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Ice Miller /HR Dec-I;-O[ O9:Zgam From-ICE MILLER .1 Department of Human Resources Contract Not-To-Exceed $1,500.00 Line Item #1201/404 Consulting Purchase Order No. 4966, T-841 P OnZ/O04 R-554 December l g, 2001 APPROVED, AS TO FORM BY:~ Mr. Douglas Haney City Anomey City of Carmel One Civic Square Cannel, IN 46032 Re: Engagement of lee Miller for Legal Services Dear Doug: We are pleased that you have asked us to assist the City of Cannel, Indiana (the "City") in restating its flexible benefit plan to meet the regulations under Section 125 of the Imernal Revenue Code of 1986, as mended (the "Section 125 Plan"). This letter is intended to discuss the scope of our relationship with you, including the nature of this assignment, the work we anticipate performing for you, and our fees and costs associated with that work. Nature and Sco~e of Assignment Based on our conversation, it is our understanding that we will bc representing the City in connection with the regulatory issues and requirements associated with the restatement of its Section 125 Plan. This leuer sets forth generally the terms of our engagement as counsel to the City. If you have any questions regarding the nature or scope of our work at any time, please do not hesitate to ask me for an explanation. If, in the future, you wish m change the nature or scope of this assignment or engage us to address other matters, please let us know and we will discuss potcntiaJ amendments to this letter. Per[ormance of Legal Work All or a portion of the services we perform may be performed by Ice Miller anomeys, both parmers and associates, or by paralegals employed by the finn. I will be the attorney with primary responsibility for your work. Any questions you may have with respect to the way this project is being handled may be referred to me. OneAmeticanSqua~ ) Box82001 I Ingianapolis. IN46282-OO02 ] P317-236-21~ ; F317-236-2219 I www.icemilltr.com ~dlanapoli$ I ChiGgo I South Bend I KansasClty ~ Washington. D,C. Dec-16-01 O9:Zgam From~ICE MILLER :1 +317ZJBZZlG T-941 P 003/004 F"564 City of Carmel November 29, 2001 Page 2 Fees and Costs Fees charged for work performed are based on the dine expcnded and other factors covered by the R~des of Professional Conduct. Based upon the nature and scope of this project as wc understand it, it is expected and estimated that this project would cost approximately One Tho~-~md Five Hundred Dollars ($] ,500.00). The fee that will be charged will cover all legal work on this project by all attorneys and paralegals involved, but would not include ancillary charges, such as long distance telephone charges, copying, etc. Ice Miller understands that the City pays fees to outside counsel of 10 cents per page for photocopies and does not pay for local Telephone calls or facsimiles or the receipt of long-distance facsimiles. If, for any reason, the nature or scope of this project are materially and demonstrably broader than that contemplated in this estimated fee, we will notify you. As mentioned above, in addition to legal fees, we also charge for various ancillary services, costs and expenses for whinh you will be invoiced. Such charges may include long distance telephone charges, photocopying. facsimile Iransmission, computer research, mileage, travel expenses and other disbursements specifically applicable to the services provided to you. Our charges for such ancillary services are pursuant to a schedule of charges, as the same is revised from time to time. A copy is available upon request. To the extent that any substantial disbursements are required, we will contact you to mah appropriate a~Tangements. Rttaine~r Given the limited scope of our initial assignment, w~ have not requested a retainer. If the scope of the work is expanded, however, we reserve the fight to do so. Billing Procedures Unless we agree to an alternative billing arrangement, you will receive a statement for our fees and ancillary charges on a monthly basis. All invoices for legal services shall be sent directly to the Office of the City Allorney, Cannel City Hall, One Civic Squaxe, Cannel, Indiana 46032. Payment is due upon receipt of our billing statement. If your account becomes more lhan 30 days past due, our Billing and Collection Committee will decide whether additional legal work will be performed while the account remains past due. Any errors must be brought to our attention in writing within 90 days of the billing date. Conflict of Interest You recognize, and acknowledge by your acceptance of this letter, that we ser~c as bond cotmsel to the Redevelopmeat Cornmiss/on of the City; that this engagement and our engagement as bond counsel are unrelated; that you perceive no conflict between those roles; that you waive any potential conflict; and that you consent to any future representation of the Approved and Adopted this/(?P'ay of/~' U CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety Jame nard, Presiding O ~cer Date: ,,~l -/~/~ '~? A T T~~ ,> ~ ,2001.