$O.3Olmile
at cost + 15%
CROSSROAD ENGINEERS, PC
I 615 ~AIN :STRliCELT
BEECH GROVE, INDIANA 46107
l~tes Effective ~rougb December, 199'7
EXHIBIT A PAGE 3 of 3
June 16, 1997
City Carme'_
DEPARTMENT OF ENGINEERING
Chip Charles, P.E., President
CrossRoad Engineers
1615 Main Street
Beech Grove, Indiana 46107
RE: Additional Services Per Contract t~3 19.97.02
Dear Chip:
As we discussed, the City of Carreel has a need for additional professional services and pursuant to our
current contract withCrossRoad Engineers, Contract #03 19.97.02, dated March 1~}, 1997, I have requested
and received from you the proposed scope of services and fee estimates for the two following work tasks:
-- (1) Design Services for rt Avenue SE/part of P Avenue NW (Attachment "A")
-- (2) Inspection Services for Wa Avenue NE2'a Street NE & NW (Attachment "B")
Your time estimates for these two areas of work are: ( 1 ) concurrent with current design services and
according to criteria established with original contract; and (2)beginning with cometion of~ Ave./2~ St.
projects and extending through to project completion, according to estimates of construction a~vity as
shown on attachment.
Per our contract procedural requirements, I hereby approve these two additional professional services
estimates, and grant you the Notice To Proceed on providing these services.
Please be advised that work on the original and the Additional Services # 1 contract may be billed on the same
invoice, but the Additional Services #2 contracted work should be billed separa~ly, and all invoices
referenced by the original Contract # and/or Additional Services # where applicable. Thank you for your
continued assistance in providing the City of Carmel with your professional, quality services. ffyou should
have any questions, please give me a call.
M. Kate' Boyle, P.E.
City Engineer ,
Deb Grisham, City Attorney
Diana Cordray, Clerk Treasurer
Steve Engelking, Department of Commtmity Services
Lisa Majors, Engineering Department
ONE CIVIC SQUARE CARMEL, INDIANA 46C32 317/57i-2-'41
June 11, 1997
Ms. Kate Boyle, City Engineer
City of Cannel
1 Civic Square
Carmel, IN 46032
CROSSR(~AD
E~GI~EERs,pC
Re:
Old Town Infrastructure Improvements
Fee Proposal for Added Improvements
SE i st Avenue from Main Street Lu SE 6th--Su'eet, and
NW 1 st Avenue from Main Street to NW 1 st Street
Dear Kate:
Based on our prior discussions and several site visits, we have prepared the following information
for your review and approval:
A. Project Description, including Preliminary Estimated Construction Costs
B. Scope of Professional Services
C. Proposed Fees for Survey and Design, including preparation of Bidding Documents
D. Updated Schedule of Hourly Billing Kates
Unless we are directed otherwise, we will incorporate the proposed improvements for these
additional city blocks into the plans that are already underway for "1 st and 1 st". This should allow
construction to get started during August. We plan on starting the Field Survey immediately upon
receiving the notice 'to proceed from you.
If you should have any questions or need any further information, please do not hesitate to call me.
Sincerely,
pCre~sHd/Ceh~t~es, Po EEo
1615 Main Street · Baech Sr~e, IN48107 · Tel 317.780.155$ · Fax 317-780.i8Se5 -
A. PROJECT DESCRIPTIONS
Two additional segments within the Old Town Section will be improved. In general, the
work will consist of pavement rehabilitation/reconstruction, drainage improvements, and the
installation of sidewalks, curbs and street lighting. More specifically, the following
areas/items are included:
· 1st Avenue SE, from Main Street to 6th Street SE -- 2,000 feet
Since the existing pavement is at or somewhat below the elevation of the adjacent yards for
a majority of the length, pavement rehabilitation will be sufficient for this section. The
existing pavement will have a leveling course and overlay course applied. Also, due to the
existing curbs and walks (where they are present) being too low with respect to the pavement
elevation, they must be removed and replaced with new curbs, gutters and sidewalks. The
new street will be 25 feet wide back-to-back of curbs from Main Street to 5th Street. From
5th Street to 6th Street, due to the existing right-of-way being considerably wider, the new
street can be widened to 28 feet back-to-back of curbs. A storm sewer network will be
installed, including yard drains where needed. Although 5th Street is the existing natural low
point, we will "buck grade" to 3rd Street. From this point the network will be connected into
the trunk line that exists on the east side of Range Line Road at 3rd Street. This connection
cannot be made farther south than 3rd Street due to the existing trtmk line being on the west
side of Range Line Road. By connecting at 3rd Street, we will avoid having to cut the
existing pavement on Range Line Road. The new sidewalks will be five feet wide and
constructed on both sides of the street immediately adjacent to the curbs. Street lighting will
be included. The preliminary estimated construction cost is $400,000.
· 1st Avenue NW, from Main Street to 1st Street NW -- 300 feet
The improvements will be a continuation of the completed construction just north of this
segment. It will be accomplished as a part of the 1st Street NE/NW construction project.
The preliminary estimated construction cost is $70,000.
B. SCOPE OF PROFESSIONAL SERVICES
As previously stated, the proposed work will be combined into the construction contract for
the 1 st Avenue NE and 1 st Street NE/NW projects. The professional services will include
the following:
a. Field Survey
The Field Survey for these additional sections will be accomplished using the criteria
already established under our existing contract.
Design and Preparation of Bidding Documents
The Design and Preparation of Bidding Documents for these additional sections will
be accomplished using the criteria already established under our existing contract..
C. PROPOSED FEES
ACTMTY
Field Survey
· Preliminary Plans
Final Plans
Bidding Documents
TOTAL FEE
1ST AVENUE SE
(Main St. to 6th St.)
$10,400
14,600
7,500
$32,500
1ST AVENUE NW
(Main St. to 1st St.)
$1,000.
3,500
1,800
$ 6,300
TOTAL FEE FOR
ADD'L SCOPE
$11,400
18,100
9,300
$ 38,800
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION
DESIGN
HOURLY RATE
Principal/Director $ 95.00
Project Manager 80.00
Project Engineer 60.00
CADD Manager 48.00
CADD Technician 38.00
INSPECTION
Project Manager
Resident Project Engineer
Project Inspector
Assistant Project Inspector
63.00
55.00
48.00
30.00
SURVEY
Surveyor
2 Man Survey Crew
Field Man
60.00
90.00
30.00
Mileage
Other Direct Costs
$0.30/mile
at cost +15%
CrossRoad ENgiNeers, PC
i ~15 MAIN STREET
BEeCh GROVE, iNdiaNa 46i07
Rates Effective through December, 1997
INSPECTION PROPOSAL
CITY OF CARMEL
SECOND AVENUE NORTHEAST &
SECOND STREET NORTHEAST/NORTHWEST
Assume 8 weeks of actual construction for Phase I
Assume 20 weeks of actual construction for Phase II (runs concurrently with Phase I)
Assume preconstmction meeting and final inspection included above times
Assume 2 weeks for final records and as-builts
Hourly Rates based on 1997 Construction
LABOR ESTIMATES
PERSONEL RATE
Principal Engineer $95/hr
Project Manager $63/hr
Resident Project Engineer $55/hr
Assistant Project Inspector $30/hr
TOTAL LABOR ESTIMATES
HOURS I TOTALS
2 x 20 wks $ 3,800
10 x 22 wks $13,860
40 x 22 wks $ 48,400
40 x 8 wks $ 9,600
I $ 75,660
MILEAGE ESTIMATES
Principal Engineer
Project Manager
Resident Project Engineer
Assistant Project Inspector
50 miles/wk x 20 wks @ 30 cents/mile
100 miles/wk x 20 wks @ 30 cents/mile
250 miles/wk x 20 wks @ 30 cents/mile
250 miles/wk x 8 wks @ 30 cents/mile
TOTAL MILEAGE ESTIMATES
300
600
1,500
600
$ 3,000
TOTAL ESTIMATED COST
78,700
$78,660
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION
DESIGN
HOURLY RATE
PrincipaFDirector $ 95.00
Project Manager 80.00
Project Engineer 60.00
CADD Manager 48.00
CADD Technician 38.00
INSPECTION
Project Manager
Resident Project Engineer
Project Inspector
Assistant Project Inspector
63.00
55.00
48.00
30.00
SURVEY
Surveyor
2 Man Survey Crew
Field Man
60.00
90.00
30.00
Mileage
Other Direct Costs
$0.30/mile
at cost +15%
CROSSROAD ENGINEERS, PC
1615 MAIN STREET
BEECH GROVE, INDIANA 46107
Rates Effective through December, 1997
E3~HIRIT "A"
To:
From:
Re:
Date:
Kate Boyle, Engineering
Rebecca Wolf, Clerk-Treasurer's Office, Ext. 413
Agreement for Professional Services
March 20, 1997
Enclosed is a copy of the signed contract approved by the Carmel
Board of Public Works March 19, 1997.'A copy was mailed to
CrossRoad Engineers March 20, 1997. Please call if you have any
questions.
cc: file
March 20, 1997
Chip Charles
CrossRoad Engineers, PC
1615 Main Street
Beech Grove, Indiana 4 6107
Re: Agreement for Professional Services
Enclosed is a copy of the signed contract approved by the Carmel
Board of Public Works and Safety March 19, 1997. Please call if
you have any questions.
Sincerely,
Rebecca L. Wolf
Chief Deputy Clerk
cc: file, city atty, engr
ONE CIVIC SQUARE CARMEL INDIANA 46032 317/571-24OO
C yofCarme'_
~:~i~ DEPARTMENT OF ENGINEERING
.if7t,'(51
December 18, 1997
Chip Charles, P.E., President
CrossRoad Engineers
1615 Main Street
Beech Grove, Indiana 46107
RE: Additional Sentices Per Contract #03 19.97.02
marChip:
As we discussed,. the City of Cannel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract #03 19.97.02, dated Mar& 19m, 1997, I have requested and
received fxom you the proposed scope of services and fee estimates for the two following work tasks:
Additional Services #3:
Additional Services ~4:
Inspection Services for 1~t Avenue NE & SE, 1~t Avenue NW & 1~t Street
NE/NW (Attachment "C")
Total Fee Estimate: $138,500.00
Design Services for Cross Streets within NE, NW, and SE Quadrants
(Attachment "D")
Total Fee Estimate: $112,000.00
Your time estimates are included w~th the Attachments, and will be in accordance with criteria established ~vithin
the original contract.
Per our contract procedural requirements, I hereby approve these two "Additional Professional Services"
estimates, and grant you the Notice to Proceed on providing these services.
Please be advised that work on the original and these Additional Services contracts should be billed on separate
invoices: Thank you for your continued assistance in providing the City of Carreel with your professional, quality,
services. If you should have any questions, please give me a call.
Sincerely,
M. Kate Boyle, P.E.
City Engineer
Mayor James Brainard
Doug Haney, City Attorney
Diana Cordra,v, Clerk Treasurer
Steve Engelking, Department of Community Services
C~NE ,.;IX'IC SQ!,'.x. RE CAR.XIEL. INDIANA 46C32 317/571-2441
December 10, 1997
Ms. Kate Boyle, City Engineer
City of Carrnel
1 Civic Square
Carmel, IN 46032
_g ~iilr:r
CROSSROAD
ENGINEERS',
Re:
Old Town Infrastructure Improvements
Fee Proposal for Construction Inspection
First Avenue Northeast/Southeast &
First Street Northwest/Northeast
Dear Kate:
We are pleased to present you with an estimated fee for the project supervision and field inspection
for the upcoming infrastructure improvements to the above streets located in Carmel's Old Town
Section. The information on the following page is only an estimate of the total cost since we will
be performing this work on an hourly basis and the length of actual construction is unknown at this
time. Just as on our past inspection projects, our time on the project will be based on the time that
the contractor spends on the project on a daily basis, the type of work being performed by the
contractor, and the time necessaEy for project supervision and/or coordination.
Again, we would like to extend our gratitude you and the City of Carmel for allowing CrossRoad
Engineers to continue our involvement in the Old Town Section. You can be assured that our
service to you and the City will remain first-rate.
If you should have any questions or need any further information, please do not hesitate to call me.
Sincerely,
1515 ;~lain Street BeechGrove, IN46107 . Tel 317,780,1555 a Fax :alTe78Oo652S
INSPECTION PROPOSAL
CITY OF CARMEL
FIRST AVENUE NORTHEAST/SOUTHEAST
FIRST STREET NORTHWEST/NORTHEAST
ROAD AND WATER MAIN IMPROVEMENTS
Assume 31 weeks of actual construction
Assume preconstruction meeting and final inspection included
Assume 2 weeks for final records and as-builts
Hourly rates based on 1998 construction
Estimated construction costs of $1,773,870
LABOR ESTIMATES
PERSONNEL
Principal Engineer
Project Manager
Resident Project Engineer
Project Inspector
Assistant Project Inspector
~ RATE ~ HOURS
$100/hr 2 x 31 wks
$ 65/hr 12 x 33 wks
$ 55/hr 45 x 33 wks
-.
$ 50/hr 16 x 10 wks
$ 30/hr 40 x 10 wks
TOTAL LABOR ESTIMATES
TOTALS
$ 6,200
$ 25,740
$ 81,675
$ 8,000
$ 12,000
$133,615
MILEAGE ESTIMATES
Principal Engineer
Project Manager
Resident Project Engineer
Project Inspector
Assistant Project Inspector
50 miles/wk x 31 wks @ 31 cents/mile
100 miles/wk x 31 wks @ 31 cents/mile
250 miles/wk x 31 wks @ 31 cents/mile
100 miles/wk x 10 wks @ 31 cents/mile
250 miles/wk x 10 wks @ 31 cents/mile
TOTAL MILEAGE ESTIMATES
TOTAL ESTIMATED COST
USE
$138,500
$ 480
$ 961
$ 2,403
$ 310
$ 775
$ 4,929
S 138,544
PERSONNEL CLASSIFICATION
DESIGN
Principal/Director
Project Manager
Project Engineer
CADD Manager
HOURLY BILLING RATES
. - :'.~: ~-..~ :~V., '~:
:' '.C.:;~,:-.----80,00
Project M~er
Resident Project Engheer - 55.00
Project I~pector ' · -'.' · ' , .':-50.00
Assis~t Project ~pector
S~~Y
S~eyor 65.00
2 M~ S~ey Crew
Field M~ 30.00
Mileage
Other Direct Costs
$0.31/mile
atcost +15%
CROSSROAD ENGINEERS,' PC
i 6 i. 5 Main Street
BEECH Gr~VE, INDIANA 46107
Rates Effective through December, 1998
EXHIB IT "A"
December 10, 1997
Ms. Kate Boyle, City Engineer
City of Cannel
1 Civic Square
Carreel, IN 46032
CROSSROAn
ENGINEERS',
Re:
Old Town Infrastructure Improvements
Fee Proposal for Construction Inspection
First Avenue Northeast/Southeast &
First Street Northwest/Northeast
Dear Kate:
We are pleased to present you with an estimated fee for the project supervision and field inspection
for the upcoming infrastructure improvements to the above streets located in Cannel' s Old Town
Section. The information on the following page is only an estimate of the total cost since we will
be performing this work on an hourly basis and the length of actual construction is unknown at this
time. Just as on our past inspection projects, our time on the project will be based on the time that
the contractor spends on the project on a daily basis, the type of work being performed by the
contractor, and the time necessaEy. for project supervision and/or coordination.
Again, we would like to extend our gratitude you and the City of Carmel for allowing CrossRoad
Engineers to continue our involvement in the Old Town Section. You can be assured that our
service to you and the City will remain first-rate.
If you should have any questions or need any further information, please do not hesitate to call me.
Sincerely,
· ha .P.E. t
1151~- Main Street Beech Grove, IN 415107 , Tel 317.780.1555 ~ Fax 317.7BOe1551a5
OLD TOWN INFRASTRUCTURE IMPROVEMENTS
MISCELLANEOUS STREETS
CrossRoad Engineers, PC
PROJECT DESCRIPTION
Northwest Quadrant
6th St. NW from 1 '' Ave. NW to Range Line Road
350' total reconstruction with sidewalk on the south
Estimated Construction Cost = $75,000
5th St. NW from 1 s, Ave. NW to Range Line Road
350' total reconstruction with sidewalk on the north
Estimated Construction Cost = $75,000
4th St. NW from 1 st Ave. NW to Range Line Road
350' total reconstruction with sidewalk on the south
Estimated Construction Cost = $75,000
'~ rd 2nd
~ St. NW from . Ave. NW to Range Line Road
650' total reconstruction with sidewalk on the south
Estimated Construction Cost = $140,000
2nd Ave. NW from West Main to 3ra St. NW
830' total reconstruction with sidewalk on the east
Estimated Construction Cost = $180,000
TOTAL ESTIMATED CONSTRUCTION COST (NW Quadrant)= $545,000
Northeast Quadrant
7th St. NE from 1-,t Ave. NE to 2"a Ave. NE
390' mill & overlay with sidewalk on the south
Estimated Construction Cost = $72,000
5~h St. NE from Range Line Road to 1st Ave. NE
350' total reconstruction with sidewalk on the north
Estimated Construction Cost = $75,000
4th St. NE from Range Line Road to 1st Ave. NE
350' total reconstruction with sidewalk on the south
Estimated Construction Cost = $75,000
3ra St. NE from Range Line Road to 1st Ave. NE
350' mill & overlay with sidewalk on the south
Estimated Construction Cost = $65,000
3ra Ave. NE from 1 ,t St. NE to 3ra St. NE
650' total reconstruction with sidewalk on the west
Estimated Construction Cost = $140,000
4th Ave. NE from southernmost school entrance to 2nd St. NE
460' mill & overlay with sidewalk on the west
Estimated Construction Cost = $85,000
TOTAL ESTIMATED CONSTRUCTION COST (NE Quadrant)= $512,000
Southeast Quadrant
1 ,t St. SE from Range Line Road to Lions' Club Parking Lot
300' mill & overlay with sidewalk on the south
380' total reconstruction with sidewalk on the south
Estimated Construction Cost -- $137,000
3rd St. SE from Range Line Road to 1't Ave. SE
300' mill & overlay with sidewalk on the south
Estimated Construction Cost = $55,000
4th St. SE from Range Line Road to Drainage Ditch just east of 1~t Ave. SE
350' mill & overlay with sidewalk on the north
Estimated Construction Cost = $65,000
5th St. SE from Range Line Road to Entrance to Canneltown Condos
580' mill & overlay with sidewalk on the north
Estimated Construction Cost = $108,000
TOTAL ESTIMATED CONSTRUCTION COST (SE Quadrant) = $365,000
BO
SCOPE OF PROFESSIONAL SERVICES
The proposed work will be completed such that each quadrant could be constructed by a
separate contract. Further, every street included for each quadrant will have quantities
.calculated separately in order to provide the City the maximum flexibility possible in
determining which, if any, streets are to be eliminated from the project after contractors' bids
are received. The professional services will include the following:
a. Field Survey
The Field Survey for each street will include the collection of property owners'
identification, location of property lines and section lines only where necessar?'.
Property addresses and public fight-of-way will be identified.
Topography and cross-section coverage will be to approximately 15 feet beyond the
fight-of-way line on both sides. However, coverage will extend to the front comers
of the residences and will include the drainage areas that may be correctable by the
proposed work, as well as all utility locations.
Cross-sections will be at 50 foot intervals, plus "breaks" in the ground line.
Range profiles will be obtained at public road approaches, driveways, drainage ways,
etc. Range profiles at all public road approaches will extend 50 feet from the
centerline.
Inverts on all storix and sanitary sewers and on all culverts.
bo
Design and Preparation of Bidding Documents
Preliminary design plans will be prepared in accordance with the City of Carmet' s
standards, guidelines and directions, and using INDOT standards where applicable.
CrossRoad Engineers will submit the plans for review by the City, conduct a field
check meeting, and attend a public information meeting, if required.
Final plans will be prepared, including project specifications and final engineer's
estimate.
Bidding documents will be. prepared using "front end" information and documents
provided by the City. CrossRoad Engineers will also attend the pre-construction
meeting.
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION
HOURLY RATE
DESIGN
Principal/Director
Project Manager
Project Engineer
CADD Manager
CADD Technician
$100.00
80.00
63.00
50.00
40.00
INSPECTION
Project Manager
Residem Project Engineer
Project Inspector
Assistant Project Inspector
65.00
55.00
50.00
30.00
SURVEY
Surveyor
2 Man Survey Crew
Field Man
65.00
95.00
30.00
Mileage
Other Direct Costs
$0.31/mile
at cost +15%
CROSSROAD ENGINEERS, PC
I 615 MAIN ,STIRE:ET
BEECH GROVE, INDIANA 46107
e
Rates Effective through December, 1998
EXHIBIT "A"
intero ffi ce memo
Date: 09/16/98
To: Diana Cordray
From: Kate Boyle
CC: Douglas Haney
RE: Additional Services - Contract No. 0319.97.02
Attached you will find copies of the letter to Crossroad Engineers and the referenced Attachment "A"
through Attachment "E" discussing their time and cost estimates for Additional Services #5-9. These
services are being added pursuant to paragraph 2.2 of the above mentioned contract which discusses
additional services.
The additional services are being added for:
Additional Design on Cross Streets - Attachment "A"
Value 'Engineering and Plan Review for 4th and Main Intersection Improvement and Main and
Rangeline Streetscape Project - Attachment "B"
Construction Inspection for 4th and Main Intersection Improvement - Attachment "C"
Construction Inspection for Main & Rangeline Streetscape - Attachment "D" .
Construction Inspection for Pennsylvania Street Improvements - Attachment "E" .
Please include these additions to your records. If you have any questions please let me know.
Thank you.
LM/lm
Attachments
09/17198
CkyofCam
DEPARTMENT OF ENGINEERING
September 16, 1998
Chip Charles, P.E., President
CrossRoad Engineers
1615 Main Street
Beech Grove, Indiana 46107
RE: Additional Services Per Contract #0319.97.02
Dear Chip:
As we discussed, the City of Carreel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract #0319.97.02, dated March 19% 1997, I have requested and
rcceived from you the proposed scope of services and fee estimates for the two following work tasks:
Additional Services #5:
Additional Services #6:
Additional Services #7:
Additional Services #8:
Additional Services #9:
Additional Designa on cross streets (3rd St. NE and 5th St. NE)
Fee $14,300 (supplement to Additional Services #4)
Preparation of RW Plat Legal Descriptions & Exhibits
Fee $350.00 each
Attachment "A"
Value Engineering and Plan Review for 4th & Main Intersection Improvement
and Main and Rangeline SWeetscape Project
Fee Hourly Basis - Estimate $1,600.00 total
Attachment "B"
Construction Inspection for 4th and Main Intersection Improvement
Fee $20,700 (Construction started)
Attachment "C"
Construction Inspection for Main & Rangeline Streetscape
Fee $72,000 (Construction started)
Attachment "D"
Construction Inspection for Pennsylvania Street Improvements
Fee $338,000 (Construction not yet started)
Attachment "E"
Your time estimates are included with the Attaclmaents, and will be in accordance with criteria established within
the original contract.
Per our contract procedural requirements, I hereby approve these "Additional Professional Services" estimates,
and grant you the Notice to Proceed on providing these services, with the following exception. Construction
Inspection services for the Pennsylvania Project shall not commence prior to the Notice to Proceed being given to
the contractor awarded the project.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
Please be advised that work on the original and these Additional Services contracts should be billed on separate
invoices. Thank you for your continued assistance in providing the City of Carmel with your professional, quality
services. If you should have any questions, please give me a call.
Sincerely,
M. Kate Boy e, .E. ~
City Engineer
Mayor James Brainard
Doug Haney, City Attomey
Diana Cordray, Clerk Treasurer
Steve Engelking, Department of Community Services
February 24, 1998
Ms. Kate Boyle, City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
P~e~
Old Town Infrastructure Improvements
Supplemental Agreement for R/W Plats & Descriptions and Additional Cross Streets
Dear Kate:
As we discussed, there will be a need for right-of-way parcels during the course of construction of
the Old Town Improvements. We proposed to prepare the plats and descriptions on a lump sum per
parcel basis for the right-of-way that will be required. Our proposed fee is $350.00 per parcel.
Also, based on previous discussions, we have prepared estimates to add two more sections of cross
streets to the design plans that we are currently preparing for the City of Carmel. The streets that will
be added, with their estimated construction costs are:
3rd St. NE from 1st Ave. NE to 3rd Ave. NE
620' mill & overlay with sidewalk on the south
Estimated Construction Cost = $115,000
,
5th St. NE from 1 st Ave. NE to 2nd Ave. NE
380' total reconstruction with sidewalks on both sides
Estimated Construction Cost = $85,000
Our proposed fee for these two additional street segments is shown on the attached page. We plan
to merely add the extra plan and profile sheets to the set of plans we are currently preparing, thereby
eliminating any separate fee for "Bidding Documents".
We arc pleased the City decided to iz:clude these segments in this overall project. Doing so "fills in
the gaps", allowing the public more continuity when walking and driving through their
neighborhood. If you should have any questions or need any further information, please do not
hesitate to call me.
Sincerely,
C~L~d~~EnS~~rs, PC
Chip Char '.s, P ~~
President k,
1615MainStreet · Beech Grove, IN46107 · Tel 317-780.1555 · Fax 317.780-6525
A-r'r'~r~M~Nr
CITY OF CARMEL
OLD TOWN INFRASTRUCTURE IMPROVEMENTS
PROPOSED SUPPLEMENTAL FEES
ADDITIONAL CROSS STREETS
ACTIVITY PROPOSED FEE
Field Survey $ 1,500
Preliminary Plans 8,500
Final Plans 4,300
Bidding Documents 0
TOTAL FEE $ 14,300
July 23, 1998
Ms. Kate Boyle, City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
CROSSROAD
ENGINEERS,PC
Main Street & North Rangeline Road Streetscape Renovation
4th Avenue and Main Street Intersection Improvements
Value Engineering and Plan Review
Dear Kate:
We appreciate being asked to provide some assistance with respect to the above two projects. It is
our understanding that we will be reviewing the existing plans with an eye toward constructability
of the proposed improvements and correctness of quantities. We will also identity what
modifications to the plans could be implemented that should result in lower construction costs yet
would not compromise the integrity of the project.
We propose that this work be completed on an hourly basis. We estimate our total fee for providing
these services on both projects to be approximately $1,600. We would recommend this work be
performed under our original contract dated March 19, 1998. If you should have any questions or
need any further information, please do not hesitate to call me.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L. S.
Project Manager
....... 1615MainStreet · Beech Grove, IN46107 · Tel 317.780.1555 · Fax 317.780.6525
' 'T'AcHM NT
July 9, 1998
Ms. Kate Boyle, City Engineer
City of Carreel
1 Civic Square
Carmel, IN 46032
II C, It
CROSSROAD
ENGINEERS,PC
Intersection Improvements (Project #98-04)
4th Avenue and Main Street
Fee Proposal for Construction Inspection
Dear Kate:
As we discussed last week, we have prepared a fee proposal to provide part-time construction
observation services relative to the above referenced project. It is our understanding that the critical
milestone dates for this project are:
July 22, 1998
July 29, 1998
September 18, 1998
November 20, 1998
December 4, 1998
Bid Letting
Start Construction
Substantial Completion
Final Completion
Submit Final Record
The listing of individuals we will be using on these projects is as follows:
Trent E. Newport
Greg Ilko
Todd Bennett
Project Manager
Project Representative (as needed)
Project Inspector (part time)
Based on our conversations, we have budgeted 30 hours per week during the planned construction
duration for the Project Inspector, 5 hours per week for the Project Representative, and 5 hours per
week for the Project Manager. These budgeted hours yield the following total estimated hours to
complete the part-time construction observation services for this project.
ACTIVITY PROJ MGR PROJ REP PROJ INSP
Pre-Construction Activities 2 2 4
Construction (9 weeks) 45 45 270
Complete Final Record 4 8
TOTAL HOURS 51 47 282
1615 Main Street · Beech Grove, IN 46107 · Tel 317,7B0,1555 · Fax 317,780,6525 - -
ATrA C,
Ms. Kate Boyle, City Engineer
City of Carmel
July 9, 1998
Page Two
The proposed fee for these estimated man-hours is as follows:
DIRECT LABOR COSTS --
Personnel Class. Billing Rate Total HOurs
Project Manager $ 65.00/hr 51 hours
Project Representative
$ 55.00/hr 47 hours
Direct Labor Costs
$ 3,315.00
$ 2,585.00
Project Inspector $ 50.00/hr 282 hours $14,100.00
TOTAL DIRECT LABOR COSTS
$ 20,000.00
DIRECT NON-LABOR COSTS --
Mileage (250 miles/week for 9 weeks @ 31 C/mile)
TOTAL DIRECT NON-LABOR COSTS
$ 697.50
TOTAL DIRECT COSTS
USE FOR ESTIMATED NOT-TO-EXCEED CEILING
$ 697.50
$ 20,697.50
$ 20~700,.00
Again, we would like to thank you and the City of Carreel for allowing us this opportunity to
continue our involvement in the Old Town Section. If we are selected for this project, you can be
assured that our service to you and the City will remain first-rate.
If you should have any questions or need any further information, please do not hesitate to call me.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L. S.
Project Manager
A'nACt~M~hiT
"C"
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION
HOURLY RATE
DESIGN
Principal/Director $100.00
Project Manager 80.00
Project Engineer 63.00
CADD Manager 50.00
CADD Technician 40.00
INSPECTION
Project Manager
Resident Project Engineer
Project Inspector
Assistant Project Inspector
65.00
55.00
50.00
30.00
SURVEY
Surveyor
2 Man Survey Crew
Field Man
65.00
95.00
30.00
Mileage
Other Direct Costs
$0.31/mile
at cost +15%
CROSSROAD ENGINEERS, PC
I6l 5 MAIN STREET
BEECH GROVE, INDIANA 46107
Rates Effective through December, 1998
ATTAc,MENT'
July 9, 1998
Ms. Kate Boyle, City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
I
CROSSROAD
ENGINEERS,PC
Re:
Main Street & Noah Rangeline Road
Streetscape Renovation
Fee Proposal for Construction Inspection
Dear Kate:
As we discussed last week, we have prepared a fee proposal to provide full-time construction
inspection services relative to the above referenced project. It is our understanding that the critical
milestone dates for this project are:
July 22, 1998
July 30, 1998
December 30, 1998
January 20, 1998
Bid Letting
Start Construction
Final Completion
Submit Final Record
The listing of individuals we will be using on these projects is as follows:
Trent E. Newport
Lance Stahley
Todd Bennett
Project Manager
Project Inspector
Project Inspector (as needed)
Based on our conversations, we have budgeted 45 hours per week during the planned construction
duration for the Project Inspector and 10 hours per week for the Project Manager. These budgeted
hours yield the following total estimated hours to complete the construction inspection services for
this project.
ACTIVITY PROJ MGR PROJ INSP
Pre~Construction Activities 4 4
Construction (22 weeks) 220 990
Complete Final Record 16 80
TOTAL HOURS 240 1,074
............................ 1615 Main Street · Beech Grove, IN46107 · Tel 317.780.1555 · Fax 317.780,6525 .......
Ms. Kate Boyle, City Engineer
City of Carmel
July 9, 1998
Page Two
The proposed fee for these estimated man-hours is as follows:
DIRECT LABOR COSTS--
Personnel Class. Billinl~ Rate Total Hours
Direct Labor Costs
Project Manager $ 65.00/hr 240 hours $15,600.00
Project Inspector $ 50.00/hr 1,074 hours $ 53,700.00
TOTAL DIRECT LABOR COSTS
$ 69,300.00
DIRECT NON-LABOR COSTS --
Mileage ( 150 miles/week for 22 weeks @ 31 C/mile) -- Project Manager
Mileage (250 miles/week for 22 weeks @ 31 C/mile) -- Project Inspector
$ 1,023.00
$ 1,705.00
TOTAL DIRECT NON-LABOR COSTS
$ 2,728.00
TOTAL DIRECT COSTS
$ 72,028.00
USE FOR ESTIMATED NOT-TO-EXCEED CEILING $ 72,000.00
Again, we would like to thank you and the City of Carmel for allowing us this opportunity to
continue our involvement in the Old Town Section. If we are selected for this project, you can be
assured that our service to you and the City will remain first-rate.
If you should have any questions or need any further information, please do not hesitate to call me.
Sincerely,
CrossRoad Engineers, PC
Project Manager
A~ACHMENT'
.Do
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION
HOURLY RATE
DESIGN
Principal/Director $100.00
Project Manager 80.00
Project Engineer 63.00
CADD Manager 50.00
CADD Technician 40.00
INSPECTION
Project Manager
Resident Project Engineer
Project Inspector
Assistant Project Inspector
65.00
55.00
50.00
30.00
SURVEY
Surveyor
2 Man Survey Crew
Field Man
65.00
95.00
30.00
Mileage
Other Direct Costs
$0.31/mile
at cost +15%
CROSSROAD ENGINEERS, PC
1615 MAIN STREET
BEECH GROVE, INDIANA 46107
Rates Effective through December, 1998
August 10, 1998
Ms. Kate Boyle, City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
~-
CROSSROAD
ENGINEERS,PC
Fee Proposal for Construction Inspection
Pennsylvania Street Improvements
Dear Kate:
We are pleased to present you with an estimated fee for the project supervision and field inspection
for the upcoming infi'astructure improvements to the above referenced project. The information on
the following page is only an estimate of the total cost since we will be performing this work on an
hourly basis and the length of actual construction is unknown at this time. Just as on our past
inspection projects, our time on the project will be based on the time that the contractor spends on
the project on a daily basis, the type of work being performed by the contractor, and the time
necessary for project supervision and/or coordination.
At this time, we would also like to address the issue of material testing Ibr the project. As stated in
TS 52 QUALITY CONTROL SAMPLING AND TESTING of the Project Manual, the "bituminous
mixture acceptance will be tested by the ENGINEER in accordance with INDOT quality assurance
procedures tbr bituminous sampling and testing." Since the bituminous items are called out as HMA
items in the itemized proposal, the bituminous testing necessary consists of plate sampling,
extraction testing, and gradation testing for every 1000 tons per day of base and binder and for every
625 tons per day of surface. Since the total amount of tests depends solely on the number of days
that bituminous mixture is laid and the amount of bituminous mixture laid each day, we can only
estimate the total cost of this testing at this time. This amount will most likely be between $14,000
and $17,000. This work is not included in the inspection proposal on the following page since it
involves laboratory testing and will be performed by an independent testing agency acting as a
subconsultant to us.
Again, we would like to extend our gratitude you and the City of Carmel for allowing CrossRoad
Engineers to continue our involvement in your efforts to improve Carmel's infrastructure. You can
be assured that our service to you and the City will remain first-rate.
If you should have any questions or need any further information, please do not hesitate to call me.
Sincerely,
Cr~ad E~g~ eers, PCt~
Chip , s, P.E. t
President
.. IG15 MainStreet · Beech Grove, IN46107 · Tel 317-780,1555 · Fax 317,780,6525
INSPECTION PROPOSAL
CITY OF CARMEL
PENNSYLVANIA STREET IMPROVEMENTS
PROJECT # 97-04
Assume 52 weeks of actual construction
Assume preconstruction meeting and final inspection included
Assume 2 weeks for final records and as-builts after construction complete
Hour!y rates based on 1999 construction
Estimated construction costs of $3,457,745 (as per Base Bid)
LABOR ESTIMATES
: I
PERSONNEL RATE HOURS
Principal Engineer $100/hr 2 x 52 wks
Project Manager $ 68/hr 16 x 54 wks
Resident Project Engineer $ 55/hr 45 x 54 wks
Project Inspector $ 50/hr 40 x 54 wks
Assistant Project Inspector $ 32/hr 40 x 12 wks
TOTAL LABOR ESTIMATES
TOTALS
$ 10,400
$ 58,752
$133,650
$108,000
$ 15,360
$ 326,162
MILEAGE ESTIMATES
Principal Engineer
Project Manager
Resident Project Engineer
Project Inspector
Assistant Project Inspector
50 miles/wk x 52 wks @ 31 cents/mile
100 miles/wk x 52 wks @ 31 cents/mile
250 miles/wk x 52 wks @ 31 cents/mile
250 miles/wk x 52 wks @ 31 cents/mile
250 miles/wk x 12 wks @ 31 cents/mile
TOTAL MILEAGE ESTIMATES
TOTAL ESTIMATED COST
$ 806
$ 1,612
$ 4,030
$ 4,030
$ 930
$ 11,408
$ 337,570
USE $338,000
II C arme_
~6~""~z~ "' DEPARTMENT OF ENGINEERING
Jam, ary 28, 1999
Chip Charles, P.E., President
CrossRoad Engineers
1615 Main Street
Beech Grove, Indiana 46107
RE: Additional Services #10 Per Contract #0319297.02
Dear Chip:
As we discussed, ~,l'~c Ci,'.y of Carreel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract #03 19.97.02, dated March 19th, 1997, I have requested and
received from you the proposed scope of services and fee estimates for the following work task:
Additional Services #10:
Construction Inspection for Old Town Miscellaneous Streets
Fee $111,000
Attachment "A"
I understand that your time estimate for these services is to follow the construction of this project. Per our
contract procedural requirements, I hereby approve this "Additional Professional Services" estimate, and grant
you the Notice to Proceed on providing these services.
Please be advised that work on the original, this and other Additional Services contracts should be billed on
separate invoices, and be referenced to the appropriate Additional Services #. Thank you for your continued
assistance in providing the City of Carmel with your professional, quality services. If you should have any
questions, please give me a call.
Sincerely,
City Engineer
CCi
Mayor James Brainard
Doug Haney, City Attorney
Diana Cordray, Clerk Treasurer
Steve Engelking, Department of Community Services
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
ATFA H B T
December 10, 1998
Ms. Kate Boyle-Weese, City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
CROSSROAD
ENGINEERS,pC
Old Town Infrastructure Improvements
Fee Proposal for Construction Inspection
Miscellaneous Side Streets
Dear Kate:
We are pleased to present you with an estimated fee for the project supervision and field inspection
for the upcoming infrastructure improvements to the above-referenced "side streets" located in
Carmel's Old Town Section. The information on the following page is only an estimate of the total
cost since we will be performing this work on an hourly basis and the length of actual construction
is unknown at this time. Just as on our past inspection projects, our time on the project will be based
on the time that the contractor spends on the project on a daily basis, the type of work being
performed by the contractor, and the time necessary for project supervision and/or coordination.
Again, we would like to extend our gratitude you and the City of Carreel for allowing CrossRoad
Engineers to continue our involvement in the Old Town Section. You can be assured that our
service to you and the City will remain first-rate.
If you should have any questions or need any further information, please do not hesitate to call me.
Sincerely,
Cross_ oad Engir.e s, PC
,P.E.
1615MainStreet · BeechGrove, IN46107 · Tel 317,780,1555 · Fax 317-780-6525
INSPECTION PROPOSAL
CITY OF CARMEL
MISCELLANEOUS SIDE STREETS
ROADWAY IMPROVEMENTS
Assume 26 weeks of actual construction
Assume preconstruction meeting and final inspection included
Assrune 2 weeks for final records and as-builts
Hourly rates based on 1999 construction
Estimated construction costs of $1,100,000
LABOR ESTIMATES
PERSONNEL
Principal Engineer
Project Manager
Project Inspector
Assistant Project Inspector
RATE HOURS
$100/hr 2 x 26 wks
$ 68/hr 12 x 28 wks
$ 50/hr 45 x 28 wks
$ 32/hr 40 x 12 wks
TOTAL LABOR ESTIMATES
TOTALS
$ 5,200
$ 22,848
$ 63,000
$ 15,360
$106,408
MILEAGE ESTIMATES
Principal Engineer
Project Manager
Project Inspector
Assistant Project Inspector
50 miles/wk x 26 wks @ 31 cents/mile
100 miles/wk x 26 wks @ 31 cents/mile
250 miles/wk x 26 wks @ 31 cents/mile
250 miles/wk x 12 wks @ 31 cents/mile
TOTAL MILEAGE ESTIMATES
TOTAL ESTIMATED COST
$ 403
$ 806
$ 2,015
$ 930
$ 4,154
$ 110,562
USE
$111,000
irlteroffice 1TleIIlO
Date:
To:
From:
CC:
RE:
03/01/99
Diana Cordray
Kate Boyle
Douglas Haney
Additional Service - Crossroad Engineers - Contract #03 19.97.02
.i:i:!:i:i:i:i:i:i:i:i:!:i:!:i:!:!:!:!:i:!:i:i:i:i:
:!:i:i:i:i:~:!:!:!:!:~:~:i:~:i:!:!:!:!:!:i:~:!:i:i
===============================================
i~::t.:.t::,aChed you will find copies of the letter to Crossroad Engineers and the referenced Attachment
discussing their time and cost estimates for Additional Services #11. This service is being
addcd pursuant Io paragraph 2.4 of the above mentioned contract which discusses additional
scrviccs.
The additional service #11 is being added for Additional Design of Old Town Miscellaneous Streets,
Attachnmnt "A" . Please include this addition to your records. If you have any questions please let
me know. l'hank you.
LM/Im
Attachments
:.,,! Ckyo']Carme'_
~ ~5}i~f DEPARTMENT OF ENGINEERING
March 1, 1999
Chip Charles, P.E., President
CrossRoad Engineers
1615 Main Street
Beech Grove, Indiana 46107
RE: Additional Services # 11 Per Contract #03 19.97.02
Dear Chip:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract #03 19.97.02, dated March 19th, 1997, I have requested and
received from you the proposed scope of services and fee estimates for the following work task:
Additional Services #11: Additional Design of Old Town Miscellaneous Streets Attachment "A"
Tasks:
1. Field Survey
2. Preliminary Plans
3. Final Design Plan
4. Bidding Documents
Total Fee
$17,100.00
$22,800.00
$14,300.00
$ 2,800.00
$57,000.00
I understand that your time estimate for these services is to begin the survey work immediately. Please submit a
time estimate for Tasks 2-4. Per our contract procedural requirements, I hereby approve this "Additional
Professional Services" estimate, and grant you the Notice to Proceed for Tasks 1 and 2 only of the above
services. At such a time as the City is ready to fmalize the preliminary plans, you will receive a separate Notice
to Proceed to complete Tasks 3 and 4.
Please be advised that work on the original, this and other Additional Services contracts should be billed on
separate invoices, and be referenced to the appropriate Additional Services #. Thank you for your continued
assistance in providing the City of Carmel with your professional, quality services. If you should have any
questions, please give me a call.
Sincerely,
M. Kate Boyle-Weese, ~.~.
City Engineer
CC:
Mayor James Brainard
Doug Haney, City Attorney
Diana Cordray, Clerk Treasurer
Joe Staehler, Department of Administration
Steve Engelking, Department of Community Services
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
January 27, 1999
Mrs. Kate Boyle-Weese, City Engineer
City of Carmel
1 Civic Square
Carmel, ~ 46032
Old Town Infrastructure Improvements
Additional Side Streets
CROSSROAD
ENGINEERS,PC
Dear Kate:
Based on our meeting with you and the Mayor last week and several site visits, we have prepared
preliminary construction cost estimates and survey/design fees for your review. Please note that these
estimates are very preliminary and they are based on the lineal foot costs that we have encountered
for the 2nd/2nd and the l st/lst projects. Please also note that our estimates do not include any
amounts for replacing the water lines within the selected streets. As you will notice, we have not only
included the sections of Old Town which were discussed last week, but also two other sections.
These sections are 1 st Avenue SW and 2nd Avenue SW. These were included for your review since
they are blocks in between Main Street which is to be completed this spring and 1st Street SW which
is included in this proposal. It is our opinion that these two street sections without lights, walks, and
new pavement would create a very visible gap in between two streets which are totally renovated.
We would also like to note that even though we have estimated which streets should be totally
reconstructed versus milled and overlayed and where the sidewalks would most likely be constructed,
these are only preliminary design suggestions. There may be factors discovered during the field
surveys which alter these design scopes. Immediately following the field work and the production
of preliminary plans, the design scopes for each particular block will be solidified and more accurate
preliminary cost estimates will be submitted.
The following information has been prepared and is included herein:
A. Project Description, including Preliminary Estimated Construction Costs
B. Scope of Professional Services
C. Proposed Fees for Survey and Design, including preparation of Bidding Documents
The proposed fees include fees for preparing the Bidding Documents. However, if these documents
are not necessary due to all of the sections being included in Project #99-01, Miscellaneous Side
Streets which is to be constructed this season, then the applicable fees shall not be invoiced.
1615 Main Street · Beech Grove, IN46107 · Tel 317.780.1555 · Fax 317.780.6525
January 27, 1999
Mrs. Kate Boyle-Weese
Page Two
We would like to thank you for this opportunity to continue our involvement in enhancing the Old
Town section of Carmel through these projects. If you should have any questions or need any further
information, please do not hesitate to call me.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L.S.
Project Manager
OLD TOWN INFRASTRUCTURE IMPROVEMENTS
ADDITIONAL SIDE STREETS
CrossRoad Engineers, PC
A. PROJECT DESCRIPTION
Northwest Quadrant
1sT St. NW from 2~ Ave. NW to 3ra Ave. NW
350' total reconstruction with sidewalk on the north
Estimated Construction Cost = $75,000
3rd Ave. NW from West Main to 1st St. NW
300' total reconstruction with sidewalk on the west
Estimated Construction Cost = $65,000
TOTAL ESTIMATED CONSTRUCTION COST (NW Quadrant) = $140,000
Southeast Quadrant
6th St. SE from Range Line Road to lst Ave. SE
300' mill & overlay with sidewalk on the south
Estimated Construction Cost = $50,000
TOTAL ESTIMATED CONSTRUCTION COST (SE Quadrant) = $50,000
Southwest Quadrant
1st St. SW from 4th Ave. SW to Range Line Road
1400' total reconstruction with sidewalk on the north for full length
& on the south from 2nd Ave. SW to Range Line Road
Estimated Construction Cost - $300,000
4th Ave. SW from 1 st St. SW to West Main
300' total reconstruction with sidewalk on the west
Estimated Construction Cost = $65,000
3rd Ave. SW from lst St. SW to West Main
300' total reconstruction with sidewalk on the west
Estimated Construction Cost = $65,000
2nd Ave. SW from 1 st St. SW to West Main
300' mill & overlay with sidewalk on the east
Estimated Construction Cost = $50,000
lst Ave. SW from lst St. SW to West Main
300' mill & overlay with sidewalk on one side
Estimated Construction Cost = $50,000
TOTAL ESTIMATED CONSTRUCTION COST (SW Quadrant)= $530,000
SUMMARY OF ESTIMATED CONSTRUCTION COSTS:
NWQuadrant $ 140,000
SE Quadrant 50,000
SW Quadrant 530,000
TOTAL $ 720,000
B. SCOPE OF PROFESSIONAL SERVICES
The proposed work will be completed such that each street has a separate set of plan sheets.
Further, every street included will have quantities calculated separately in order to provide
the City the maximum flexibility possible in determining which, if any, streets should be
included in Project #99-01, Miscellaneous Side Streets after contractors' bids are received.
The professional services will include the following:
1. Field Survey
The Field Survey for each street will include the collection of property owners'
identification, location of property lines and section lines only where necessary.
Property addresses and public right-of-way will be identified.
Topography and cross-section coverage will be to approximately 15 feet beyond
the right-of-way line on both sides. However, coverage will extend to the front
corners of the residences and will include the drainage areas that may be
correctable by the proposed work, as well as all utility locations.
Cross-sections will be at 50 foot intervals, plus "breaks" in the ground line.
Range profiles will be obtained at public road approaches, driveways, drainage
ways, etc. Range profiles at all public road approaches will extend 50 feet from
the centerline.
Inverts on all storm and sanitary sewers and on all culverts.
2. Design and Preparation of Bidding Documents
Preliminary design plans will be prepared in accordance with the City of Carmel's
standards, guidelines and directions, and using INDOT standards where applicable.
CrossRoad Engineers will submit the plans for review by the City, conduct a field
check meeting, and attend a public information meeting, if required.
Final plans will be prepared, including project specifications and final engineer's
estimate.
Bidding documents will be prepared using "from end" information and documents
provided by the City. CrossRoad Engineers will also attend the pre-construction
meeting.
CO
PROPOSED FEES
ACTIVITY
Field Survey
Preliminary Plans
Final Plans
Bidding Documents
TOTAL FEE
PROPOSED FEE
$ 17,100
22,800
14,300
2,800
$ 57,000
May 28, 1999
Cky Carme'_
DEPARTMENT OF ENGINEERING
Chip Charles, P.E., President
Trent E. Newport, P.E., L.S., Vice President
CrossRoad Engineers
1615 Main Street
Beech Grove, Indiana 46107
RE: Additional Services #12 Per Contract #0319.97.02
Dear Chip and Trent:
As we discussed, the City of Cannel has a need for additional professional services and pursuant to our current contract with
CrossRoad Engineers, Contract #0319.97.02, dated March 19th, 1997, I have requested and received from you the proposed
scope of services and fee estimates for the following work task:
Additional Services #12: Additional Survey/Engineering on Laser's Edge Property
Proposed RW Plat & Description
Existing Site Plan
Preliminary/Final Site Plan
Total Fee
Attachment "A"
$ 480.00
$1,600.00
$1,900.00
$3,980.00
I understand that your time estimate for these services is to begin the survey work immediately. Per our contract procedural
requirements, I hereby approve this "Additional Professional Services" estimate, and grant you the Notice to Proceed for
these services.
Please be advised that work on the original, this and other Additional Services contracts should be billed on separate
invoices, and be referenced to the appropriate Additional Services #. Thank you for your continued assistance in providing
the City of Cannel with your professional, quality services. If you should have any questions, please give me a call.
Sincerely,
M. Kat; , '
City Engineer
cc:
Mayor James Brainard
Douglas Haney, City Attorney
Diana Cordray, Clerk Treasurer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
May 20, 1999
A'T TA c FCJ'T
I(.-
}/
Mrs. Kate Boyle-Weese, City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
CROSSROAD
ENGINEERS,PC
RE: Laser's Edge Property
Fee Proposal
Dear Kate:
Based on our meetings, site visits, and phone conversations, we have prepared this proposal
information for your review and approval. For billing purposes we have separated the work into the
following components:
Proposed Right-of-Way Plat & Description
This work shall include all necessary research and other work in order to prepare a Certified
Plat and Description for the proposed right-of-way taking by the City of Carreel. The
deliverables shall include 3 copies of the plat and description and a copy of the original deed
of record for the property. The fee for this work shall be a lump sum of $480.
Existing Site Plan
This work shall include all necessary field survey and drafting work in order to prepare an
Existing Site Plan for the Laser' s Edge property. The survey will include the location of all
site improvements, utilities, and topographic items. The Existing Site Plan shall include these
features as well as existing contours at one fbot intervals. The fee for this work shall be a
lump sum of $1,600.
Preliminary Site Plan(s) and Final Site Plan
This work shall include all necessary work to prepare a maximum of two Preliminary Site
Plans to rearrange the parking configuration within the site. Once these plans are reviewed
and one layout is selected, we shall make any necessary adjustments as requested by the City
of Carmel or by Laser' s Edge and prepare a Final Site Plan with all necessary construction
details. The fee for this work shall be a lump sum of $1,900.
1615MainStreet · Beech Grove, IN46107 · Tel 317.780.1555 · Fax 317.780.6525
,4 rr -cz4 M_ F, m7 A
Mrs. Kate Boyle-Weese
May 20, 1999
Page Two
Hopefully, from our conversations I have correctly understood the services which you are requesting
and the manner in which you would like them separated for billing purposes. If this is not the case,
or if you have other questions concerning these work items please feel free to call me at 780-6524.
We do understand that you may wish to proceed with only one or two of these items.
Sincerely,
CrossRoad Engineers, P.C.
Trent E. Newport, P.E., L.S.
Vice-President
June 11, 1999
Cky o'5 Carme'_
DEPARTMENT OF ENGINEERING
Chip Charles, P.E., President
Trent E. Ne~vport, P.E., L.S., Vice President
CrossRoad Engineers
1615 Main Street
Beech Grove, Indiana 46107
RE: Additional Services # 13 Per Contract #0319.97.02
Dear Chip and Trent:
As we discussed, the City of Camel has a need for additional professional services and pursuant to our current contract with
CrossRoad Engineers, Contract #0319.97.02, dated March 19% 1997, I have requested and received from you the proposed
scope of services and fee estimates for the following work task:
A d d it ion al Sen, ices# 13: Additional Construction Inspection of 4th & Main
Total Fee $4,000.00
Attachment "A"
Per our contract procedural requirements, I hereby approve this "Additional Professional Services" estimate, and grant you
the Notice to Proceed for these services.
As these services are an extension of the original inspection services, please continue to submit invoices in the same manner
as previously done so. Where possible, please indicate the invoiced services as part of this Additional Services # 13.
(Indicate when the original contract mount has been exceeded.) Thank you for your continued assistance in providing the
City of Cannel with your professional, quality services.
If you should have any questions, please give me a call. Thank you for your continued assistance in providing the City of
Carreel with your professional, quality services. If you should have any questions, please give me a call.
Sincerely,
City Engineer
CC:
Mayor James Brainard
Douglas Haney, City Attorney
Diana Cordray, Clerk Treasurer
ONE CIVIC SQUARE CAP, MEL, INI)IANA 46032 317/571-2441
April 23, 1999
Ms. Kate Boyle, City Engineer
City of Carmel
1 Civic Square
Carreel, IN 46032
CROSSROAD
ENGINEERS, P
Re:
Intersection Improvements (Project #98-04)
4th Avenue and Main Street
Request for Increase in Fee Ceiling for Construction Inspection
Dear Kate:
As we discussed earlier this week, we will be exceeding the fee ceiling that we proposed in our letter
to you dated July 9, 1998. At that time, construction was to begin on July 29, 1998, be substantially
complete by September 18, 1998, and have final completion by November 20, 1998. We based our
estimated fee ceiling on the scheduled 7 weeks for substantial completion and 9 weeks for final
completion. As we know, the project was delayed and the notice to proceed to the contractor was
issued on September 4, 1998. The contractor did not shut down for the winter until December 24,
1998 -- a total of 16 weeks. He then restarted in late March and is expected to finish by April 30,
1999 -- four additional weeks. These four additional weeks are going to cause us to exceed our
ceiling by an estimated $4,000. Therefore, we are requesting our ceiling be increased from the
original amount of $20,700 to $24,700.
We regret needing to ask for this increase (it's our first one), but we just 'couldn't stretch the
originally estimated hours over the extra four weeks. We tried; if you will note, at the man-hour rate
per week that we used to arrive at the ceiling in our original proposal, four weeks would be an
additional $8,400. We don't need that much -- we are confident we can finish our v;ork with an
increase of $4,000.
If you should have any questions or need any further information, please do not hesitate to call me.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L~ S.
Project Manager
1615Main Street · Beech Grove, IN46107 · Tel 317.780,1555 · Fax 317,780,6525
i 'Ci:yo'SCarme'
,~ *i
DEPARTMENT OF ENGINEERING
June 18th, 1999
Chip Charles, P.E., President
Trent E. Newport, P.E., L.S., Vice President
CrossRoad Engineers
1615 Main Street
Beech Grove, Indiana 46107
RE: Additional Services #14 Per Contract #0319.97.02
F~ECENF-D
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current contract with
CrossRoad Engineers, Contract #0319.97.02, dated March 19th, 1997, I have requested and received from you the proposed
scope of services and fee estimates for the following work task:
Additional Services #14:
John Kirk Parcel - RW Staking, Site Plan, Proposed Site Plan
6th Street NW Parcel - Plat Description
Total Fee
Attachment "A"
$ 4,050.00
$ 375.00
$ 4,425.00
Per our contract procedural requirements, I hereby approve this "Additional Professional Services" estimate, and grant you
the Notice to Proceed for these services.
Please be advised that work on the original, this and other Additional Services contracts should be billed on
separate invoices, and be referenced to the ai~pronriate Additional Services #. Thank you for your continued assistance
in providing the City of Cannel with your professional, quality services. If you should have any questions, please give me a
call.
If you should have any questions, please give me a call. Thank you for your continued assistance in providing the City of
Cannel with your professional, quality services. If you should have any questions, please give me a call.
Sincerely,
M. Kate Boyl~e-We~se, P~~
City Engineer
CC:
Mayor James Brainard
Douglas Haney, City Attomey
Diana Cordray, Clerk Treasurer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
June 11, 1999
Mrs. Kate Boyle-Weese, City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
RE: John Kirk Propert3-~ .'~':,~ .~,
Fee Proposal ~ li'~' '~l
Dear Kate: lgO~,~2
CROSSROAD
ENGINEERS,PC
Based on our meeting and a site visit, we have prepared this proposal information for your review
and approval. For billing purposes we have separated the work into the following components:
Proposed Right-of-Way Staking
This work shall include all necessary office and field work to complete proposed right-of-
way staking at the John Kirk property on the east side of the intersection as well as the John
Kirk property at the southwest corner of the intersection. The proposed right-of-way shall
be staked as per the construction drawings for the Pennsylvania Street Project. The fee for
this work shall be a lump sum of $950 and is based on the assumption that control points and
proposed right-of-way break points with station and offset references shall be supplied by
the design engineer.
Existing Site Plan
This work shall include all necessary field survey and drafting work in order to prepare an
Existing Site Plan for the western portion of the John Kirk property which lies in the eastern
quadrant of the intersection of Pennsylvania Street and Old Meridian Street. The survey will
include the location of all site improvements, utilities, and topographic items. The Existing
Site Plan shall include these features as well as existing right-of-way for Pennsylvania Street
and Old Meridian Street. The fee for this work shall be a lump sum of $1,900.
Preliminary Site Plan(s) and Final Site Plan
This work shall include all necessary work to prepare a maximum of two Preliminary Site
Plans to rearrange the driveway configuration within the site. Once these plans are reviewed
and one layout is selected, we shall make any necessary adjustments as requested by the City
of Carmel or by Mr. Kirk and prepare a Final Site Plan with all necessary construction
details. The fee for this work shall be a lump sum of $1,200.
1615Main Street · Beech Grove, IN46107 · Tel 317-780.1555 · Fax 317.780.6525
Mrs. Kate Boyle-Weese
June 11, 1999
Page Two
Plat and Description for Proposed Right-of-Way @ 6th Street Northwest
This work shall include all necessary field work and office work to prepare a legal plat and
description for the proposed right-of-way at 610 N. Rangeline Road in Carmel. This
proposed right-of-way shall be as depicted on the construction plans for the Miscellaneous
Side Streets Projects and is located along the north side of 6th Street Northwest. The fee for
this work shall be $375.
Hopefully, from our conversations I have correctly understood the services which you are requesting
and the manner in which you would like them separated for billing purposes. If this is not the case,
or if you have other questions concerning these work items please feel free to call me at 780-6524.
If necessary at the conclusion of this work, we can provide a fee proposal to prepare plats and
descriptions for any "land swaping" or right-of-way purchasing which may be necessary in order to
accommodate the needs of Mr. Kirk.
Sincerely,
CrossRoad Engineers, P.C.
Trent E. Newport, P.E., L.S.
Vice-President
Cky of Carme:
DEPARTMENT OF ENGINEERING
November 24, 1999
Board of Public Works and Safety
One Civic Square
Carmel, IN 46032
Dear Board Members:
I am hereby requesting the Board approve the (first) change order for the Pennsylvania Street
Project. This change order includes an increase of $492,622.56 to the original bid price of
$3,460,774.49 for a new total project cost of $3,953,397.05.
This Change Order # 1 is necessary due to significant design changes that were implemented when
it was discovered that there were numerous conflicts with existing Ameritech lines. These lines
are in Ameritech easements and the City would be responsible for the cost of relocating them. The
estimate provided to us from Ameritech for this relocation work was in excess of $900,000.
Therefore, the design engineer (Cosmopolitan Engineers) was asked to modify our design to
avoid these conflicts. The basic element of this design change was to raise most of the profile
grade of the road, thereby allowing the existing lines to remain in place. This caused additional
borrow material and modifications to the storm sewers. A table illustrating the cost changes and
new material items is included for your review.
If you have any questions, I would be happy to answer them during or prior to the meeting. I ask
that the Board members approve this change order at this time.
B 1W PE
M. Kate oy e- eese, . .
City Engineer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
CrossRoad Engineers Fax:317-780-6525 Nov 24 '99 14:35 P. O1
November 24, 1999
Mrs. Kate W eese, P. E.
City of Carmel
One Civic Square
Cannel, IN 46032
Pennsylvania Street Improvements
Project # 97-04
Change Order No. 1
Dear Kate:
This Change Order for the above referenced project is necessary to compensate for design changes
which were completed in order to avoid costly utility conflicts. These design changes affected
existin item quantities and added new items such as borrow and drainage structures. In addition,
since ~ere has been a delay due to the rcdesi n process and subsequent utility relocations, this
change order includes existing item unit price a~ustments. These adjustments are necessary due to
labor and material cost changes since the time of the original bid,
Please find herein a new project item list which includes the new items which were generated
(followed by *) as well as the existing items with the adjusted quantities and unit prices and their
total price extensions. You will also find all of the supporting documentation for these changes.
These changes result in a new contract mount of $ 3,953,397.05, a net increase of $ 495,652.57 to
the original contract.
Please feel free to call me at 780-6524 should you have any questions or need further information
on this matter.
Sincerely,
CrossRoad Engineers, P.C.
Trent E. Newport, P.E., L.S.
Project Manage
1615 Meln ll:reot s !eech Brove. IN46107 · Tel 317.780.155'; · Fax 317,7BOeE":15 ........................
NOU 24 1999 15:01 317 780 6525 PAGE.01
CrossRoad Engineers Fax:317-780-6525 Nov 24 '99 14:35 P. 02
TO:
CITY OF CARMEL
CONTRACT CHANGE ORDER NO.:
DATE:
PROJECT NAME:
CITY REQ. NO.:
C~TY PO NO.: ~ '~-~ 4- .._
CITY PO DATE:
You ~re directed to make the following changes in this Contract:
('BriefDescription) ~6'g ~Tf~:ffrJ~
SCHEDULED AD.rUSTMENT
ITEM AMOU~,,'E (+) OR (-) DAY. S
It. The following referenced Documents further describe the changes outlined in Paragraph I,
and are to be considered a pm of this Change Order: R.F.P.: W.D.C. No.:
__ q ll $,,lto-'b'.'.. d~,e,,,~c.~'t'cb',,~ 4Zt~ C,.&,-..e-4'.- ~n4 ned
The changes result in the ?oilowing adjustment of Contract Price and Conix/act Time:
Contract Price prior to this Change Order
Contract Price will beCt~crease~decreased by this Change Order
New Contract Price including this Ch~ge Order
Contract Time Prior to this Change Order ~ (~ ~' Days
Completion Date
Net increascd~dccreased resulting from this Change Order O Days
Current Contract Time including this Change Order ~& e~ Days
Completion Date
This Change Order is for full and final settlement of all direct, indirect, impact costs and time
extensions incurred a~ any time resulting from the performance of the changed work.
The Above Changes Are The Above Changes Are
Recommended Aceelated:
ENGINEER ' '
CONTRACTOR
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Address
8_eel4 6.,,,. I,' 46107
City/State/Zip
By:~
Phone:
Address
City/State/Zip
ph~~ne:'n~4..~
Date:
Approved:
'~ k eni r
be ...
ATTEST:
"D~sna Cordray, Clef
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NOU 24 1999 15:81
780 6525
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Ci:y o2: Carme'_
DEPARTMENT OF ENGINEERING
December 17, 1999
Trent E. Newport, P.E., L.S., Vice President
CrossRoad Engineers
1615 Main Street
Beech Grove, Indiana 46107
RE: Additional Services #15 Per Contract #0319.97.02
Dear Trent:
As we discussed, the City of Carreel has a need for additional professional services and pursuant to our current contract with
CrossRoad Engineers, Contract #0319.97.02, dated March 19th, 1997, I have requested and received from you the proposed
scope of services and fee estimates for the following work task:
Additional Services #15:
Attachment "A"
Design of sidewalk improvements at the following locations:
· Along the west side of Gray Road, from 116th Street to approximately 1000' north of 116th Street (approx.
1000')
· Along the south side of 126th Street, in front of 5311 and 5313 E. 126th Street (approx. 300 ')
· Along the west side of 4th Avenue SE, in fi'ont of 80 4th Avenue SE (approx. 250')
· Along the west side of Gray Road, in front of 14210 Gray Road (approx. 120 ')
Design costs shall be broken down as follows:
· Property research and Field survey
· Preparation of construction plans and bid documents
· Preparation of certified plats and descriptions
Total not to exceed
$2,750 Lump sum
$4,800 Lump sum
$1,200 Lump sum
$8,750
Per out' contract procedural requirements, I hereby approve this "Additional Professional Services" estimate, and grant you
the Notice to Proceed for these services.
Please be advised that work on the oripinaL this and other Additional Services contracts should be billed on
senarate invoices. and be referenced to the apnropriate Additional Services number. Thank you for your continued
assistance in providing the City of Carmcl with your professional, quality services. If you should have any qucstions, please
give mc or Craig Parks a call at 571-2441.
Sincerely,
City Engineer
CC:
Mayor James Brainard
Douglas Haney, City Attorney
Diana Cordray, Clerk Treasurer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
CrossRoad Engineers Fax:31?-?80-6525 ~ec ir '~
December 17, 1999
.L~4 .DO
Mr. Craig Parks
City of Cannel
1 Civic Square
Carreel, IN 46032
Carreel Sidewalk Improvements
Fee Proposal
Dear Craig:
CrossRoad Engineers is pleased to present this proposal to provide surveying and engineering
services for the construction of sidewalks at four locations in the Carmel area. 'These locations
are:
Along the west side of Gray Road from 116'th Street to approximately 1000 feet north of
116~h Street
Along the south side of 126tn Street across from the Clay Junior High School (approx.
300
Along the west side of Gray Road .just south of 146'~ Street and Oakbrook Subdivision
(approx. 120 ft)
Along the west side of 4'h Avenue Southeast across from the new library (approx. 250 ft)
All of the boundaries for these individual projects are represented by streets, property lines, or
existing sidewalks which will be tied to the new sidewalk. This work will include all research,
surveying, and office work necessary to prepare a set of construction plans (1 lxl 7 in size) and
bid documents for this project to be let for construction. In addition, this work will include all
work necessary to prepare certified plats and descriptions (4 in all) for easements or fight-of-way
necessary for the construction of this project. We 'are prepared to perform this work for a lump
sum of $ 8,750. This lump sum is broken down into the following elements:
Property Research and Field Survey - $ 2,750
Preparation of Construction Plans &: Bid Documents - $ 4,800
Preparation of Certified Plats & Descriptions (4 in all) - $1,200
................ 1r-15Melnitreet m Bench iirovn. IN45107 · Tnl 317.71tl).1-~;5 m Fax 317.790.G~Z5
DEC 17 1999 15:20 317 ?80.6525 PAGE.02
CrossRoad En9 ineers
Fax :317-780-6525
Dec 1 r
Mr. Craig Parks
December 17, 1 ~99
Page Two
We are excited about this opportunity to work with the City of Cannel once again. Please feel
free to call me at 780-6524 with any questions.
Sincerely,
CrossRoad Engineers, P.C,
Trent E. Newport, P.E., L.S.
Vice-President
DEC 17 1999 15:21 317 780 6525 PAGE.03
Ckyo'/Carme'_
DEPARTMENT OF ENGINEERING
March 28, 2000
Trent E. Newport, P.E., L.S., Vice President
CrossRoad Engineers
3417 South Sherman Drive
Beech Grove, Indiana 46107
RE: Additional Services #16 Per Contract #0319.97.02
Dear Trent:
As we discussed, the City of Cannel has a need for additional professional services and pursuant to our cun'ent contract with
CrossRoad Engineers, Contract #0319.97.02, dated March 19th, 1997, I have requested and received from you the proposed
scope of services and fee estimates for the following work task:
Additional Services #16:
Attachment "A'
Design of bituminous multi-use path at the following location:
· Along the north side of 116th Street, from the northwest coruer of Gray Road west approximately 1500 feet to
the existing concrete sidewalk.
Design costs shall be broken down as follows: · Field survey
· Preparation of construction plans and bid documents
Total not to exceed
$1,000 Lump sum
$2.100 Lump sum
$3,100
Per our contract procedural requirements, I hereby approve this "Additional Professional Services" estimate, and grant you
the Notice to Proceed for these services.
Please be advised that work on the oripinal, this and other Additional Services contracts should be billed on
senarate invoices. and be referenced to the anpronriate Additional Services number. Thank you for your continued
assistance in providing the City of Carreel with your professional, quality services. If you should have any questions, please
give me or Craig Parks a call at 571-2441.
Sincerely,
M. Kate Weese, P.E.
City Engineer
Mayor James Brainard
Douglas Haney, City Attorney
Diana Cordray, Clerk Treasurer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571o2441
CrossRoad Engineers Fax:S17-780-6525 Mar 27 '00 8:4S P. 02
March 27, 2000
Mr, Craig Parks
City of Cannel
1 Civic Square
Carmel. IN 46032
Carreel Sidewalk Improvements No. 2
Fee Proposal
Dear Craig:
CrossRoad Engineers is pleasM to present this proposal to provide surveying and engineering
services for the construction of a bituminous sidewalk along the north side of 116'" Street from
the northwest corner of Crr~y Road west approximately 1500 feet to the existing end of a concrete
sidewalk.
This work will include all research, surveying, and office work necessary to prepare a set of
construction plans (1 lx17 in size) and bid documents for this project to be let for construction.
Included in these plans shall be details for either a retaining wall or slope construction for the
area west of Gray Road which will require one or the other. This work will not include the
preparation of certified plats and descriptions based on the assumption that no easements or
right-of-way shall be necessary for the construction of this project. We are prepared to perform
this work for a lump sum of $ 3,100. This lump sum is broken down into the following
elements:
Field Survey - $1,000
Preparation of Construction Plans & Bid Documents - $ 2, 100
We are excited about this opportunity to work with the City of Carreel once again. Please feel
free to call me at 780-6524 with any questions.
Sincerely,
CrossRoad Engineers, P.C.
Trent$. Newport, P.E., L.S.
Vice-President
3417 iauth Ghelr~tell Dr. · Bemgh 6rave~ IN 46t 07 · Tel 317 g7BD · 155~I · FiX 117mTlOmESg5
Ci:y o( Carme'
April 7, 2000
Chip Charles, P.E., President
DEPARTMENT OF ENGINEERING
Trent E. Newport, P.E., L.S., Vice President
CrossRoad Engineers
1615 Main Street
Beech Grove, Indiana 46107
RE: Additional Services #17 Per Contract #0319.97.02
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current contract with
CrossRoad Engineers, Contract #0319.97.02, dated March 19th, 1997, I have requested and received front you the proposed
scope of services and fee estimates for the following work task:
Additional Sen'ices #17: Additional Construction Inspection of Misc. Side Streets
Total Fee $30,000.00
Attachment "A"
Per our contract procedural requirements, I hereby approve this "Additional Professional Services" estimate, and grant you
the Notice to Proceed for these services.
Please be advised that all invoices for work on our original and this additional service contract should be billed
separately, and referenced by the original Contract # and/or Additional Services # where applicable. Invoices
received without the Additional Sen'ices # referenced may be returned.
If you should have any questions, please give me a call. Thank you for your continued assistance in providing the City of
Carrnel with yore' professional, quality services. If you should have any questions, please give me a call.
Sincerely,
M. Kate Weese, P.E.
City Engineer
Mayor James Brainard
Douglas Haney, City Attorney
Diana Cordray, Clerk Treasurer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
March 29, 2000
Ms. Kate Weese, City Engineer
City of Carmel
1 Civic Square
Carreel, IN 46032
L| ~ El
CROSSROAD
ENGINEERS,PC
Old Town Infrastructure Improvements
Request for Supplemental Fee for Construction Inspection
Miscellaneous Side Streets
Dear Kate:
As we discussed last week, we are requesting an increase in our fee ceiling. When we prepared our
original proposal in 1998, we had estimated 26 weeks of construction. However, the project was bid
later in the 1999 construction season than was anticipated. The contractor didn't start until July 1,
1999, worked until the middle of December, began again after the first part of March and has until
May 31, 2000 to complete his work- a total of 35 weeks. We are requesting a ceiling increase to
allow us to continue our inspection services during these additional weeks.
Since our original proposal used hourly billing rates based upon 1999 construction, we still propose
to use.those same rates to finish this project. Using these conditions, we are requesting an increase
in our ceiling from $111,000 to $141,000, an increase of $30,000.
If you should have any questions or need any further information, please do not hesitate to call me.
Sincerely,
CrBs~'oa~d;n~~nlers, PC~
Vice Presiddnt
!
3417 South Sherman Dr. · Beech Grove, IN 46107 · Tel 317a7BO n1555 · Fax 317a780m6525
Ci:y of Carme'_
DEPARTMENT OF ENGINEERING
June 13, 2000
Chip Charles, P.E., President
CrossRoad Engineers
1615 Main Street
Beech Grove, Indiana 46107
RE: Additional Services #18 Per Contract #0319.97.02
Dear Chip:
As we discussed, the City of Camel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract #03 19.97.02, dated March 19% 1997, I have requested and
received from you the proposed scope of services and fee estimates for the following work task:
Additional Services #18: Additional Design of Old Town Miscellaneous Streets Attachment "A"
Tasks: 1. Field Survey $ N/A (previously approved with Add. Services #11)
2. Preliminary Plans $ N/A (previously approved with Add. Services # 11)
3. Final Design Plan $14,300.00
4. Bidding Documents $ 2,800.00
Total Fee $17,100.00
Per our contract procedural requirements, I hereby approve this "Additional Professional Services" estimate, and
grant you the Notice to Proceed for Tasks 3 and 4 of the above services.
Please be advised that work on the original, this and other Additional Services contracts should be billed on
separate invoices, and be referenced to the appropriate Additional Services #. Thank you for your continued
assistance in providing the City of Carmel with your professional, quality services. If you should have any
questions, please give me a call.
Sincerely,
City Engineer
Mayor James Brainard
Doug Haney, Department of Law
Diana Cordray, Clerk Treasurer
Joe Staehler, Department of Administration
Steve Engelking, Department of Community Services
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
January 27, 1999
iVIrs, Kate Boyle-~Veese, City
City of Carreel
1 Civic Square
Carmel, ~ 46032
Old Town Infrastructure Improvements
Additional Side Streets
Dear Kate:
Based on our meeting with you and the Mayor last week and several site visits, we have prepared
prelimir~ary construction cost estimates and survey/design fees for your review. Please note that these
estimates are very preliminary and they are based on the lineal foot costs that we have encountered
for the 2nd/2nd and the ] st/1 st projects. Please also note that our estimates do not include any
amounts for replacing the water lines within the selected streets. As you will notice, we have not only
included the sections of Old Town which were discussed last week, but also two other sections.
These sections are 1" Avenue SW and 2"a Avenue SW. These were included for your review since
they are blocks in between Main Street which is to be completed this spring and 1't Street SW which
is included in tiffs proposal. It is our opinion that these two street sections without lights, walks, and
new pavement would create a very visible gap in between two streets which are totally renovated.
We would also like to note that even though we have estimated which streets should be totally
reconstructed versus milled and overlayed and where the sidewalks would most likely be constructed,
these are only preliminary design suggestions. There may be factors discovered during the field
surveys which alter these design scopes. Immediately following the field work and the production
of preliminary plans, the design scopes for each particular block will be solidified and more accurate
preliminary cost estimates will be submitted.
The following information has been prepared and is included herein:
A. Project Description, including Preliminary Estimated Construction Costs
B. Scope of Professional Services
C. Proposed Fees for Survey and Design, including preparation of Bidding Documents
The proposed fees include fees for preparing the Bidding Documents. However, if these documents
are not necessary due to all of the sections being included in Project #99-01, Miscellaneous Side
Streets which is to be constructed this season, then the applicable fees shall not be invoiced.
.......................... 1615MainStreet · Beech Grove, IN46107 ~ Tel 317.780.1555 · Fax 317.780,6525 ................
January 27, 1999
Mrs. Kate Boyle-Weese
Page Two
We would like to thank you for this opportunity to continue our involvement in enhancing the Old
Town section of Carreel through these projects. If you should have any questions or need any further
information, please do not hesitate to call me.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L.S.
Project Manager
OLD TOWN INFRASTRUCTURE IMPROVEMENTS
ADDITIONAL SIDE STREETS
CrossRoad Engineers, PC
A. PROJECT DESCRIPTION
Northwest Quadrant
1 sT St. NW from 2~'~ Ave. NW to 3ra Ave. NW
350' total reconstruction with sidewalk on the north
Estimated Construction Cost = $75,000
3rd AVe. NW from West Main to 1" St. NW
300' total reconstruction with sidewalk on the west
Estimated Construction Cost = $65,000
TOTAL ESTIMATED CONSTRUCTION COST (NW Quadrant) = $1.40,000
Southeast Quadrant
6th St. SE from Range Line Road to 1't Ave. SE
300' mill & overlay with sidewalk on the south
Estimated Construction Cost = $50,000
TOTAL ESTIMATED CONSTRUCTION COST (SE Quadrant)= $50,000
Southwest Quadrant
]st St. SW from 4th Ave. SW to Range Line Road
1400' total reconstruction with sidewalk on the north for full length
& on the south from 2nd Ave. SW to Range Line Road
Esti~nated Construction Cost = $300,000
4'h Ave. SW from 1s' St. SW to West Main
300' total reconstruction with sidewalk on the west
Estimated Construction Cost = $65,000
3rd Ave. SW from ]st St. SW to West Main
300' total reconstruction with sidewalk on the ~vest
Estimated Construction Cost = $65,000
2nd Ave. SW from 1s' St. SW to West Main
300' mill & overlay with sidewalk on the east
Estimated Construction Cost = $50,000
1"' Ave. SW from 1't St. SW to West Main
300' mill & overlay with sidewalk on one side
Estimated Construction Cost = $50,000
TOTAL ESTIMATED CONSTRUCTION COST (SW Quadrant)= $530,000
SUMMARY OF ESTIMATED CONSTRUCTION COSTS:
NW Quadrant $ 140,000
SE Quadrant 50,000
SW Quadrant 530,000
TOTAL $ 720,000
B$
..
I!
SCOPE OF PROFESSIONAL SERVICES
The proposed work will be completed such that each street has a separate set of plan sheets.
Further, every street included will have quantities calculated separately in order to provide
the City the maximum flexibility possible in determining which, if any, streets should be
included in Project//99-01, Miscellaneous Side Streets after contractors' bids are received.
The professional services will include the following:
1. Field Survey
The Field Survey for each street will include the collection of property owners'
identification, location of property lines and section lines only where necessary.
Property addresses and public right-of-way will be identified.
Topography and cross-section coverage will be to approximately 15 feet beyond
the right-of-way line on both sides. However, coverage will extend to the front
corners of the residences and will include the drainage areas that may be
correctable by the proposed work, as well as all utility locations.
Cross-sections will be at 50 foot intervals, plus "breaks" in the ground line.
Kange profiles will be obtained at public road approaches, driveways, drainage
ways, etc. Range profiles at all public road approaches will extend 50 feet from'
the centerline.
Inverts on all storm and sanitary sewers and on all culverts.
-2.
Design and Preparation of Bidding Documents
Preliminary design plans will be prepared in accordance with the City of Carmers
standards, guidelines and directions, and using INDOT standards where applicable.
CrossRoad Engineers will submit the plans for review by the City, conduct a field
check meeting, and attend a public information meeting, if required.
Final plans ~vill be prepared, including project specifications and final engineer's
estimate.
Bidding documents will be prepared using "front end" information and documents
provided by the City. CrossRoad Engineers will also attend the pre-construction
meeting.
PROPOSED FEES
ACTIVITY
Field Survey
Preliminary Plans
Final Plans
Bidding Documents
TOTAL FEE
PROPOSED FEE
$ 17,100
22,800
14,300
2,800
$ 57,000
Cky o'25 Carme'_
DEPARTMENT OF ENGINEERING
June 13, 2000
Chip Charles, P.E., President
CrossRoad Engineers
1615 Main Street
Beech Grove, Indiana 46107
RE: Additional Services//19 Per Contract//03 19.97.02
Dear Chip:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract//0319.97.02, dated March 19th, 1997, I have requested and
received from you the proposed scope of services and fee estimates for the following work task:
Additional Services #19:
Additional Inspection Services Old Town Miscellaneous Streets
Attachment "A" Proposed Fee: $19, 100.00
Per our contract procedural requirements, I hereby approve this "Additional Professional Services" estimate, and
grant you the Notice to Proceed for the above services.
Please be advised that work on the original, this and other Additional Services contracts should be billed on
separate invoices, and be referenced to the appropriate Additional Services #. Thank you for your continued
assistance in providing the City of Carmel with your professional, quality services. If you should have any
questions, please give me a call.
Sincerely,
M. Kate Weese, P.E.
City Engineer
Mayor James Brainard
Doug Haney, Department of Law
Diana Cordray, Clerk Treasurer
Joe Staehler, Department of Administration
Steve Engelking, Department of Community Services
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
May 31, 2000
Ms. Kate Weese, City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
CROSSROAD
ENGINEERS,PC
Re:
Old Town Infrastructure Improvements
Request for Supplemental Fee for Construction Inspection
Miscellaneous Side Streets
Dear Kate:
After we prepared our request for a supplemental fee increase on this project, the contractor
requested a 30 day extension. In our letter to you on March 29, we requested a fee increase to cover
us through the then anticipated completion date of May 31. We now don't anticipate a completion
until sometime during the last week of June. Therefore we have to ask for an increase in our fee
ceiling to allow us to adequately staff the project until that time.
We are proposing to continue using our 1999 hourly billing rates to finish this project. To cover us
through the anticipated end of construction, an additional four weeks, we are requesting an increase
in our ceiling from $141,000 to $160,100, an increase of $19,100.
If you should have any questions or need any further information, please do not hesitate to call me.
Sincerely,
CrossKoa Engf ne s, PCA
E !
President ~
3417 South Sherman Dr. · Beech Grove, IN 46107 · Tel 317.780 ~1555 · Fax 317~780.6525
INSPECTION PROPOSAL
CITY OF CARMEL
MISCELLANEOUS SIDE STREETS
ROADWAY IMPROVEMENTS
Assume 35 39 weeks of actual construction
Assume preconstruction meeting and final inspection included
Assume 2 weeks for final records and as-builts
Hourly rates baseci on 1999 construction
Estimated construction costs of $1,200,000
LABOR ESTIMATES
PERSONNEL
Principal Engineer
Project Manager
Project Inspector
Assistant Project Inspector
RATE HOURS
$100/hr 2 x 35 39 wks
$ 68/hr 12 x 3-? 41 wks
$ 50/hr 45 x 3-~ 41 wks
$ 32/hr 40 x -1-2 16 wks
TOTAL LABOR ESTIMATES
TOTALS
7,000 $ 7,800
30,192 $ 33,456
83,250 $ 92,250
15,360 $ 20,480
~$135,802 $153,986
MILEAGE ESTIMATES
Principal Engineer
Project Manager
Project Inspector
Assistant Project Inspector
50 miles/wk x 35 39 wks @ 31 cents/mile $
100 miles/wk x 35 39 wks @ 31 cents/mile $
250 miles/wk x 35 39 wks @ 31 cents/mile $
250 miles/wk x -1-2 16 wks @ 31 cents/mile $
TOTAL MILEAGE ESTIMATES
TOTAL ESTIMATED COST
543 $ 605
1,085 $ 1,209
2,713 $ 3,023
930 $ 1,240
$ 5,271 $ 6,077
$ 141,073 $160,063
USE
$141,000
$160,100
Ci:y of Carme'_
DEPARTMENT OF ENGINEERING
June 13, 2000
Chip Charles, P.E., President
CrossRoad Engineers
1615 Main Street
Beech Grove, Indiana 46107
RE: Additional Services #20 Per Contract #0319.97.02
Dear Chip:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract #03 19.97.02, dated March 19th, 1997, I have requested and
received from you the proposed scope of services and fee estimates for the following work task:
Additional Services #20:
Inspection Services Carmel Drive Streetscape Project
Attachment "A" Proposed Fee: $218,200.00
Per our contract procedural requirements, I hereby approve this "Additional Professional Services" estimate, and
gram you the Notice to Proceed for the above services.
Please be advised that work on the original, this and other Additional Services contracts should be billed on
separate invoices, and be referenced to the appropriate Additional Services #. Thank you for your continued
assistance in providing the City of Carreel with >,our professional, quality services. If you should have any
questions, please give me a call.
Sincerely,
M. Kate Weese, P.E.
City Engineer
co:
Mayor James Brainard
Doug Haney, Department of Law
Diana Cordray, Clerk Treasurer
Joe Staehler, Department of Administration
Steve Engelking, Department of Community Services
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
April 13, 2000
Mrs. Kate Weese, City Engineer
City of Carreel
1 Civic Square
Carreel, IN 46032
Carreel Drive Streetscape Project
Fee Proposal for Construction Inspection
CROSSROAD
ENGINEERS,PC
Dear Kate:
As we discussed last week, we have prepared a fee proposal to provide full-time construction
inspection services relative to the above referenced project. It is our understanding that the current
milestone dates for this project are:
June 2000
July 2000
May 2001
June 2001
Bid Letting
Start Construction
Final Completion
Submit Final Record
We also understand that these dates are estimated at this time and may be subject to change due to
right-of-way acquisition. The listing of individuals we will be using on these projects is as follows:
Trent E. Newport
Lance Stahley
Mark Beck
To Be Named
Project Manager
Resident Project Representative
Project Inspector
Assistant Project Inspector
Based on our conversations, we have budgeted 45 hours per week during the planned construction
duration for the Resident Project Representative, 45 hours per week for the Project Inspector, 20
hours per week for the Assistant Project Inspector, and 12 hours per week for the Project Manager.
These budgeted hours yield the following total estimated hours to complete the construction
inspection services for this project.
ACTIVITY Proj Mgr
Pre-Construction Activities 4
Construction (32 weeks) 384
Complete Final Record 16
TOTAL HOURS 404
Res Proj Rep Proj Insp Assist Proj Insp
4
1,440 1,440 640
80 40 40
1,524 1,480 680
3417 South Sherman Dr. [] Beech Grove. IN 46107 [] Tel 317,780,1555 [] Fax 317,780.6525
Mrs. Kate Weese, City Engineer
City of Carreel
April 13, 2000
Page Two
The proposed fee for these estimated man-hours is as follows:
DIRECT LABOR COSTS ~-
Personnel Class.
Project Manager
Resident Project Rep.
Project Inspector
Assist. Proj. Inspector
Billing Rate Total Hours
$ 72.00/hr 404 hours
$ 58.00/q~r 1,524 hours
$ 48.00/hr 1,480 hours
$ 32.00/hr 680 hours
TOTAL DIRECT LABOR COSTS
DIRECT NON-LABOR COSTS --
Mileage (150 miles/week for 32 weeks @ 31 C/mile)- Project Manager
Mileage (250 miles/week for 32 weeks @ 31 C/mile) -- Resident Project Rep.
Mileage (250 miles/week for 32 weeks @ 31 C/mile) -- Project Inspector
Mileage ( 150 miles/week for 32 weeks @ 31 C/mile) -- Assist. Proj. Inspector
Direct Labor Costs
$ 29,088.00
$ 88,392.00
$ 71,040.00
$ 21,760.00
$ 210,280.00
$ 1,488.00
$ 2,480.00
$ 2,480.00
$ 1,488.00
TOTAL DIRECT NON-LABOR COSTS
$ 7,936.00
TOTAL DIRECT COSTS
$ 218,216.00
USE FOR ESTIMATED NOT-TO-EXCEED CEILING $ 218,200.00
Again, we would like to thank you and the City of Carmel for allowing us this opportunity to
continue our involvement in the Old Town Section. You can be assured that our service to you and
the City will remain first-rate.
If you should have any questions or need any further information, please do not hesitate to call me.
Sincerely,
Trent E. Newport, P. E., L. S.
Project Manager
April 18, 2000
Mr. John Duffy, Manager
Water and Wastewater Utilities
City of Carmel
1 Civic Square
Carmel, IN 46032
Re:
Water Main Replacement
Old Town Infrastructure Improvements
Revised Fee Proposal
Dear John:
Based upon our meeting with Paul Pace of your office on April 18, 2000 and subsequent site visits,
we have prepared the following information for your review and approval:
Appendix A
A. Project Description, including Preliminary Estimated Construction Costs
B. Scope of Professional Services
C. Proposed Fees for Survey and Design, including preparation of Bidding Documents
We would like to thank you for allowing CrossRoad Engineers to continue our involvement in the
rehabilitation of Carmel's Old Town through this project. We are excited about the opportunity to
ensure that this project is completed in a timely manner and look forward to continuing our role in
a project which will improve the infrastructure in this section of Old Town Carmel.
If the following proposal meets with your approval, please sign and return it to us. If you should
have any questions or need any further information, please do not hesitate to call me.
Sincerely,
CrossRoad Engineers, PC
Trent E. New?ort, P. E., L.S.
Project Manager
3417 South Sherman Dr. · Beech Grove, IN 4GlO7 · Tel 317a780=1555 · Fax 317=780~6525
APPENDIX A
SERVICES FOR:
WATER MAIN REPLACEMENTS
(SOUTHWEST QUADRANT)
CrossRoad Engineers, PC
PROJECT DESCRIPTION
Several of the existing water mains, hydrants, service connections, etc. will be replaced
within the Southwest Quadrant of Old Town. The segments that are included are:
2.
3.
4.
Along 2nd Avenue SW from 1st Street SW to 3rd Street SW
Along 3rd Avenue SW from Main Street to 1st Street SW
Along lst Street SW from 4th Avenue to the east side of Range Line Road
Along 2na Street SW from 3rd Avenue SW to the West side of the Monon Trail
This construction will consist of approximately 2,650 lft of DIP Water Main ranging in size
from 6" diameter to 10" diameter. The specific line sizes will be determined by the City.
The preliminary estimated construction cost is $260,000. Of the above segments, only #2
and #3 will have street reconstruction performed. We are basing our cost estimate on
construction being completed by Fall 2000.
SCOPE OF PROFESSIONAL SERVICES
a. Field Survey
Since we have already surveyed the two roadway segments that are scheduled to be
reconstructed, we will only need to supplement the existing survey data as needed in
these areas. The remaining two segments receiving water main improvements will
need to be surveyed. The existing service connection locations throughout this
project area will be incorporated into the survey data after they are field located by
City personnel.
be
Design and Preparation of Bidding Documents
As we have done in the past, we will start with the plan sheets that we have already
prepared for the roadway improvements and supplement them to reflect the proposed
water line improvements. For the two segments that do not already have roadway
plans, we will prepare plan sheets "from scratch".
Preliminary design plans will be prepared in accordance with the City of Carmel's
standards, guidelines and directions. CrossRoad Engineers will submit the plans for
review by the City and make any necessary revisions.
Final plans will be prepared, including project specifications and final engineer's
estimate.
Bidding documents will be prepared using "front end" information and documents
provided by the City. CrossRoad Engineers will also attend the pre-construction
meeting.
PROPOSED FEES
We proposed to provide the above services on a lump sum basis in accordance with the
following schedule:
ACTIVITY
Field Survey
Preliminary Plans
Final Plans & Bidding Documents
TOTAL LUMP SUM FEE
TOTAL FEE
$ 2,450
9,800
5,600
$17,850
Please signify your acceptance by signing below:
~J~ DJ~~o~rfYme1
City of Carmel
DEPARTMENT OF ENGINEERING
Janua~'23,2001
Chip Charles, P.E., President
CrossRoad Engineers
1615 Main Street
Beech Grove, Indiana 46107
RE:
Additional Services #21 Per Contract #0319.97.02
P.O. #5152
Dear Chip:
As xxc discussed, the Cikv of Carreel has anccd lbr additional professional scrx iccs and pursuant to our current
contract xxith CrossRoad Engineers, Contract #0319.97 02. datcd March 19~t'. 1997. I I~ave requested and
reccivcd from yon thc prdposcd scope ofscrviccs and fcc estimates Ibr the Ibllox~ing x~ork task:
Additional Services/~21'
Pcnns31x ania Strcct Roundabout P, cdcsign
Attachment "A" Proposcd Fcc: $9.t)00.00
Per our coutract procedural recluircnlcnts. I hcreb2, approxc this "Additioual Professional Scrviccs" estimate, aud
grant you the Noticc to Proceed lix the abox c services
PLEASENOTE:
Be adx iscd that "Additional Scrviccs" performed ou city contracts must be billed separately from the original
contract and other additional services. More importantly. the invoice must reference hth~ap4Eo4~riate
A~t~ and include the P,O. # shown above. Invoices submittcd ~xithout this information will
be returned to 3'our office. Thank you for your continucd assistaucc in providing the Cit5 of Carmcl xvifi~ your
professional, qualit}' services. lfvou should have any questions, please give me a call.
Sincerely,
M. Kate Wccsc, P.E.
City Engineer
cc: Mavor James Brainard
Doug Hanc>
Diana Cordray
Joe Stachlcr
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
CrossRoad Engineers Fax:317-?80-6525 5an 9 '01
ATI"ACHMD IT A
9:41
P. 02
January 9, 2001
Mrs. Kate Weese, City Engineer
City of Cannel
1 Civic Square
Carreel, IN 46032
Pennsylvania Street Improvements
Round-a-bout Design
Dear
As you laxow, the consmxction plans for the above referenced project, which js currently under
constn~ction, include the proposed improvements for the new roared-a-bout at the intersection of
Pcunsylvania Street and Old Meridian S~reet. However, the plans created by Cosmopolitan
Consulting Engineers are leckin~ all necessary details in order to construct the round-a-bout. There
appears to bc no profiles Cproposed or existing), typical sections, spot elevations, cross sections,
cross slopes, de-in elevations, or pavement markings for this area of the project. In addition, there
is no drainage design completed for this area. Therefore, it will be necessary to perform some
additional survey and design for this north~n end of the project. It should also be noted that the
north-end of this intersection has undergone many changes since the time of original design of
P~nnsylvanla Street. As you know, that section of Permsylvania Slreet from Old Meridian Street to
126~ Street was reconstructed during the development of the Duke property. The additional surv~
and design shalf lncortx>rate these changes. The design shall also be cooperative with the proposed
changes to Old Meridian Street which are currently being designed by Butler, Fairman, & Soufort
Consulting Engineers.
In order to allow the Pennsylvania Street Contractor to construct the round-a-bout improvements,
CrossKoadEn~neerswillcompletcasctofsupplementalplansheetsforthisarea. These sheets may
include typical s~ctions, plan and profiles, details, and cross ~ction sheets. These plans shall also
be made available to Buffer, Fairman, & Scufcrt for their final design of Old Meridian Street. This
work shall be completed this winter in order that the Pennsylvania Street Contractor can construct
the round-a-bout per these plans in the spring of 2001. After the completion of the survey and
preliminary design, CrossP, oad Engineers will meet with the City of Cannel to discuss any necessaxy
changes to the size or nature of the proposed round-a-bout.
CrossRoad Engineers
Fax:317-780-6525
3an 9 '01 9:42 P. 03
Mrs. Kate Weese, City Engineer
City of Cannel
January 5, 2001
Page 2
Our fees for this work shall be as follows:
ACTIVITY PROPOSED FEE
FieldSurv~ $3,000
~jminaryandFinalPlans 6,000
TOTALFEE $9~00 ,
We would like to thank you for this opportunity to continue our involvement in the Pennsylvania
Street Improvements Project. If you should have any questions or need any further information,
please do not hesitate to call me.
Sinoer~ly,
CrossRoad Enginecrs, PC
Trent E. Newport, P. E., L.S.
Project Manager