Frank E. Irish, Inc/CPDFrank E. Irish, Inc.
Police Dept.-2001
Maintenance - Heating/AC Systems - Buildings # 11, # 15, #30
Appropriation #1110-515-01; P.O. #05978
Contract Not To Exceed $4,200.00 APPROVED, AS IO
RIDER TO GOODS AND SERVICES AGREEMENT
This Rider to the Goods and Services Agreement ("Agreement") executed by Frank E. Irish, Inc.
("Vendor") and the City of Carmel, Indiana ("City") on November 5, 1997 (City Contract No.
~d Safety, and Vendor on this _
WHEREAS, on January 1, 2001, the City instituted a mandatory "purchase order system" for the
City's purchase of all goods and services exceeding Two Hundred Fifty Dollars ($250.00) in value; and
WHEREAS, in order to operate under this "purchase order system," every City contract must
contain an estimate of the cost of providing goods and services to the City pursuant to such contract, and
the City must rely on this estimate when encumbering sufficient monies to pay for same.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. The above Recitals are incorporated herein as though they were fully set forth below.
2. Vendor estimates that the total cost for all goods and services ("Goods and Services") provided
to City pursuant to the Agreement during calendar year 2001, which consists of labor and materials to
provide seasonal maintenance on heating and cooling systems at Buildings #1 I, #15, and #30, will not
exceed $4,200.00 (the "Estimate").
3. City agrees to prepare a purchase order setting aside the sum of the Estimate to pay for the
Goods and Services provided during the time period covered by the Estimate, and to indicate budget
appropriation number 1110-515-01 as being that from which such Goods and Services are to be paid on
said purchase order.
4. Vendor agrees to notify City, in writing, when the total cost for all Goods and Services provided
to City by Vendor pursuant to the Agreement during the time period covered by an Estimate reaches the
amount of the Estimate.
5. Vendor agrees that it will not provide any Goods or Services to City during the time period
covered by an Estimate if the provision of same would cause the total cost of the Goods and Services
provided to City during such time period to exceed the Estimate amount, without prior written City
approval.
6. This Rider shall continue in effect from year to year, unless earlier modified or terminated in
writing by the parties hereto, except that this Rider shall automatically terminate on the date on which the
Agreement itself is terminated.
7. The terms of this Rider shall supercede any contrary terms or conditions contained in the
Agreement. All Agreement terms and conditions not so affected shall remain in full force and effect, are
incorporated herein by this reference and shall apply to this Rider as well.
Frank E. Irish, Inc.
Police Dept.-2001
Maintenance - Heating/AC Systems - Buildings #11, #15, #30
Appropriation #1110-515-01; P.O. #05978
Contract Not To Exceed $4,200.00
8. The effective date of this Rider shall be the date on which it is last signed by a party hereto.
1N WITNESS WHEREOF, the parties hereto have made and executed this Rider as follows:
CITY OF CARMEL, INDIANA ("CITY")
By and through its Board of Public Works
and Safety
ary ~urke, Member
Date: ] c9~'/~ '-- J
Date:
FRANK E. IRISH, INC. ("VENDOR")
BY:
RICHARD S. IRISH
Printed Name
CONTROLLER
Title
FID/SSN: 35-1083972
Date: 12/03/01
ATTE ? . ,
D~ana Cordray, IMCA, Clerk Tre surer
D~te ~ / '~
Fr' r,,lK E. IRISH I!'qC
Mechanical Contractor
P, O. Box 11108 625 East 11 th Street
Indianapolis, Indiana 46201
Telephone: (317) 636-2337 FAX: (317) 687-2206
To: CARMEL CIVIC SQUARE BUILDING CORP.
ATTN: DAVE BRANDT
One Civic Square
Carmel, Indiana 46032
PROPOSAL
H V A C INSPECTION
CARMEL CITY BUILDINGS
~o.,: 571 - 2488 o..:
~FAX 571 - 2409 9/19/1997
Furnish labor and miscellaneous material to ~rovide seasonal maintenance on
heating and cooling systems at the facilities listed below.
Four (4) visits per year wilt be scheduled - - two for heating / two for cooling.
All pertinent items will be inspected -
heat exchangers, safeties, refrigerant charge, etc.
Customer will provide and replace air filters.
Building #11 First Avenue
Building #15 First Avenue
Building #30 West Main
Customer will be billed twice yearly ($548.00/each invoice).
Contract will automatically renew, unless cancelled by either party
thirty days prior to expiration date.
TWENTY-FOUR SERVICE INFORMATION WILL BE DISPLAYED ON EQUIPMENT.
HOUR
t WE PROPOSE hereby to ~rnlsh matert~ and labor -- complete in accordance with the~ specifications. ~r the sum DE
ONE THOUSAND NINETY - SIX AND NO / 100 YEARLY dollam(S 1,096.00
NET THIRTY (30) DAYS.
,,,,,,..,,,,,.,....,,,..,...,..,, .... ,,.E.
ourcm,r,L~nerh,,.ar~fl~.tornado. andolhernn-ps~umuruut~OurworkesamrullyN~E:ThIsp [ y ~raw ervlce Department
c,~r~ by Workmen's U m ~n~ o ~ r~ 'e by us if no accep ed w h n 3 0 days.
)ACCE~CE OF PROPOS~ -- The prices. specff(cations and conditions are ~tisfacto~ and are hereby accepted. You a~ authorized to do
the work as specified. Payment will be made ~ outlln~ above.
Signature Date SIgnature. Date
EXHIBIT A page I of 15
F NK E. IRISH INC
PROPOSAL
Mechanical Contractor P-ge .o. 1 or 1
P.O. BOx 11108 625 East 11th Street
Indianapolis, Indiana 46201 H V A C INSPECTION
Telephone: (317) 636-2337 FAX: (317) 687-2206
CARMEL FIRE STATIONS
To: CARMEL CIVIC SQUARE ~)UILDING CORP.
ATTN: DAVE BRANDT
One Civic Square ,,o,,: 571 - 2488
Carmel, Indiana 46032 ~FAX 571 - 2409 9/19/1997
We hereby submit spect~catlons and esttfnates for:
Furnish labor and miscellaneous material to provide seasonal maintenance on
heating and cooling systems at the Fire Stations listed below.
Four (4) visits per year w~]l be scheduled -
two for heating / two for cooling.
All pertinent items will be inspected -
heat exchangers, safeties, refrigerant charge, etc.
Customer will provide and replace air filters.
Station #1
Station #2
Station #3
Station #4
Customer will be billed quarterly ($743.75/each inspection).
Contract will automatically renew, unless cancelled by either party
thirty days prior to expiration date.
TWENTY-FOUR SERVICE INFORMATION WILL BE DISPLAYED ON EQUIPMENT.
HOUR
TWO THOUSAND NINE HUNDRED SEVENTY - FIVE AND NO / 100 YEARLY dollars(8 2,975.00
NET THIRTY (30) DAYS.
2
Date
EXHIBIT A Damp ? ~ 1~ ......
FR41'qK E. IRISH INC
PROPOSAL
Mechanical Contractor
P.O. Box 11108 625 East 11th Street
Indianapolis, Indiana 46201
Telephone: (317) 636-2337 FAX: (317) 687-2206
To: CARNEL CIVIC SQUARE BUILDING CORP.
ATTN: DAVE BRANDT
One Civic Square ,,o,~: 571 - 2488
Carmel, Indiana 46032 ~.FAX 571 - 2409
~,¢e No. 1 or 1 P~-
H v A C INSPECTION
CARMEL CIVIC CENTER
10/02/1997
Y
/ Weherebysubmllspe:lflcationsandesl. lmates~or:
Furnish labor and miscellaneous material to provide seasonal maintenance on
heating and cooling systems at the Carmel Civic Center.
Four (4) visits per year will be scheduled ~
two for heating / two for cooling.
All pertinent items will be inspected -
heat exchangers, safeties, refrigerant charge, etc.
Customer will provide and replace air filters.
Customer will be billed twice yearly ($796.00/each invoice).
Contract will automatically renew, unless cancelled by either party
thirty days prior to expiration date.
TWENTY-FOUR HOURS SERVICE INFORMATION WILL BE DISPLAYED ON EQUIPMENT.
· / WI~ PROPOSI~ hereby to furnish material and labor -- complete in accordance with these specifications, For the sum of:
THREE THOUSAND ONE HUNDRED EIGHTY - FOUR AND NO / 100 dollarsiS 3,184.00
Payable as Ibllows:
NET THIRTY (30) DAYS.
,~.. ~,..,. ,.. ,..,,.,,,.- a ~...,,..,. ,...,..,.,,, ,,~,,, .,.,k,....,...~,,,. o, ~y. ~o.. E SHAW, Serv ice Department
NOTE: This proposal may b~ wRhdtawn
C ACC~C~ OF PROBOS~ -- The prlc~s, specfflca[ions and conditions are ~tisracto~ and are hereby acceptS. You are authorized to do
the work a~ specified. Payment wfil ~ made as outlined above.
Slgnatur~ Date Signalum Date
EXRIBIT A na~e ~ aF 1~
FR4NK E. IRISH II"qC,
PROPOSAL
Mechanical Contractor F~geNo..__.L._lor 1
P.O. Box 11108 625 East 11th Street fjo..,,.~:,.o -'~
Indianapolis, Indiana46201 H V A C INSPECTION
Telephone: (317) 636-2337 FAX: (317) 687-2206
CARMEL POLICE DEPARTMENT
To: CARMEL POLICE DEPARTMENT
ATTN: DAVE BRANDT
One Civic Square ~.o~,: 571 - 2488
Carmel. Indiana 46032 ,,FAX 571 - 2409 10/02/1997
~We hereby submit specifications and estimates For:.
Furnish labor and miscellaneous material to provide seasonal maintenance on
heating and cooling systems at the Carmel Police Department.
Four (4) visits per year will be scheduled -
two for heating / two for cooling.
All pertinent items will be inspected -
heat exchangers, safeties, refrigerant charge. etc.
Customer will provide and replace air filters.
Customer will be billed twice yearly ($1,050.O0/each invoice).
Contract will automatically renew. unless cancelled by either party
thirty days prior to expiration date.
TWENTY-FOUR HOURS SERVICE INFORMATION WILL BE DISPLAYED ON EQUIPMENT.
PROPOSE hereby to ~rnish material and labor -- complete in accordance with these sp~i~cations. mr the sum oE
FOUR THOUSAND TWO HUNDRED AND NO / 100 dollam(8 4,200,00
NET THIRTY (30) DAYS.
~,~,, ,.,,~,. ~m ~ ~.~ .,,,~d ,,.ly ,,,,,,, ~.,., o.l~..,,. ~,, ~',,,...,, ~,.. ~h~,~ o~rDUAa~E SHAW Serv ice Department
/ACCE~CE OF PROPOS~ -- The prices. specifk'ations and conditions are ~tisfacto~ and are hereby accepted. You are authorized to do
[ the work as specified. Payment will be made as outlined above.
~BZT A page 4 of 15
EXHIBIT A page 5 of 15
Carmel Civic Center
City Hall & Police Station
Cannel, Indiana
HVAC SERVICE CONTRACT
Equipment Summary
'APPENDIX 2"
WORK CODE
E,I
E, I
E,I
E,F,I
E,I
Et I
E,I
E,I
E,I
E,I
OUANTr~Y
1
2
!
2
2
1
2
1
39
9
2
POLICE STATION
TAG
EB-1
UH-1, -2
CUH-I
MU-I, -2
P-l, -2
CP-1
CT-I, -2
WH-I
101-116
201-216
301-307
EF-1, -9
CU-1, -2
DESCRIPTION
Brasch #105LW48043 105 KW, 480V-
3-60HZ Electric Boiler
Modine Unit Heaters #HES0 5 KW,
460V-3-60HZ
Q-Mark CUC-RFF-1600-6KW-480V
Env. Technologies, UFC-2500 & UFC-
2000. 21 KW & 15 KW, 460V-3-601[Z
Loop Water Pumps, Bell & Gossett End
Suction Centrifugal Pumps, 15 HP,
460V-3-60HZ
Marathon Electric CC Pumps, 1/20 lIP,
iISV-I-60HZ
Evapco LSWA-2002 Cooling Tower,
480V-3-60HZ
Lochinvar Water Heater #240-MP-36,
36 KW, 480V-3-60HZ
Enercon Water Source Heat Pumps
Exhaust Fans
Water Cooled Condensing Unit,
Copeland Model W2WH-0500 Stons-
480V-3-60HZ
EXHIBIT A page 6 of 15
Cannel Civic Center
Equipment Sunmary
Page Two
CITY HALL
WORK CODE OUANTITY TAG
E, F, I 4 AHU-I, 4
E,I 2 RF-I&-2
E, I 13 " EF-I, -13
E, I I CH=I
E, I I ACC-1
E, I 2 P-I &-2
E,I 2 UH-I&-2
E, I 4 WH-1, 4
E, I 7 CUH-1, -7
E, F, I 49 W101-118
W201-209
VV301-322
E,I 1
DESCRIPTION
Air Handlem with Electric Heating Coils
AHU Return Fan RF-I, RF-2
Exhaust Fans
Carrier Chiller, 3-stage
Air Cooled Condenser
Chilled Water Pumps, 5 HP, 460V-3-
60HZ
Unit Heaters, 5 KW, 460V-3-60HZ
Water Heaters
Cabinet Unit Heaters
VAV Boxes with heating coils and filters
Expansion Tank for ChillM Water System
Air Filter Schedule
Ouantity Equipment Filters Chanaes/vr. Total
4 Air Handlers 6 - 12 x 24 x 4 pleated 3 18
12 - 24 x 24 x 4 pleated 3 36
2 Make-Up Air Handlers 4 - 20 x 25 x 2 pleated 3 12
* Each filter has 2" throw away pre-~lter that must be replaced, also.
NOTE: Filter changes on VAV boxes, heat pumps and cabinet unit heaters will be performed 'by the
Buyer's own staff and shall not be included in this contract.
EXHIBIT A page 7 of 15
Camel Civic Center
HVAC Service Contract
Page Three
Equipment
Services
E:
All of the above plus an oil analysis and calibration of all
operating controls; Meg-ohm compressors and condenser
fan motors to ground. Exercise unloaders.
Condenser
I:
Check arid verify proper operation of controls, motor and
electrical; lubricate; fully clean unit; replace belts as
necessary. Check for refrigerant leaks, verify operation
of all (6) stages of head pressure control system fan
control. Buyer's own forces will clean coils and clean
debris from unit.
As above.
Air Handler
I:
Check and verify proper operation of fan and motor;
lubricate and replace belts as necessary; clean coils and
dampers; check electrical operation. Check cooling
coils and mixing valves.
E: As above, plus verification of damper actuation.
VAV boxes
Verify .integrity of ductwork and iniet/outlet connections;
check for proper damper operation; lubricate and check
for proper operation; clean.
E: As above.
Duct Heaters
I:
E:
Check wiring, check continuity and current draw on all
elements, inspect safety controls
All the above, plus exercise and field check the operation
of all safety controls and interlocks.
EXHIBIT A page 8 of 15
Camel Civic Center
HVAC Service Contract
Page Four
Eouinment
Services
Expansion Tank
Hallway and Vestibule Cabinet
Unit Heaters
I: Check that valves are open to tank, check tank for leaks,
check for proper air charge
I: Lubricate motors, inspect wiring, check controls.
E: All the above, plus calibrate controls and exercise all
safeties.
NOTES:
1.
Water treatment is included for the closed loop system as well as the cooling towers;
analysis and chemicals for the closed loop system are to be provided. Bi-monthly water
treatment checks will be included per the schedule in Appendix l, for the cooling towers
and closed loop networks.
Reports from each inspection and evaluation visit will be submitted to the Buyer within 5
working days after technician's visit.
An allowance shall be included to provide some trouble-shooting assistance (as required)
with the four (4) Graham #1575 AC Frequency Drives. These units were out of warranty
after March 1993.
All Johnson Controls instrumentation/controls are fully excluded from Sellers responsibility.
cc: 932404tm.doc
EXHIBIT A page 9 of 15
'APPENDIX 3"
Equipment
Cannel Civic Center
City Hall & Police Station
Carreel, Indiana
HVAC SERVICE CONTRACT
SERVICE DETAIL
Services
Electric Boiler & Water Heaters
I:
E:
Check wiring, controls and safety devices; check relief
valve; blow-down and remove sediment; temperature
control check; perform electrode check for continuity,
measure current draw, check for leaks.
All of the above, plus full manual unit flush and piping
check.
Unit Heaters
I:
Check wiring, controls and safety devices; clean fhn and
lubricate; measure current draw; clear air distributors;
check temperature.
All of the above plus check thermostat calibration and
motor integrity.
Pumps
I:
E:
Check packing or mechanical seal; lubricate bearings
and/or coupling as required; check piping integrity;
inspect wiring and starter; measure operating amps;
note operating pressures; verify flow. Clean strainers.
All of the above, plus thorough cleaning of windings and
couplings; verify gauge accuracics by use of dead load
tester. Check and record suction and discharge
pressures.
Exhibit A page 10 of 15
Cannel Civic Center
HVAC Service Contract
Page Two
Equipment
Services
Heat Pumps
I:
E:
Check unit operation and verify temperatures and
pressures are within specs; lubricate bearings, dampers
and blower motors; inspect wiring and starter; measure
operating drops; verify controls operation; verify
refrigerant charge; note and record all pressures; check
reversing valve. Clean condensate pan, drains and
P-traps.
All of the above, plus complete cleaning of all coils and
motor windings; change oil as required.
Cooling Towers
I:
Full inspection of unit for scale build-up, corrosion or
fouling; check spray nozzles, drain system; heaters;
verify controls operation; clean sump; check belts;
lubricate; check water treatment; drain and wiaterize per
schedule, check spray pump operation.
All of the above plus clean fans, test all contrt~l limits
and inspect all control limits and inspect all flow
channels; clean unit as required.
Exhaust Fans
I: Verify proper operation, clean fan and fully lubricate;
checkelectrical; verify integrity of electrical service.
E: As above.
Chillers & Compressors
I;
Check and verify controls operation, valves and oil
temperature control; lubricate; inspect coupling; verify
oil level and refrigerant charge; note at[ critical
pressures. Check compressor oil levels, check waterside
pressure differentials, check sight glasses, crankcase
heaters. Cheek for reffigerant leaks, check unloaders,
log operating conditions.
EXHIBIT A page 11 of 15
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EXHIBIT A page 12 of 15
LIST Of MAINTAINED EQUIPMENT
BUILDING Station ff2
QTY. SYSTEM COMPONENT(S)
1 Split System #1
1 Furnace
1 Air Conditioner
AGREEMENT NO.
PAGE 2 OF 4
RATING
MODEL TON/HP ' LOCATION
MANUFACTURER
Janitrol GDRI-100-4 loo,oo BTU
Janitrol CE36-1GB 3 Ton
Split System f2
I Furnace Janitrol GDPI100-4 loo,oo0 BTU
1 Air Conditioner Janitrol CE36-1GB 3 Ton
1 Unit Heater
2 Thermostats
Reznor Bay Area
Services provided to the components listed above are governed by the terms and conditions within this
agreement numbered above.
EXHIBIT A pare 13 of 15
·
LIST OF MAINTAINED EQUIPMENT AGREEMENT NO.
BUILDING Station #3 PAGE 3 OF 4
RATING
OTY. SYSTEM COMPONENT(S) MANUFACTURER MODEL TON/HP LOCATION
I Split System #1
I Furnace Lennox G10R23-11-2 1 lo,0o0 BTU
1 Air Conditioner Janitrol CE36-16B 3 Ton
Split System ~
1 Furnace Lennox G10R23-110-2 110,000BTU
1 Air Conditioner Janitrol CE36-16B 3 Ton
2 Unit Heaters Bryant Bay Area
2 Thermostats
Services provided to the components listed above are govemed by the terms and conditions within this
agreement numbered above.
EXHIBIT A page 14 of 15
?~~~~~~~~~~:-.
~.IST OF MAINTAINED EQUIPMENT AGREEMENT NO.
BUILDING Station #4 PAGE 4 OF
RATING
QTY. SYSTEM COMPONENT(S) MANUFACTURER MODEL TON/HP LOCATION
1 Split System #1
1 Furnace Carrier 58LS900510 90,000 BTU
1 Air Conditioner Carder 38GS036350 3 Ton
Split System #2
1 Furnace Carrier 58LS900510 90,000 BTU
1 Air Conditioner Carrier 38GS036350 3 Ton
2 Unit Heaters Reznor Bay Area
2 Thermostats
Services provided to the components listed above are governed by the terms and conditions within this
agreement numbered above.
EXHIBIT A page 15 of 15