Auto. Bus. Machine (Rider)/CCC Automated Business Machines C /6r ev. 0/
Communications Dept.-2001
Maintenance—Document Shredder
Appropriation#515.01
Contract Not To Exceed$145.00 APPROVED, AS TO
FORM BY:, _
RIDER TO GOODS AND SERVICES AGREEMENT
This Rider to the Goods and Services Agreement ("Agreement") executed by Automated Business
Machines ("Vendor") and the City of Carmel, Indiana ("City") on August 19, 1998 (City Contract No.
0819.98.01), is hereby entered into by and between the City, acting through its Board of Public Works
and Safety, and Vendor on this `5 day of ((/i //(\(_ 200/
WHEREAS, on January 1, 2001, the City instituted a mandatory "purchase order system" for the
City's purchase of all goods and services exceeding Two Hundred Fifty Dollars ($250.00) in value; and
WHEREAS, in order to operate under this "purchase order system", every City contract must
contain an estimate of the cost of providing goods and services to the City pursuant to such contract, and
the City must rely on this estimate when encumbering sufficient monies to pay for same.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. The above Recitals are incorporated herein as though they were fully set forth below.
2. Vendor estimates that the total cost for all goods and services ("Goods and Services") provided
to City pursuant to the Agreement during calendar year 2001, which consists of the maintenance of the
City document shredder Model #GBC1656S, serial #DE09019, or its replacement, will not exceed
$145.00 (the "Estimate").
3. City agrees to prepare a purchase order setting aside the sum of the Estimate to pay for the
Goods and Services provided during the time period covered by the Estimate, and to indicate budget
appropriation number 515.01 as being that from which such Goods and Services are to be paid on said
purchase order.
4. Vendor agrees to notify City, in writing, when the total cost for all Goods and Services provided
to City by Vendor pursuant to the Agreement during the time period covered by an Estimate reaches the
amount of the Estimate.
5. Vendor agrees that it will not provide any Goods or Services to City during the time period
covered by an Estimate if the provision of same would cause the total cost of the Goods and Services
provided to City during such time period to exceed the Estimate amount, without prior written City
approval.
6. This Rider shall continue in effect from year to year, unless earlier modified or terminated in
writing by the parties hereto, except that this Rider shall automatically terminate on the date on which the
Agreement itself is terminated.
7. The terms of this Rider shall supercede any contrary terms or conditions contained in the
Agreement. All Agreement terms and conditions not so affected shall remain in full force and effect, are
incorporated herein by this reference and shall apply to this Rider as well.
[Z.Wdmin\BP WUStoMer\Contracts&Formal Documents\RIDER-Automated Business Machines-COMM Dept doc8122101
Automated Business Machines
Communications Dept.-2001
Maintenance—Document Shredder
Appropriation#515.01
Contract Not To Exceed$145.00
IN WITNESS WHEREOF, the parties hereto have made and executed this Rider as follows:
CITY OF CARMEL, INDIANA ("CITY") AUTOMATED BUSINESS MACHINES
By and through its Board of Public Works
and Safety
BY: BY:
James Brainard, Presiding Officer
Date: nvj �J1 G�
Printed Name
Mary At Burke, Member Title
Date: ID ,3-01 5 S 4
[� FID/SSN:
Lci lV1„t O1Ti(oAN
Date: I// q)0 )
Billy alker, Member
Date: a-Jaw
ATTEST:
(` Diana Cordray, IMCA, CIerk-Treastrrer Date: PCC - C -��, J
NAFFS Fuser data\Admin\BPW JStohier\Contracts&Formal Documents\RIDER-Automated Business Machines-COMM Dept.doc8/10/01]
INDIANA RETAIL TAX
PT
City of Carmel armel CERTIFICATE NO. 03 201 5M 002 0 PAGE
� PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 4024
35-6000972
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032 VOUCHER. DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 SHIPPING LABELS AND ANY CORRESPONDENCE.
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
07/30/2001
Automated Business Machines Carmel Clay Communications Center
VENDOR 5060 E. 62nd Street, Ste 140 SHIP 31 1st Avenue N.W.
Indianapolis, Indiana 46220 TO Carmel, Indiana 46032
CONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
1 each For calendar year 2001 for maintenance of shredder $145.00 $145.00
P _ n/It
(P _ r'l Al
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
Communications 515.01 PAYMENT $145.00
• A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS - I HEREBY CERTIFY THAT THERE IS A UNOBLIGATED BALANCE IN
•SHIP PREPAID. IS APPROPRIATION UFFICIEC FOR THE ABOVE ORDER.
• C.O.D.SHIPMENTS CANNOT BE ACCEPTED. '
ORDERED B
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITL Th
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
DOCUMENT CONTROL NO. 0 4 0 2 4 CLERK-TREASURER
VENDOR COPY
November 7, 2001
Mr. Roy Yates
AUTOMATED BUSINESS MACHINES
5060 East 62nd Street, Suite 140
Indianapolis, IN 46220
RE: Rider to Goods and Services Agreement
Dear Mr. Yates:
On October 3, 2001, the Board of Public Works and Safety approved the above-
referenced Rider Agreement to your Goods and Services Agreement. A fully executed
copy of that Rider is enclosed for your records.
If you have any questions or concerns, please do not hesitate to contact me at
317.571.2413.
Sincerely,
copy
Carrie A. Gallagher
Deputy Clerk-Treasurer
Enclosure