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AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement"), is hereby
made and entered into by and between the City of Carmel, Indiana, acting by and through its
Board of Public Works and Safety (hereinat~er, "City"); and Woolpert, LLP (hereinat~er,
"Professional").
RECITALS
WHEREAS, City owns and is responsible for its public works, which responsibility
includes, by way of illustration and not by way of limitation, the planning, design,
construction, operation and maintenance of the City' s infrastructure system; and
WHEREAS, from time to time, City needs professional services to assist it in
effectively and efficiently fulfilling its foregoing responsibilities; and
WHEREAS, Professional is experienced in providing the professional services
covered by this Agreement which relate to the planning, design, construction, operation
and/or maintenance of City's infrastructure systems; and
WHEREAS, City desires to engage Professional as an independent contractor for the
purpose of providing to City, on a non-exclusive basis, the professional services referenced
herein; and
WHEREAS, Professional is qualified and desires to provide City with such
professional services as City may request in writing from time to time.
NOW THEREFORE, in consideration of the foregoing recitals and the covenants
and conditions set forth herein, City and Professional mutually agree as follows:
SECTION 1. INCORPORATION OF RECITALS.
The foregoing recitals are hereby incorporated into this Agreement and
made a part hereof.
SECTION 2. SCOPE OF SERVICES.
2.1 City desires to engage Professional as an independent contractor for the
professional services ("Services") set forth in Exhibit A, as attached hereto
and incorporated herein. Professional desires to provide to City said
Services.
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2.2
Professional understands and agrees that, notwithstanding anything to the
contrary set forth herein, no Services or work of any kind shall be
commenced by Professional under or pursuant to this Agreement until
Professional receives a written Notice To Proceed from City, and that no
compensation will be due or paid to Professional by City for any Services
or work performed prior to the date on which such Notice is provided to
Professional by City.
2.3
Professional acknowledges that it has read and understands this
Agreement, and that Professional's written acceptance and/or provision of
any Services hereunder shall constitute Professional's acceptance of this
Agreement and all of its terms and conditions.
2.4
Professional understands and agrees that City may, from time to time,
request Professional, on a non-exclusive basis, to provide additional
professional services to assist City in the planning, design, construction,
operation and/or maintenance of its infrastructure system. The scope of
such additional services to be provided by Professional to City shall be as
requested and defined, in writing, by the Mayor or his duly authorized
representative. When City desires additional services from Professional,
the Mayor or his duly authorized representative shall notify Professional
and set forth the scope of such additional services desired as well as the
time frame in which such services are to be rendered. Professional shall
then provide, at no cost to City, an estimated cost for such additional
services, as well as the date by which such additional services will be
provided. Only after City has approved Professional's time and cost
estimate for the provision of such additional services shall Professional be
authorized to commence same, the description of which additional services
shall be set forth in written documents which shall be numbered and
attached hereto in the order approved.
2.5
Professional understands and agrees that City reserves the fight, at any
time, to direct changes, or cause Professional to make changes in the
Services provided, or to otherwise change the scope of the work covered
by this Agreement, and Professional agrees to promptly make such
changes. Any difference in price or time of performance resulting from
such changes shall be equitably adjusted by City and Professional after
receipt of documentation from Professional in such form and detail as City
may require.
2.6
Professional expressly warrants that all Services covered by this
Agreement will conform to the specifications, drawings, samples,
instructions, directions and/or descriptions fumished to or by City to
Professional, and that such Services will be performed in a timely, good
and workmanlike manner and free from defects.
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2.7
Professional acknowledges and agrees that it knows of City's intended use
and expressly warrants that all Services covered by this Agreement which
have been selected, provided or performed by Professional, based upon
City's stated use, will be fit and sufficient for the particular purposes
intended by City.
2.8 Time is of the essence of this Agreement.
SECTION 3.
CITY'S RESPONSIBILITIES
3.1
Upon its request of Professional for a time and cost estimate for the
Services and/or additional services to be provided hereunder, City shall
provide such criteria and information with respect to the Services and/or
additional services as are reasonably necessary for Professional to
understand the specific Services and/or additional services requested and
to provide a time and cost estimate thereon.
3.2
Once City has accepted Professional's time and cost estimate for the
Services, City shall:
3.2.1 Furnish to Professional, upon request, such studies, reports and
other available data in City's possession that City considers reasonably
pertinent to the Services to be provided, and which Professional shall be
entitled to rely upon in performing the Services unless, in its review of
same, Professional determines that such information is not consistent and
fails to promptly so notify City; and
3.2.2 Arrange and make all provisions for Professional to enter upon
public and private property as reasonably required for Professional to
perform the Services; and
3.2.3 Make available to Professional for consultation, as needed, such
individuals as are necessary for Professional to provide the Services to
City.
3.3
City shall designate the Mayor or his duly authorized representative to act
on City' s behalf on all matters regarding the Services.
SECTION 4.
PROFESSIONAL'S RESPONSIBILITIES
4.1
Once requested by City, Professional shall provide, within five (5)
business days therealter, a time and cost estimate and/or a request for
specific information necessary to provide same to City.
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days thereafter, a time and cost estimate and/or a request for specific
information necessary to provide same to City.
4.2
Once City has accepted Professional's time and cost estimate for the
Services, such Services shall be performed pursuant to the terms of this
Agreement, within such time and cost estimate, and pursuant to any other
terms and conditions specifically enumerated in any Services description
which may be attached hereto.
4.3
Professional shall coordinate its performance, in the form of physical
meetings and/or written status reports, with the Mayor or his duly
authorized representative, pursuant to a mutually agreeable schedule and/or
as circumstances dictate.
4.4
Professional shall provide the Services by following and applying at all
times the highest professional and technical guidelines and standards.
SECTION 5.
COMPENSATION
5.1
As full and complete compensation for the Services performed by
Professional hereunder, and subject to the terms and conditions contained
in this Agreement, including, but not limited to, the termination provisions
set forth in paragraph 7.2 hereinbelow, City shall pay Professional the total
sum of $ 77,495.00.
5.2
Professional shall submit an invoice to City every thirty (30) days for
Services provided City during the time period encompassed by such
invoice. City shall pay Professional for all undisputed Services rendered
and stated on such invoice within thirty (30) days after the date of City's
receipt of same. If the undisputed portion of an invoice amount is not paid
within thirty (30) days of its receipt by City, Professional shall so notify the
City, in writing. If such undisputed portion of the invoice amount is not
thereafter paid within five (5) business days after City's receipt of such
written notice, then a late charge in a sum equal to one percent (1%) of
such unpaid and undisputed invoice amount shall accrue and be
immediately due and payable as a separate debt for each month same
remains unpaid.
5.3
In the event an invoice amount is disputed, City shall so notify
Professional. If such dispute is not resolved to City's satisfaction within ten
(10) business days ai~er notice of such dispute is sent by City to
Professional, City shall pay such amount, under protest, into the City Court
of Carreel, which Court shall hold such money until notified of a resolution
signed by both parties hereto or the entry of a final judgment thereon.
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Services hereunder, which pre-payment shall be expressly contingent upon
and subject to an accounting and reconciliation by and between the parties
at such time as the Services are fully performed, this Agreement is
terminated and/or upon City's request. Professional agrees to immediately
disgorge to City any prepayment mount it has received from City for
Services that are disputed by City.
5.5
If additional professional services are required and Professional wishes to
hire outside sources for the performance of same, Professional shall so
notify City, in writing and in advance of the engagement of such outside
sources, with an explanation of the need and the qualifications of same. If
City consents to such outside sources, which consent shall not be
unreasonably withheld, City shall reimburse Professional for the actual
cost of such outside services, which reimbursement sum shall be
subtracted from the amount of compensation due Professional from City
hereunder. Professional understands and agrees that any and all outside
sources so hired shall be employees or contractors of Professional only.
Professional warrants and indemnifies City for and from any and all costs,
fees, expenses and/or damages incurred by City as a direct or indirect
result of the services or use by Professional of outside sources. This
indemnification obligation shall survive the termination of this
Agreement.
SECTION 6.
TERM
Subject to the termination provisions set forth in Section 7.2 hereinbelow, this
Agreement shall be in effect through December 31, 1997, and shall thereafter, on the
1 st day of January in each subsequent year, automatically renew for a period of one
(1) year, unless earlier terminated in accordance with the terms and conditions
hereof.
SECTION 7.
MISCELLANEOUS
7.1 City Property.
Any and all documentation (other than original tracings and calculations) generated
by Professional pursuant to this Agreement shall be considered City's exclusive
property upon payment as provided in this Agreement and shall be disclosed only to
City and to no other person without City's prior written consent. Professional shall
keep confidential all working and deliberative material pursuant to IC 5-14-3-4.
7.2 Termination.
7.2.1 The obligation to provide Services under this Agreement may be terminated
by City or Professional without cause upon thirty (30) days' written notice
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7.2.2
7.2.3
tO the other party.
The obligation to provide Services under this Agreement may also be
terminated by City for cause, or upon City's failure to appropriate monies
sufficient to pay for all of the Services to be rendered hereunder,
immediately upon Professional's receipt of City's notice to cease all
Services.
In the event of Agreement termination, and as full and complete
compensation hereunder, Professional shall be paid for all Services rendered
and expenses incurred to date of termination that are not in dispute, less any
reasonable attomey fees, costs and other damages incurred by City in the
enforcement of its termination fights hereunder. Disputed compensation
amounts shall be resolved as set forth in paragraph 5.3 hereinabove.
7.3 Binding Effect.
City and Professional, and their respective officers, officials, agents,
parmers, successors, executors, administrators, assigns and legal
representatives are bound to the other and to its officers, agents, partners,
successors, executors, administrators, assigns and legal representatives, in
all respects as to all covenants, agreements and obligations of this
Agreement not illegal nor otherwise unenforceable in law or equity.
7.4 No Third Party Beneficiaries.
Nothing contained herein shall be construed to give any rights or benefits
hereunder to anyone other than City and/or Professional.
7.5 Relationship.
The relationship of the parties hereto shall be as provided for in this Agreement, and
Professional shall in no fashion be deemed to be an employee of City. In this regard,
Professional and all of its agents, employees, contractors, outside sources and other
persons shall not be employees of City. Furthermore, Professional shall have the
sole responsibility to pay to or for its agents, employees, contractors, outside sources
and other persons all statutory, contractual and other benefits and/or obligations as
they become due, and City shall not be responsible for same. Rather, the
compensation to be paid hereunder by City to Professional shall be the full and
maximum amount of compensation and monies required of City to be paid to
Professional hereunder. Professional hereby warrants and indemnifies City for and
from any and all costs, fees, expenses and/or damages incurred by City as a direct or
indirect result of any statutory, contractual or other claim for wages, benefits or
similar claim by any agent, employee, outside source, contractor or other person of
Professional regarding or related to the subject matter of this Agreement. This
indemnification obligation shall survive the termination of this Agreement.
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7.6 Insurance.
Professional shall procure and maintain, with an insurer licensed to do business in
the State of Indiana and reasonably acceptable to City, Professional Responsibility
Insurance and such other insurance as is necessary for the protection of Professional
from any and all claims for damages or otherwise under workers' compensation,
occupational disease and/or unemployment compensation acts, because of errors and
omissions, because of bodily injury, including, but not limited to, personal injury,
sickness, disease or death of any and all of Professional's employees, agents,
contractors, outside sources and other persons, and/or because of injury to or
destruction of property, including, but not limited to, any loss of use resulting
therefrom. The coverage amounts shall be no less than those amounts set forth on
attached Exhibit B. Professional shall cause its insurers to name City as an
additional insured on all such insurance policies (except on its Professional
Responsibility Insurance, workers compensation or auto policies), promptly provide
City with copies of all such policies, and provide that such policies will not be
canceled without thirty (30) days' prior written notice to City.
7.7 Price Terms.
Professional warrants and agrees that all of the prices, terms and warranties granted
by Professional herein are at least as favorable to City as those offered by
Professional to other customers purchasing similar services under the same material
terms and conditions. Professional agrees that it will pass on to City all discounts,
rebates and/or savings that it receives as a result of this Agreement or the Services
hereunder provided.
7.8 Force Majeure.
Any delay or failure of either party to perform its obligations hereunder shall be
excused if, and to the extent, that it is caused by an event or occurrence beyond the
reasonable control of the party and without its fault or negligence, such as, by way of
example and not by way of limitation, acts of God, actions by any governmental
authority (whether valid or invalid), fires, floods, windstorms, explosions, riots,
natural disasters, wars, sabotage, labor problems (including, but not limited to,
lockouts, strikes and slowdowns), inability to obtain power, material, labor,
equipment or transportation, or court injunction; provided that written notice of such
delay (including the anticipated duration of the delay) shall be given by the affected
party to the other party within five (5) business days after discovery of the cause of
such delay. During any such period of delay or failure to perform by Professional,
City, in its sole option, may purchase some or all of the Services from other sources
and reduce the Services requested of Professional hereunder by such degree, without
liability to Professional, or have Professional provide some or all of the Services
from other sources at times requested by City and at the prices set forth in this
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Agreement.
7.9 Liens.
Professional shall not cause or permit the filing of any lien on any of City' s property.
In the event such a lien is filed of record and Professional fails to remove it within
fifteen (15) days after the date of filing thereof, by payment or bonding, City shall
have the fight to pay such lien or obtain such bond, all at Professional's sole cost and
expense. Professional shall indemnify and hold harmless City from and against any
and all liabilities, losses, claims, costs, attorney fees, expenses and/or damages
incurred by City in connection with any such lien or the removal thereof. This
indemnification obligation shall survive the termination of this Agreement.
7.10 Default.
In the event Professional: (a) repudiates, breaches or defaults under any of the terms
or conditions of this Agreement, including Professional's warranties; (b) fails to
perform the Services as specified; (c) fails to make progress so as to endanger timely
and proper completion of the Services and does not correct such failure or breach
within five (5) business days (or such shorter period of time as is commercially
reasonable under the circumstances) after receipt of written notice from City
specifying such failure or breach; or (d) becomes insolvent, files, or has filed against
it, a petition in bankruptcy, for receivership or other insolvency proceeding, makes a
general assignment for the benefit of creditors or, if Professional is a partnership or
corporation, dissolves, each such event constituting an event of default hereunder,
City shall have the right to, among other things, (1) terminate all or any part of this
Agreement, without liability to Professional; (2) perform or obtain, upon such terms
and in such manner as it deems appropriate in its sole discretion, the Services which
were to be provided by Professional and Professional shall be liable to City for any
excess costs to City in performing or obtaining the same or similar Services; and/or
(3) exercise any other right or remedy available to City at law or in equity.
7.11 Setoff.
In addition to any right of setoff provided by law, all amounts due Professional shall
be considered net of indebtedness of Professional to City; and City may deduct any
amounts due or to become due from Professional to City and its subsidiaries from
any sums due or to become due from City to Professional hereunder.
7.12 Government Compliance.
Professional agrees to comply with all present and future federal, state and local
laws, executive orders, rules, regulations, codes and ordinances which may be
applicable to Professional' s performance of its obligations under this Agreement, and
all relevant provisions thereof are incorporated herein by this reference. Professional
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agrees to indemnify and hold harmless City from any and all losses, damages, costs,
attorney fees and/or liabilities resulting from any violation of such law, order, rule,
regulation, code or ordinance. This indemnification obligation shall survive the
termination of this Agreement.
7.13 Indemnification.
Professional shall indemnify and hold harmless City and its officers, officials,
employees, agents, assigns and legal representatives from any and all losses,
liabilities, claims, judgments and liens, including, but not limited to, all damages,
costs, expenses and attorney fees arising out of any wrongful or negligent act or
omission of Professional and/or any of its employees, agents, outside sources,
contractors or other persons in the performance of this Agreement, or otherwise. The
failure to do so shall constitute a material breach of this Agreement. This
indemnification obligation shall survive the termination of this Agreement.
7.14 Discrimination Prohibition.
Professional represents and warrants that it and each of its employees, agents,
contractors, outside sources and other persons shall comply with all existing laws of
the United States, the State of Indiana and City prohibiting discrimination against
any employee, applicant for employment and/or other person in the subcontracting of
work and/or in the performance of any Services contemplated by this Agreement
with respect to hire, tenure, terms, conditions or privileges of employment or any
matter directly or indirectly related to employment, subcontracting or work
performance hereunder because of race, religion, color, sex, handicap, national
origin, ancestry, age, disabled veteran status or Vietnam era veteran status. City
reserves the right to collect a penalty as provided in IC 5-16-6-1 for any person so
discriminated against. This indemnification obligation shall survive the termination
of this Agreement.
7.15 Severability.
If any provision or portion of this Agreement is held to be invalid, illegal or
unenforceable by a court of competent jurisdiction, that provision or portion thereof
shall be stricken, and all other provisions of this Agreement which can operate
independently of such stricken provision shall continue in full force and effect.
7.16 Notice.
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to
this Agreement shall be in writing and either hand-delivered or sent by first-class U.S.
mail, postage prepaid, addressed to the parties at the following addresses:
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CITY:
PROFESSIONAL:
City of Cannel
One Civic Square
Carmel, IN 46032
ATTN: Kate Boyle, City Engineer
(with a copy to the City Attomey,
Department of Law, same address)
Woolpert, LLP
7140 Waldemar Drive
Indianapolis, Indiana 46268
ATTN: Mark W. Teepe P.L.S.
Notwithstanding the above, City may orally notify Professional to cease all Services pursuant to
paragraph 7.2.2 hereinabove, provided that such notice shall also then be sent as required by this
paragraph.
7.17 Effective Date.
The effective date ("Effective Date") of this Agreement shall be the date on which the last of
the parties hereto executes same.
7.18 Goveming Law: Lawsuits.
This Agreement shall be govemed by and construed in accordance with the laws of the State
of Indiana, except for its conflict of laws provisions, as well as by all municipal ordinances
and codes of the City of Cannel, Indiana, as the same may be in full force and effect upon
the Effective Date. The parties further agree that, in the event a lawsuit is filed hereunder,
they waive any rights to a jury trial they may have, agree to file any such lawsuit in an
appropriate court in Hamilton County, Indiana only, and agree that such court is the
appropriate venue for and has jurisdiction over same.
7.19 Waiver.
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or
remedies hereunder or under law shall not operate to waive any such rights and/or remedies
nor in any way affect the rights of such party to require such performance at any time
thereafter.
7.20 Exhibits.
Exhibits A, B and C and/or appendices referenced herein, whether marked "Exhibit",
"Appendix", or by some other title, shall be considered a part of this Agreement as
though fully set forth herein.
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7.21 Non-Assignment.
Professional shall not assign or pledge this Agreement, whether as collateral for a
loan or otherwise, and shall not delegate its obligations under this Agreement,
without City' s prior written consent.
7.22 Prior Agreements.
This Agreement contains the entire agreement of and between the parties hereto with
respect to the subject matter hereof, and no prior agreement, understanding or
representation pertaining to such subject matter, written or oral, shall be effective for
any purpose. No provision of this Agreement may be amended, added to or
subtracted from except by an agreement in writing signed by both parties hereto
and/or their respective successors in interest.
7.23 Representation and Warranties.
Each party hereto represents and warrants that it is authorized to enter into this
Agreement and that any person or entity executing this Agreement on behalf of such
party has the authority to bind such party or the party which they represent, as the
case may be.
7.24 Headings.
All headings and sections of this Agreement are inserted for convenience only and do
not form a part of this Agreement nor limit, expand or otherwise alter the meaning of
any provision hereof.
7.25 Entire Agreement.
This Agreement represents the entire understanding and agreement between
Professional and City with respect to the subject matter hereof and supersedes all
prior negotiations, representations and/or contracts, either oral or written, regarding
salTleo
7.26 Advice of Counsel
The parties warrant that they have read this Agreement and understand it, are fully
aware of their respective rights, have had the opportunity for the advice and
assistance of an attomey throughout the negotiation of this Agreement, and enter into
this Agreement freely, voluntarily, and without any duress, undue influence, coercion
or promise of benefit, except as expressly set forth herein.
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IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as
follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
BY: /,
~~es Brainard, Mayor
Date: /~'/' e/V"
WOOLPERT, LLP
ATTEgT:.
Date:
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woo~ert
City Engineer
Engineering Services
EXHIBIT "A"
PROFESSIONAL SERVICES
1.) SURVEY: Adams Street/122na Street
Survey is to commence at the west end of the previous survey done for the 126th
Street extension. The route of the survey will proceed southwesterly and westerly along
existing Adams Street to a point west of where said Adams Street crosses Guilford Road.
From this point the route will leave Adams Street and turn southwesterly crossing
undeveloped lands to a point on Camel Drive directly across from the present intersection of
said Carmel Drive and 122nd Street. The route will continue southwesterly and westerly
along existing 122"d Street and terminate at Pennsylvania Avenue. Total length of this route
appears to be 5,300 feet+-. Field information will also be collected on Adams Street from its'
present intersection with Carmel Drive easterly to Guilford Drive. Total length of this
segment appears to be 1,100 feet+-. Data is to be acquired thru a corridor 300 to 350 feet
wide, being 150 to 175 feet each side of the surveyed centefiine. Field data is to be reduced
to C ADD format. Final submission of data will be on both reproducible media as well as
electronic medium.
FEE JUSTIFICATION
Field Crew (2-person) $95.00 per hour
Project Manager/Land Surveyor $85.00 per hour
Survey Technician $65.00 per hour
Miscellaneous Copies & Supplies
120 hours x $95.00
25 hours x $25.00
55 hours x $65.00
Total
=$11,400.00
=$ 2,125.00
=$ 3,575.00
=$ 4OO.OO
=$17,5OO.OO
2.) RIGHT OF WAY ENGINEERING: Rangeline Road from Carmel Drive to 136th Street:
126th Street from Rangeline east 700 feet
The R/W Engineering should be done in accordance with the portion of I.A.C. Rule
12 Title 865 that applies to Route Surveys. A Location Survey Plat (LSP) should be
prepared per said code and recorded. The LSP will show the referenced monuments that
establish the base line for the survey. For each parcel that requires a permanent acquisition a
R/W Parcel Plat (R/W PP) should be prepared. If deemed acceptable by the City of Carreel
the R/W PP can serve as the acquisition document also. In this process the first page of the
acquisition document would contain a caption of the property desired, state the area to be
acquired and refer to an Exhibit "A" attached. The attached Exhibit "A" would be the R/W
PP. There would be no metes and bounds description prepared. The use of this procedure
has been brought to the attention of the Hamilton County Auditor' s Office and has met with
no objections. The area is broken down into five (5) areas. They are as follows:
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FEE JUSTIFICATION
A.) Carmel Drive to Gradle Drive (1,800 feet+-)
LSP
Field Crew (2-person) $95.00 per hour 4 hours
R/W Technician $65.00 per hour 21 hours
Project Manager/Land Surveyor $85.00 per hour 4 hours
Miscellaneous Fees & Supplies
Total
B.) Gradle Drive to 126th Street (1,700 feet+-)
LSP
Field Crew (2-person) $95.00 per hour 4 hours
R/W Technician $65.00 per hour 19.5 hours
Project Manager/Land Surveyor $85.00 per hour 4 hours
Miscellaneous Fees & Supplies
Total
C.) 126th Street to 13 1st Street (Main Street) (2,880 feet+-)
LSP
Field Crew (2-person) $95.00 per hour 6 hours
R/W Technician $65.00 per hour 33 hours
Project Manager/Land Surveyor $85.00 per hour 6 hours
Miscellaneous Fees & Supplies
Total
D.) 13 1st Street (Main Street) to 136th Street (2,650 feet+-)
LSP
Field Crew (2-Person) $95.00 per hour 6 hours
R/W Technician $65.00 per hour 33 hours
Project Manager/Land Surveyor $85.00 per hour 5 hours
Miscellaneous Fees & Supplies
Total
E.) Main Street from Rangeline east (700 feet+-)
LSP
Field Crew (2-Person) $95.00 per hour 3 hours
R/W Technician $65.00 per hour 10 hours
Project Manager/Land Surveyor $85.00 per hour 3 hours
Miscellaneous Fees & Supplies
Total
=$ 380.00
=$1,365.00
=$ 340.00
=$ 15.00
=$2,100.00
=$ 380.00
=$1,268.00
=$ 340.00
=$ 15.00
=$2,000.00
=$ 57O.OO
=$2,145.00
=$ 510.00
=$ 25.00
=$3,250.00
=$ 570.00
=$2,145.00
=$ 425.00
=$ 25.00
=$3,165.00
=$ 285.OO
=$ 650.00
=$ 255.00
=$ 15.00
=$1,205.00
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Right of Way Parcel Plat (Per parcel cost)
R/W Technician $65.00 per hour 4.5 hours
Project Manager/Land Surveyor $85.00 per hour 1.5 hours
Miscellaneous Fees & Supplies
Total
=$ 292.50
=$ 127.50
=$ 5.00
=$ 425.00
A.) R/W PP Estimated 21 parcels x $425.00 per parcel
B.) R/W PP Estimated 18 parcels x $425.00 per parcel
C. ) R/W PP Estimated 29 parcels x $425.00 per parcel
D.) R/W PP Estimated 26 parcels x $425.00 per parcel
E.) R/W PP Estimated 9 parcels x $425.00 per parcel
=$ 8,925.00
=$ 7,650.00
=$12,325.00
=$11,050.00
=$ 3,825.00
(The number of parcels are only estimates and many increase or decrease as dictated
by the final design)
3.) Study & Preparation of Adams Street Relocation Altematives
Senior Engineer
Engineer
Highway Technician
Miscellaneous Supplies & Costs
$105. O0 per hour 6 hours
$ 80. O0 per hour 29 hours
$ 65.00 per hour 23 hours
Total
=$ 630.00
=$2,320.00
=$1,495.00
=$ 55.00
=$4,500.00
Surveying and R/W Engineering under this agreement will be performed per the current
standards and regulations as required by the City of Carmel, the State of Indiana and the
Indiana Department of Transportation. Survey information provided under this agreement is
to be utilized for planning and design purposes. R/W Engineering provided under this
agreement will be utilized to acquire additional easements and rights of way dictated by the
planned improvements associated with this agreement. If future regulations as referred to in
paragraph 7.12 of this agreement result in higher costs, then a change order will be
considered.
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Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
EXHIBIT B
Professional Services Invoice
Date:
Project Name:
Invoice No:
Person
Performing
Service
Service Description of Service
Date
Hourly
Rate
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
Woolpert LLP
Engineering Survey
Engineering
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation & Disability
Employer' s Liability:
Bodily Injury by Accident:
Bodily Injury by Disease
Bodily Injury by Disease
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit (other than
Products/Completed Operations):
Products/Completed Operations:
Personal & Advertising Injury
Limit:
Each Occurrence Limit:
Fire Damage (any one fire):
Medical Expense Limit
(any one person):
Comprehensive Auto Liability
Owned, hired and non-owned
Bodily Single Limit:
injury and property damage
Umbrella Excess Liability
Each occurrence and aggregate
Maximum Deductible
Professional Responsibility Insurance:
Per Claim:
Aggregate:
Statutory Limits
$100,000 each accident
$ 500,000 policy limit
$100,000 each employee
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$ 50,000
$ 5,000
each accident
$1,000,000
$2,000,000
$ 10,000
$2,000,000
$2,000,000
13
WOOLPERT
January 22, 1998
Mr. John Duffy
Manager, Water & Wastewater Utilities
City of Carmel
One Civic Square
Carmel, IN 46032
RE: Water Line Design
Dear Mr. Duffy:
Woolpert LLP appreciates the opportunity to submit this proposal to design the new waterlines for
the 126th Street project. This proposal has been prepared in accordance with our meeting on
Thursday, January 15, 1998.
PROJECT DESCRIFFION
The project involves locating new water lines along a new 126th Street from approximately 100'
east of Rangeline Road to 3rd Ave. and south approximately 1300' along Rangeline Road.
SCOPE OF SERVICES & ASSUMPTIONS
Woolpert proposes to the following Scope of Services:
B.
C.
D.
E.
F.
G.
Horizontally and vertically locate the ains.
Horizontal bore under the Monon Tra~~. 40').
All pipe to be ductile Iron.
Wet taps into existing lines
One plan review by the Utility
Separate plan set using plan & profile sheets from 126/ai Street Project.
Woolpert will prepare and submit the plans to IbLrl~
SCHEDULE OF SERVICES
Woolpert proposes to initiate the Scope of Services outlined above, upon receiving a signed copy of
this letter. We anticipate submitting the preliminary design for your review with in two (2) weeks of
receipt. We anticipate submitting final plans and permit documentation with in two (2) weeks after
receipt of approval of preliminary plans.
WOOLPERT LLP
7140 Waldennar Drive · Indianapolis, Indiana 462ro8-4192
31 7.299.7500 · Fax: 31 7.291.5805 · www.woolpert.com
Mr. John Duffy
January 22, 1998
Page 2
FEE FOR SERVICES
Inconsideration for the above outlined tasks, Woolpert will be compensated based upon a lump sum
basis of eight thousand one hundred dollars ($8,100.00). Additional services shall be negotiated and
agreed upon before commencing.
Thank you for the opportunity to submit this proposal. If this documentation meets with your
approval, please sign one copy and return it to our office. Receipt of signed copy will represent
notice to proceed. Should you have any questions, please contact us.
Sincerely,
WOOLPERT LLP
Robin Thompson, PE
Project Manager
Michael P. Hunter.
Manager, Environmental Services
ACCEPTED:
Carmel Utilities
cc.: file: 55090
October 2, 1997
Mark W. Teepe
Woolpert, LLP
7140 Waldemar Drive
Indianapolis, Indiana 46268
Re: Agreement for Professional Services
Enclosed is a copy of the contract signed by the Carmel Board of Public Works and Safety
October 1, 1997.
Included with this copy of your contract is a sample invoice showing the information required by
the City of Carmel for payment of invoices. This format replaces any other form previously used
by the city. This process is effective upon approval of your contract.
Please call Clerk-Treasurer Diana Cordray at 571-2414 if you have any questions.
Sincerely,
Rebecca L. Wolf
Deputy Clerk
cc: file, city atty, engr
Ci yofCarme
DEPARTMENT OF ENGINEERING
October 24% 1997
Larry A. Manning, L.S.
Alan J. DeLaunay, P.E.
Woolpea LLP
7140 Waldemar Drive
Indianapolis, Indiana 46268-4192
RE: Additional Services #1 Per Contract # 1001.97.05
Dear Larry and Alan:
As we discussed, the City of Carreel has a need for additional professional services, and pursuant to
paragraph 2.4 of Section 2 of our current contract with Woolpert, Contract # 1001.97.05, dated October 1,
1997, I have requested and received from you the proposed scope of services and fee estimates for the
following work task, "Additional Services # 1":
(1) Additional Design Services for City Center Drive (122nd/Adarns Street) - Attachment "A"
As I understand it, your time estimate will not exceed 120 days from the Notice to Proceed, and the cost
estimate is for a "Not to Exceed Total" of $134,200.00, in addition to a fee estimate for Geotechnical
Investigation of $4,000.00 to 5,000.00. These fees are based upon the projected hourly estimates included on
the Road Design Fee Justification tables included in the Attachment "A".
Per our contract procedural requirements, I hereby approve this additional professional services estimate, and
grant you the Notice to Proceed on providing these services.
Please be advised that work on this contract should be billed on a separate invoice, and should be referenced
to the Additional Services # 1. Thank you for your continued assistance in providing the City of Cannel with
your professional, quality services. If you should have any questions, please give me a call.
Sincerely,
7
' 6
M. Kate Boyle, P.E.
City Engineer
CC~
Mayor Bramard
Doug Haney, City Attorney
Diana Cordra.v, Clerk Treasurer
Steve Enge'lking, Department of Community Services
ONE CIVIC SQUARE CARMEL. INDIANA 46032 317/571-2441
, A"rr c F_..kl "r "A"
ADP TID NA. L I
CITY CENTER DRIVE (122nd/ADAMS STREET)
CARMEL, INDIANA
A. PROJECT DESCRIPTION
The Project involves preforming road design services for the City Center Drive (1 22nd/Adams Street)
replacement/improvement from Pennsylvania Street east to tie into the proposed 1261h Street Extension.
The proposed City Center Drive will be a major arterial running east/west through the City of Carreel. The
proposed extension will link the west side of Carreel to Range Line Road to improve traffic flow into the
downtown area and the City Center.
SCOPE OF SERVICES
Road Design Services
ao
g-
h.
i.
j.
ke
Four (4) lane road section (4-12' lanes, 16' sodded median)
6" concrete curb in median, 6" curb & gutter on outside lanes
6' sidewalk along south side and 8' recreational trail along the north side
Concrete center curb at left turn lanes
12" Bituminous pavement section
All drives to be replaced with concrete
New storm sewer system, designed for 50 year storm event
Inlet spacing designed for 10 year storm event
One (1) public information meeting
Design shall be in accordance with the following
1. AASHTO (1990 Green Book)
2. INDOT Standard Specifications
3. INDOT Road Memoranda
4. City of Cannel Standards
Standard regulatory and warning signs
All street approaches to be reconstructed to a maximum of 150' each direction
Recreational Trail in accordance with AASHTO standards
Right of Way Plans in accordance with INDOT standards.
Traffic Signalization/Interconnect Design Services
C,
d,
The project area includes the proposed corridor from Pennsylvania Avenue and 122"d
Street to Range Line Road at 126m Street, Carreel Drive from Old Meridian Street to
Range Line Road and Range Line Road from Cannel Drive to 126a' Street.
Design of two new traffic signal installations at the intersections of:
1. 126m Street and Guilford Avenue
2. 126m Street/122"d Street and Carreel Drive
Video detection will be used at both intersections. Traffic signal controllers will be
specified to be able to accommodate fiber-optic interconnect as well as video detection.
Interconnect will be a closed loop system with fiber-optic cable extending from the
intersection of 122"d Street and Pennsylvania Avenue to 126m Street and Range line Road.
Total length of proposed interconnect is approximately 10,000 feet and includes four
signalized intersections and one future signalized intersection at Pennsylvania Avenue and
122nd Street. ,
Interconnect will be shown to be installed in conduit the entire length of the project.
A design speed of 35 mph will be used.
Current traffic studies of the project area will be reviewed and evaluated for completeness
as they relate to the proposed corridor. The proposed fee assumes that current traffic
studies are complete and the design parmeters such as the morning, evening, and noon
peak times for the opening day and design year traffic volumes are available.
A traffic signal warrant analysis will be conducted for the intersection of Pennsylvania
Avenue and 122nd Street using the opening day projected volumes. Should the intersection
fall short of meeting signal warrants, a second signal warrant analysis using the design
year traffic volumes will be conducted. Woolpert assumes that the necessary traffic data is
available and no additional traffic counts shall be neeeded.
Signal timings will be generated using the traffic engineering software package PASSER
II-90. Woolpert assumes that turning movement volumes for the morning, evening, and
noon peak hours for opening day traffic projections for all five intersections along the
interconnected corridor are available.
C. DELIVERABLES
Woolpert shall delivery the following upon the conclusion of the design schedule:
2.
3.
4.
1 set of final tracings with cross sections
1 set of special provisions
Estimated construction cost
1 set of design computations
D. PROJECT SCHEDULES & FEES
Date:
Fee:
Notice to Proceed
Preliminary Plans
Right of Way Plans
Final Review Plans
Final Bid Documents
Traffic Signal/Interconneet Plans
10/15/97
12/1/97
12/10/97
1/1/98
2/1/98
$57,800.00
$2,500.00
$38,500.00
$4,500.00
$30,900.00
TOTAL FEE:
$134,200.00
Geotechnical Investigation
11/15/97
$4,000.00to $5,000.00 ***
Submittals shall follow preliminary/final plans submittal.
range varies depending upon mount of clearing needed.
Ell,
SUBCONTRACTED SERVICES
Geotechnical Investigation
a. Patriot Engineering and Environmental Co., LLC
F. CLIENT RESPONSIBILITIES
The following items shall be the fumished by the client:
Plans can be developed in either English or Metric units - your choice.
Additional specifications and/or plans of projects directly impacting this project, showing
proposed drive locations, elevations, landscaping, etc.
Signal timings will be programmed into the controllers by others.
The City will provide existing cycle lengths, split time and offsets (if applicable) for the existing
traffic signals along Cannel Drive and Range Line Road with in the project area. Existing
progression parameters along Carmel Drive and Range Line Road will be check as it is affected by
the 1261h street progression analysis. Peak hour turning movements for these existing traffic
signals will be provided by the city.
G. SERVICES NOT INCLUDED
The following services are not included in the scope of services, but may be added to the contract as
additional services:
2.
3.
4.
5.
6.
7.
8.
9.
10.
Land acquisition services, appraising, buying
Wetland delineation/determination
Utility design
Bidding services
As-builts
Roadway lighting
Landscaping
Irrigation
Non standard signs
Post Design Services
F :\USERSXROBINXPROJECTS\CARMEL\ 122SCOPE .DOC
PRELIMINARY ENGINEERS CONSTRUCTION ESTIMATE
CITY OF CARMEL, INDIANA
122ND STREET EXTENSION - Pennsylvania to City Center Business Complex
PERFORMED BY: TRL
CHECKED BY: RJT
DATE: 10/10/97
ITEM DESCRIPTION
1 Mobilization and Demobilization
2 ' Maintaining Traffic
3 Remove Existing Pavement
4 Excavation
5 Borrow
6 Curb and Gutter
7 Straight Curb
7 Pavement, Asphalt
8 Underdrains
9 Bikeway, Asphalt
10 Concrete for Sidewalk
11 Storm Drain Structures
12 Signs
13 Keystone Wall
14 Traffic Signals
15 Pavement Markings
QUANTITY UNIT tINIT
PRICE
1 Lump Sum $44,000.00
1 Lump Sum $33,000.00
18200 Square Yd. $5.70
38800 Cubic Yd. $10.50
3880 Cubic Yd. $11.00
14000 Linear Feet $13.00
10500 Linear Feet $12.00
38900 Square Yd. $16.00
1 Lump Sum $18,000.00
6200 Square Yd. $7.25
3900 Square Yd. $22.00
1 . Lump Sum $363,000.00
I Lump Sum $8,000.00
1500 Square Ft. $18.00
2 Each $80,000.00
1 Lump Sum $5,000.00
TOTAL
AMOUNT
$44,000.00
$33,000.00
$103,740.00
$407,400.00
$42,680.00
$182,000.00
$126,000.00
$622,400.00
$18,000.00
$44,919.00
$85,800.00
$363,000.00
$8,000.00
$27,000.00
, $160,000.00
$5,000.00
CO~rrmGENCmS 00%)
TOTAL ESTIMATE:
USE:
$227,000.00
$2,499,939.00
$2,500,000.00
Assumptions
7,000' of 122nd Street between Pennsylvania Avenue and City Center Business Complex
460' of Relocated Old Adams Road
Cut @ 260 cy per 50' (70' cross section x 2' deep x 50' / 27)
Fill @ 10% of Cut
Keystone Retaining Wall (2' above ground, 1' below) for 500' northeast of Guilford along Adams St. (City Center Drive)
Remove Pavement
- Relocated Old Adams (800' x 30' wide)
- 122nd Street from Pennsylvania to Carmel Drive (3,200' x 30')
- Adams from Guilford to City Center Bus. Complex (1,450' x 30')
Total = 5,450' x 30' = 163,500 sq ft. = 18,167 sy
Two Signals (Cannel and Guilford)
Pavement, Asphalt - Bike Path @ 8' wide for 7,000'
Misc. Items (% of total taken before Mobilization and Main. Traffic) - Underdrains 1%, Storm Drain Structures 20%,
Signs .5%, Pavement Markings 3%
Other Items: Mobilization 2%, Maintaining Traffic 1.5%
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City of C.arme'_
DEPARTMENT OF ENGINEERING
October 2nd, 1997
Mark W. Teepe, L.S.
Woolpert LLP
7140 Waldemar I2h'ive
Indianapolis, Indiana 46268-4192
RE: Notice to Proceed (Contract # 1001.97.05)
Dear Mark:
Please let this serve as your official Notice to Proceed for the Agreement for Professional Services
(Surveying and Right-of-way Engineering) pursuant to the above mentioned contract signed by the Board of
Public Works and Safety at the October 1=, 1997 meeting.
We look forward to both the successful completion of this work and the continuation of excellent and
professional services from your staff as we have received thus far during the planning and design phases of
the City Center Project and the 126th Street Extension. If you have any questions, please feel free to contact
me at 571-2441.
Sincerely,
M. K'ate Boyle, P.E. ~
City Engineer
CC:
Mayor Brainard
Doug Haney, City Attorney
Diana Cordray, Clerk Treasurer
Steve Engelking, Department of Community Services
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
April 21, 1998
Cky of Carme'_
DEPARTMENT OF ENGINEERING
Alan J. DeLatmay, P.E.
Ronald L. Penix
Woolpea LLP
7140 Waldemar Drive
Indianapolis, Indiana 46268-4192
RE: Additional Services #2 and #3 Per Contract # 1001.97.05
Dear Al and Ron:
As we discussed, the City of Carmel has a need for additional professional services, and pursuant to paragraph 2.4 of
Section 2 of our current contract with Woolpert, Contract # 1001.97.05, dated October 1, 1997, I have requested and
received from you the proposed scope of services and fee estimates for the following work tasks, "Additional Services #2
and #3":
#2 Additional Design Services for City Center Drive (126th Extension) Attachment "A"
#3 Additional Services for Construction Engineering/Inspection Attachment "A"
Fee $25,259.00
Fee $290,000.00
As I understand it, your time estimate for all services within the Additional Services #2 will not exceed 90 days from the
Notice to Proceed, and the cost estimate is for a "Not to Exceed" total of $25,259.00. This total is based upon the
breakdown of fees for Video System Design and Coordination, Geotechnical Services and Wetland Mitigation as shown
on Attachment "A".
With respect to Additional Services #3, your time estimate for the Construction Engineering/Inspection Services will
follow the construction of the project, which is expected to begin within 30-45 days. The fee estimate is based upon the
~vork elements and schedule, and further defined in the Manhour Fee Justification table as shown on Attachment "A". The
total fee estimate for this work is $290,000.00, billed on a time and material basis for actual time worked on the project
and associated expenses incurred.
Per our contract procedural requirements, I hereby approve both of these additional professional services estimate, and
grant you the Notice to Proceed on providing these services.
Please be advised that work on each of these service contracts, in addition to existing contracts, should be billed on
separate invoices, and should be referenced to the appropriate Additional Services number. Thank you for your continued
assistance in providing the City of Carmel with your professional, quality services. If you should have any questions,
please give me a call.
Sincerely,
a~ ~
CO:
Mayor James Brainard
Douglas Haney, City Attorney
Diana Cordray, Clerk Treasurer
Steve Engelking, Director, Department of Community Services
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
WOOLPERT
April 1, 1998
Ms. Kate Boyle, PE
City Engineer
City of Carmel
1 Civic Square
Carmel, Indiana 46032
RE: Supplemental Fee for Additional Services
Dear Ms. Boyle:
We have prepared the following supplemental a~eement for the design of the Video System in the
Pedestrian Tunnel which was not apart of the original design, the additional Geotechnical services
for the proposed pond on Mr. Ice's property on Brendun Orchard Lane and tb5 Wetland Mitigation
for City Center Drive Phase I.
The additional fees are as follows:
Video System Design and Coordination
Geotechnical Services (see Attached Sheet)
Wetland Mitigation (see Attached Sheets)
Total
S4,100.00
S1,000.00
S20,159.00
S25,259.00
If you need additional information or have any questions, please call Mr. Robin Thompson or
myself.
Sincerely,
WOOLPERT LLP
Alan J. DeCLaunay, PE CL4~
Transportation Manager
Cc: file
WOOLPERT LLP
7140 waldemar Drive · Indianapolis, Indiana 46268-4192
317.299.7500 · Fax: 317.2913805 · www.woolpert.con~
PATRIOT ENGINEERING
and Environmental Co., LLC
6330 East 75th Street, Suite 216
Indianapolis, IN 46250-2700
(31 7) 576-8058 FAX: (317) 576-196~
January 28, 1998
Mr. Robin Thompson
Woolpert LLP
7140 Waldemar Drive
Indianapolis, IN 46268-4192
RE:
Addendum ill to Soil Investigation Proposal
for Roadway Project and Soil Investigation
126th Street Extension
Carmel, Indiana
Patriot Proposal No. P970~65
Dear Robin:
This letter is in response to your request. We understand that the city of Carme! v;ould
like us to expand our investigation to include the borrow pit eva:uadon and pond
excavation. "
We would expect to add five (5) borings to a ~lepth of !0 feet each, plus laboratory
testing and engineering analysis. We estimate this additional work to be about
$1,000.00 for the borings and evaluation and an additional $500.00 if a CBR is
pedormed. We would expect to ccmplete this work within three weeks from notice to
proceed. :
!f ,,,-,,, ha,;e
~,.,,.. any questions. pleas.--- call me at 317-576-8058.
Very truly yours,
Patriot Engineering and Environmental Co., LLC
William D. Dubois, P.E.
President
Richard B. J~
Senior Project Engineer
Consulting Environmental, Geotechnical and Materials Engineers
OfiTces in Indianapolis, Evansville and Terre Haute
Wetland Mitigation Tasks Scope of Work
City of Carmel, Indiana
126th Street Extension
1. Assessment of On-site Mitigation Options
The on-site mitigation alternatives suggested by Randy Jones oflDEM must be assessed in writing as a
response to the IDEM request to consider either preserving the in situ wetlands (Site B) or restore the
marginally drained old field area (Site A) to jurisdictional wetland status. Woolpea environmental
scientists will revisit these areas to document the advantages and disadvantages of each of these sites.
The long-term hydrological uncertainties of either site and the incompatible existing or planned
development adjacent these areas will likely predominate the final analysis of these sites. Preliminary
field screening confirmed that surface water ~o~v is from North to South (Site B to Site A). An invert at
the northern end of Area A-1 will need to be investigated further for potential to make it wetter. This
reassessment will be done in conjunction with the fieldwork visit for the delineation of the River
Heritage park site.
2. Wetland Delineation of the River Heritage Park Site
Woolpert will prepare a delineation of wetlands and other waters regulated under the Clean Water Act at
the River Heritage Park. Woolpert personnel will collect and assess available d.~ta to ascertain the
boundaries of wetlands on the site. Pertinent documents include recent Woclpert aerial photography and
boundary/topographic mapping, geotech or other environmental reports specific to the site that may be
available from the Indianapolis Water Company, National Wetland Inventory maps, and Hamilton
County soil survey maps. Using this data,. a field investigation will be performed by a wetland specialist
to delineate any wetlands that exist on the site according to the Corlvs of Engineers 17Vetland Delineation
Manual (1987). This method requires the examination of the dominant plants, soils, and hydrologic
characteristics of the site to delineate the wetlands. Woolpert will not delineate the small wetlands
within the wooded corridor adjacent the West Fork of the White River because these zones ~vill not be
altered by park development or wetland mitigation.
3. Coordination with the River Heritage Park Master Plan
Woolpert will coordinate with the Cit2,.' on plans for development of River Heritage Park. This
coordination will center upon a cross-transfer of information related to park development plans and the
potential for wetland mitigation development ~vithin the park. The over-riding goal is to enhance the
multiple use goals of the Park. Primarily, Woolpert will coordinate with Kate Boyle (City Engineer),
Randy Auler (Director of Carreel/Clay Parks and Recreation), and Robert Adams (Schmidt Associates).
Woolpert ~vill also coordinate with a wider team of individuals developed as part of the natural systems
development plans (e.g. Mark Bennett, IDNR). As part of the merger ofwetland mitigation with both
passive and natural program elements, Woolpen will assist in the development of upland vegetative
elements as well. Most specifically, Woolpert ~vill provide expertise for development of prairie systems
as buffer around the wetland areas and perhaps within the "Active Room" at the entrance to the park.
Assistance will include soil/~vater analysis for development of an appropriate matrix of prairie ~asses
and forbs, seedbed preparation recommendations, specification of seeding methods, rates and schedules
and development of a long-term maintenance program.
4. Development of a Wetland Mitigation Concept at River Heritage Park
Woolpert will endeavor to develop a feasible wetland mitigation concept. We will study all available
information derived from performance of the wetland delineation on site, analyze the "IWC Park Site
Conceptual Master Plan (November 10. 1997). Schmidt Associates. Inc., conduct interviews with desi~ma
team members as well aS personnel of the Indianapolis Water Supply Compahy, collect information on
the flooding data for the section of the White River under investigation, and perform a thorough site
analysis of the specific physical characteristics pertinent to mitigation design. Physical factors assessed
will include site topography, soil characteristics, surface and floodway hydrologic dynamics, existing
and planned land use, pollution' hazard potential, and wildlife habitat characteristics. The particular
hydrologic features created by the IWC will be important features to consider as well. These include the
levee breech and water service line under the site, any test well soil boring logs available, and the settling
basin decant outlets. From a synthesis of the physical characteristics of the site with the program plans, a
best management plan for development and maintenance of a wetland mitigation site will be developed.
This concept will be illustrated in plan and cross-sectional views. Under an additional agreement,
detailed construction plans subsequent to agency acceptance of the concept.
5. Documentation
We will prepare a report summarizing our findings. As agent for the City, Woolpert will submit the
report to the Indiana Department of Environmental Management as part of a Section 401 Water QualiD'
certification application. The report will include a summary of the assessment of on-site mitigation
options. The concept plan for the River Heritage Park site will also be presented. The report will
emphasize the compatibility of Park development and use initiatives with the wetland mitigation plan An
addendum will include the results of the wetland delineation. This addendure must include: published
and-de-veloped 'da~a-for-the-River Herikage P~k site as it r~: !.,~tes to delineatiof,, summary of field
investigation results, rationale for ~vetland delineation, map of the wetlands and other waters delineated
(on an overlay of a photographic basemap), copies of any necessary agency correspondence, photos, and
~vetland determination data forms.
Note:
If the project eventually must include mitigation of the ~vooded wetland area (Area B) at 126th street,. a
Clean Water Act Section 404 permit from the Corps of Engineers would be required in addition to the
Section 401 Water Quality Certification from the state. Additional work beyond this contract scope may
then be necessary. First, the need for additional mitigation at of the River Heritage Park may either
exceed site capacity or greatly interfere with other program plans for the Park. The Corps requires that
the consideration of the site as a mitigation location must include coordination related to endangered
species and cultural resources. In response to this requirement as an agent of the City, Woolpert would
prepare a letter to the US Fish and Wildlife Service requesting information on 'known populations of
federally listed threatened and endangered species in the project vicinity. We would send a similar letter
to the Indiana Department of Natural Resources, Division of Historic Preservation and Archaeology
regarding known archaeological and historical resources that are listed on, or are eligible to be listed on,
the National Register of Historic Places. Actual surveys of the mitigation site to determine the presence
or absence of threatened and endangered species or cultural resources may be required, as determined by
the Corps of Engineers.
SCHEDULE
Tasks 1 and 2 completed by May 15, 1998
Task 4 and 5 will be completed by June 12, 1998
Task 3 will proceed along with Park Development
FEE ($)
LABOR
EXPENSES
TOTALS
TOTALS $18,920 Sl,239 $20,159
TASK 1 $2,359 $240 $2,599
TASK 2 $2,760 $161 $2,921
TASK 3 S5,093 $405 $5,498
TASK 4 $6,384 $293 $6,677
TASK 5 S2,324 $140 $2,464
WOOLPERT
January15,1998
Ms. Kate Boyle, PE
City Engineer
City of Carmel
One Civic Square
Carreel, Indiana 46032
1261h Street Project
City of Carmel, Indiana
Construction Engineering Services
Fee Proposal
Dear Kate:
Woolpert would be pleased to provide the City of Carreel, Indiana with construction engineering
services in connection with the 1261h Street project. We have prepared the following information
as it pertains to the additional services scope of work for the 1261h Street project.
A. PROJECT DESCRIPTION
The project involves performing construction engineering and inspection services for the
construction of a new roadway extending from the intersection of 1261h Street and Range Line
Road, to the existing terminus of Adams Street near the intersection with Carmel Gardens Street.
This roadway will consist of a four lane divided cross section with a sixteen foot median, curbed
with a sidewalk on one side and an eight foot bike path on the opposite. This project shall also
include widening of 3rd Avenue for approximately 1,400 feet, Range Line Road for approximately
1,500 feet and widening of existing 1261h Street east of Range Line Road for approximately 900
feet. Also included is construction of a concrete tunnel underpass with all appurtenances for the
Monon trail and rerouting of the existing path. A new signal at 3rd Avenue and City Center Drive
will be required along with the reconstruction of the signal at 1261h Street and Range Line Road.
Range Line Road shall be milled, overlayed and restriped south of the existing project to a point
noah of Carreel Drive to provide for four lanes.
WOOLPERT LLP
7140 Waldemar Drive · Indianapolis, Indiana 46268-4192
31 7,299.7500 ° Fax: 31 7,291.5805 ° www. woolpert.com
Ms. Kate Boyle, PE
January 15, 1998
Page 2
B. CONSTRUCTION ADMINISTRATION
· Provide bidding assistance to the City during pre and post-bid phases
· Conduct preconstruction meeting with contractor
· Serve as the city's liaison with the contractor throughout the duration of the project
· Review and monitor the progress of work as it relates to the project schedule
· Review and process contractor material shop drawing submittals
· Conduct weekly contractor coordination/progress meetings during the course of the project
· Furnish weekly project report to the City Engineer
· Review and process contractor pay request(s)
· Prepare and maintain all project records and reports associated with the project
· Review and process contractor close-out documents and as-built construction drawings
· Prepare final project record documents and deliver to the City Engineer
C. CONSTRUCTION INSPECTION
Construction Inspection shall be comprised of the following services:
· Provide complete inspection observation on all aspects of the project, including earthwork,
storm sewer, sanitary sewer, water main, asphalt paving, curb/gutter, sidewalks, traffic signal,
tunnel construction and so on
· Review and monitor geotechnical testing of earthwork, utility trench backfill, concrete
construction and asphalt paving
· Confirm that all work completed is in compliance with the contract documents
· Provide daily field reports summarizing construction activities, schedule, work progress,
contract compliance, geotechnical testing, weather and so on
D. FEE SCHEDULE
Woolpert shall perform full time construction engineering services on an hourly rate basis. We
anticipate construction to begin on this project in early Spring 1998, an foresee approximately 240
calendar days necessary to complete the project. The following is a breakdown of the construction
administration and inspection fee(s) for this project based on the anticipated construction schedule:
Construction Administration Fee
Reimbursable Expenses
Construction Administration Fee Subtotal
$ 42,980.00
$ 3,472.50
$ 46,452.50
Ms. Kate Boyle, PE
January 15, 1998
Page 3
Construction Observation/Inspection Fee
Reimbursable Expenses
Construction Inspection Fee Subtotal
$233,040.00
$ 10,417.50
$243,457.50
Total Estimated Fee For Construction Engineering Services
$290,000.00
The above services will be billed on a time and material basis (hourly rate plus expenses) for
actual time worked on the project and associated expenses incurred. For your reference and use,
we have attached a Manhour Fee Justification table detailing the work task(s) and estimated
manhours for the actual areas of work.
Please note this proposal for construction services does not include a fee for geotechnical testing to
evaluate materials furnished and installation on this project. The contractor will be responsible to
hire a certified geotechnical testing firm to perform analytical testing as required to comply with
the quality control requirements set forth in the contract documents.
We welcome the opportunity to discuss our proposal and answer any questions or comments that
you might have. We are excited about working on this project.
Respectfully submitted,
W(fl_~E R T L L~_~i.~~
Ronald L. Penix
Manager, Construction Services
Manager, Transportation
Enclosure
126TM STREET
CITY OF CARMEL, INDIANA
CONSTRUCTION ENGINEERING
MANHOUR FEE JUSTIFICATION
Descriptio.
Project Resident Project htspectors
Manager Engineer
Clerical
Bidding Assistance
40 40 0 8
Pre-ConstrucHon
Conference
8 16 0 4
Progress Meetings/
Project Conferences
40 80 0 40
Agency Meetings 20 40 0 4
On-Site Inspection (Full
Titne)
136 1360 1600 0
Records'
0 120 120 0
Reports
Progress Estimates
0 120 0 40
0 80 0 20
Final Inspection 8 40 0 4
Hnal Record
Total Hours
Hourly Billing Rate 1998
Direct Salary Costs
Direct Salary Sub-total
Direct Expenses Sub-total
16
268
$85.00
$22,780.00
$22,780.00
160
2056
$70.00
$143,920.00
$143,920.00
0
1720
$60.00
$103,200.00
$103,200.00
16
136
$45.OO
$6,120.00
$6,120.00
SUMMARY
$276.020.00
S!3,890.00
Total Fee $289,9 !0.00
December 1 ,t, 1998
City o( Carme_
DEPARTMENT OF ENGINEERING
Alan J. DeLaunay, P.E.
Ryan C. Wisehart
Woolpert LLP
7140 Waldemar Drive
Indianapolis, Indiana 46268-4192
RE: Additional Services ~.,.q. and #5 Per Contract # 1001.97.05
Dear Al and Ryan:
As we discussed, the City of Carrnel has a need for additional professional services, and pursuant to paragraph 2.4 of
Section 2 of our current contract with Woolpert, Contract # 1001.97.05, dated October 1, 1997, I have requested and
received from you the proposed scope of services and fee estimates for the following work tasks, "Additional Services #2
and #3":
#4 Additional Professional Services - Design (City Center D; i vc) A. Design Revisions
B. Right-of-Way Plat Revisions
C. Wetland Design
Total
#5 Additional Professional Services - Survey (City Center Drive)
A. Topographic and Land Title Survey
B. Each Additional Land Boundary Description
C. Each Non-Standard Certification
*Only if requested, as n~ded
Attachnent "A"
$ 7,630.00
$1,650.00
$19,778.00
$29,058.00
Attachment "A"
$ 4,380.00
$ 450.00*
$ 550.00*
Fee $29,058.00
Fee $ 4,380.00
I understand parts A and B of Additional Services ~4 are to be performed within the design schedule of the original
project. Please submit a schedule of the time estimate for part C (Wetland Design) of this work. Additionally, please
submit a time estimate/schedule for Additional Services #5 (part A).
Per our contract procedural requirements, I hereby approve both of these additional professional services estimate, and
grant you the Notice to Proceed on providing these services.
Please be advised that work on each of these service contracts, in addition to existing contracts, should be billed on
separate invoices, and should be referenced to the appropriate Additional Services number. Thank you for your continued
assistance in providing the City of Cannel with your professional, quality services. If you should have any questions,
please give me a call.
Sincerely,
City Engineer
CC:
Mayor James Brainard
Douglas Haney, City Attomey
Diana Cordray, Clerk Treasurer
Steve Engelking, Director, Department of Community Services
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
ADD#'no AL ,SEp-.v;cc.$
/l.lfuck, - "A"
WOOLPERT
September 30, 1998
Ms. Kate Boyle, PE
City Engineer
City of Carmel
1 Civic Sqtlare
Carreel, Indiana 46032
Dear Kate:
Additional Services for City Center Drive construction
Revised 10120/98
We have prepared the following supplemental information for your review. During the course of right-
of-way acquisition, several parcels needed revisions in order to accelerate the acquisition process.
Also, the wetland detail design is included as per the requirements of IDEM (#98-29-RRJ-00052-A).
We feel that all the items detailed below have occurred during the construction period for 126th Street
and are suggesting that this supplemental request be added to the construction engineering agreement.
The following parcels had design revisions:
A. Drive revision @ Covert Alarm.
B. Retaining wall addition @ Mohawk Landing.
C. Left-tum access from 126th to Mohawk Landing.
D. Pavement transition @ Adam Street connection.
E. Miscellaneous right-of-way revisions to Elliot parcel.
The following parcels had revisions to the legal description and plat:
A. Methodist Church parcel.
B. Widmar parcel.
C. Barmore parcel.
D. James Trust parcel.
E. Dunkerly parcel.
F. Elliot'parcel.
WOOLPERT LLP
7140 Waldemar Drive · Indianapolis, Indiana 46268~4192
317.299.7500 · Fax: 31 7.291.5805 ° www.woolpert.com
Ms. Kate Boyle, PE
September 30, 1998
Page 2
Based on the above revisions, we have included the following fees for this supplemental.
Design Revisions ............................................................................$ 7,630.00
Right-of-Way Plats (6 parcels @ $275.00) .....................................$ 1,650.00
Wetland Design (see attached scope) .............................................$19,778.00
TOTAL ...........................................................................................$29,058.00
We appreciate the opportunity to provide these additional services. If you have any questions, please
call.
Sincerely,
Woolpert LLP
Group Manager, Transportation
cc: Attachments
AJD/hlp
G:~TR\TRANSXDELAUNAY~LettersXBoyle-Sept 30.doc
ADDENDUM TEXT
TASK 6 WETLAND DETAIL DESIGN
Water Quality Certification was gained for this project from IDEM (#98-29-RRJ-00052-A) There
was confirmation of the concept plan with the owner and IDEM that the concept plan met site
objectives and permitting requirements. Woolpert LLP will now produce engineering and
construction documents in compliance with permit conditions. The plans will detail grading design,
water control structure design, soil management, and vegetation specifications. Grading plans will be
scaled at 1"= 40' and will show contour plans for the required excavation areas, creation of earthen
embankments, and' installation of storm piping. All slopes will be designed to be stable in the
unvegetated form.. Soil management and disposition activities will be detailed in specifications on
the plan sheets. Cross-sections and design profiles will be provided for the excavation areas and water
control structures for clarity. Bid management and contractor selection not included in this scope of
work as the owner is expected at this time to select the contractor.. The contractor will provide the
general materials, labor and equipment for prairie installation. This will include site preparation, seed
and tree saplings.
TASK 7- CONS'i'RtJ Ci'ION OBSERVATION
Woolpert will provide orwsite observation for the construction of the wetland and prairie buffer areas.
Field observation will be centered on the establishmere of correct rough grades, soil management, and
installation of water control grades and structures. A preconstruction meeting with the contractor is
also included in this task. There will be up to four ongoing construction inspections during the course
of construction and interim punch lists will be provided to the contractor as needed. There will be a
final construction inspection by Woolpert. All construction must be complete by Julyl5, 1999 per
permit condition.
TASK 8- MONITORING PLAN
Woolpert LLP will prepare a monitoring plan that will be reviewed and modified to the satisfaction of
IDEM. The plan will detail delineation methods for the wetland area, outline plot location and data
collection for the Y-87-1 comprehensive methodology, and present reporting format and content.
Actual monitoring can be added as a separate item starting in 2000.
FEE( $ ) LABOR EXPENSES TOT ALS
TASK 6 10,487 465 10,952
TASK 7 6149 702 6851
TASK 8 1775 200 1975
TOTALS 18411 1,367 19,778
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11/17/98 08:04 291 5805 ~VOOLI'ERT
November 17, 199B
Ms. Kate Boyle
City Engineer
City of Cannel
Chs= Civic Square
Carreel, Indiana 46032
Facsimile Transmlssgon Only (317.571.2439)
RE;: Mueller--Land Title Survey Proposal
126~ Strc~et ~PrL. jsct
Dear Ms. Boyle:
As we have previously discussed, Jennifer Siteup with Baker & Daniels has requested that Woolpert
prepare a land title survcy for the Mueller property on the 126m Street project Included with this
icttcr are Attachments A, B, & C which provide additional information regarding our proposal for
We anticipat~ completing the survey by December 15, 1998 if the ti~e commitment for the property
is received by December 1, 1998. Should you have any questions regarding our proposal please do
not h~sitat~ to contact me.
Sincerely,
WOOLPERT LLP
WOOLPERT LLP
7140 Waldemar Dfwe · Indanapolis, Irdana 462684192
317.299.750(l · Fax 317.29t.5805 · w~wzw0dpert.can
11/17/98 08:04 FAX 317 21tl 5805 WOOI.PERT IN!)Y ~uu3
A TACHMENV A: SCOPE (: SERVICES ~F
Land Title Survey
The Land Ti~e Survey (the "Survey") will be prepared in a~cordance with "Minimum Standard I}etail
Requiremeats for ALTAjACSM Land Title Surveys," (the "Stmutards") joinfly establish~ and adopted by
ALTA and ACSM in 1997, and inchides Items 1-4, 6-11, and 13 afTable A thereof, and (ii) pursuant to the
Accuracy Standards (as adopted by ALTA and ACSM and in effe~ on the date of this certification) dan Urban
Surw'y. ~ Survgy will dgpict tim boundary and easammts (as provided by the titb campany) for ll~ mtim Site.,
Land BoUndary Description
A single land boundary description consolidating the propeft/will. be prepared for the Owxall Site. Additional
land boundary descriptions may be provided as required and at an additional fee, detailed in Atlac. hm~ B.
Certification
A Standard ALTMACSM Land Titl~ Survey tealion shall bc included as part of the Survgy. Any
specialized certification statement b~ond the Standard cati~cati~n may b, provided as required arat at an
additional tic. detailed in Attachment B, afar revi~v end approval by tl~ supervising Land Surv~or.
WoolFed Professional ~ Agreen~t
October 27, 1998 City of Camel, Indiana
11717/~8
08: 05 FAX 3.17
291 5805 WOOLPERT IINDY
"A"
ATTACHMENT B: COMPENSATION
¥Juu~i
Lump Sum Summary
Topo~rapi~c am] Land Title Survey .........................................................................................$4,3g0,00
l~ach additioeal !aDd bogndaz~ description .................................................................................$4~0,00
Each non-Standard C, ettificafion ..................................................................................................$550.00
Woolpert Fh~'e~:~onsi Se-vi=e Agrem4mt
Oaober 27, 1508 City of C~rmel, Indiana
1-1/17/1t8 08:08 FAX 317 2gl 5805 I~/O():[,PERT INI)Y tg.1OO,'~
ATTACHMENT C: Property Exhibit
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(c~,rton)
/
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Woo~ert
October 27, 1998
Professkraal Service/~greeme!n~
City of Camel, labas
March 1, 1999
Ci:y of Carme'_
DEPARTMENT OF ENGINEERING
Robin Thompson, PE, Project Manager
Woolpea LLP
7 140 Waldemar Drive
Indianapolis, Indiana 46268-4192
RE: Additional Services #6 Per Contract # 1001.97.05
Dear Robin:
As we discussed, the City of Carmel has a need for additional professional services, and pursuant to paragraph 2.4 of Section
2 of our current contract with Woolpea, Contract # 1001.97.05, dated October 1, 1997, I have requested and received from
you the proposed scope of services and fee estimate for the following work task, "Additional Services #6":
#6 Additional Professional Services - Modifications to Design (City Center Drive) to conform with Federal Aid Procedure
Attachment "A" Total Fee $85,300.00
Tasks: A. Conversion from English to Metric Units
B. Additional Requirements (see Attachment A)
C. Categorical Exclusion
D. Archeological Reconnaissance
*Only if requested, or as required by State or Federal Agency
Total
$59,800.00
$13,700.00
$ 9,800.00
$ 2,000.00
$85,300.00
As it is unclear as to whether the City of Cannel will be required to change the current plans from English to Metric units, I
would ask that you do not proceed with Task A until further information can be obtained from officials at INDOT and a notice
to proceed on this work is given to you. Additionally, I understand the services under Task B and C can begin immediately,
and the need for Task D will be determined at a future time.
Please note that the schedule as submitted in Attachment A may not be entirely applicable, as we have been told by INDOT
representatives that an expedited schedule is possible. It will be extremely critical that the services are provided in the most
expeditious manner, and that close communication with INDOT officials be maintained at all times.
Per our contract procedural requirements, I hereby approve of this additional professional services estimate, and grant you the
Notice to Proceed on providing these services (note the above exceptions).
Please be advised that work on each of these service contracts, in addition to existing contracts, should be billed on separate
invoices, and should be referenced to the appropriate Additional Services number. Thank you for your continued assistance in
providing the City of Carreel with your professional, quality services. If you should have any questions, please give me a call.
Sincerely,
M. Kate Boyle-Weese, p:Zg.
City Engineer
CO:
Mayor James Brainard
Douglas Haney, City Attorney
Diana Cordray, Clerk Treasurer
Joe Staehler, Department of Administration
Steve Engelking, Director, Department of Cogunity Services
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
A
WOOLPERT
February 24, 1999
Ms. Kate Boyle, PE
City Engineer
City of Carrnel
1 Civic Square
Carmel, Indiana 46032
RE:
Additional Services #6, Contract No. 1001.97.05
Additional Work due to Federal Aid
City Center Drive Phase II
Dear Ms. Boyle:
We are respectfully requesting a supplemental agreement for the above-mentioned project. A
supplemental agreement is required due to a change in the scope of services. The change in scope
resulted from the project being placed on the new Federal Transportation Bill, which results in
additional design requirements, and oversight from INDOT.
This change in scope also involves adding environmental services, public hearing services, review of
plans for federal requirements, additional submittals, and a possible conversion to metric.
We are requesting the following fees:
Conversion from English to Metric Units .....................................................................$59,800.00
Additional Requirements (bike path revisions, additional submittals
clear zone/obstacle flee zone, additional sheets, public hearing displays, and
transcript of public hearing) ..........................................................................................$13,700.00
Categorical Exclusion .....................................................................................................$9,800.00
Archeological Reconnaissance .......................................................................................$2,000.00
TOTAL ............ $85,300.00
WOOLPERT LLP
7140 Waldemar Drive · Indianapolis, Indiana 46268-4192
317.299.7500 · Fax: 317.291.5805 · www.woolpert.com
Ms. Kate Boyle, PE
City Engineer
February 24, 1999
Page 2
If you have any questions or need additional information, please contact us.
Sincerely,
WOOLPERT LLP
Robin B. Thompson, PE
Project Manager
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City Carme'_
DEPARTMENT OF ENGINEERING
August 9, 1999
Ronald L. Penix, Manager, Construction Services
Woolpert LLP
7140 Waldemar Drive
Indianapolis, Indiana 46268-4192
RE: Additional Services #7 Per Contract # 1001.97.05
Dear Ron:
As we discussed, the City of Cannel has a need for additional professional services, and pursuant to paragraph 2.4 of Section
2 of our current contract with Woolpert, Contract # 1001.97.05, dated October 1, 1997, I have requested and received from
you the proposed scope of services and fee estimate for the following work task, "Additional Services #6":
#7 Additional Professional Services -Extension of Construction Inspection for City Cemer Drive*
Attachment "A" Total Fee $153,824.80
Total $85,300.00
*This estimate includes the construction schedule to be extended three (3) momhs from the original estimate of 240 days m~ticipated.
Per our contract procedural requirements, I hereby approve of this additional professional services estimate, and grant you
the Notice to Proceed on providing these services.
Please be advised that work on this additional service contract. in addition to existing contracts, should be billed on separate
invoices, and should be referenced to the appropriate Additional Sen, ices #. Thank you for your continued assistance in
providing the City of Carreel with your professional, quality services. If you should have any questions, please give me a call.
Sincerely,
M. Kate Boyle-Weese, P.E.
City Engineer
Mayor James Brainard
Douglas Haney, City Attorney
Diana Cordray, Clerk Treasurer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
WOOLPERT
June 28, 1999
Ms. M. Kate Boyle-Weese, PE
City Engineer
City of Carmel
- One Civic Square
Carmel, IN 46032
City Center Drive - Phase I
City of Carmel, Indiana
Construction Engineering Services
Fee Addendum
Dear Kate:
Per the scope of work and terms as described in our contract for providing full-time construction
engineering services to the City of Carmel, we are notifying you by this writing that we are currently at
our estimated fee budget amount for the original contract on the above-referenced project.
As you know, the city has incurred unforeseeable delays in acquiring the necessary right-of-way to
complete this project., We understand the city is diligently working to acquire the remainder of the
fight-of-way that is necessary to complete the project per the original scope of work. Under the terms
of this contract and per the city' s request, Woolpert is continuing to provide assistance to the city on
an as needed basis for fight-of-way acquisition and miscellaneous engineering services. Our original
fee for providing construction engineering services was based on fumishing full time personnel for
approximately 240 days that was anticipated to complete the project.
Based on the information fumished by the general contractor (E & B Paving, Inc.) for this project, the
contractor estimates it will take a minimum of three (3) months to finish the project, assuming right-
of-way acquisition and existing underground utilities are cleared for construction by August 1, 1999.
Of course, lost time for weather and other unforeseen delays are not included in their projected
schedule.
WOOLPERT LLP
7140 Waldemar Drive · Indianapolis, Indiana 46268-4192
317.299.7500 · Fax: 31 7.291.5805 ° www. woolpert.com
Ms. M. Kate Boyle-Weese
June 28, 1999
Page 2 of 2
Based on this criteria, should the city elect for Woolpea to continue to provide construction
engineering services for this project, the following is a breakdown of the additional fee that is
anticipated to complete the construction administration/observation scope of work:
Project Manager 104 Hours @ $85.00/Per hour = $ 8,840.00
Resident Project Representative 1040 Hours @ $65.00/Per hour = $67,600.00
Project Inspectors 1240 Hours @ $60.00/Per hour = $74,400.00
Reimbursable Expenses (Mileage, photographs, postage, etc.) = $ 2,984.80
TOTAL ADDITIONAL FEE (NOT TO EXCEED) = $153,824.80
The additional fee per the breakdown as noted above is an estimated cost required to complete the
scope of work for this project. Our man-hour breakdown is based on the construction of the project
including administration close-out completing sometime around December 1, 1999. Per your
authorization, Woolpert will invoice for the actual time and reimbursable expenses incurred on a time
and materials basis.
Please feel free to contact me should you have any questions or need additional information.
Respectfully submitted,
WOOLPERT LLP
Ronald L. Penix
Associate
Manager, Construction Services
Cc:
Bill Dougherty, Woolpert LLP
Larry Manning, Woolpert LLP
Cky o(: Carme'_
DEPARTMENT OF ENGINEERING
REVISED: August 10, 1999
Ronald L. Penix, Manager, Construction Services
Woolpea LLP
7 140 Waldemar Drive
Indianapolis, Indiana 46268-4192
RE: Additional Services #7 Per Conb'act # 1001.97.05
Dear Ron:
As we discussed, the City of Carmel has a need for additional professional services, and pursuant to paragraph 2.4 of Section
2 of our current contract with Woolpea, Contract # 1001.97.05, dated October 1, 1997, I have requested and received from
you the proposed scope of services and fee estimate for the following work task, "Additional Services #7":
#7 Additional Professional Services -Extension of Construction Inspection for City Center Drive*
Attachment "A" Total Fee $153,824.80
*This estimate includes the construction schedule to be extended tlu'ee (3) nlonths from the original estimate of 240 days anticipated.
Per our contract procedural requirements, I hereby approve of this additional professional services estimate, and grant you
the Notice to Proceed on providing these services.
Please be advised that work on this additional service contract, in addition to existing contracts, should be billed on separate
invoices, and should be referenced to the appropriate Additional Services #. Thank you for your continued assistance in
providing the City of Carmel with your professional, quality services. If you should have any questions, please give me a call.
Sincerely,
M. Kate Boyle-Weese, P.E. [;
City Engineer
CC:
Mayor James Brainard
Douglas Haney, City Attorney
Diana Cordray, Clerk Treasurer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
November 1, 1999
Robin Thompson, PE, Transportation Group Manager
Woolpert LLP
7140 Waldemar Drive
Indianapolis, Indiana 46268-4192
RE: Additional Services #8 Per Contract # 1001.97.05
Dear Robin:
As we discussed, the City of Camel has a need for additional professional services, and pursuant to paragraph 2.4 of Section
2 of our current contract with Woolpert, Contract # 1001.97.05, dated October 1, 1997, I have requested and received from
you the proposed scope of services and fee estimate for the following work task:
#8 Additional Professional Services - City Center Drive Phase II
Task 1: Public Hearing
Task 2: Appraisal Problem Analysis
Total Fee
Attachment "A"
$ 7,700.00
3,500.00
$11,200.00
Per our contract procedural requirements, I hereby approve of this additional professional services estimate, and grant you
the Notice to Proceed on providing these services.
Please be advised that work on this additional service contract, in addition to existing contracts, should be billed on separate
invoices, and should be referenced to the apnronriate Additional Services #. Thank you for your continued assistance in
providing the City of Cannel with your professional, quality services. If you should have any questions, please give me a call.
Sincerely,
· ·
M. Kate Boyle-W
City Engineer
cc:
Mayor James Brainard
Douglas Haney, City Attomey
Diana Cordray, Clerk Treasurer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
AT'/' C/ M AfF' A
WOOLPERT
October 18, 1999
Ms. Kate Boyle-Weese
City Engineer
City of Carmel
One Civic Square
Carmel, IN 46032
1~: City'Center Drive Phase II (122nd Street)
Project No.: ST-9929 ( )
Des. No.: 9980520
Dear Kate:
Do to recent revisions in the INDOT/LPA policy on Public Hearings, the local agency is now
responsible for the entire Public Hearing Process. Do to these revisions we are respectfully
submitting a supplemental request for additional fees to cover the cost of the public hearing that
would normally be done by INDOT. The additional responsibilities are as follows: legal notices,
public information packet, transcript & comments of the public hearing, additional hearing
preparation, additional responsibilities during the hearing (moderator) and coordination with INDOT
hearing section to make sure that all the requirements have been met, so INDOT can certify the
hearing process.
We respectfully submit the following lump sum fee of $7,700.00 based on the attached scope of work
(see attached man-hours).
In addition, we are submitting the following lump sum fee of $3,500.00 to provide the appraisal
problem analysis (APA). The APA will be the basis of the appraising, review appraising buying and
management of the acquisition portion of the project. After the APA is complete we can then more
fully estimate the costs for the above items. Although the city can do the Right-of-way acquisition
portion of the project, INDOT recommends using a consultant that is familiar with the items
necessary to complete the certification process. Woolpea works with INDOT on a daily basis and
have managed several right-of-way contacts with other local agencies with speed and accuracy.
Keep in mind that this is only the first step in the acquisition process, the next step will be the actual
appraising and buying.
WOOLPERT LLP
7140 Waldemar Drive · Indianapolis, Indiana 46268-4192
317.299.7500 · Fax: 31 7.291.5805 · www. woolpert.com
Ms. Kate Boyle-Weese
City Engineer
October 18, 1999
Page 2
If you have any questions please feel free to contact me.
Sincerely,
WOOLPERT LLP
Robin Thompson, PE
Transportation Group Manager
55090
Updated 9/17/99
INDIANA DEPARTMENT OF TRANSPORTATION
Local Hearing for Federal-Aid Project
Consultants Chec'klist
The INDOT Hearing Section has now turned all local legal notice advertising and public hearings
over to the local agency/consultant. The local projects still have to go through the normal process. First
betbre you advertise. you need to send three sets of plans and three design summary reports to the Local
Transportation Section. A/Xer Local Transportation and Design has checked them out they will be sent the
Hearings Section. The Hearing's office will give you a call when the plans are ready to proceed with the
advertising. When the legal notice is ready, send a copy to Local Transportation and one to Hearings.
INDOT will no longer be available for the public viewing of the local projects. Send the plans,
design summary and environmental document to the local offices for public viewing. Direct all comments,
questions and hearing requests to the consulting fmon that is designing the project.
In order for a public hearing to be certified, some one from the state needs to attend the
hearing. You will need to coordinate the hearing date with that person or Rickie Clark. Hearings
Examiner. Phone #(317~232-6601.
Also. someone from the local ao~ency (who is knowledl~eable about the project) has to attend
the hearing and should be actively invoh'ed in the description of why the project is needed and that
person will be available to answer questions before and after the hearing.
2.
3.
4.
6.
7.
8.
9.
10.
11.
12.
13.
LEGAL NOTICE CHECKLIST
Date, time and location of hearing (if hearing is needed)
Project description including limits, location, length
Description of xvork to be done
New permanent right-of-way in acres, easements and temporary right-of-way (if
significant)
Displacements of residents, businesses etc.
Traffic maintenance during construction (details not necessary)
Cost estimate for the project (for Planned Improvement)
Wetlands involvement (details are not necessary)
Historical property involvement (details not necessary)
Advertise for historic conu'nents on projects that involve historic property.
Do not send out any information (for public viewing) that pinpoints the location of a
historical archeological find.
Deadline date (for conm~ents or hearing requests) for a Planned Improvement needs to be
at least (15) days from the first advertising date. ,The second advertising date should be
one-week (7) days after the first.
Advertising dates tier public hearings. On projects where the environmental is rated as an
Envirom-nental Impact Statement (EIS) an EIS is an automatic hearing, the first ad for an
EIS hearing has to be at least thirty (30) days before to the hearing and the second at least
five (5) days before. All others can be advertised for no less than fifteen (15) days before
(for the first ad) and no less than five (5) days before (for the second).
Public viewing location for environmental documents, plans, design summary report
and legal notice
Legal ads need to be placed in one local minori~' paper (if any) as well as one local
newspaper
2.
3.
4.
5.
6
MAILING OF LEGAL NOTICE CHECKLIST
Legislators in area (for hearings only)
Minority'groups and minority media (if any)
Historical Societies (if historical property involved)
Metropolitan Planning Commissions (if any)
Arthur Fendrick of file Federal Highway Administration (FHWA)(if Hearing)
Arthur Fendrick of (FHWA)(ifplanned improvement and only if the project is part of
the National Highway System)
Property owners
4.
5.
6.
LOC.&L HEARING FOR FEDERAL-AID PROJECT CHECKLIST
Displays of project that shows proposed new permanent right-olLway lines and the
property that will be affected
Set of preliminary plans with Cross Sections
Brochures on "Relocation and You" and "How Land is Purchased by Local Agencies"
In/brmation Packet
Speakers Schedule Sign-up Sheet
Environmental Document
3.
4.
5.
6.
7.
8.
SPEECH
Hearing Process
How to conm~ent and deadline tbr comment
Legal Notice of Intent (Sign-up sheet, what it is for) (or mailing list)
How comments will be addressed in Final Design Sunm~ary
Location and Description of Project
Need for hnprovernent
Alternatives Satdied (including Do-Nothing Alternative)
Amount and Description of Right-of Way Requirements
Right-of-Way Acquisition Process
Cost Associated with Project
Environmental Document Approval
AFTER HEARING
TRANSCRIBE VERBAL COS,IN ENTS .4aND WAIT FOR ONE ~,VEEK PAST THE TWO WEEK
COI~IMENT PERIOD TO SEND IN THE FOLLO~3,ffNG
INFORMATION NEEDS BY INDOT FOR CERTIFICATION CHECKLIST
5.
6.
7.
Legal Notice of Public Hearing or of Plam~ed Improvement
List of publishing dates and newspapers ads xvere published in and copies of the bills
fron~ the newspapers
Mailing list of property owners
Speeches
hfformation Packet
Verbal statements transcribed ',/
All letters and written comments received
BE SURE TO KEEP COPIES OF ALL THIS INFOR~'IATION FOR THE TRANSCRIPT
PUT TOGETHER IN TRANSCRIPT FOR~'x,.I AND MAIL COPIES TO
1. Local Agency
2. Local Transportation
3. Public Hearings
4. Design
5. Land Acquisition
6. FFIVqA
The hearings section will send out the certifications
XX:hen the Final Design is approved you need to advertise tile Legal Notice of Intent for one
publishing date only and onh' on the projects that required a public hearing. You also need to mail
to all the people on )'our original mailing list plus anyone who may have requested to be notified of
the Intent.
If you have any questions or problems please don't hesitate to call my office. We will be glad to
guide you through the hearings process.
Sincerely,
Rickie Clark
Hearings Examiner
Phone #(317)232-6601
Indiana Department of Transportation
N755 Government Center North
Indianapolis, Indiana 46204-2217
RC:bp
Ci:y of Carme'_
DEPARTMENT OF ENGINEERING
April 7, 2000
Robin Thompson, PE, Transportation Group Manager
Ronald L. Penix, Assoc. Manger, Construction Services
Woolpert LLP
7140 Waldemar Drive
Indianapolis, Indiana 46268-4192
P&2: Additional Services #9 and #10 Per Contract # 1001.97.05
Dear Robin and Ron:
As we discussed, the City of Carrnel has a need for additional professional services, and pursuant to paragraph 2.4 of Section
2 of our current contract with Woolpert, Contract # 1001.97.05, dated October 1, 1997, I have requested and received from
you the proposed scope of services and fee estimate for the following work task:
Additional Services #9: City Center Dr. Phase I - Add'l Engineering Services Attachment "A'
Total Fee $122,604.00
Additional Services #10: City Center Dr. Phase II - Land Acquisition Services Attachment "B"p~~
Total Fee $25,300.00
Per our contract procedural requirements, I hereby approve of this additional professional services estimate, and grant you
the Notice to Proceed on providing these services.
Please be advised that all invoices for work on our original and this additional sen'ice contract should be billed
separately, and referenced by the original contract # and/or Additional Services # where applicable. Invoices
received without the Additional Services # referenced may be returned.
Thank you for your continued assistance in providing the City of Carreel with your professional, quality services. If you
should have any questions, please give me a call.
Sincerely,
M. Kate Weese, P.E.
City Engineer
Mayor James Brainard
Douglas Haney, City Attorney
Diana Cordray, Clerk Treasurer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
WOOLPERT
January 20, 2000
Ms. Kate Boyle-Weese, PE
City Engineer
City of Carmel
One Civic Square
Carreel, IN 46032
RE:
City Center Drive - Phase I
Construction Engineering Services
Fee Addendum Request
Dear Kate:
Per the scope of work and terms as described in our contract for providing full-time construction
engineering services to the City of Carmel, we are notifying you by this writing that we are currently
at our estimated fee budget amount for this project, and requesting an addendum to our contract.
Fee Addendum No. 1 dated June 28, 1999 (approved by city on August 9, 1999) estimated that we
would complete our scope of work on December 1, 1999. Under the terms of this contract and per.
the city' s request, Woolpert has continued to provide assistance to the city, on an as needed basis,
fight-of-way services and miscellaneous engineering services to complete the final right-of-way
acquisition. With these services and the continuing construction engineering services, we actually
reached our estimated fee amount as of December 31, 1999.
As you know, due to the right-of-way acquisition needed to complete the remainder of the project
was acquired on October 15, 1999, the general contractor (E & B Paving, Inc.) advised that due to the
late acquisition, they would not be able to complete the remaining work until the 2000 construction
season. At the present time, E & B's latest schedule anticipates they will be complete with the
remaining work on June 19, 2000. Of course, lost time for weather and other unforeseen delays are
not included in their projected schedule.
Based on the present schedule, should the city desire for Woolpert to continue to provide construction
engineering services for this project, the following is a breakdown of the additional fee that is
anticipated to complete the construction administration/observation scope of work:
WOOLPERT LLP
7140 Waldemar Drive · Indianapolis, Indiana 46268-4192
317.299.7500 · Fax: 317.291.5805 · www.woolpert.com
Ms. Kate Boyle-Weese, PE
City Engineer
January 20, 2000
Page 2
Project Manager
Resident Project Representative
Project Inspectors
Reimbursable Expenses
120 Hours @ $85.00/Per Hour = $10,200.00
1200 Hours @ $70.00/Per Hour = $84,000.00
400 Hours @ $65.00/Per Hour = $26,000.00
(Mileage, photographs, postage, etc.) = $ 2,404.00
TOTAL ADDITIONAL FEE (NOT TO EXCEED) = $122,604.00
The additional fee per the breakdown as noted above is an estimated cost required to complete the
scope of work for this project. Our man-hour breakdown is based on the construction of the project
including administration time to complete project close-out sometime around July 14, 2000. Per you
authorization, Woolpea will invoice for the actual time and reimbursable expenses incurred on a time
and materials basis.
If you have any questions or need additional information, please feel free to contact me.
Respectfully submitted,
WOOLPERT LLP
Ronald L. Penix
Associate
Manager, Construction Services
Cc:
Bill Dougheay, Woolpea LLP
Larry Manning, Woolpea LLP
Heather Probst, Woolpen LLP
Project file
G/SD/Site/55664/correspond
March 30, 2000
WOOLPERT
WOOLPERT LLP
7140 Waldemar Drive
Indianapolis, IN 46268-4192
317.299.7500
Fax: 317.291.5805
www. woolpert.com
Ms. Kate Weese
Caxmel City Engineer
1 Civic Square
Carmel, IN 46032
City Center Drive Phase II
Land Acquisition Services
Supplemental No. 9
Dear Kate:
Woolpert is please to submit the follow fees for Land Acquisition Services for the
above referenced project.
A,
Legal Description/Land Plats
Woolpert will revise and/or cream new legal descriptions, land plats and
transfer documents.
R/W Staking
Woolpert will stake the Permanent and/or Temporary right-of-way for each
parcel.
C,
Title Work
Woolpert will subcontract the Ti~e Work and all necessary updates to Land
Acquisition Services. Title work will consist of 20 year title and
encumbrance reports with a $5,000 guarantee. Title updates will be listed
separately.
D,
Land Acquisition/Management
Woolpert will provide expert help to the City of Cannel and its agents; this
may include plan revisions, meetings, appraising advice, buying advice.
Woolpert proposes to accomplish this work as listed below:
Ms. Kate Weesc
March 30, 2000
Page 2
Description
Not to Exceed
A. Legal Description/Land Plats: $500.00 ea x 12 parcels: $6,000.00
B. R/W Staking: $300.00 ea x 12 parcels: $3,600.00
C. Title Work: $400.00 ea x 12 parcels: $4,800.00
Title Work Updates: $75.00 ea x 12 parcels: $ 900.00
Land Acquisition/Management:
Hourly Rate See attached Sheet
D,
$10,000.00
Total: $25,300.00
Thank you for the opportunity to submit these fees, Woolpert is willing and able to
start immediately. If you have any question, please call.
Sincerely,
Robin B. Thompson, PE
Group Manager Transportation
55090
Ms. Kate Weese
March 30, 2000
Page 3
Classification
Project Manager
Senior Engineer
Project Engineer
Technician/CAD
R/W Engineer
Project Surveyor
Surveyor
Clerical
Field Crew (2 person)
WOOLPERT LLP
RATE SCHEDULE
4/1/2000
Bi!!in9 Rate
$110.00/hour
$90.00/hour
$60.00/hour
$50.00/hour
$90.00/hour
$65.00/hour
$50.00/hour
$45.00/hour
$105.00/hour
City 02: Carme'_
DEPARTMENT OF ENGINEERING
June 13, 2000
Mark Ray, Associate
Woolpert LLP
409 East Monument Avenue
Dayton, OH 45402-1261
RE: Additional Services #11 Per Contract # 1001.97.05
Dear Mark:
As we discussed, the City of Carmel has a need for additional professional services, and pursuant to paragraph 2.4 of Section
2 of our current contract with Woolpert, Contract # 1001.97.05, dated October 1, 1997, I have requested and received from
you the proposed scope of services and fee estimate for the following work task:
Additional Sen'ices #11: River Heritage Park Wetland Monitoring
Fee Schedule Year 1 Monitoring
Feat' 2 Monitoring
Year 3 A4ronitotqng
Feat' 4 Monitoring
Year 5 .A,lonitoring
Total Fee
Current APPROVED FEE
Attachment "A"
$3,850.00
$4,040. O0 (}Fill require separate NTP)
$4,250. O0 (l'Fill require separate NTP)
$ 4, 460. O0 (J~ill require separate NTP)
$4,680. O0 (}Fill require separate NTP)
$21,280.00
$3,850.00
Please be advised that the City of Camel is only providing you Notice to Proceed for the first year of the monitoring program.
We are not able to enter into contracts beyond the current year. Ho~vever, this contract may be extended in each of the future
years by a request of your office to again, submit your proposal reflecting the above services/amounts.
Per our contract procedural requirements, I hereby approve of this additional professional services estimate, and grant you
the Notice to Proceed on providing these services.
Please be advised that all invoices for work on our original and this additional service contract should be billed
separately, and referenced by the original contract # and/or Additional Sen'ices # where applicable. Invoices
received without the Additional Services # referenced may be returned.
Thank you for your continued assistance in providing the City of Carmel with your professional, quality services. If you
should have any questions, please give me a call.
Sincerely,
M. Kate Weese, P.E.
City Engineer
Mayor James Brainard
Douglas Haney, Department of Law
Diana Cordray, Clerk Treasurer
Joe Staehler, Department of Administration
Steve Engelking, Department of Conmmnity Services
Woolpert, Indianapolis Office
ONE CIVIC SQUARE CARMEL, INDIANA 46032
317/571-2441
April 28, 2000
WOOLPERT
WOOLPERT LLP
409 East Monument Avenue
Dayton, OH 45402-1261
937.461.5660
Fax: 937.461.0743
w,,~v. woolpert. com
Ms. Kate Boyle-Weese
City Engineer
City of Carreel
One Civic Square
Carreel, Indiana 46032
RE: River Heritage Park Wetland
Dear Kate:
As we discussed, attached is Woolpeas' proposal to perform the annual monitoring
of the wetlands mitigation at the River Heritage Park. The IDEM's 401 Water
Quality Certification for the 126th Street Extension project (7/15/98) specifies that the
mitigation be monitored by a qualified wetland scientist for a period of five years
with yearly reports submitted to IDEM. Our proposal covers the entire five-year
period beginning this year and ending in 2004. An annual cost increase of 5% is built
into the fee.
If you have any questions, please contact me.
Sincerely,
WOOLPERT LLP
Mark Ray 7
Associate
MR:bss
Attachment
Copy: Robin Thompson
09201 .WR.903
Direct: 937.341.9257
Internet: mark.ray@woolpert.com
J:\WR\Proposals\C\CARMEL\Ltr. Boyle-Weese.4.28.00.doc
~.3456 7e,9
IIAY%0 ? ',
RECEIVED
CITY
E, ENGINEEF,,v
ATTACHMENT A: SCOPE OF SERVICES
Woolpert Contact
Mark Ray, Project Manager
Services
The monitoring plan proposed in this document was developed to meet the monitoring requirements of
the Indiana Department of Environmental Management's 401 Water Quality Certification for the 126th
Street project. Woolpert LLP will be responsible for performing the monitoring.
The vegetation of the mitigation area will be documented during the growing season. Survival of the
planted trees and shrubs will be determined and a survival rate calculated, based on the specified numbers
of trees and shrubs to be installed. Herbaceous vegetation will be monitored by establishing a minimum
of five (5) randomly placed meter square plots in the mitigation area. A list of species present and
approximate percent cover of each species in each plot will be determined by visual estimation. A total
percent cover of each species in the mitigation area will be determined by averaging the cover of all
species over all plots.
In accordance with the Army Corps wetland delineation method, sampling at each of the monitoring plots
will include observations ofwetland hydrology, including observations of surface water depth or
groundwater depth below the surface. Soil samples will be analyzed to observe hydric soil characteristicS,
including grayish soil matrix colors, organic matter accumulation, hydrogen sulfide production,
concretions, and mottling.
Hydrologic monitoring will also include estimation of river stage throughout the growing season from
USGS gaging station data and/or stage data collected at the Indianapolis Water Company treatment plant.
Based upon groundwater monitoring data obtained prior to the construction of the treatment plant, the
groundwater in the mitigation area is expected to range around one foot above river stage. The goal will
be to determine if the groundwater remains within 12 inches of the surface (or above the surface) for more
than 20 continuous days during the growing season.
The data collected at each monitoring plot will be used to create a map of the wetland boundaries as
determined according to the Corps methodology.
The development of herbaceous vegetation in the peripheral upland areas that were graded during
construction will also be qualitatively assessed.
Several photo documentation points will be established within and around the mitigation area. Photos will
be taken at these consistent location from year to year.
Report Preparation
A report will be prepared for each monitoring year and will be submitted to the Indiana Department of
Environmental Management by December 31 of that year.
Woolpea Use Only
Reviewed As To Form:
Date:
Woolpert Professional Service Agreement
Apr. 28, 00 City of Carmel - Carreel, Indiana 1 PSA-1/00
The reports will give a brief summary of the field study, including a statement regarding the total area of
wetlands identified using the Army Corps of Engineers 1987 methodology. This summary will include a
description of the vegetative development in the mitigation area relative to the previous year. This entire
narrative section will be kept as short as possible, usually two (2) to three (3) printed pages. Compliance
with permit conditions will be discussed in each report relative to site conditions. Any remedial actions
recommended to be taken, or already undertaken, will be described.
Following the textual summary, the vegetative monitoring will be presented on Wetland Determination
Data Forms. The photographs will be mounted to sheets and labeled according to the photo
documentation plot number. The wetland boundary map will al'so be included in the final report.
The reports will generally follow this outline:
Introduction
· Purpose
· Date of field investigation
· Name of investigator(s)
· Summary of any alterations performed since previous sample
Methods
· Reference to Monitoring Plan Methods
- Vegetation Sampling
- Soil Sampling
- Hydrology
- Methods Changes (as necessary)
Summary of Results
· Summary of Vegetation, Soil and Hydrology Data
· Wildlife Use Observations
· Wetland Acreage
· Comparison with Results of Previous Year
· Compliance with Permit Conditions
· Wetland Determination Data Forms
Photos
Wetland boundaries map
Woolpea
Apr. 28, O0
Professional Service Agreement
City of Carmel - Carmel, Indiana
2 PSA-1/O0
ATTACHMENT B: COMPENSATION
Lump Sum Summary
First Year Monitoring ..............................................................................................................
Second Year Monitoring .........................................................................................................$4,040
Third Year Monitoring ............................................................................................................$4,250
Fourth Year Monitoring ..........................................................................................................$4,460
Fifth Year Monitoring .............................................................................................................$4,6110
Total Lump Sum Fee ...........................................................................................................$21,280
Reimbursable Expenses
Reimbursable expenses are direct expenses including but not limited to the following:
Travel
· Lodging
· Meals
· Telephone and fax
Copying
· Shipping/overnight delivery
· Prints
· Computer time
· Purchased plant materials
J:\WR\Proposals\C\CARMEL\Proposal.Boyle-Weese.4.28.00.doc
Woolpert
Apr. 28, 00
Woolpert Use Only
Reviewed As To Form:
Date:
Professional Service Agreement
City of Carmel - Carmel, Indiana
3 PSA-1/00
CityofCarmel
DEPARTMENT OF ENGINEERING
November 27, 2000
Ronald I ,. Penix, Manager, Construction Services
I>~obin Thompson, PE, Transportation Group Managcr
Woolpetl LI ,P
7140 Waldomar Drive
Indianapolis, Indiana 46268-4192
RE: Additional Setvices #12 Per Contract # 10{}1.97.1}5
Dear Rim and l>,obin:
As v,,c discussed, the Cil5 of Carlrill litiS tl llged l~3r additional prtlli:xsional scrx iccs, and pursuant to paragraph 24 o1' ,'Section
2 of our cul rent contract x~iih ~oolpcrt, Contract # 1001.97.05, dalcd Octobcl I, 1997, 1 hax c requested and rccci~cd li'oIn
5uI,t tile proposed scope ol' scr~,iccs tiled 1~2c cstinmtc li_~r the li,~llowing v, ork task:
# 12 Additional Professinnal Services - Cnnstruction Inspection liar City Center Drive Phase 11
Attachment "A" Fee: S45,{J84.l}(J
Per our c,,mtract procedural rcquirclnents, I hereby, approve of this additional prolUssional services cstin/aic, alY. l grant you
the Notice to Proceed on providing thcsc services
Please bc advised that work on Illis additional scrx ice contracl, in addilion D existing contracts, should bc billed on separate
invoices. and should be relYrented to the apl}rol}riate Additional Services #. 'l hank y,,lu lilr your conlimped assistance ill
providing the City of Carmcl will/~.otn' pr,.~li2ssional. qltalil} services/fvttu sh,,luld havc an5 qucslioI/s, plcasc give mca call
Sinccrdy,
M. Katc Wcesc, P E
City Ih~ginccr
cc: Mayor J amcs I ~raimn'd
I)oug 1 It!Bey
Joc Stachlcr
Stcvc Engclking
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
October 11,2000
WOOLPERT
WOOLPERT LLP
7140 Waldemar Drive
Indianapolis, IN 46268-4192
317.299.7500
Fax:317.291.5805
City Engineer
City of Carmel
One Civic Square
Carmel, IN 46032
City Center Drive - Phase I
Construction Engineering Services
Fee Addendure Request
Dear Kate:
Per the scope of work and terms described in our contract for providing full-time
construction engineering services to the City of Carmel, we are notifying you by
this writing, that once again we have reached our estimated fee budget amount for
this project and are hereby requesting an addendum to our contract.
Fee Addendure No. 2 dated January 20, 2000 (approved by City on April 7, 2000)
estimated that we would complete our scope of work, including project close-out
on or around July 14, 2000. This schedule was based on the contractor's (E & B
Paving) schedule for completing their work on or around June 19, 2000. As always,
we have made a prudent effort to monitor and control our field services budget on
this project, actually reaching our estimated fee amount for our most recent fee
addendure on September 22, 2000.
Due to utility conflicts, phasing and sequencing difficulties, lost time due to
inclement weather and other reasons, the contractor missed their tentative
completion date of June 19. E & B Paving has recently submitted a revised
schedule, indicating they will complete the project around November 22, 2000. As
I'm sure you are aware, we are finally beginning to see the light at the end of the
tunnel on this project, no pun intended!
Based on the latest project schedule, and should the city desire for Woolpert to
continue to provide construction engineering services for this project, the following
is a breakdown of the additional fee that is anticipated to complete the construction
administration/observation scope of work:
Mrs. Kate Weese, PE
City Engineer
October 11, 2000
Page 2
Project Manager 40 Hours @ $85.00/Per hour ~- $ 3,400.00
Resident Project Representative 400 Hours @ $70.00/PerHour~- $ 28,000.00
Construction Record Documents,
Close-out and Final Records 180 Hours @ $70.00/PerHour=$12,600.00
Reimbursable Expenses (Mileage, photographs, postage, etc.) = $ 1,084.00
TOTAL ADDTITIONAL FEE (NOT TO EXCEED) = $ 45,084.00
The additional fee, per the breakdown as noted above is an estimated cost required
to complete the scope of work for this project. Our man-hour breakdown is based
on the contractor' s schedule for construction of the project including administration
time to complete project close-out sometime around the end of this year. Per your
authorization, Woolpea will invoice for actual time and reimbursable expenses
incurred on a time and material basis.
If you have any questions or need additional information, please feel free to contact
file.
Respectfully submitted,
Manager, Construction Services
Ce:
Bill Dougherty, Woolpert LLP
Heather Probst. Woolpert LLP
Project File
File: G/SD/Projects155664/Scope Change #3.doc