Advanced Business Conc(2)/CCC l/i ( iAk. /i)/(1 (/ Cl
Advanced Business Concepts
Communications Dept.-2002
Maintenance—Fax Machine
Appropriation#515.01;P.O.#4074
Contract Not To Exceed$200.00 APPROVED,
FORM BY:
RIDER TO GOODS AND SERVICES AGREEMENT
This Rider to the Goods and Services Agreement ("Agreement") executed by Advanced Business
Concepts ("Vendor") and the City of Carmel, Indiana ("City") on December 18, 1996 (City Contract No.
not available), is hereby entered into by and btween the City, acting through its Board of Public Works
and Safety, and Vendor on this /9 frl day of L D C>>�i z�-a1 , 200L.
WHEREAS, on January 1, 2001, the City instituted a mandatory "purchase order system" for the
City's purchase of all goods and services exceeding Two Hundred Fifty Dollars ($250.00) in value; and
WHEREAS, in order to operate under this "purchase order system", every City contract must
contain an estimate of the cost of providing goods and services to the City pursuant to such contract, and
the City must rely on this estimate when encumbering sufficient monies to pay for same.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. The above Recitals are incorporated herein as though they were fully set forth below.
2. Vendor estimates that the total cost for all goods and services ("Goods and Services") provided
to City pursuant to the Agreement during calendar year 2002, which consists of the maintenance of
Muratec F60 fax machine serial number 10001004,will not exceed$200.00 (the"Estimate").
3. City agrees to prepare a purchase order setting aside the sum of the Estimate to pay for the
Goods and Services provided during the time period covered by the Estimate, and to indicate budget
appropriation number 515.01 as being that from which such Goods and Services are to be paid on said
purchase order.
4. Vendor agrees to notify City, in writing, when the total cost for all Goods and Services provided
to City by Vendor pursuant to the Agreement during the time period covered by an Estimate reaches the
amount of the Estimate.
5. Vendor agrees that it will not provide any Goods or Services to City during the time period
covered by an Estimate if the provision of same would cause the total cost of the Goods and Services
provided to City during such time period to exceed the Estimate amount, without prior written City
approval.
6. This Rider shall continue in effect from year to year, unless earlier modified or terminated in
writing by the parties hereto, except that this Rider shall automatically terminate on the date on which the
Agreement itself is terminated.
7. The terms of this Rider shall supercede any contrary terms or conditions contained in the
Agreement. All Agreement terms and conditions not so affected shall remain in full force and effect, are
incorporated herein by this reference and shall apply to this Rider as well.
[Z:Wdmin\BP WUStohler\Contracts&Formal Documents BIDER-Advanced Business Concepts 2002- COMM Dept docl l/19/01]
Advanced Business Concepts
Communications Dept.-2002
Maintenance—Fax Machine
Appropriation#515.01;P.O.#4074
Contract Not To Exceed$200.00
8. The effective date of this Rider shall be the date on which it is last signed by a party hereto.
IN WITNESS WHEREOF, the parties hereto have made and executed this Rider as follows:
CITY OF CARMEL, INDIANA ("CITY") ADVANCED BUSINESS CONCEPTS
By and through its Board of Public Works
and Safety
BY: BY: ) �,/
ft" /4-a---"Y id /LLP 11 � 0
J es Brainard, Presiding�Off cer �Q r ! e l
, h Q /1 ✓1
Date: 6 j`—G""
� k Printed Name/J
C.9/t�rae alanger
Mary 2 uri1c MembJ�er Title
Date: /S— /7- 0/ FID/SSN: 36 - 2000 597
J414 Alai-, Date: ii �5 - 0/
Billalker, Member
Date: /k-/1.. 0
ATTES
, 6, , -
Ca4t.szi
Diana Cordray, IMCA, Clerk . surer
Date: / - if; - c"
[Z.Ndmin\BP\WStchler\ContractS&Foimal Documents\RIDER-Advanced Business Concepts 2002- COMM Dept.docl I/19/01]