Simplex Time Recorder Co.Simplex Time Recorder Company
Police Dept.-2001
Fire Alarm Maintenance
Appropriation # 1110-515 -01; P .O. #05981
Contract Not To Exceed $706.50
APPROVED, A:s ~.,
RIDER TO GOODS AND SERVICES AGREE~
BY:~
This Rider to the Goods and Services Agreement ("Agreement") executed by Simplex Time
Recorder Company ("Vendor") and the City of Carreel, Indiana ("City") on August 14, 2001 (City
contract No. , o2,.98.03 ), is hereby entered= doit, O;57g t ough its Board of
Public Works and Safety, and Vendor on this_
WHEREAS, on January 1, 2001, the City instituted a mandatory "purchase order system" for the
City's purchase of all goods and services exceeding Two Hundred Fifty Dollars ($250.00) in value; and
WHEREAS, in order to operate under this "purchase order system," every City contract must
contain an estimate of the cost of providing goods and services to the City pursuant to such contract, and
the City must rely on this estimate when encumbering sufficient monies to pay for same.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. The above Recitals are incorporated herein as though they were fully set forth below.
2. Vendor estimates that the total cost for all goods and services ("Goods and Services") provided
to City pursuant to the Agreement during calendar year 2001, which consists of fire alarm equipment
preventive maintenance service, will not exceed $706.50 (the "Estimate").
3. City agrees to prepare a purchase order setting aside the sum of the Estimate to pay for the
Goods and Services provided during the time period covered by the Estimate, and to indicat~ budget
appropriation number 1110-515-01 as being that from which such Goods and Services are to be paid on
said purchase order.
4. Vendor agrees to notify City, in writing, when the total cost for all Goods and Services provided
to City by Vendor pursuant to the Agreement during the time period covered by an Estimate reaches the
amount of the Estimate.
5. Vendor agrees that it will not provide any Goods or Services to City during the time period
covered by an Estimate if the provision of same would cause the total cost of the Goods and Services
provided to City during such time period to exceed the Estimate amount, without prior written City
approval.
6. This Rider shall continue in effect from year to year, unless earlier modified or terminated in
writing by the parties hereto, except that this Rider shall automatically terminate on the date on which the
Agreement itself is terminated.
7. The terms of this Rider shall supercede any contrary terms or conditions contained in the
Agreement. All Agreement terms and conditions not so affected shall remain in full force and effect, are
incorporated herein by this reference and shall apply to this Rider as well.
Simplex Time Recorder Company
Police Dept.-2001
Fire Alarm Maintenance
Appropriation # 1110-515 -01; P.O. #05981
Contract Not To Exceed $706.50
8. The effective date of this Rider shalI be the date on which it is last signed by a party hereto.
IN WITNESS WHEREOF, the parties hereto have made and executed this Rider as follows:
CITY OF CARMEL, INDIANA ("CITY")
By and through its Board of Public Works
and Safety
BY: ' BY:
Jam: ard, Presid~ing Of_ricer
Mary Ann~urke, Membe Printed Name
Date: /19 ~Y9 --~)/ Title
FID/SSN:
B~ er~M/e~& D at e:
Date.)W~ '
SIMPLEX TIME RECORDER
COMPANYCVENDOR")
ATTEST:
Simplex
July 9, 2001
Carreel City Police Station
3 Civic Square
Cannel, IN 46032
Attn: Teresa Anderson
4625 West 86th Street
Suite 400
Indianapolis, IN 46268 U.S.A.
Sales (317) 872-1565
Service (317) 872-1552
Fax (317) 872-5398
www. simplexnet.com
RE: FIRE ALARM MAINTENANCE AGREEMENT RENEWAL
LOCATION SITE: Same as above
This letter is to notify you that your current Preventative Maintenance Agreement on your Fire Alarm Equipment
will be expiring on August 31,200~}; Your new contract neriod will be for Sentember 1, 2001 to August
31~ 2002. Your coverage specifications will stay the same as your last year' s contract.
A Simplex Maintenance Agreement provides you with the highest quality service performed by factory-trained
technicians, local and national pans availability, as well as national technical and engineering supporL
Please take the necessary steps to have this Renewal Letter signed and returned (along with a purchase order ff
required). Or you can f~x this W: 317472-5398.
To avoid a lapse in coverage, we ask that you return the new agreement to us immediately. You will not be sent
an invoice until the contract is re-instated for the new contract year. Should you have any questions, please
call me at (317) 872-1565, so that we can process your renewal in a timely manner. Thank you for using Simplex
products and services.
Respectfifily submitted,
SupL~~_~r Company
Dean Gallam
Service Manager
This Fire Alarm Maintenance Agreement Renewal is aooroved by:
Print Name
Signature
Title ~ Date
$ 735.50
Annually
Purchase Order~
(if required)
CONTRACT PERIOD FOR: September 1, 2001 TO August 31, 2002.
Headquarters & Operations Center · 100 Simplex Drive · Westminster, MA 01441-0001 U.S.A. · (978) 731-2500
Adv~)2~M-FieSd
Cjt of Carmel
Police Department
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
3 ~ CIVIC SQUARE
CARMEL, INDIANA 46032
ORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
1
:ontract
PAGE
lofl
PURCHASE ORDER NUMBER
5981
THIS NUMBER MUST APPEAR ON INVOICES, A
VOUCHER, DELIVERY MEMO, PACKING SLIP
SHIPPING LASELS AND ANY CORRESPONDENCE
DESCRIPTION
VENDOR Simplex SHIP
4625 West 86th Street, Suite 400 TO
Indianapolis, IN 46268
NFIRMATION
QUANTITY
BLANKET CONTRACT
PAYMENT TERMS
CIty of Carmel POlice Department
3 Civic Square
Camel, IN 46032
FREIGHT
DESCRIPTION ~ UNiT PRICE ~ EXTENSION
contract 706.50
#1021.98.03
DEPARTMENT
1110
SHIPPING INSTRUCTIONS
· SHIP PREPAID.
· C.O.D, SHIPMENTS CANNOT BE ACCEPTED,
· PURCHASE ORDER NUMBER MUST ANPEAR ON ALL
SHIPPING LABELS.
· THIS ORDER fSSUED IN COMPLIANCE WFFH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
DOCUMENT CONTROL NO. 0 5 9 8 1
PLEASE INVOICE IN DUPLICATE
ACCOUNT I P.O~ECT I P.o~EcT ACCOU.TI AMOUNT
515-01 - maintenance contracts
· IHEREBYCERTI~ATTHEREISANUNOBLIGAtDB~CEIN
TITLE Chief of Police
CLERK-TREASURER
VENDOR COPY
November 7, 2001
Mr. Dean G. Gallam
SIMPLEX TIME RECORDER COMPANY
4625 West 86th Street
Suite 400
Indianapolis, 1N 46268
RE: Rider to Goods and Services Agreement
Dear Mr. Gallam:
On October 17, 2001, the Board of Public Works and Safety approved the above-
referenced Rider Agreement to your Goods and Services Agreement. A fully executed
copy of that Rider is enclosed for your records.
If you have any questions or concerns, please do not hesitate to contact me at
317.571.2413.
Sincerely,
CatTie A. Gallagher
Deputy Clerk-Treasurer
Enclosure