Porter Lee Corp.Porter Lee Coloration
Police Dept. - 2001
Software Support
Appropriation #419-03 AI~P[IOV[[},
Contract Not To Exceed $375.00 FO[~ BY-'~
AGREEMENT FOR PURCBASE OF GOODS AND SERVICES
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is hereby entered into
between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety ("City"),
and Porter Lee Corporation ("Vendor"), as follows:
1. Vendor acknowledges that it has read and understands this Agreement and agrees to be bound thereby.
City agrees to purchase the goods and services ( "Goods and Services") described in attached Exhibit
A from City budget appropriation number 419-03 funds. Vendor agrees to provide the Goods and
Services to City.
Vendor estimates the total price for the Goods and Services as Three Hundred Seventy-Five Dollars
($375.00) ("Estimate"). City shall pay Vendor for the Goods and Services within sixty (60) days from
the date of City's receipt of Vendor's invoice detailing same, to the extent such Goods and Services
are not disputed and are submitted on an invoice that conforms with attached Exhibit B. Vendor
agrees not to provide Goods and Services to City that would cause the total cost of same to exceed the
Estimate.
This Agreement shall become effective as of the last date on which a party hereto executes same
("Effective Date"). Time is of the essence of this Agreement.
Vendor shall maintain in full force during the term of this Agreement, with an insurer licensed to do
business in the State of Indiana, insurance necessary to protect City and Vendor in coverage amounts
not less than those set forth in attached Exhibit C.
Vendor warrants that it will comply with all laws prohibiting discrimination against any employee, or
applicant for employment in the provision of Goods and Services to City, and that Vendor's
employees and contractors are not employees of City.
The Estimate shall be the full and maximum amount City shall be required to pay to Vendor pursuant
to this Agreement.
8. This Agreement shall be governed by the laws of the State of Indiana.
,
If any term of this Agreement is determined to be unenforceable by a court of competent jurisdiction,
such term only shall be deemed reformed or deleted to the extent necessary for it to become
enforceable. This Agreement gives no rights or benefits to anyone other than City and Vendor.
10.
Any notice provided for in this Agreement will be sufficient if it is in writing and delivered by U.S.
certified mail, return receipt requested, to the following address:
If to City:
City of Carmel If to Vendor:
One Civic Square
Carreel, Indiana 46032
ATTN: Michael Fogarty, Police Chief
(with a copy to City Attorney,
One Civic Square, Carmel, 1N 46032)
Porter Lee Corporation
1064 South Roselle Road
Schaumburg, Illinois 60193
ATTN: "'IT~,x
Porter Lee Corporation
Police Dept. - 2001
Software Support
Appropriation #419-03
Contract Not To Exceed $375.00
11.
Either party hereto may terminate this Agreement upon thirty (30) days prior notice to the other party.
In the event of termination, Vendor shall be paid for those conforming Goods and Services delivered
to City as of the termination date.
12.
The parties warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party they represent.
13.
Subject to the termination provisions set forth hereinabove, this Agreement shall be in effect from its
Effective Date through December 31, 2001, and shall, on the first day of each January thereafter,
automatically renew for a period of one (1) calendar year, unless otherwise agreed by the parties.
14.
This Agreement, together with any exhibits attached hereto, constitutes the entire agreement between
the parties with respect to the subject matter hereof, and supersedes all prior oral or written
agreements regarding same. This Agreement may only be modified by written amendment executed
by both parties hereto, or their successors in interest.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
Bill~y~lker, Member
Date:
PORTER LEE CORPORATION
By:
Authorized Signature
Printed Name
F)f eGide,~
Title
FID/SSN:
Date:
Mar 27 O1 lO:OOa Porter Lee Corporation 847-584-0556 p.2
Porter Lee Corporation
Crime Fighter Beast Evidence Management
Description of Software Support
Upon payment of the required support fees, Porter Lee Corporation (PLC) agrees to provide
software support for the Crime Fighter Beast (Software) according to the following terms:
Level 1
A support specialist who is familiar with the software will be available for consultation by
telephone during normal business hours. Level 1 problems include questions about how to use
the software, ideas for features that may be made a part of the software in the future or reports of
error conditions that do not prevent the software from being used as designed. Level I support
cannot be used as a replacement for training. Only employees who have attendcd training are
eligible to call for Level 1 support. In addition PLC recommends the department designate one or
two primary contacts for support purposes.
Level 2
A technical support specialist will be available for problems that are preventing the system from
being used. If the situation occurs after normal business hours a pager number will be provided
that allows the depurlment to contact a technical support specialist on a 24 hour / 7 day basis.
Level 2 problems include hardware or software problem that actually prevent the, system from
being used as designed. The technical support specialist will require the department to provide a
modem cotmection so that dial up access can be used to diagnose or resolve problems. We
curren~y use PcAnywhere for this dial in support. The depa~htxent is responsible for having this
installed and working properly.
Software Support is provided on a yearly term and will continue from year to year as long as the
department wishes to pay the fee for the service. The software support fees may be increased to
keep up with increasing costs of providing the service.
Mar 27 Ol lO:OOa Porter Lee Corporation 847-584-0S5B p.3
Porter Lee Corporation
Crime Fighter Beast Evidence Management
Description of Software Maintenance
Upon payment of the required software maintenance fees, Porter Lee Corporation (PLC) agrees
to provide software maintenance for the Crime Fighter Beast (Software) according to the
following terms:
1. PLC will provide enhancements to existing features as they become available. PLC will
provide documentation for these enhancements.
2. PLC will not introduce an enhancement or feature that forces the department to make major
changes that would have a negative impact on day to day operations.
3. PLC reserves the right to introduce customizations done for specific departments to become a
part of the base software.
Software maintenance is provided on a yearly term and will continue from year to year as
long as the department wishes to pay the fee for the service. The software maintenance fees
may be increased to keep up with increasing costs of providing the service.
Any upgrades which are related to reliability or simplicity of features of basic services will
be provided at no additional cost.
Any upgrade which involves new features will be added at additional costs depending on
features/need ect. Eg. FAX, E-Mail integration, Interactive Voice'Response, Voice and
DTMF Forms.
All dates stored or transmitted electronically are complete and unambiguous with respect to
millennium, century, year, month, and day. Without limiting the generality of the previous
sentence, this definition specifically requires accurate handling of all date information before.
Daring, and after January I, 2000, including, but not limited to, accepting date input,
providing date output, and performing calculations on dates or portions of dates.
All dates presented for viewing are unambiguous in context, such that the correct date may
be intuitively understood, or there are roles available to make them unambiguons.
All date usage preserves referenlist order without ambiguity. The date format provides
proper sorting, ordering, and comparison in any century or millennium in the range of
01/01/0001 through 12/31/9999.
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
EXHIBIT B
Invoice
Date:
ProjectName:
InvoiceNo:
Person
Performing
Service
Service Services Provided
Date (Describe in detail in
tenth hour units)
Hourly
one- Rate
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation & Disability
Employer's Liability:
Bodily Injury by Accident/Disease:
Bodily Injury by Accident/Disease:
Bodily Injury by Accident/Disease:
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit (other than
Products/Completed Operations):
Products/Completed Operations:
Personal & Advertising Injury Policy Limit:
Each Occurrence Limit:
Fire Damage (any one fire):
Medical Expense Limit (any one person):
Statutory Limits
$100,000 each employee
$250,000 each accident
$500,000 policy limit
$500,000
$500,000
$500,000
$250,000
$250,000
$ 50,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Single Limit:
Injury and property damage:
Policy Limit:
Umbrella Excess Liability
$500,000 each accident
$500,000 each accident
$500,000
Each occurrence and aggregate: $500,000
Maximum deductible: $ 10,000